FLORIDA’S CHARTER SCHOOLCONFERENCE

NOVEMBER 20, 2013

Getting the Data Right!

Presenter:Andrew (Andy) C. Binns, Ed.D.

andy.binns@gmail.com(561) 352 - 1832

How does the FEFP work… Public school funding, including charter schools, is based

on individual student enrollments AND reporting the students in eligible courses to the FDOE in the FEFP Survey counts.

There are 2 Survey “counts” conducted during the year: October 14 – 18, 2013 February 10 – 14, 2014

Base funding for SY 2014: $3,752.30 Typical student approximately: $5,759 (Base + Categoricals +

CSR allocation) * Martin County – DCD = 1.0006

ESE students add approximately additional $1,000 (Matrix 251) 2013/14 Charter School Revenue Estimating worksheet:

http://www.fldoe.org/fefp/chartinst.asp

Which students count for FTE… The charter school receives a maximum of .5000 FTE per

student funding for each FEFP Survey (1.0 for the SY) To be eligible for funding, the student must:

Be in Membership (enrolled) at least one day during FTE Survey week. (pay special attention to FTE week enrollments)

Be in Attendance at least one day during FTE Survey week OR one of the six school days prior to FTE week

Attendance is based on daily attendance, NOT per period attendance – if the student is present for any instruction, in at least one period during the 11-day attendance window, the student is eligible for funding

Students are funded in FEFP by the length of the course (this is driven by the school’s Bell Schedule!)

Class Size Averages are calculated during the October FTE Survey count.

The Master Schedule… Funding per survey is based on the minutes per week in a

course : .5000 funding for 1500 minutes/wk grades 4 – 12 (900 hours (5

hours daily) in the 180-day school year). .5000 funding for 1200 minutes/wk grades PK (ESE) & Kg – 03 (720

hours (4 hours daily) in the 180-day school year). Summer school (beyond 180-day school year) is funded through

Supplemental Academic Instruction (SAI) funds. Course minutes are based on the Bell Schedule (BS)

Day is divided into periods – with beginning/ending timesPrd Begin End Minute (per day)01 0800 0830 3002 0830 0900 30…12 1330 1400 30

Should be uniform length (i.e. 30, 50 minutes) – minimum of 300 instructional minutes per day + lunch time

Courses are reported from beginning period to ending period (i.e. 0101 = 150 min/wk, 0103 = 450 min/wk or 90 min/day)

Passing time – if a bell rings to end classes, then passing time must be reflected (i.e. 0800 – 0850, 0855 – 0945) in BS

The Master Schedule… To develop the Master Schedule:

Develop a Bell Schedule to reflect instructional minutes Define instructional space (classrooms) Define instructional personnel (teachers) – must be

certified Identify courses to be offered (see Florida Course Code

Directory CCD): http://www.fldoe.org/articulation/CCD/1213.asp

Determine length of daily instruction for each subject Reading – 90 minutes per day, additional 30 – 60 if

remediation required PE (elementary) – 150 minutes per week

Work with Sponsor district if district report card is used Build Course/Sections

Each teacher MUST have a course/section for every subject, for each group of students they teach

Make sure individual teacher’s periods do not overlap! Make sure each teacher’s room is correct (Class Size)

Populate the courses with students.

Checking FTE for Accuracy… Each district runs a program to calculate FTE for each student at each school center Produce the report for you school center Well in advance of FTE week! Make corrections, get new report to verify corrections in district’s SIS were applied

Make sure EVERY student is on the report (a student is approximately $2,880 per semester!) - match students with enrollment roster and headcount!

Check each student’s total funded FTE (it should be .5000 if the student receives 300 minute/day of instruction)

Verify that required courses reflect correct minutes per week – Reading, PE

Checking FTE for Accuracy…(cont.) Verify that ESE students are funded in correct

program: MUST have a current IEP/EP MUST provide services outlined on IEP – should be

reflected in schedule if possible (i.e. speech therapy) Matrix of Services: (levels 251 – 255)

Must maintain a current Matrix for each ESE student Level on Matrix is used to fund supplemental ESE needs in charter

schools The higher the Matrix level: the greater the funding, the more

ESE services required by the student!

FEFP Funding category: ESE PK – 3rd = 111 ESE 4th – 8th = 112 ESE 9th – 12th = 113 ESE 254, ESE 255 – (these are very involved students,

these will most likely be limited to special education only charters)

Checking FTE for Accuracy…(cont.) Verify that ELL (ESOL) students are funded in

correct program: Courses funded in FEFP Program 130 are:

Reading, Language Arts, Math, Science, SS, and computer courses

Student must have a current LEP plan If the student is both ESE & ELL, the student will be funded

in the ESE programs (111,112, 113, 254, or 255) Transportation:

If charter school is providing transportation – $394 for 13/14 Maintain an ridership attendance roster for the 11 day

attendance window MUST be signed/dated (at end of Survey week) by BUS

DRIVER If the student is utilizing public transportation AND the school

purchased a bus pass, the student should complete a self-report, ridership verification form Must show days public transportation was utilized Must be signed by student and school administrator

Class Size… Class Size calculations are based on the October FTE

Survey count (Survey 2) – based on courses offered on Friday

Charter schools are only required to meet school wide averages in the following grade categories, which cannot exceed: Grades PK – 03: 18:1 Grades 04 – 08: 22:1 Grades 09 – 12: 25:1

Course included in CS calculation Core Academic – Reading, Language Arts, Eng, Writing,

Math, Sciences, Social Studies High School – Core courses required for graduation (i.e.

include Biology 1, not Biology 2) Courses earning college credit and foreign language

NOT included in calculation

Class Size… (how the calculation works)

The FDOE creates a facility/period/room from the CS courses reported in Survey 2 (October). (i.e FAC 123, Pd 01, Rm. A-101)

The total of these become the DENOMINATOR (units) If a Class Size core course occurs in the

facility/period/room, the FDOE sums the students. If there is more than one course in the facility/period/room, AND

one of the courses is a Class Size core course, then ALL the courses are considered Class Size core.

If multiple grade levels in class, the greatest grade level frequency becomes the grade category

The total sum of the students in the facility/period/room becomes the NUMERATOR

The FDOE divides the students in courses/units = CS Average for each grade category

Final Points to Consider…

Your school’s entire funding is based upon the students reported in the October & February FTE Survey counts

A student is worth on average $5,760 per year If the school does not report the students correctly,

funding will be impacted - It is the responsibility of the charter school to report their data correctly, not that of the district!

Give your data processor time to get the student schedules input accurately into the sponsor district’s SIS

Work with your sponsor district’s staff, follow the directions provided to their regular schools, ask for assistance.

Make sure your Staff data is uploaded into your sponsor district’s reporting system – each district has their own way to record this information

Questions/Comments…

Andrew (Andy) C. Binns, Ed.D.

(561) 352- 1832

andy.binns@gmail.com