GL manual 7.0 - LOCiS · This is very important because the Annual Publication report combines all...

LOCIS LOCAL GOVERNMENT COMPUTER AND INFORMATION SERVICE GENERAL LEDGER

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GENERAL LEDGER OVERVIEW

The General Ledger application provides for a complete chart of accounts, journal listings, and financial statements for over 700 funds. Funds can be independently printed and processed. For each fund, the General Ledger application provides two forms of general ledger posting: 1) Manual entry of transactions through journals, and 2) Automatic posting to the general ledger from other LOCIS applications (Utility Billing, Accounts Payable, Payroll, etc.). Manual entry of journal data is flexible, and has been designed to be similar to ordinary journal write-up. Any number of journals can be created and named by the user at the time the data is being entered. Also, when the General Ledger application is installed, the user can specify any orderly set of G/L account numbers, up to 15 digits in length. Accounts must be grouped together by account type (i.e. Assets together, Liabilities together, Capital together, Revenue together, and Expense together). Each fund can have a unique set of G/L posting references, so that the summary amounts from the journals/registers can be posted to different funds. This provides extensive posting flexibility. Both manual and automatic journal transactions include complete posting tags (date, source, unique transaction identifier, etc.) so that a clear audit trail is maintained. Individual batches of manual and automatic transactions must be in balance before they can be posted to the general ledger. Automatic postings are updated as the processes are completed. Manual journal entries can be made and posted to the general ledger at any time, and financial statements can be printed at any time during the month. Individual month-end financial statements for each independent fund can be produced at any time as long as the period remains open. Revenue and Budget Analysis, show current month and year-to-date information. Balance sheets can be printed in a one, two, or three column format. Although financial statements are printed in fixed formats, presentations are flexible in terms of line spacing and paging, title selection and indentation, subtotaling, and columnar printing. The chart of accounts for one or more funds, along with other financial statement specifications, are normally created when the general ledger application is installed. New accounts and new funds can be added at any time, but rigorous accounting control is enforced so that accounts cannot be deleted if a transaction has been recorded.



G/L CHART SETUP(GMMWIN)

The general ledger chart of accounts contains two types of records: records used only to print titles and totals on financial statements: and chart of accounts records which contain financial information. In Chart Setup you can create a fund, add, change, or delete an individual general ledger account.



Select Fund: You can either select a fund or select -create a new fund from the drop down menu. Account Number: Should have the fund number- the department number-account number.

Fund Dept Line 01- 00 111 02- 00 211

Do not assign item different account titles. Account number structure must be consistent. IE: If you have 01-00-360 Misc Income then if you are going to use 360 in another fund it’s description should also be Misc Income. This is very important because the Annual Publication report combines all g/l balance with same account numbers together.

Create A New Account 1. Look for an account with similar structure. Example: if you have an account number set up for CD

at bank ABC and you just invested in CD at Bank XYZ you want to set up a new G/L account number similar to G/L account number CD at ABC bank.

2. Double click on the account number for CD at Bank ABC on the bottom of the screen. This will bring the existing account up to the top of the screen.

3. Change the account number on the top part of the screen to the G/L account number you have assigned to CD at Bank XYZ.

4. Then tab over to account title and change it. 5. Click ADD/SAVE



Adding an Account that does not have a Similar Account 1. Select the fund that you are adding the new account to. 2. Determine what the new account number is going to be. In LOCIS help menu under LOCIS

software manuals has DCEO chart of account suggestions. Remember Assets, Liabilities, and Capital must be grouped. Be consistent with the number structure.

3. Give it an account description.

Account Type: This tells LOCIS what type of account this new G/L number is. Is it an A(Asset), L(liability), C(Capital), R(Revenue), E(Expense). Functions: 1 = Title (This title appears on most financial statements and reports) 2 = Total (The sum of post and print g/l numbers) 3 = Post and Print(This for account numbers you want to post activity to) 4 = Post (does not print on Balance Sheet and Budget Comparison) Total Level: Function is the Balance Sheet and Budget Comparison Line Spacing: allows you advance to new page or up to 9 lines for manual addition of textual information Indent: Offset titles to distinguish subtotals and totals(financial statement layout) Column: This only applies to the balance sheet. (1)Detail account data (2)subtotals (3)totals After you modify or add a line item click ADD/SAVE Note**If you are creating a title on the balance sheet the total level and column does not need to be filled out.



G/L Chart Print(GML)

This will print your chart of accounts plus the financial set up for each account. Locis automatically defaults to All Chart of Account Records. You can uncheck the box next to All chart of Account Records and then specify print parameters.

SYS DATE 111910 VILLAGE OF PARADISE SYS TIME 20:01 [GML] G E N E R A L L E D G E R M A S T E R L I S T I N G DATE 11/19/10 Friday November 19, 2010 PAGE 1 G/L ACCT ******* CODES ******* NUMBER TITLE A F T S I C ================================================================================ 01 GENERAL FUND 01-00-100 CURRENT ASSETS A 1 1 9 01-00-110 CASH ASSETS A 1 0 4 01-00-111 CASH IN BANK A 3 4 1 0 1



Purchase Order/Encumbrances Listing(GEL)

Print listing of Encumbrance.



DUE TO/FROM SETUP(GFT)

Due to Due From is used when Payroll and Accounts Payable checks are issued from one (1) fund. The system makes necessary postings to balance each fund. For example is you have a payroll clearing fund. You cut all employees checks out of this fund but their wages should be posted to multiple funds like Water, Sewer and General Fund. If you set up your funds in Due to Due From Locis will automatically distribute the balance to each fund. Type: (A)Accounts Payable or (P)Payroll Paying Fund: This is the fund the check is cut from i.e If your payroll clearing fund number is 73 you would put that fund number here. Expensing Fund: This fund the expense should be recorded in. Person’s wages should be in Water, Sewer And General. Their fund number needs to go here. Paying G/L Number: Is the cash account that you are paying the checks out of. 73-00-111 Expense G/L Number: G/L cash number for the fund that incurred the expense. 51-00-111(Water Cash) Click ADD/SAVE Note**Using the example above if a person’s wages are disturbed amongst several funds. You have to set up each fund. Type Paying Fund Expense Fund Paying G/L Expense G/L P 73 51 73-00-111 51-00-111 P 73 52 73-00-111 52-00-111 P 73 01 73-00-111 01-00-111



Investment Setup(GIM)



Investment List(GIT)

This report will list all investments that are setup in Investment Setup(GIM). SYS DATE 112210 VILLAGE OF PARADISE SYS TIME 09:20 [GIT] G / L I N V E S T M E N T R E G I S T E R DATE 11/22/10 Monday November 22, 2010 PAGE 1 INVESTMENT PURCHASE MATURITY ACCOUNT INTEREST INVESTMENT EXPECTED PRINCIPAL INTEREST TOTAL NUMBER DATE DATE NUMBER PRINCIPAL RATE PERIOD INTEREST PAID BACK RECEIVED DUE ======================================================================================================================================== MFT1 01/15/10 04/15/11 15-00-116 125000.00 2.0000 15 (M) .00 .00 128124.99 MFT CD INVESTMENT CERT. OF DEPOSIT XYZ BANK ============ ========= ======== ======== ========= 1 INVESTMENTS TOTALS: 125000.00 3124.99 .00 . 00 128124.99



G/L CASH/INVESTMENT SETUP(GCTM)

Each cash and investment account from every fund needs to be set up in this screen. This screen has to be filled out for Treasurer Report(GCT) and Statement of Cash and Investments(GSCI) to work properly.



G/L Account Reassignment(GNR)

G/L Reassignment if you have a G/L number assigned and decided the g/l number should have been different. For an example you created an account 01-11-926 then realized this should have been for department 12. You can use this screen to create G/L # and move all of transactions in history with that account to the new G/L number.

Reassigning From: Put in the account number you want to change. Title, Type, Function, & Total Line: Locis fills this in after you put in the g/l number Reassigning To: Put in the account number you want it to be. Title: Type in the new account title. Type, Function, & Total Level: Locis will fill in exactly like the original g/l number was. Click Add/SAVE If you are done reassigning G/L number click PROCEED. If not repeat the steps. **After hitting proceed Locis will automatically update you chart of accounts with the new information.



Balance Sheet Analysis(GAL)

This report list all the G/L account numbers, codes, and function that affect the balance sheet. Each fund is listed separately.



Reports and Inquires

Activity Inquiry(GTL)

This screen is great for looking up activity on g/l accounts. You have the option to display information for one month or over several months. You can put fund, dept, & account number to display only one account number or you can put in partial g/l number to display g/l number activity no matter what fund it is associated with.

If you are looking for a particular type of transaction Locis has the ability to display it. Simply click the arrow next to- show only source type.



Double Click on the transaction in G/L Account Inquiry that you want to see the detail for.

After you double click on the transaction this screen will appear.

Modular Details only displays the information that impacted the g/l account number you look up. Journal details displays all transaction associated with that list number. In this example it would show all g/l accounts and amounts that were posted to during that a/p run.



Daily Balancing Tool(GTLL)

Select Year: Put the year you are trying to balance. Select Month: Put the month you are trying to balance. Partial G/L Number: Put in the G/L Number you are trying to balance. Leave out the fund number just put in dept number and account number. Click PROCEED.

This report groups together the transactions that affect the partial g/l number by date. You can print this list or export into excel as well.



This reports groups the transaction by fund then in order of date. You can print this report or export it to excel. FUND: 01-GENERAL FUND 01-00-111 -CASH IN BANK BEGINNING BALANCE: 207,090.17 09/02/10 675-J D02 GEN.FUND DEPOSIT 10,821.93 09/07/10 278-P P/R P/R RUN 1,432.57CR 09/07/10 278-P P/R P/R RUN 1,861.77CR 09/13/10 675-J D13 SALES TAX 21,107.09 09/13/10 468-N C/V A/P RUN PAYMENT AMOUNT 5,116.43CR 09/14/10 279-P P/R P/R RUN 1,943.09CR 09/14/10 279-P P/R P/R RUN 92.31CR 09/15/10 470-N C/V A/P RUN DUE FROM POSTING 31,446.99 09/15/10 470-N C/V A/P RUN PAYMENT AMOUNT 50,035.73CR 09/15/10 280-P P/R P/R RUN 101.31 09/15/10 13-P V/P VOID CHECK P/R VOID CHECK 12.69 09/16/10 469-N C/V A/P RUN PAYMENT AMOUNT 1,692.96CR 09/16/10 471-N C/V A/P RUN PAYMENT AMOUNT 292.73CR 09/21/10 281-P P/R P/R RUN 2,316.14CR 09/21/10 281-P P/R P/R RUN 92.31CR 09/21/10 282-P P/R P/R RUN 14.88CR 09/21/10 14-P V/P VOID CHECK P/R VOID CHECK 14.88 09/23/10 472-N C/V A/P RUN PAYMENT AMOUNT 1,990.20CR 09/29/10 283-P P/R P/R RUN 27.74 01-00-111 ENDING BALANCE: 3,335.80CR 01-00-111 09/10 ACTIVITY: 203,754.37 ------------------------------------ FUND 01 TOTAL ACTIVITY: 3,335.80CR FUND: 15-MOTOR FUEL TAX 15-00-111 -CASH -MFT BEGINNING BALANCE: 50,836.62 09/09/10 676-J D09 MOTOR FUEL TAX 2,913.00 ------------------------------ 15-00-111 ENDING BALANCE: 2,913.00 15-00-111 09/10 ACTIVITY: 53,749.62 ------------------------------------ FUND 15 TOTAL ACTIVITY: 2,913.00



G/L FUND CHECK(GARQ)

Select Period to Report: Select the month you wish to check balances. Click PROCEED. If you have Fund Conditions this screen will indicate it by put a black box with red “X” & gray check where the arrow is pointing. In the white box area it will tell you which fund has the fund condition and how much the fund is off by. The fund condition will show up between Totals and Gain/Loss: line. Use this application before you run your balance sheet print.

Journal List(GJL)

This will tell you all transaction made for the month. You can select a type of transaction by clicking on the arrow next to the box. It will then only show you those transactions you selected. If you want to see everything from November to Present uncheck the box under the month.



Balance Sheet Print(GBS)

This report has to be run before you close a period. If you do not run this before you try to close Locis will tell you that you are out of balance. Select the Reporting Period: Select the month and year you are closing Select the Report Style: Standard Format or Net Change Select the Fund to Report: Locis Defaults to All Funds. Consolidate Balance Sheet: Locis Defaults to box being uncheck. **Information Message Box on the bottom of the screen tells you the last month you ran a balance sheet for.



Treasurer Report(GCT)

Select the Reporting Period: Select the month and year you are reporting Select the Report Options: Monthly Amount will print beginning & ending cash balance and the financial

activity for only the month you select in reporting period. Yearly Amount will print beginning & ending cash balance and the financial activity from beginning of the fiscal year to the month selected.

If you check the box next to detailed report the treasurer report will list each revenue/expense account and how much was recorded. If this box is not checked the treasurer report will give you one total for revenue and one total for expense.

Select Which Funds: Locis defaults to all funds. If you want just one fund uncheck the box and select the fund you want.

Select Which G/L Accounts to Use: If you check the box next to Auto Entry, Locis will includ all cash and investment accounts that are set up in GCTM. If you only want certain cash/investment accounts to show on the Treasurer Report uncheck the box next to Auto Entry. Where it says enter cash g/l number put in a partial g/l number and hit enter. You can now add another cash account.

Click PROCEED. Example of Summary Treasurer Report



Budget Related Reports(GBC)

Select the Period to Report: Select the month and year to report Report Options: Locis defaults to print revenue and expense account. If you just want revenue uncheck the box

next to expenses. Report to Print: Each report has different report lay outs you can click the sample but next to each report to

review the lay out before printing. Select the report that contains the information your board would like to have. View Manager is the only report that is not formatted a certain way. See below for more details on this.

Which Accounts: Locis Defaults to All Fund, All Department, and All Accounts. You can uncheck any of the boxes and run for specific fund, department or account.

Click PROCEED



Budget Related Report-View Manager Report Style

If you put a check next to view manager in the budget related reports and hit proceed this screen will appear. This report lets you create your own budget report. You can determine what information and in what order it will appear on the report. The first thing is you have to create a view. Simply click on the arrow next to box mark select your view. Click on -add a new view. Give your report a name and click ok. Now that the report name is saved go back to select report and select the report you just created. The left column is all the information you have available to put on your report. The right column is the information you choose to be in your report. The report will print in the order the items are listed in the right column. To move items from one column to the other simply double click on the item. Once you have selected all the information that you want on your report click Save View. Click PROCEED.



Income Statement(GIS)

Income Statement will state all the revenue and expenses for the month selected. It will also show year to date figures for the revenue and expenses. Consolidated Income Statement you select the funds that you want to total together. It does not separate the funds into columns but combines them. Click on the arrow next to the select funds to be consolidated box. Highlight one of the funds you want to consolidate. Once the fund has been selected Locis will put the fund number in the funds to be consolidated gray box. Then go back to the Select the fund to be consolidated box and pick another fund. Click PROCEED Three Month Income Statement(GAS)

This report will print three month activity plus year to date activity for the fund you select.



Journal Process

Manual and Recurring Journal Entry(GIP)

To advance to the next field hit tab. Journal Source: This a three digit/letter helps you identify the G/L entry. Description: A brief description what the G/L entry represents. G/L Account number: is G/L number you need to impact with the G/L entry. The first magnifying glass is used to look up a G/L Account Number. The second magnifying glass is used to look up activity/history of the account number you selected. Date: Is the date you want this transaction to impact the G/L Ref Number: If you put in an A/P Vendor ID here this transaction will be reflected in the annual publication report Description: Description of what this G/L entry is for. Amount: Positive amount represents a debit and negative amount represents a Credit. Click ADD/SAVE You have to have a positive amount and a negative amount to make the journal entry balance. If your journal entry is not balanced a red X and gray check mark with message “out of balance” will appear under the debit credit. When you are done with journal entries click the PRINT button . After the journal entries are printed it will ask if the list printed correctly. Then it will ask if you would like to update the G/L. Answer questions accordingly. ***If you have journal entries that are recurring you can set them up in this screen by clicking Create Recurring button.



Alternate Journal Entry(GIPALT)

If you have journal entry you make every month that affect different funds but the same line item use this screen. Source: Your three digit/letter reference Description: Brief Description why you are making this entry. Fund: Locis is going to Default with fund 01 as the beginning fund Account 1: Is one of the account numbers that needs to be either debited(+) or credited(-). Amount: Amount that needs to be debited or credit. If you are debiting an account this number should be positive. Account 2: Is the of account number that needs to be either debited or credited. Amount: Locis will automatically fill this field in with the opposite sign as in the other amount box. Click SAVE LINE

Locis will go to the next fund and keep the same line item numbers. Enter the amount that is associated with this fund and line item number. Click SAVE LINE If you do not have anything to apply to this fund do not put an amount just click SAVE LINE to go to the next fund. When all entries are entered in this screen click SAVE THE JOURNAL. LOCIS will ask are you ready to update. YES or NO Follow the prompts to update Locis.



Import Journal From Excel(GIPIMP1) If have a journal entry you make every month you can set it up in excel and import it into Locis. The excel spreadsheet has to be saved as a CSV file and under the dat folder in Locis. First you have to figure out where Locis is saved on your server. To determine the location of Locis right click on you Locis icon. A little menu will appear highlight properties on this menu. Another window will appear Locis on Server look for the line that says START IN: Right down the information that appears after that.

Per this example I would save my excel spreadsheet to F:\Locis7\DAT

Name of CSV file: is the name you saved your excel sheet as. Fields to Column Numbers: This is the recommended lay out of your excel sheet. Example journal source is in column one and dollar amount should be in column seven on your spreadsheet. Options: If you want to put in a different date, description, or source then what is on your excel sheet you can do that is by filing out the options. Click PROCEED.



Below is an example of a excel spreadsheet and how it imports into Locis.

After you click proceed the newly import G/L entry is in GIP. Put in the Journal Source ID to view it.

If the journal entry layout is correct click the print button to proceed Journal List(GPL) and then to Update the Journal(GUP).



List the Journals(GIP)

Select your terminal then click PROCEED. This will print all G/L journal entries that have been created in Manual Journal Entry(GIP). Did the list print correctly? YES or NO Listing is complete would you like to update the journal now? YES or NO (if you answer yes Locis will go into the update the journal screen for you.) Update the Journal(GUP)

If the journal entries have printed correctly update the journal entries in Update the Journal program(GUP). Select your terminal and click PROCEED.



Remove or Change the Date of a Journal(GRC)

This screen is used when you need to reverse the G/L impact of journal posting or to change the date of the posting. To Reverse the G/L impact: Original Journal Date: This date the original entry was posted to G/L. You can get this from the original G/L distribution print out. Original Journal ID: You can click on the arrow next to the box to select Journal ID. If it is manual journal entry the Journal ID is the source id you gave it when you created the original journal entry. List No: Is printed on the original G/L Distribution is a list number Reversing Journal ID: this is a three digit id or you can use the same id as the original. Click PROCEED

If you click YES Locis will proceed to the List the Journals (GPL). If you say NO the reversing journal entry will be in Manual Journal Entry(GIP) as an available source. Change the Posting Date: First you have to reverse the original journal. Print the reversing journal and update. Second you are going to reverse the reversal. Original Date: Is the reversal date Original Journal ID: Is Reversing ID you did the first step. Original List Number: Is the reversing journal list number Reversing ID: three digit ID



Check the box next to “Change the Posting Date” New Posting Date: is the date you want it to be posted to. Create or Maintain a Project (GJM)

If you would like to track revenue/expense on a particular job you first have to set up a project ID for the job. Project ID: Can be 8 characters/number long Description: What is this project you are tracking Start Date: The day project begins Stop Date: Is the estimated stop date or leave blank if unknown. Click ADD/SAVE The Project ID can be used in Payroll, A/P, G/L, Encumbrance and Cash Register Module. Create or Maintain Project Transaction(GJF)

First select your project ID. Once you select your project ID all transaction associated with that project will list in the box below. Removing a Transaction or Changing Project ID: Double click the transaction that is not correctly posted. If the transaction should be associated with another project simply change the project ID. Then click ADD/SAVE If the transaction should not be on any project just click the delete button. Adding a Transaction to Job: If a transaction did not get posted to a job you can always add it in this screen. This screen does not affect the



G/L it only impacts the Project tracking report. Select the project id then fill in the box accordingly. When everything is filled in click ADD/SAVE Project Report(GJP)

Transaction Types to Report: Locis Defaults to all transaction types. Dates to Report: Locis Defaults to all Dates Report Order: Select Project # or G/L # Projects to List: You have to either select All projects or Select the project. Fund to List: Defaults to all Departments to List: Defaults to all Line item to List: Defaults to all Click PROCEED.



SUMMARY REPORTS

Statement of Cash/Investments(GSCI)

Select the Month and the year you wish to report. Select the Accounts/Line Item to Report: you can check box Auto Entry or you can specify a particular account number. Click PROCEED. The Statement of Cash and Investment lists each fund the cash on hand balance and the investment balance for all funds at the time period you selected. Fund Consolidation Comparison(GFC)

List Each fund balance for the year and month of Revenue Budget Number Vs. Actual and then it Lists the Expense Budget Number Vs Actual. Then there is the difference column that give you the difference between Actual Revenue and Actual Expenses.



Expense Consolidation(GFS)

This report lists expense totals for each fund. One column is total expense for the month, total expense for the budget, and year to date expense total for each fund. Source of Fund Report(GSP)

This report lists every revenue account list on your chart of accounts that has activity in it. Then it will list how much revenue was generated in that account under what fund it pertains to.



Realization of Revenue(GRR)

This report is just like Expense Consolidation but instead of comparing actual expense to budget you are comparing actual revenue to budget expense. Each fund is listed but you are only getting total actual expense and total expense budget numbers. Fund Summary Report(GST)

This report lists all the funds, Beginning Cash, Total Revenue, Total Expense, and Ending Cash.



End of Month Process Create New Fiscal Year(GFYC)

Click Yes if that is the correct fiscal year.

Click OK Monthly Activity Report(GAR)

Select the Reporting Period: Select the month and year you want to report Select the Report Option: You can check report only fund totals box or leave it unchecked to get more detail Select the Fund to Report: Locis defaults to All Fund but if you uncheck the box you can select the fund you want. Click PROCEED



Check for Out of Balance Journals(GCHECK)

Select the Fiscal Year: Select the fiscal year. If your fiscal year is May 2010 to April 2011 and you are checking for out balance for June 2010. Your fiscal year is 2011. Month: Select the month you are checking out of balances for. Click PROCEED If you have an out of balance Locis will list them in the box. It will say what month, the list number, the amount, which fund was effected by the out of balance. Year to Date Activity Report(GYL)

Fiscal year to be Reported: Select the fiscal year to report Select the fund to be reported: Either check the box next to all fund or select a specific fund Locis defaults to all accounts. If you want a specific account you have to uncheck the box next to List all accounts. Click PROCEED.

After clicking proceed this message will appear. Click YES or NO



YES-In the detail of the G/L report will print the check #, vendor and amount of the check for each check run. NO-Will only print the total amount for the check run.

Yes- The report will give you beginning balance G/L and only manual journal entries made for the fiscal year. No-The report will give you manual journal entries plus all other activity that affect the account balance. The report will now generate. Trial Balance Report(GTB)

This report will list every line item show balance from last year, current activity, current balance and adjustment. Last page of each fund there is a total for assets, liabilities, revenue and expense. Report Period: Select the Month and Year Report Funds: Locis defaults to all funds. To select a particular fund uncheck the box next to all funds. Then select the fund you need. Click PROCEED



Month Year End Closing(GME)

Before you run this program you have to run Balance Sheet Print(GBS). Select an option: You can either close a month or close a year at a time. Click CLOSE MONTH G/L BUDGET COPY(GBWC)

Budget Copy allows you to copy one budget year to another but year. You have the option to increase the budget numbers from one year to another by a percentage. You can also change your appropriation by percentage in this screen. After you copy your budget you can still make adjustments to it in Budget/Appropriation Entry(GBWM).



Budget/Appropriation Entry(GBWM)

Select the fiscal year and then click PROCEED.

To review or change a line item double click on it. This will bring the account to the top portion of screen. Click ADD/SAVE Locis will automatically bring the next line item to the top part of the screen.



Budget Worksheet(GBW)

Select the Fiscal your are working with then click PROCEED.

This worksheet will give every line item and its budgeted numbers for 2yrs Ago, 1yr Ago, current budget and line for new budget year number. Locis defaults to all funds and all departments. You can uncheck the box next to report all funds and all departments. Then select the fund and department you wish to work with. Click PROCEED



Annual Publication Report(GDC)

Select the Report Duration, Report Period and Fund you are reporting. Select Options: You can select the options by checking the box or leave them unchecked. Click PROCEED. Budget Data Export to Excel(GBD)

Select the Budget year you wish to export. Click PROCEED



Click LIST ACCOUNTS

YES- will not export to the spreadsheet line items that have budget numbers in the upcoming year. NO-will export all budget numbers into an excel spreadsheet for the upcoming year.

Click OK

Click EXPORT



YES if you want to look at or work in your newly created excel sheet with budget numbers. NO will take you back to the main screen of LOCIS Budget Data Import From Excel(GBU)

Filename: Is the name of the excel spreadsheet you saved in Locis/Dat file. Click IMPORT



When and how did the Budget Change(GBCR)

This report will list g/l number, title, date budget was changed, old budget number and new budget number. Locis defaults to all accounts and all years. Simply uncheck boxes if you want to specify an account or year. Click PROCEED Expense/Receivable Forecasting(GL4CAST)

This report sends the budget and actual numbers for the last 10 years to an excel spreadsheet. The year you select to forecast will have an extra column of budget numbers plus 5%.



Expense/Receivable Balance(GLBAL)

This report breaks down actual expense in each month by line item. Then has a total column of actual expense and total column for budget.



GL manual 7.0 - LOCiS · This is very important because the Annual Publication report combines all...

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Transcript of GL manual 7.0 - LOCiS · This is very important because the Annual Publication report combines all...