Innotas Executive Webinar

Get The Most Value From Your Project Resources

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40 minutes of presentation

15 minutes of Q&A

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Event is being recorded

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Housekeeping Items

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Today’s Presenter

Nils Davis Director Product Management, Innotas20+ years of experience in project & product

managementPreviously at Egress, Naehas, Accept, and

NetIQ in various leadership roles Avid blogger on strategy, product management,

planning, and innovation

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What is your biggest business challenge?

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What is your biggest business challenge?

Prioritizing work to fit available resource capacity

Source: Nearly 67% of senior executives surveyed, 2013

Innotas © 2015Source: Innotas Survey 2015

Source: Innotas Project and Portfolio Management Landscape Report 2015

Over 50% of organizations say their projects and resources are not well aligned with business goals

50%

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Not enough resources +

Projects not aligned with business goals

+Prioritizing projects the

biggest challenge

+ Inevitable change

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PlanningExecution &

changeTracking &

measurement

Strategic resource management is…

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“I do not differentiate strategy implementation and project success.”

“Every project that a company does should align with the strategy in some way.”

-Daniel Svoboda, PMP, Program Manager, Key Bank.

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Strategy must drive project selection

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Efficiency is great. But working on the right things is better.

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Eliminating waste is more important than improving efficiency.

Improve Efficiency

Eliminate Waste

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Strategy must drive project selection

Doing the right things is more important than doing things right

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Value

Effi

cien

cy

Prio

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atio

n

Elim

inat

e W

aste

Exe

cute

Stra

tegy

The

Rig

ht p

roje

cts

Driv

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trate

gic

Cha

nge

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Strategic resource management =

14

?

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Strategic resource management =

Finding the best way to use the resources I have to achieve my strategy

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Strategic Planning with Predictive Analytics

High Value Portfolio Planning: Identify, plan, & align the optimal projects and resources

Business Agility: Adapt to changes – quickly & efficiently

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But efficiency isn’t chopped liver

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5% better execution can mean…An opportunity to redeploy

resourcesReduced workload & stressThe ability to take on another

project

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Strategy must drive project selection

Doing the right things is more important than doing things right

Efficiency isn’t chopped liver

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But there’s one more thing

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Working on the wrong projects doesn’t just affect business value

It affects resource capacity and quality

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Projects are done by people

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Your “resources” have ambitions, needs, goals

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Better strategicalignment

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more motivated people

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Strategy must drive project selection

Doing the right things is more important than doing them right

Efficiency isn’t chopped liverBetter alignment higher

business value + higher motivation

25

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Now we’re set – A great plan that aligns our resources with our strategy

Job done!

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A few more notes on planning

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Map the computer’s model to reality

Resource buckets to make sure necessary work gets done

Planning and trackingResponding to change

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Where Real Resources Meet The Plan

Demand Planning: Quantify your true resource requirements for planned projects

Capacity Planning: Realistic understanding of what you can accomplish with what you have

What-If: Forward-looking scenario planning for optimizing resources by portfolio, project, role, or individual

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Map the computer’s model to reality

Resource buckets to make sure necessary work gets done

Planning and trackingResponding to change

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“EVERYBODY HAS A PLAN UNTIL THEY GET PUNCHED IN THE FACE”

31Source: Mike Tyson, boxer

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A new, critical project is added

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A new, critical project is added

A higher priority project needs a key resource

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A new, critical project is added

A higher priority project needs a key resource

A project is late and needs a resource infusion

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Change happens

How do you handle it?

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Tactical resource management = ?

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Tactical resource management = Allocating resources for the greatest good in response to change

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Conflicting needs: o Team stability for performanceo Team flexibility for

responsiveness

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Be able to track work against the plan – at the portfolio level

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Mobile timesheet apps facilitate tracking actuals

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Integrated time tracking & reporting

Better Execution & Productivity: Promote accountability & improve organizational performance by knowing who is working on what. Enable teams to work more efficiently by giving them visibility into where they spend their time.

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Be able to track work against the plan – at the portfolio level

Have a methodology for responding to change

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A Workbench for Resource Management

See your team’s allocations at a glance

Update and add resource assignments

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Be able to track work against the plan – at the portfolio level

Have a methodology for responding to change

Transparency

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Transparency

Use charts and dashboards to keep everyone on the same page

Eliminate surprises when change happens

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Strategic resource managementTactical resource management

TransparencyMotivation

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Contact Innotas

Headquarters:111 Sutter Street, Suite 300San Francisco, CA 94104

Phone: +1 866-692-7362

Email: info@innotas.com

Twitter: @innotas

LinkedIn: http://www.linkedin.com/company/innotas

Learn More: www.Innotas.com/resources