WH17E GITV CLERKPINK FINANCE

GITY OF SAINT PAULCouncil

CANARV DEPARTMENT

Flle NOM

BLUE MAVOR

ncil ResolutionPresented By

Referred To Committee Date

Out of Committee By Date

WHEREAS the City Council by Resolution Council File No 266179approved October 9 1975 approved guidelines and steps for the establish ent

of the citizen participation process to aid the City in the development oprograms for the City and its neighborhoods and

WHEREAS the District 8 Planning Council Sumnit University has app iedfor recognition as the General District Planning Council for Dist ict 8 nd

WHEREAS the Mayor s Office has advised the Council that the Distric 8

Planning Council has complied with the City Council s guidelines and stepand recomnends that the City Council recognize their organization and app opriate

50 000 to assist the organization in implementing its work program and

WHEREAS the City Council held a public hearing on Thursday June 3 1976for the purpose of considering the request of the organization the Mayor srecom ndation and to hear from all interested persons n therefore it

RES VED that the Council of the City of Saint Paul does herebyr app ve

and recognize the District 8 Planning Council as the General District P1 ingCouncil for District 8 and does hereby approve and appropriate tfie sua o

50 000 for the organization for the period July l 1976 through June 30 1977and be it

Y

FURTHER RESOLVED that the Mayor s Office is authorized and directed toadminister the aforementioned 50 000 on behalf of the organization in

accordance with the procedures as may be established by the Mayor s Officand in accordance with a detailed line item budget to be prepared by theDistrict 8 organization and approved by the Mayor s Office not to exceed

50 000

COUNCILMENRequested by bepartment ofYeas Nays

Butler Q In FavorLevine

Rce

HuntAgainst BY

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Tedesco

President Sylvester

Adopted by Cou Date 7 Form Approved y City Attorney

Certified assed ounc Secretary BY

By

Appro e by Mayor e JUN Approved by M yor for Submission to Couacil

By By

Pa n MN g

Based on the number of ballots cast and the final vote total it does

not appear that the above questioned persons participation would

significantly alter the final results of the vote taken at the May24 meeting

KC jl

cc Mayor George Latimer

Thomas J KelleyA1 Olson

Ron Smith

Jim Mann

366 Citq Hall AnnexSt Paul Minn 55102

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n ay 7 1976

Rose NLix City Clerk386 city xallSt Paul P 1i nne sot

Dear Rose

Please be notified that I have called a special meeting ofthe City Couneil for Thursday J 1976 at 7 30 P M at the

Maxtin Luther King Center 270 ent to consider rec gnition of an

official group to represent tizen Participa n trict No 8

Summit University

Counc P i en

We the undersigned Councilrnen do herebJ waive written noticerequirements for a special meeting of the City Council on ThursdayJune 3 1976 at 7 30 P M at the Martin Luther King Center 270

Kent fo reasons bove

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May 28 1976

TO COUNCIL PRESIDENT DAVID H HOZZA

MEMBERS OF CITY COUNCTL

FR MAYOR LAtJRENCE D COHEN c

RE RECOGNITION OF TIiE SUMMIT UNIVERSITY NEIGHBORHOOD AS DISTRICTCOUNCIL 8

Attached is a report and recommendation of the Community DevelopmentO fice regarding recognition of the residents and organizations inthe Summit University neighborhood as the Distri ct Council 8

This report should prove useful in the Counci he ring on ThursdayJune 3rd If you have any questions please contact William QPatton at 298 5586

CC i iayor Elect George Latimer

Councilwoman Elect Rosalie L Butler

Thomas J KelleyA1 Olson

Attachment

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May 28 1976

TO MAYOR I AWREt iCE D COHEN

THOMAS J KELLEY CITY AIIMINISTRATOR

FR WILLIAM Q PATTON C C MMUNITY DEVELOPMENT COORDINATORC

RE RECOGNITION OF DISTRTCT 8 AS THE GENERAL DISTRICT PLANNING

COUNCIL FOR THE BUMMIT UNIVERSITY NEIGHBORHOOD

BACKGROUND

The Model Neighborhood Planning Gouncil MNPC has traditionally beenrecognized as the Project Area Comcnittee PAC for the Suaanit University

neighborhood by the Housing and Redevelopment Authority

In recent months NINPC staff has taken steps to increase representationof the District 8 area and has submitted a proposal for recognition

by the City Council The attached narrative explains in detail how

this process evolved in the Sunnnit University area

WORK PROGRAM

The District 8 Planning Council as indicated on the attached WorkProgram will pursue short term planning activities i e CommunityDevelopment Year III and long term planning activities i e General

District Planning Other plarzning and programming efforts includeincreasing citizen participation efforts increasing cammuni ationsthroughout the District 8 community and monitoring the existing programsserving the Summit University community

BY LAWS

PrQposals for reorganization and by laws were presented at threeco unity meetings in May of 1976 A final community meeting was heldon May 24 1976 at the Martin Luther King Center

All above listed meetings were annaunced in the cammunity by distributionof hand bills and a special edition of the Summit University Free Press

a y

Summit University District 8 2 May 28 1976

Planning Council

BUDGET

District 8 has traditionally received substantial financial grantsfor implementation of a citizen participation process in the SumanitUniversity area under the auspices of the Model Cities Proqram

However because of limited monetary resources and a more coiapreh nsivecity wide approach to citizen participation the Office of CommunityDevelopn ent has requested District 8 to limit their budget request tobetween 45 000 and 50 000

It is therefore the recommaendation of the Office of Co nunity Developmentthat the District 8 Planning Council be encouraged to submit an annualbudget not to exceed 50 000 prior to final passage of the District 8Council Resalution

RECOPIlriENI ATION

It is recommended that City Council at the June 3 1976 public

hearing instruct District 8 to prepare a budget that does not exceed50 000 Budget negotiatians should be finalized prior to final City

Council action of the recognition process

The Office of Community Developanent is satisfied that the District k8Council as proposed in the attached documents meets the intent andpurposes of Council File No 266179 establishing a process for citizenparticipation by designated distriats in the City of Saint Paul

Therefore it is recommended that the District 8 Planning Council as

proposed with the exception of the budget as stated above be recognizedas the General District Council for District 8

THIS MATERIALS PACKET CONTAINS THE FOLLa41ING ITEMS

1 A DEVELOPMENTAL NARRATIVE

2 OLD SHELTON PROPOSED STRUCTURE

3 REVISED SHELTON ADPOTED STRUCTURE

4 SHELTON BY LAWS 2nd draft

5 A DISTRICT 8 Summit University WORK PROGRAM

6 PROPOSED BUDGETS

7 ONE COPY OF THE SUNlNtIT UNIVERSITY FREE PRESS SPECIAL EDITION

DEVELOPMENTAL NARRATIVE

The external boundaries of District 8 Sununit University were established

when the City of Saint Paul adopted the 17 district concept in association

with citizen participation in relation to Cammunity Development Revenue

Shareing The charge to each community was to davelop an organizafion and or

community council that would represent the views and the community issues

in said district following the ten step process outlines and adpoted by

the city council and distributed through the Community Development Office

The Shelton Proposal for District 8 Summit University Reorganization

consists of a broad based democratic structure and by laws developed to

facilitate maximum citizen participation at the district level

The structure itself was reviewed before the community at three open

community meetings on three separate occasions once at the Ober Boys Club

and twice at the Martin Luther King Center The by laws were reviewed

before the community at two open community meetings on two separate occasions

both meetings were held at the Martin Luther King Center Residents in

attendence could ma ke motions as well as vote to alter the proposed structure

and the proposed by laws

You will no doubt note a noticeable difference between the original Shelton

Proposal and the Final Shelton Proposal You will also note the by laws

under went a second revision This is a direct result of citizen input

and citizen participation via the open meeting process

Within the community of Summit University there developed three distinct

proposals The Shelton Proposal For District Reorganization The Atilade

Proposal For District Reorganization and the Alexander Mc Daniels Proposal

For District Reorganization Copies of all proposals were ran and made

available to the general community via the Model Neighborhood Planning Council

office located at 743 Selby Avenue

To further facilitate co nunity interest and the distribution of information

in relation to the three proposals a community presentation schedule was

developed On May 10 1976 at St James A M E Church all three proposals

were presented to the community Hand bills announcing the meeting were

passed out in the area On May 12 1976 at Redeemer Arms Luthern Church all

three proposals were presented to the community Hand bills announcing the

meeting were passed out in the area On May 14 1976 at St John s Episcopal

Church all three proposals were presented to the community Hand bills

announcing the meeting were passed out in the area

In addition the Summit University Free Press Vo1 3 No 2 dated May 2 1976

carried an announcement of the above mentioned public meetings as well as

an announcement in relation to the public hearing at the Martin Luther King

Center on May 24 1976 at such time the proposals would be heard for the

final time and voted upon by the community residents

i

To further stimulate citizen participation in the reorganization selection

process each author of each proposal was asked to write a summary of their

proposal for a special edition of the Summft University Free Press dated

May 1976 This was done and distributed throughout the Summit University

cammunity at a cost of over 500 00 paid for by the Model Neighborhood

Planning Council

So on May 24 1976 at the Martin Luther King Center the three proposals

were presented before the community for the final time At this point in

time residents would be extended the right to cast votes for the proposal

they felt best served the Summit University community The proposal tha t

received the highest number of votes would then be presented before the

Saint Paul City Council

FINAL VOTING RES ULTS

1 The Shelton Proposal Received 104 votes

2 The Atilade Proposal Received 20 votes

3 The Alexander Mc Daniels Proposal Received 5 votes

Each resident signed in on a numbered resident sign in sheet and was given

a corresponding numbered ballot Non residents were welcome to view the

proceedings they signed in on a non resident sign in sheet but they were

not given a ballot to vote on Thus you find the Shelton Proposal for

District 8 Reorganization in Sucmnit University before you now for your review

and consideration

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DISTRICT EIGHT SiJrII fIT UNIVERSITY REORGANIZATION

The Shelton Proposal The Atilade Proposal Alexander Mc Daniels

31 Council Members 35 Council Members 39 Council MembersAll Elected by the 27 Elected By The Community 21 Elected By The Communittotal community 8 Appointed 18 Appointed

The Executive Board The Executive Board The Executive Board13 Members 17 Members 11 Members2 from each of the 6 areas 8 officers plus 1 from each 1 from each of the 6 areasplus 1 at large of the 6 areas plus 2 from plus 5 more filled by the

agencies and 1 from business full body

Officers Officers Officers8 General Officers 8 General Officers 4 General OfficersElected from the Executive Elected from the General Body Elected from the GeneralBoard Membership of 35 Council Members Body of 39 Council NIembers

Standing Committees Standing Committees Standing Committees4 Standing Committees 4 Standing Committees S Standing CommitteesPhysical Core Social Core Physical Core Social Core Physical Core Social CoreEconomic Core Internal Affairs Economic Core Internal Affairs Economic Core InternalCommittee Committee Affairs Committee and the

Impeachment Committee

Community Meetings Held Community Meetings Held Community Meetings HeldFive community meetings were The Internal Affairs Committee Noneheld all in attendence could of the M N P C held one meetingvote as well as make motions the chairman respectfully declinedfrom the floor to accept any motions from the

floor

VOTE FOR ONE OF THE PROPOSALS ON MAY 24 1976 AT THE M L K CENTER270 KENT STREET 7 00 P M PARTICIPATE AND MAKF YOUR VIEWS KNOWN

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2nd

D R A F T

Shelton By Laws

District 8 Planning Council

I Purpose

The District 8 Planning Council as the elected representative body

shall reflect the preferences needs and interests of the residents of

the Summit University area It shall also be responsible for the over

all development of a comprehensive plan to eliminate blight and improve

the quality of life for the residents of said area The District 8

Planning Council shall have responsibility for the implementation of

this plan at the local district level In other words the District

8 Planning Council shall be the officially recognized policy making

body for the Summi t University area The primary purpose of the Dis

trict 8 Planning Council is to develop and promote a broad based vehicle

for citizen participation at the district level in association with the

City of St Paul Council Resolution File Number 266179 approved Octo

ber 9 1975 and published October 18 1975

II Area

The District 8 Planning Council boundaries shall be consistant with

Summit University that being University Avenue to the North the

south side Summit Avenue to the South the north side Lexington

Parkway to the West the east side and John Ireland Boulevard to the

East the west side

There shall be six sub areas within the District 8 boundaries

Area A Bounded by University to the North I 94 to the South

Lexington to the West and Dale to the East

Area B Baunded by University to the North I 94 to the South

Dale to tiie West and John Ireland to tlle ast

2

Area C Boun ed by I 94 to the North Selby to the South

Lexington to the Ldest and Dale to the East

Area D Bounded by I 94 to the North Selby to the South Da1e

to the West and John Ireland to the East

Area E Bounded by Selby to the North Summit to the South

Lexington to the West and Dale to the East

Area F Bounded by Selby to the North Summit to the South

Dale to the West and John Ireland to the East

III Membership

The Diszrict 8 Planning Council shall be composed of thirty one 31

members There shall be four 4 members from each of the said areas

for a total of twenty four 24 There sha11 be two 2 members elected

at large There shall be five 5 members elected from organizations

based in District 8 Summit University They need not be residents of

the Summit University All members are elected for a period of one 1 year

Absence from four 4 consecutive full body meetings by a member of the

District 8 Planning Council shall subject that member to recall gro

cedures Such absence is just reason for asking the offending member to

resign If said offending member reFuses to resign the full body shall

vote upon the issue A simple majority of present members is adequate

to decide the question and resolve the issue

IV Executive Committee

The Executive Committee shall be composed of thirteen 13 members

The two 2 top vote getters from each of the six sub areas plus

the top vote getter from the at large category shall comprise the

commi ttee Seven members shall constitute a quorum of the E ecutive

Committee

3

Executive Comrnittee Make up

Area A 2

Area B 2

Area C 2

Area D 2

Area E 2

Area F 2

At Large 1

13

V Principal Officers

The duties of the officers sha11 be set forth in Roberts Rules of

Order and such other duties as directed by the District 8 Planning

Council The principal officers shall be elected from the Executive

Committee by the full membership

A Principal officers of the District 8 Planning Council shall be

1 The Chairperson2 The Vice Chairperson3 The Secretary4 The Treasurer

5 The Chairperson of the Physical Core6 The Chairperson of the Social Core7 The Chairperson of the Economic Core8 The Chairperson of the Internal Affairs Committee

B The Chairperson Vice Chairperson Secretary and Treasurer

must reside in four different areas The 4 chairpersons may

reside in any area All principal officers must reside within

the boundaries of District 8 as defined in Section II No

person shall hold more than one office Presiding officers may

vote on any and all issues that may come before them

VI Standing Committees Cores

There shall be four 4 standing committees The Physical Core the

Social Core the Economic Core and the Internal Affairs Committee

The Chairpersons of said committees shall be duly elected members of

the District 8 Planning Council They shall be elected for a period of

une year by the 31 members of the District 8 Planning Council

4

i Continued

The Physical Core the Social Core and the Economic Core shall have the

primary responsibility of considering problems in their respective core areas

With the assistance of residents technical staff and or consultants

Athe core committees will analyze define and seek solutions to the

physical social and economic problems of District 8 Summit University

Any resident of District 8 may be a voting member of the Physical Social

or Economic Cores

The Cores shall make recommendations on all matters to the Executive

Board and in turn the Executive Board will make recommendations on all

matters to the Full Hody of the District 8 Planning Council

The Internal Affairs Committee shall be composed of inembers of the

District 8 Planning Council They may create at will task forces to deal

with any issue that is not physical social or economic in nature and

scope Residents of the community may be members of any and all task

forces created

VII Meetings

Any meeting be it Full Body Executive Board or Core level where two

or more members of the District 8 Planning Council meet for the purpose

of conducting community business is hereby open to the generat public

Full Body meetings will be held at 7 30 PM on the first and third

Mondays in each month Only members may make motions and vote

discussion however is open to the general public

The Executive Board will meet at 7 30 PM on the second and fourth

Mondays in each month Only members of the Executive Board may

make motions or vote discussi on however is open to the general

public

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The S cial Core vill meet at 7 30 PM on the first and third

Tuesdays in each month Any resident of District 8 in attendance

may make motions and vote and is considered a member

The Economic Core will meet at 7 30 PM on the first and third

Wednesday in each month Any resident of District 8 in attendance

may make motions and vote and is considered a member

The Physical Core taill meet at 7 30 Pri on the first and third

Thursday in each month Any resident of District 8 in attendance

may make motions and vote and is considered a member

The Internal Affairs Committee will meet on an on call basis The

Internal Affairs Committee is composed of inembers of the District

8 Planning Council Only members may make motions and vote Any

task force or ad hoc committee established by the Internal Affairs

Committee is open to the general public Any resident of District 8

in attendance at a task force or ad hoc committee created by the

Internal Affairs Committee may make motions and vote and is con

sidered a member

Residents and members will be notified of any and all meetings meeting

changes and public hearings The District 8 Planning Council may call

community public hearings when needed to discuss District 8 business and

or any other business of special interest to the residents of the Summit

University area The above meeting schedule may be changed by a majority

vote of any of the above mentioned committees

VII Staff and Consultants

A11 District 8 Planning Council staff and consultants shall work under

the direction of the District 8 Planning Council through the Chair

person No staff aide or consultant may be hired or retained to

serve the Uistrict 8 Planning Council without the approval of the

District 8 Planning Council

a6

IX Decision Procedui e

All policy an program proposals shall be referred to the Executive

Committee who will in turn assign them to the appropriate cores or

committees After core or committee consideration they must be re

turned to the Executive Committee with a recommendation and minutes

From the Executive Committee they must go on to the Full Body with

recommendations and minutes The Full Body of the District 8 PlanningCouncil will hold primary suthority An issue may be recalled to the

floor for discussion by two thirds 2 3 of the Full Body in other

words twenty one members

X Voting Procedures

Voting on any and all issues within District 8 Summit University

not including the Executive Board and Full Council membership is here

by open to any resident of District 8 sixteen 16 years of age or

older and any businessman or businesswoman who owns and operates a

business located in the area as defined in Section II herein Voting

privileges are also extended to members t rom organizations elected to

the Full Body membership who may not reside within the bounds of Dis

trict 8 Summit University if said situation ever exists

XI Amendments

These by laws may be amended by the following procedure

Notification of the substance of the proposed amendment must be in

cluded in the agenda of a regular meeting in which a vote is taken

The proposed amendment must then be approved by two thirds 2 3 of

the full District 8 Planning Council membership or twenty one members

r

DISTRICT EIGHT SI NIIT UNIVERSITY WORK PROGRAM

PROPOSED ACTIVITIES TIME TABLE

Primary Function District 8 Summit University community June July 1976wide election efforta and seating of council members

Establishment of community long range and short range goals Aug Sept 1976

and objectives through General District Planning effortsphysical social anct economic Search for additiona l

funding sources public private governmental L E A ATitle 20 etc special attention will be placed on youthand senior citizens dealing with community issues andproblems as they arise

Com nunity Development Year Three Planning physical social Oct Nov Dec 1976economic Review of comwunity proposals for C D R S fundingdealing with community isaues and problems as they arise The

establishment of issue oriented task forces and or ad hoccommittees

Monitoring of funded Couenunity Development Projects Jan Feb 1977Continued planning efforts physical social and economic

Dealing with community issues and problems as they arise

Overall Review of the past years perfoYmance record making March April 1977recomcnendations for improvement Review operating structureas well as operating by laws for any needed additions Ongoingplanning physical social and econanic dealing with communityissues and problems as they arise

Prepare for 1977 District 8 Sumanit University community wide May June 1977election efforts Continued planning and implementation ofphysical social and economic goals Dealing with communityissues and problems as they arise

Selby

X y

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Summit

O IAAJune 1 1976

O i OA

To uJhom It r ay Concern

The Portland Selby Neighborhood Organization

formerly the Portland Avenue Association supports

the Shelton Proposal for District 8 Planning Council

and agrees with the procedure by which it was chosen

on l ionday iay 24 1976

We hope the City Council will act expeditiously

in accepting the Shelton Proposal for District 8

Sincerely

tl

Art Shanabrook

Chairperson

to make this a better place to live

e

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DISTRICT RFARGANIZATION

Ma y 24 197

The list f pers ns xh a ttended the meetir g is attached t this d cument

The meeting was c nve ed at 7 0 p m by Ler y Cu ingham zt the NlartinLuther King CenLer Audi sriwn 270 N rth Kent Street St P ul Mn

The purp se f the me ting and s brief backgr und f the MNPC wAa given

by r Cunninghan He expl ed that a 1 ter it became public l i xledgethat MNPC a such r ill cea se t exist aa f May 31 1976 the 4 pera nswh will pr sex t pr p sa s hzvc spent c untle m hsura writing a struetureunder which thie a ea c uld xork Th f rmat was e l ined ea ch spe kerwas all wed twei t minutes for his pras tsti and ten ininutes f rqueati ns After a 11 the prr p sals were fi ished time wa a ll tted P rquesti ns and anarers

Bef re the present ti ns begarl Dr Atilade wished t kn w xh printed

the hznd ut that rvaa available at the meetir g and rrh pri ted theball ts and the age da He r ras inf rmed that Mr Shelt n hzd suppliedthe ha nd ut and ths t the M iPC ftice had d ne th bzll ta nd a rad

PRFSENTATION OF THE PROPOSAISI James Sheltor presented the Shelt n pr p sa The mb h d f btai r 3 r g

repreaentsti n was expla iaed There w uld be a t tal f 31 meatbers elected

by the t tal Gmmunity A Yl w chart expla ir ing h w im ues x uld bedeslt with xas explair ed

auestioa sH w are the Chairmen f the stznding c mmitte a elected

Gnmittee Ch irmen will be 9elected fr m th se pers as the

Executive B ard h are n t the t p four f ficers Each

Executive OYficer su d the Chairmen are thezesult f an electi rwithin the Executive B ard

D e Mr Shelt n work fer MNPC a e it exists n wYes

es the xriting f this pr p sal imply that MNPC is nst w rki gright

N But I ds feel thzt MNPC is exclusi nary

If u fe l that wh w rk f r MNPC0ne eat ei her w rk t improve s methit g r walk axay fr mit I ch e t w rk t impreve the structure

W dr w Th mps n expressed his c ncerns and raised the questieaa listedab ve

II Dr l agnus Atilade preaented the Pe ple s Practical Pr p salThe b u dariea znd the 6 zreaa are the szme as in the Shelt n pr p salRepresent tie differ with 21 fr m the zrea 3 at large and S

spp inted fr m gr ups Social Service Agencies Y uth Serving AgenciesBusinesses and Ministerial Gr i pa 8 general sfficers will be electedBusiriesa rganizati ns can be rmpresented n the E cecutive C nmmittee

Mi ute3 Distriet 8 Re su izsti 5 2l 76 p 2e

QUESTIONS

Mr Edward Harri referred t a statement made during Dr Atilade a

presentiati a that inferred thzt Aqr Harria had spettt s me 3ne ith

Dr Atilade and h d a ssi tod ir the riting f the pr p sil Mr

Harris stated f r the rec rd that this is n t a u d wanted the b dyt be s inf rmed Dr Atilade ap l gized f r ms king such a statemeatand stated th t he did r t intend th t Ps Edward Haxria be c nsideredaa hzring w rked n it

Wi dr x Th mps n remi d d the group that when the c mmur ity begins tunderstsnd s structure the p wers thzt be w rk t chat ge it

Wini Sh abr k wighed t rn w h p eighb rh d graups will be repre

ented in this tructure

All xe3ghb rh d aas ciati ns shsuld c me tegcther t r rk

s methi ag out that xill be like the ld district The xill

help plzn but trill n t hzve a seat

Why are the Urba League the NAACP etc beiag c nsidtredBecauee they have beeA engaged in the busiaess f helpi g

p r pe ple

H w will the S spp inted member be selected

By the 27 elected members

III The AlexanderMcDaniel Pr p aal waa pre ented b b th Mr McDaaiel

and Mr Alexander Thi pr p sa1 i an attempt zt a c mpr mi e between the ther t pr p sala C aimunity re identa and members f

the academic c unit were c nsulted The atructure f the ExecC mmittee is dif erent A chzrt wa placed n the black bs rd and

was explained

QUESTIONS

The questions centered ar und h w the c rdinat ra a d Bl ck

directors w uld be selected u tder this structurc

GFNERAL QQESTION ANSWER PERIOD

H w l ng will th fficers serve under each prop sahelt n 1 yr

Atil de 1 yr

Alexa nder McDaniel 2 yrs

Wha t Ab ut repreaentati n f r Seni r Cit zena der each pr p salhelton here is n special czteg ry f r them

Atil de Of the g app inted a Seni r Citizen Group may berepresented

Alexacider McD niel There ia a paragraph in ur pr p sal thatindicatiw that papecial interest group l mt be acc madated

APter brieY diacus i t f the 5 c m aunity meetinga that had be ea heldt discusm the pr p sals the v te xas taken

RESULTS OF VOTING

SHELTON PROP SAL 104 v te

ATILADE PROPOSAL A v tes

ALEXANDERMcDaniel 5 v tee

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743 SELBY AVENUE St 73E 1 minn 5510 i

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June 2 3 97b

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Mr Robert Sylvester President

St Paul City CouncilCity Hall Courthouse

St Paul Minnesota 55101

Dear Mr Sylvester

As per a motion made during the Full Council meeting of June 1 1976

the Model Neighborhood Planning Council declared their support for the

adoption of the Shelton Proposal for District 8 reorganization as the

form duly elected by the Summit iTniversity area xesidents

We hope that the City Council will also lend their support by givin g

the Shelton Proposal a vote of confidence

Sincerely

Q J CLe do

Reg inald A Harris

Chairman MNPC

model neighbarhood ianning counciiReginald A Harris hairman

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MODEL NEIGHBORHOOD COUNCILti

nBY LAWS

R

I PURPCC7 E

Tlie Model Neighborhood Council Inc L TC is an elected representative body

which shall reflect the preferences needs and interests of the Model Neigh

borhood residents It shall also be responsible for the overall development

of a comprehensive plan to eliminate b2ight and improve the quality of life

for the residents of Model Neighborhood area The h TC shall have responsibil

ity for the implementation of this plan in equal partnership with the City of

S t Paul

The MNC shall be the policy making body for the Model Neighborhood Program

All programs relating to the Model Neighborhood will be forwarded to the City

of St Paul solely through the MNC

IIo AREA

A The Model Neighborhood b oundaries shall be as set forth in City Council

Resolution k266179 dated October 7 1975

The M tC boundaries shall be consistent with Summit University that being

University Avenue to the North the south side Irvine Avenue to the South

the north side Lexington Parkway to the West the east side and John

Ireland Boulevard to the East the west side

There shall be six sub areas within the District 8 boundaries

Area A Bounded by University to the North I 94 to the South

Lexington to the West and Dale to the East

MNC BY I AtdS PAGE Z

Area B Bounded by University to the North I 94 to the South Dale

I

to the West and Marion to the East

Area C Bounded by I 94 to the North Selby to the South Lexington

to the West and Dale to the East

Area D Bounded by I 94 to the North Selby to the South Dale to the

West and John Ireland to the East

r Area E Bounded by Selby to the North Summit to the South Lexington

to the West and Dale to the East

Area F Bounded by Selby to the North Irvine to the South betweeqR

Western and Walnut Dale to the West and John Ireland to the East

B The MNC may consider plan and adopt programs which includes extending

services outside of the Model Neighborhood boundary so long as such pro

grams are of significant special interest to the Model Area

III MEMBERSHIP

The MNC shall be composed of 30 residents of District 8 see Section XVI

There shall be five elected representatives from each sub district

IV OFFICERS

The Officers shall be elected by a majority vote of the members present The

duties of the Officers sha11 be set forth in Roberts Rules of Order and any

such other duties as directed by the MNC

A Principle Officers of the NINC sha11 be a President First Vice President

Second Vice President Corresponding Secretary Recording Secretary and

Finance Officer The Principle Officers are to be elected from among the

I VC BY LAWS Pr GE 3

members of the MNC six different sub districts by a majority vote of

the members voting In case of a vacancy in the office of a Principle Officer

the I IC shall elect a successor by this same method The Principle OffiCe s

shall serve until the next MNC general election No person shall hold more

than one office The Principle Officers shall be exofficio members of

all committees and task forces of the INC

B Appointed Officers of the MNC shall be a Chaplain Parlimentarian Sargeant

At Arms and such other officers as the MNC deems necessary These officers

shall be appointed by the President They need not be members of the MNC

and not have a vote

V EXECUTIVE COMMITTEE

A Finance Committee The Finance Committee sha11 consist of the Finaneial

Officer and four 4 others appointed by the Economic Core with approval

of the full body

The Finance Officer shall be the chairperson of the Finance Committee The

chief responsibilities of the Finance Committee shall be to prepare a

budget for each funding period and for managing the MNC fiscal affairs

This Committee may be assisted in the performance of its responsibilities

by consultants appointed by the Executive Committee with approval of the

full body

B Personnel Committee The Personnel Committee shall consist of five 5 per

sons appointed by the Executive Committee with approval of the full body

The chief responsibilities of the Personnel Committee shall be to establish

1 L Tli U 1 1 HiY S

Cc PAGE 4

job descriptions and qualifications screening applicants and recommendingqualified applicants to the Director and then to the MNC This Committee

may be assisted in the performance of its responsibilities by consultantsappointed by the Executive Committee and approved by the full body

C Monitoring an d Evaluation Committee The rionitoring and Evaluation CommitteewiTl receive monthly and quarterly reports from funded projects and make

recommendations on cha nges in output measures or narrative informationsubmitted by neighborhood

VII SPECIAL COMMITTEES

The MNC may appoint Special Committees to perform special functions not otherwise eovered by the MNC existing committees Al1 reports shall be forwarded tothe Executive Committee then to the full body

VIII CORE COMMITTEES

A The Core Committees shall be the Physical Core Social Care and E onomic

Core

These Committees shall consist of a chairperson elected by the PR Cand one representative from each of the five remaining sub districts and

do not have to be members of the MNC These five members will be appointedby their respective districts The vote at Core meetings shall be open toa11 Summi University residents

B

The primary duty of the Core Committees shall be to consider problems intheir respective areas The Core Committees will define and analvze issuesand make recommendations to the Executive Committee

MNC BY LAWS PAGE 5

IX TASK FORCES

Task Forces may be formed for collecting information about the needs oP the

Model Neighborhood and for the initial planning and program development Member

ship on the Task Forces shall not be restricted to NL C members

i MNC GENERAL MEETINGS

A Regular meetings shall be held at least once a month beginning at 7 30 p m

at such places as may be determined by the MNC Except for a suspension

of rules all MNC general meetings shall end at 10 30 p m Members must

be notified in writing as to time and place of ineetings The order of

business shall be Ca11 to Order Consideration of Previous Minutes Old

Business Committee Reports and New Business

Special meetings may be ca 11ed by the Executive Committee or by petition of

ten 10 MNC members provided two working days written notice specifqing

the business to be considered is given to the members Except for a sus

pension of the rules they shall begin and end at the same time as the

regular meetings

B As members enter the meeting place tfiey shall register on a registration

sheet maintained by the secretary Registration shall be by signature and

shall be in lieu of ro11 call The secretary shall inform the President of

the number of inembers present

C A quorum shall consist o 51 of the members of the MNC

M TC BY LAWS PAGE 6

D The President shall have prepared a written agenda before each meeting

for distribtuion to the members at the meeting Matters not on the

written agenda may not be introduced at the meeting without first having

been presented to the President prior to the meeting Any such matter not

placed on the agenda after being so presented sha11 be considered at the

end of new business provided that any matter placed at the end of new

business for two consecutive meetings shall be the first item of new busi

ness at the following meeting

E Only members may make motions and vote However non members may partici

pate in tfie debate on questions under consideration Unless the President

rules otherwise no speaker from the floor shall speak longer than three

minutes after being recognized no speaker from the floor may speak a second

i

time on the same motion until all other members desiring to speak have had

an opportunity to speak

F Roberts Rules of Order shall govern proceedings of the MNC

XI COMMUNITY PUBLIC HEARINGS

The MNC shall call Community Public Hearings when needed to discuss MNC

business and or any other business of special interest to the residents of

the Model Neighborhood

XII MNC STAFF AND CONSULTANTS

All MNC staff and consultants shall work under the direction of the MNC through

the President No staff or consultant may be hired or retained to serve the

MNC without the approval of the MNC

MiVC BY I At S PAGE 7

XIII DECISION PROCEDURE

Al1 policy and program proposals shall be referred to the Executive Committee

for assignment to the appropriate committee or committees Core and S tanding

Committee proposals shall be submitted to the Executive Committee for coordi

nation with other proposals then to the MNC for consideration All approved

proposals shall be forwarded to the City of St Paul unless a referendum is

called for by the Model Neighborhood

XIV SUSPENSION OF THE BY LAWS

Any part of these By Laws except Article X Section C concerning a quoru may

be suspended for a period not exceeding two weeks by an affirmative vote of

two thirds of the members voting

XV AMENDMENTS

These By Laws may be amended by the following procedures

A Incusion of a notice of the substance of the proposed amendment on the

agenda at the regular meeting preceeding the meeting at which a vote is

taken

B Passing of the amendment by two thirds 2 3 of the members of MNC

XVI RESIDENT

Any person living within the boundaries of District 8 or any owner or operator

of a business within boundaries of District 8

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NAME ADDRESS

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NON RES IDENT S IGN SHEET st 4

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