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Transcript of GGGGameaamemeame ofooffof cccchangehhaannggeehange · GGGGameaamemeame ofooffof...
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� Completed Needs
Assessment with HRIS Task
Force
� Evaluated 6 HRIS vendors
� Signed contract with
chosen vendor – Ceridian’s
Dayforce product
Notable Honors
� A huge shout out to the
HRIS Task Force for their
participation and feedback
on identifying campus
needs and reviewing
vendors
� Thank you to the IT Team
for your terrific
commitment to partnering
with HR/Payroll on this
project!
Albright currently uses a web-based
product, hosted by a company called
Ceridian, to track employee
information and process payroll. The
current system has no self-service
functionality for employees, lacks
benefits integration, and does not
have the ability to create customized
reports for managers and Cabinet. In
addition, higher education presents
certain HR and payroll intricacies that
need to be addressed in the system.
Albright‘s goal is to find an adaptable
Human Resource Information System
(HRIS) that can mesh with other
campus information as well as
streamline and report on all of our
employment and payroll data.
Steering Committee
The HRIS Steering Committee consists
of members from the HR, Payroll,
Finance, and IT departments.
HRIS Task Force
In addition, a Task Force was also
created representing constituents
from areas all across campus. This
group has worked with us to identify
needs specific to their departments
and viewed several demonstrations to
select the most qualified vendor.
Welcome to the “game” of navigating a system change. The College is excited to announce a new HR
and payroll system project that will affect every employee on campus – including student employees.
By working together we can plan, strategize and successfully win the game of change!
Project Highlights
What is the HRIS Project?
• Winter 2016/2017 – Identify needs
• Spring 2017 – Evaluate new systems
• Summer 2017 – Choose vendor
• Fall 2017 – Begin implementation
• Fall 2017 – Process Improvements
• Winter 2017/2018 - Testing
• Spring 2018 – Campus and End-User
Training
� April 1, 2018 – Go Live
Please contact us at [email protected] if you have any suggestions or concerns.
We want everyone to be a winner in this game!
Exciting Enhancements
Coming Your Way!
STAY TUNED FOR FUTURE
UPDATES!
� Digital timesheet entry and approval
� Online access to paystubs and W-2
information
� Self-Service Access to update
personal information
� Easier and streamlined time off-
requests and approvals
� Streamlined hiring processes
� Integration with data from other
campus systems
� Workflow approvals that contribute
to our goal of paper reduction
Project Timeline
Volume 1
Land of Always
Data Entry START Wall of Vendor Choices
Caves of Campus Needs
Discovery Fortress
Data Mapping
Mountains
Realm of the
Activation Wizard
Integration
Forest
Cliffs of
Testing
Training
Tower
Parallel Pay
Province Gates of
Time Entry
Sea of
Spreadsheets
Bay of
Blue Cards
Go-Live
Kingdom!
THE GAME OF CHANGE: Albright’s Quest for HRIS
In order to track our progress, the
game board to the left maps out
the major checkpoints that need
to be conquered. Join us as we
navigate the changes, the
excitement, and the inevitable
challenges that we will face in this
mission. Each segment of our
journey will require us to initiate
and accept changes and work
together to finish our quest and to
reach our goal of the Go-Live
Kingdom!
Where Are We Now?
CURRENT STRATEGYCURRENT STRATEGYCURRENT STRATEGYCURRENT STRATEGY –
Discovery Fortress
The Steering Committee and
certain campus representatives
will be meeting with the Dayforce
Implementation Team in the
coming weeks for a process called
“Discovery”. This important step
allows us to transfer our current
knowledge to them and enables
us to look for ways that the new
system can accommodate our
needs, automate manual
processes, and make our entire
system seamless and easy to use!
NEXT MOVENEXT MOVENEXT MOVENEXT MOVE –
Process Improvement Islands
The next extremely important
task is to look at ways to upgrade
our processes. A few of the
critical activities that we will be
researching and striving to
improve:
*Position requisitions
*Student Employment
*Tuition Remission Process
*Onboarding/Exiting Employees
*Special Payment Authorizations
Our current location
is marked on the
map by our
Albright shield
Map background designed by Vector Open Stock