George Brown College / The Helderleigh Foundation Partnership · George Brown College / The...
Transcript of George Brown College / The Helderleigh Foundation Partnership · George Brown College / The...
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Table of Contents
1 Background 2
2 Objectives of the Initiative2
3 Scope 3
31 Focus of Research 3
32 Eligibility 3
33 Duration of the HNAF and Funded Projects 3
34 Fund Restrictions 4
4 Operations 5
41 Application and Project Completion Timeline 5
42 Application Process Overview 5
43 Project Selection Process 5
44 Measures of Success and Reporting 6
5 Launch of the HNAF [HNAF Internal Use] 8
6 Overview of HNAF Governance Structure [External and HNAF Internal Use] 8
Exhibits 9
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF Internal Use an
altered version will be used for public communication on the website] 9
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use] 14
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use] 16
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal Use] 18
Exhibit 5 Application Template [External Use] 19
Exhibit 6 Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications [HNAF
Internal Use] 27
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property [External and
HNAF Internal Use] 35
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use] 38
Exhibit 9 Financial Administration [External and HNAF Internal Use] 40
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Helderleigh Nutrition Application Fund
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1 Background
This document outlines a new initiative developed in 2014-15 by The Helderleigh Foundation
(HF) and George Brown College (GBC or the College) ndash Centre for Hospitality amp Culinary Arts
(CHCA) to further their shared nutrition education applied research and culinary innovation
goals
This partnership enables collaborative research activities to be conducted by external not-for-
profit organizations (Applicants Lead Applicants Co-Applicants) to deliver measurable and
innovative food and nutrition improvement outcomes for specific target audiences Research
projects will be underwritten by a fund held in partnership between the HF and GBCrsquos CHCA As
its contribution the College has the research capability to create and test healthy and tasty
recipes provide theoretical nutritional analysis conduct consumer sensory evaluations develop
products do shelf life testing engage in scale-up and commercialization and provide custom
training Faculty and students will be involved to undertake the applied research The
Helderleigh Foundation has contributed $400000 to establish this nutrition and health-focused
applied research fund ndash the Helderleigh Nutrition Application Fund (HNAF) ndash over a four-year
period
These funds will be jointly awarded to external organizations that are qualified to undertake
nutrition and health-related applied research projects with the Collegersquos CHCA Food Innovation
amp Research Studio (FIRSt) Other relevant GBC research teams may also be involved from time
to time The Helderleigh Nutrition Application Fund Task Force will review and approve
applications and GBC will administer the HNAF
2 Objectives of the Initiative
The purpose of the HNAF is to advance applied nutrition and healthy eating in the Greater
Toronto Area (GTA) which may also benefit other parts of Canada
HFrsquos primary interest is to improve the diet physical health and wellness of Canadians
The HNAF leverages GBCrsquos culinary food and beverage programs as well as its Technology
Access Centre expertise and innovation experience to provide students faculty and staff
members with applied research opportunities that lead to community impact
Potential outputs may take the form of recipes menu development nutritional information
custom training and market research results These must be disseminated for easy public
access as meaningful resources
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Helderleigh Nutrition Application Fund
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3 Scope
31 Focus of Research
The HNAF is intended to focus on advancing current food nutrition research in an innovative
way Funds will be awarded to projects that are able to stimulate targeted public interest
enhance specific health and nutrition dimensions for consumers as well as provide
opportunities for GBC faculty and student researchers to participate in the research work and
generate measurable results to advance nutrition Sectors of focus include local government
and their agencies universities and colleges schools and hospitals health- and wellness-
related agencies who treat or advise people on restricted diets and those living with cancer
brain or heart and stroke conditions as examples
Funded projects will be expected to clearly demonstrate how the proposed project outcomes will
enable the above mentioned objectives Projects will also be expected to engage in knowledge
dissemination such that outcomes or results are made available within the public domain for
others to utilize multiplying the impact of the project
32 Eligibility
Not-for-profit organizations charitable organizations the public sector and the broader public
sector (eg post-secondary educational institutions hospitals) are eligible to apply to the HNAF
as Lead Applicants (private sector participants are restricted to being Co-Applicants) Applicants
are expected to contribute a minimum of 25 of the project cost as matching funds (cash andor
in-kind) Higher levels of contribution will receive favorable consideration when funding
decisions are made Examples of ldquoin-kindrdquo include staff time spent on a project contributions of
research materials such as food ingredients or supply of equipment Applicants may also fund
part of their projects by drawing on complementary funding from other sources (other private or
public funds)
33 Duration of the HNAF and Funded Projects
The Helderleigh Nutrition Application Fund is a four-year initiative spanning from 201516 to
201819 Projects are to be completed within six months of the approval of the application (as
well as Research Ethics Board approval where applicable) A project completion report
including any dissemination of research results to that point will be submitted by the Lead
Applicant to the Helderleigh Nutrition Application Fund Task Force within 5 weeks of completion
of the project As knowledge dissemination is a major objective of this program a further
knowledge dissemination report will be expected from the Lead Applicant at the end of one
year following the completion of the project
Extension of project duration while discouraged may be requested with justification but without
any additional funding The request will be submitted to the Task Force whose decision will be
discretionary
Where possible projects will be conducted to coincide with student study terms
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34 Fund Restrictions
The work must be of a not-for-profit or charitable nature It must be conducted primarily for the
public benefit and not for self-interest private commercial consumption or profit generation This
is further detailed in Exhibit 3
See also research exclusions in Exhibit 4
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Helderleigh Nutrition Application Fund
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4 Operations
The HNAF anticipates that between four and ten grants will be awarded on an annual basis
with two grants being awarded in 20152016 and then continuing until 201819 The anticipated
size of grants excluding applicant cash andor in-kind contributions is expected to be in the
range of $10000 - $20000 each Larger projects shall be considered on an exception basis
The size of each grant shall be determined by HNAF Task Force
Projects are to be conducted by GBC CHCA applied research resources (primarily FIRSt staff)
faculty and students in partnership with the Lead Applicant and any Co-Applicants
41 Application and Project Completion Timeline
The application process and project completion for funded projects will follow the timeline
illustrated below
42 Application Process Overview
The application approval and execution process for projects is depicted as a flowchart on page
7 Exhibit 1 provides further details of the overall process Note that in some cases Research
Ethics Board1 review and approval will be required for the project GBC policy on sensory
evaluation requires a form to be submitted to the REB which would document each study and
confirm that appropriate protocols are being followed With this documentation a full REB
review will usually not be necessary for this kind of study
43 Project Selection Process
Projects will be evaluated and award decisions made by the HNAF Task Force (membership
details in Exhibit 2) Exhibit 3 outlines the eligibility criteria for Lead Applicants and Co-
Applicants Exhibit 4 states the research exclusions Applicants will use a standard application
form (Exhibit 5) Exhibit 6 provides guidelines and the evaluation form for the HNAF Task Force
reviewers helping to ensure objective and transparent project evaluation and selection
Among other criteria applications will be expected to show a minimum 10 allocation of the
project budget (cash andor in-kind) to knowledge dissemination activities
1 The Research Ethics Board is operated by George Brown College Any studies involving human subjects animals environmental impact or posing other ethical considerations must be submitted to the REB for review
Call for Proposals
bull 6 Weeks Before
Application Deadline
[May 15 Sept 15 Jan 15]
Applications
Submitted
bullDeadline Two Months
Before Each Semester
Begins [July 1 Nov 1
March 1]
Applications
Approved
bullWithin One Week of
Each New Semester
Projects
Completed
bullDeadline Six Months
from Application
Approval Date (or REB
Approval Date if
applicable)
Project
Completion
Reports Filed
bullDeadline Five Weeks
After Project
Completion
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44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
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1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
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5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
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Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
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Helderleigh Nutrition Application Fund
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- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
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stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
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Helderleigh Nutrition Application Fund
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All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
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Helderleigh Nutrition Application Fund
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application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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Helderleigh Nutrition Application Fund
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allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
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Helderleigh Nutrition Application Fund
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Helderleigh Nutrition Application Fund
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Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Helderleigh Nutrition Application Fund
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
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Helderleigh Nutrition Application Fund
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Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
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Helderleigh Nutrition Application Fund
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Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
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Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 2
1 Background
This document outlines a new initiative developed in 2014-15 by The Helderleigh Foundation
(HF) and George Brown College (GBC or the College) ndash Centre for Hospitality amp Culinary Arts
(CHCA) to further their shared nutrition education applied research and culinary innovation
goals
This partnership enables collaborative research activities to be conducted by external not-for-
profit organizations (Applicants Lead Applicants Co-Applicants) to deliver measurable and
innovative food and nutrition improvement outcomes for specific target audiences Research
projects will be underwritten by a fund held in partnership between the HF and GBCrsquos CHCA As
its contribution the College has the research capability to create and test healthy and tasty
recipes provide theoretical nutritional analysis conduct consumer sensory evaluations develop
products do shelf life testing engage in scale-up and commercialization and provide custom
training Faculty and students will be involved to undertake the applied research The
Helderleigh Foundation has contributed $400000 to establish this nutrition and health-focused
applied research fund ndash the Helderleigh Nutrition Application Fund (HNAF) ndash over a four-year
period
These funds will be jointly awarded to external organizations that are qualified to undertake
nutrition and health-related applied research projects with the Collegersquos CHCA Food Innovation
amp Research Studio (FIRSt) Other relevant GBC research teams may also be involved from time
to time The Helderleigh Nutrition Application Fund Task Force will review and approve
applications and GBC will administer the HNAF
2 Objectives of the Initiative
The purpose of the HNAF is to advance applied nutrition and healthy eating in the Greater
Toronto Area (GTA) which may also benefit other parts of Canada
HFrsquos primary interest is to improve the diet physical health and wellness of Canadians
The HNAF leverages GBCrsquos culinary food and beverage programs as well as its Technology
Access Centre expertise and innovation experience to provide students faculty and staff
members with applied research opportunities that lead to community impact
Potential outputs may take the form of recipes menu development nutritional information
custom training and market research results These must be disseminated for easy public
access as meaningful resources
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 3
3 Scope
31 Focus of Research
The HNAF is intended to focus on advancing current food nutrition research in an innovative
way Funds will be awarded to projects that are able to stimulate targeted public interest
enhance specific health and nutrition dimensions for consumers as well as provide
opportunities for GBC faculty and student researchers to participate in the research work and
generate measurable results to advance nutrition Sectors of focus include local government
and their agencies universities and colleges schools and hospitals health- and wellness-
related agencies who treat or advise people on restricted diets and those living with cancer
brain or heart and stroke conditions as examples
Funded projects will be expected to clearly demonstrate how the proposed project outcomes will
enable the above mentioned objectives Projects will also be expected to engage in knowledge
dissemination such that outcomes or results are made available within the public domain for
others to utilize multiplying the impact of the project
32 Eligibility
Not-for-profit organizations charitable organizations the public sector and the broader public
sector (eg post-secondary educational institutions hospitals) are eligible to apply to the HNAF
as Lead Applicants (private sector participants are restricted to being Co-Applicants) Applicants
are expected to contribute a minimum of 25 of the project cost as matching funds (cash andor
in-kind) Higher levels of contribution will receive favorable consideration when funding
decisions are made Examples of ldquoin-kindrdquo include staff time spent on a project contributions of
research materials such as food ingredients or supply of equipment Applicants may also fund
part of their projects by drawing on complementary funding from other sources (other private or
public funds)
33 Duration of the HNAF and Funded Projects
The Helderleigh Nutrition Application Fund is a four-year initiative spanning from 201516 to
201819 Projects are to be completed within six months of the approval of the application (as
well as Research Ethics Board approval where applicable) A project completion report
including any dissemination of research results to that point will be submitted by the Lead
Applicant to the Helderleigh Nutrition Application Fund Task Force within 5 weeks of completion
of the project As knowledge dissemination is a major objective of this program a further
knowledge dissemination report will be expected from the Lead Applicant at the end of one
year following the completion of the project
Extension of project duration while discouraged may be requested with justification but without
any additional funding The request will be submitted to the Task Force whose decision will be
discretionary
Where possible projects will be conducted to coincide with student study terms
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 4
34 Fund Restrictions
The work must be of a not-for-profit or charitable nature It must be conducted primarily for the
public benefit and not for self-interest private commercial consumption or profit generation This
is further detailed in Exhibit 3
See also research exclusions in Exhibit 4
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 5
4 Operations
The HNAF anticipates that between four and ten grants will be awarded on an annual basis
with two grants being awarded in 20152016 and then continuing until 201819 The anticipated
size of grants excluding applicant cash andor in-kind contributions is expected to be in the
range of $10000 - $20000 each Larger projects shall be considered on an exception basis
The size of each grant shall be determined by HNAF Task Force
Projects are to be conducted by GBC CHCA applied research resources (primarily FIRSt staff)
faculty and students in partnership with the Lead Applicant and any Co-Applicants
41 Application and Project Completion Timeline
The application process and project completion for funded projects will follow the timeline
illustrated below
42 Application Process Overview
The application approval and execution process for projects is depicted as a flowchart on page
7 Exhibit 1 provides further details of the overall process Note that in some cases Research
Ethics Board1 review and approval will be required for the project GBC policy on sensory
evaluation requires a form to be submitted to the REB which would document each study and
confirm that appropriate protocols are being followed With this documentation a full REB
review will usually not be necessary for this kind of study
43 Project Selection Process
Projects will be evaluated and award decisions made by the HNAF Task Force (membership
details in Exhibit 2) Exhibit 3 outlines the eligibility criteria for Lead Applicants and Co-
Applicants Exhibit 4 states the research exclusions Applicants will use a standard application
form (Exhibit 5) Exhibit 6 provides guidelines and the evaluation form for the HNAF Task Force
reviewers helping to ensure objective and transparent project evaluation and selection
Among other criteria applications will be expected to show a minimum 10 allocation of the
project budget (cash andor in-kind) to knowledge dissemination activities
1 The Research Ethics Board is operated by George Brown College Any studies involving human subjects animals environmental impact or posing other ethical considerations must be submitted to the REB for review
Call for Proposals
bull 6 Weeks Before
Application Deadline
[May 15 Sept 15 Jan 15]
Applications
Submitted
bullDeadline Two Months
Before Each Semester
Begins [July 1 Nov 1
March 1]
Applications
Approved
bullWithin One Week of
Each New Semester
Projects
Completed
bullDeadline Six Months
from Application
Approval Date (or REB
Approval Date if
applicable)
Project
Completion
Reports Filed
bullDeadline Five Weeks
After Project
Completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 6
44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
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Helderleigh Nutrition Application Fund
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- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
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Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
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Helderleigh Nutrition Application Fund
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All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
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Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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Helderleigh Nutrition Application Fund
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allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
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Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Helderleigh Nutrition Application Fund
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
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Helderleigh Nutrition Application Fund
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Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
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Helderleigh Nutrition Application Fund
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Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
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Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
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Helderleigh Nutrition Application Fund
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Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
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Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
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Helderleigh Nutrition Application Fund
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LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
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Helderleigh Nutrition Application Fund
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RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
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Helderleigh Nutrition Application Fund
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CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
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Helderleigh Nutrition Application Fund
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Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
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Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
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Helderleigh Nutrition Application Fund
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1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
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Helderleigh Nutrition Application Fund
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
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Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 3
3 Scope
31 Focus of Research
The HNAF is intended to focus on advancing current food nutrition research in an innovative
way Funds will be awarded to projects that are able to stimulate targeted public interest
enhance specific health and nutrition dimensions for consumers as well as provide
opportunities for GBC faculty and student researchers to participate in the research work and
generate measurable results to advance nutrition Sectors of focus include local government
and their agencies universities and colleges schools and hospitals health- and wellness-
related agencies who treat or advise people on restricted diets and those living with cancer
brain or heart and stroke conditions as examples
Funded projects will be expected to clearly demonstrate how the proposed project outcomes will
enable the above mentioned objectives Projects will also be expected to engage in knowledge
dissemination such that outcomes or results are made available within the public domain for
others to utilize multiplying the impact of the project
32 Eligibility
Not-for-profit organizations charitable organizations the public sector and the broader public
sector (eg post-secondary educational institutions hospitals) are eligible to apply to the HNAF
as Lead Applicants (private sector participants are restricted to being Co-Applicants) Applicants
are expected to contribute a minimum of 25 of the project cost as matching funds (cash andor
in-kind) Higher levels of contribution will receive favorable consideration when funding
decisions are made Examples of ldquoin-kindrdquo include staff time spent on a project contributions of
research materials such as food ingredients or supply of equipment Applicants may also fund
part of their projects by drawing on complementary funding from other sources (other private or
public funds)
33 Duration of the HNAF and Funded Projects
The Helderleigh Nutrition Application Fund is a four-year initiative spanning from 201516 to
201819 Projects are to be completed within six months of the approval of the application (as
well as Research Ethics Board approval where applicable) A project completion report
including any dissemination of research results to that point will be submitted by the Lead
Applicant to the Helderleigh Nutrition Application Fund Task Force within 5 weeks of completion
of the project As knowledge dissemination is a major objective of this program a further
knowledge dissemination report will be expected from the Lead Applicant at the end of one
year following the completion of the project
Extension of project duration while discouraged may be requested with justification but without
any additional funding The request will be submitted to the Task Force whose decision will be
discretionary
Where possible projects will be conducted to coincide with student study terms
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 4
34 Fund Restrictions
The work must be of a not-for-profit or charitable nature It must be conducted primarily for the
public benefit and not for self-interest private commercial consumption or profit generation This
is further detailed in Exhibit 3
See also research exclusions in Exhibit 4
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 5
4 Operations
The HNAF anticipates that between four and ten grants will be awarded on an annual basis
with two grants being awarded in 20152016 and then continuing until 201819 The anticipated
size of grants excluding applicant cash andor in-kind contributions is expected to be in the
range of $10000 - $20000 each Larger projects shall be considered on an exception basis
The size of each grant shall be determined by HNAF Task Force
Projects are to be conducted by GBC CHCA applied research resources (primarily FIRSt staff)
faculty and students in partnership with the Lead Applicant and any Co-Applicants
41 Application and Project Completion Timeline
The application process and project completion for funded projects will follow the timeline
illustrated below
42 Application Process Overview
The application approval and execution process for projects is depicted as a flowchart on page
7 Exhibit 1 provides further details of the overall process Note that in some cases Research
Ethics Board1 review and approval will be required for the project GBC policy on sensory
evaluation requires a form to be submitted to the REB which would document each study and
confirm that appropriate protocols are being followed With this documentation a full REB
review will usually not be necessary for this kind of study
43 Project Selection Process
Projects will be evaluated and award decisions made by the HNAF Task Force (membership
details in Exhibit 2) Exhibit 3 outlines the eligibility criteria for Lead Applicants and Co-
Applicants Exhibit 4 states the research exclusions Applicants will use a standard application
form (Exhibit 5) Exhibit 6 provides guidelines and the evaluation form for the HNAF Task Force
reviewers helping to ensure objective and transparent project evaluation and selection
Among other criteria applications will be expected to show a minimum 10 allocation of the
project budget (cash andor in-kind) to knowledge dissemination activities
1 The Research Ethics Board is operated by George Brown College Any studies involving human subjects animals environmental impact or posing other ethical considerations must be submitted to the REB for review
Call for Proposals
bull 6 Weeks Before
Application Deadline
[May 15 Sept 15 Jan 15]
Applications
Submitted
bullDeadline Two Months
Before Each Semester
Begins [July 1 Nov 1
March 1]
Applications
Approved
bullWithin One Week of
Each New Semester
Projects
Completed
bullDeadline Six Months
from Application
Approval Date (or REB
Approval Date if
applicable)
Project
Completion
Reports Filed
bullDeadline Five Weeks
After Project
Completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 6
44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 4
34 Fund Restrictions
The work must be of a not-for-profit or charitable nature It must be conducted primarily for the
public benefit and not for self-interest private commercial consumption or profit generation This
is further detailed in Exhibit 3
See also research exclusions in Exhibit 4
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 5
4 Operations
The HNAF anticipates that between four and ten grants will be awarded on an annual basis
with two grants being awarded in 20152016 and then continuing until 201819 The anticipated
size of grants excluding applicant cash andor in-kind contributions is expected to be in the
range of $10000 - $20000 each Larger projects shall be considered on an exception basis
The size of each grant shall be determined by HNAF Task Force
Projects are to be conducted by GBC CHCA applied research resources (primarily FIRSt staff)
faculty and students in partnership with the Lead Applicant and any Co-Applicants
41 Application and Project Completion Timeline
The application process and project completion for funded projects will follow the timeline
illustrated below
42 Application Process Overview
The application approval and execution process for projects is depicted as a flowchart on page
7 Exhibit 1 provides further details of the overall process Note that in some cases Research
Ethics Board1 review and approval will be required for the project GBC policy on sensory
evaluation requires a form to be submitted to the REB which would document each study and
confirm that appropriate protocols are being followed With this documentation a full REB
review will usually not be necessary for this kind of study
43 Project Selection Process
Projects will be evaluated and award decisions made by the HNAF Task Force (membership
details in Exhibit 2) Exhibit 3 outlines the eligibility criteria for Lead Applicants and Co-
Applicants Exhibit 4 states the research exclusions Applicants will use a standard application
form (Exhibit 5) Exhibit 6 provides guidelines and the evaluation form for the HNAF Task Force
reviewers helping to ensure objective and transparent project evaluation and selection
Among other criteria applications will be expected to show a minimum 10 allocation of the
project budget (cash andor in-kind) to knowledge dissemination activities
1 The Research Ethics Board is operated by George Brown College Any studies involving human subjects animals environmental impact or posing other ethical considerations must be submitted to the REB for review
Call for Proposals
bull 6 Weeks Before
Application Deadline
[May 15 Sept 15 Jan 15]
Applications
Submitted
bullDeadline Two Months
Before Each Semester
Begins [July 1 Nov 1
March 1]
Applications
Approved
bullWithin One Week of
Each New Semester
Projects
Completed
bullDeadline Six Months
from Application
Approval Date (or REB
Approval Date if
applicable)
Project
Completion
Reports Filed
bullDeadline Five Weeks
After Project
Completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 6
44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
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Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
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Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
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Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
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Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
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Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
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Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
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Helderleigh Nutrition Application Fund
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LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
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Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
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Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
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Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
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Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
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Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 5
4 Operations
The HNAF anticipates that between four and ten grants will be awarded on an annual basis
with two grants being awarded in 20152016 and then continuing until 201819 The anticipated
size of grants excluding applicant cash andor in-kind contributions is expected to be in the
range of $10000 - $20000 each Larger projects shall be considered on an exception basis
The size of each grant shall be determined by HNAF Task Force
Projects are to be conducted by GBC CHCA applied research resources (primarily FIRSt staff)
faculty and students in partnership with the Lead Applicant and any Co-Applicants
41 Application and Project Completion Timeline
The application process and project completion for funded projects will follow the timeline
illustrated below
42 Application Process Overview
The application approval and execution process for projects is depicted as a flowchart on page
7 Exhibit 1 provides further details of the overall process Note that in some cases Research
Ethics Board1 review and approval will be required for the project GBC policy on sensory
evaluation requires a form to be submitted to the REB which would document each study and
confirm that appropriate protocols are being followed With this documentation a full REB
review will usually not be necessary for this kind of study
43 Project Selection Process
Projects will be evaluated and award decisions made by the HNAF Task Force (membership
details in Exhibit 2) Exhibit 3 outlines the eligibility criteria for Lead Applicants and Co-
Applicants Exhibit 4 states the research exclusions Applicants will use a standard application
form (Exhibit 5) Exhibit 6 provides guidelines and the evaluation form for the HNAF Task Force
reviewers helping to ensure objective and transparent project evaluation and selection
Among other criteria applications will be expected to show a minimum 10 allocation of the
project budget (cash andor in-kind) to knowledge dissemination activities
1 The Research Ethics Board is operated by George Brown College Any studies involving human subjects animals environmental impact or posing other ethical considerations must be submitted to the REB for review
Call for Proposals
bull 6 Weeks Before
Application Deadline
[May 15 Sept 15 Jan 15]
Applications
Submitted
bullDeadline Two Months
Before Each Semester
Begins [July 1 Nov 1
March 1]
Applications
Approved
bullWithin One Week of
Each New Semester
Projects
Completed
bullDeadline Six Months
from Application
Approval Date (or REB
Approval Date if
applicable)
Project
Completion
Reports Filed
bullDeadline Five Weeks
After Project
Completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 6
44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
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Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 6
44 Measures of Success and Reporting
The Lead Applicant is required to provide a final Project Closing Report including a financial
report detailing expenditures and their cash andor in-kind contributions This is to be submitted
to the HNAF Task Force no more than 5 weeks after the end of the project Performance will be
assessed based on the degree to which the objectives of the original proposal have been
achieved Documentation of the short-term impacts to that point must be provided outlining the
tangible and intangible outcomes of the funded activities along with future leveraged activities
as a result of the project
An Interim Report at the project mid-point to be prepared by GBC CHCA FIRSt staff is to be
submitted to the HNAF Task Force
Connected to the knowledge dissemination objective a Knowledge Dissemination Activities and
Impact Report will be required of the Lead Applicant one year after project completion
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
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Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
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Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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Helderleigh Nutrition Application Fund
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allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Helderleigh Nutrition Application Fund
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
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Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
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Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
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Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
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Helderleigh Nutrition Application Fund
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LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
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Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
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Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
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Helderleigh Nutrition Application Fund
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Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
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Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
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Helderleigh Nutrition Application Fund
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1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
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Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
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Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
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c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 7
1A HNAF Call for Proposals
[per published schedule]
+ Market awareness Referrals
1B Inquiry by interested Lead Applicant to HNAF
published contact(s)
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
2 Lead Applicant finalizes and submits application to
HNAF
[per published schedule]
3 Applications are screened by GBC CHCA FIRSt staff
Eligible applications are forwarded to the HNAF Task Force for review and award
decisions
4A HNAF Task Force reviews forwarded applications and
makes award decisions supported by GBC CHCA
FIRSt staff
Application Approved
4B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
4C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an option to resubmit
5A Submission to REB if applicable
REB Application Approved
5B YES confirmation of approval to Lead Applicant by GBC CHCA FIRSt staff
5C NO communication to Lead Applicant by GBC CHCA FIRSt staff Opportunity to
revise and an optionto resubmit
6 Completion and signing of agreements for approved
application
7 Execution of project [duration max 6 months]
Submission of Interim Reportat project mid-point
[prepared by GBC CHCA FIRSt staff]
8 Submission of Project Closing Report to HNAF Task
Force by Lead Applicant
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task
Force by Lead Applicant
[1 year from project completion]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 8
5 Launch of the HNAF [HNAF Internal Use]
Launch of the HNAF is planned for winter of 2016 to coincide with the opening of the fourth
floor CHCA research facilities at 215 King St East Launch planning will be the responsibility of
the CHCA FIRSt team Input from the HNAF Task Force will be incorporated into the launch and
ongoing marketing plans
6 Overview of HNAF Governance Structure [External and HNAF
Internal Use]
George Brown College The Helderleigh Foundation Partnership
The Helderleigh Foundation
George Brown College
Helderleigh Nutrition Application Fund
Task Force
Funded Project 1
[Lead Applicant Co-Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project 2
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
Funded Project N
[Lead Applicant Co--Applicant(s) GBC Researchers (students faculty staff) client groups]
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 9
Exhibits
Exhibit 1 Helderleigh Nutrition Application Fund ndash Application Process [HNAF
Internal Use an altered version will be used for public communication on the
website]
Purpose of this document The purpose of this document is to detail the protocol for the application and approval process
for the Helderleigh Nutrition Application Fund The steps are aligned with the flowchart on page
7 above and would follow the published schedule
Step Number and Name
Description Notes
1A HNAF Call for Proposals + Market awareness Referrals
A A Call for Proposals will be issued by HNAF three times per year following a published schedule
B GBC will launch and conduct a marketing and communications campaign to publicize the funding opportunity via the GBC website CHCA communications social media and print media to reach eligible charitable not-for-profit public sector and broader public sector organizations alumni and the public at large
- All communication channels will point to the GBC website for application information
- Website will also provide a set of published contacts with phone numbers and email addresses for inquiries
1B Inquiry by interested Lead Applicant to HNAF published contact(s)
A Inquiry received - Response and assistance provided by GBC CHCA FIRSt staff as appropriate
1C Lead Applicant may work with GBC CHCA FIRSt staff to help prepare application
A Following the Call for Proposals and prior to submission of a finalized application the Lead Applicant may work with GBC CHCA FIRSt staff to prepare a budget project plan and other components of the application such that GBC applied research resources timing etc are appropriately incorporated into the application
- Accountability rests with the Applicant and Co-Applicant for completing the application with GBC playing a supportive role A GBC CHCA FIRSt staff will be assigned for general guidance in preparing the application as well as to provide input into a joint plan budget etc that accounts for all required resources to meet the intended objectives
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Helderleigh Nutrition Application Fund
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
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Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
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Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
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Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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Helderleigh Nutrition Application Fund
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8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
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Helderleigh Nutrition Application Fund
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
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Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
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Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 10
- It is also an early opportunity to review any possible project issues risks constraints etc
2 Lead Applicant finalizes and submits application to HNAF
A The Lead Applicant will submit the application package including letter(s) of support and budget
B Lead Applicant to submit five (5) paper copies of the application package including one original signed copy plus one electronic copy to specified mailing and e-mail addresses by 500 pm of the published due date
C Upon receiving the application package the Lead Applicant will be sent a confirmation of receipt electronically from the GBC CHCA FIRSt staff (on behalf of the HNAF Task Force)
- The application template will be provided online (Exhibit 5)
- Research exclusions are stated in Exhibit 4
- The Lead Applicant needs to be informed that submission of the application package is not a guarantee of funding
- The Lead Applicant is responsible for providing all required information for the application package including the project plan resource allocation and budgetary calculations (including a minimum 10 allocation of cash andor in-kind toward knowledge dissemination activities)
- The proposal should include the following
o All applicant information including business titles education years of experience in pertinent fields and previous experience in applied research activities and projects CVs may be submitted as-is (no standard format to be required)
o Project Summary providing an overview of the purpose main objectives and expected outcomes of the project
o Project Description Rationale and Fit Methodology providing a level of detail that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HF and GBC achieve their
George Brown College The Helderleigh Foundation Partnership
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stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
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All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
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Helderleigh Nutrition Application Fund
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application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
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allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
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Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
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Helderleigh Nutrition Application Fund
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Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
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Helderleigh Nutrition Application Fund
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Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
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Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
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LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
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RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
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Helderleigh Nutrition Application Fund
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CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
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Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
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Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
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1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 11
stated goals for the HNAF This is also an opportunity to showcase the Lead Applicantrsquos experience and capacity to successfully carry out the proposed project
o Benefits describing the benefits expected to be generated for various stakeholders
o Knowledge Dissemination Plan
o Detailed project plan with work plan deliverables and timelines risk assessment and knowledge dissemination plan
o Detailed budget including cash andor in-kind contributions from Lead Applicant and any Co-Applicant(s)
o State need for Research Ethics Board approval
o A letter from the head of the Lead Applicant organization including confirmation that the Lead Applicant is fully capable of completing the project within six months that it is in good standing and current with all applicable Canada Revenue Agency filings and that it commits to knowledge dissemination activity and impact reporting one year after the completion of the project
o At least 2 letters of support from external organizations such as end client groups who would be beneficiaries of a successful project
- All paper copies must be sent unbound and printed double-sided
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
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Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 12
All pages must be letter size with 12-point text
- Any applications received after the deadline will not be considered until the next round of reviews
- Electronic submissions will be directed either to FIRStgeorgebrownca or another appropriate e-mail address
- Mailed copies will be time-stamped upon receipt
3 Applications are screened by GBC CHCA FIRSt staff Eligible applications are forwarded to the HNAF Task Force for review and award decisions
A Applications will be screened for eligibility for completeness of the application package as well as against mandatory criteria and research exclusions
B Eligible applications will be forwarded to the HNAF Task Force for review and award decisions based on the full published evaluation criteria
- Those applications found ineligible may be revised and resubmitted to a future Call for Proposals Lead Applicant to be advised accordingly
4A 4B 4C HNAF Task Force reviews forwarded applications and makes award decisions supported by GBC CHCA FIRSt staff
A The HNAF Task Force will meet at a time which fits into the published schedule to review eligible applications and make award decisions based on the full published evaluation criteria supported by GBC CHCA FIRSt staff
B [Steps 4B and 4C] Lead Applicant informed of successful application (or communication otherwise) by GBC CHCA FIRSt staff on behalf of the HNAF Task Force
C Official announcement of successful applications (subject to REB approval if applicable for certain projects ndash see 5A 5B 5C)
- An evaluation tool will be provided to HNAF Task Force reviewers by GBC CHCA FIRSt staff to assist them in the selection process
- Selection of successful applications will be based on the document ndash Guidelines for Reviewer of HNAF Applications (see Exhibit 6)
- CHCA Dean or authorized designate to make all official announcements Within the announcement recognition will be given to the George Brown College The Helderleigh Foundation Partnership
5A 5B 5C Submission to REB if applicable
A Should a Research Ethics Board (REB) review be required for the project an appropriate
- GBC CHCA FIRSt staff to assist in the preparation of the REB application as needed
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 13
application must be prepared and forwarded to the REB
B [Steps 5B and 5C] Lead Applicant informed of successful REB application (or communication otherwise)
C Official announcement of successful applications following REB approval
- Project clock starts upon approval by the REB
- If rejected opportunity to revise and resubmit the REB application published schedule permitting and as appropriate
6 Completion and signing of agreements for approved application
A Prior to commencement of the project Lead Applicant to sign a Memorandum of Understanding (MOU) with GBC Helderleigh Foundation Partnership + any other applicable agreements
B Commencement of Project
- See Memorandum of Understanding (draft in Exhibit 7)
7 Execution of project + Submission of Interim Report at project mid-point
A Execution of project
B Submission of Interim Report at project mid-point [prepared by GBC CHCA FIRSt staff]
- Dispersal of HNAF funds based on submission of appropriate budget documents
- Maximum duration of projects 6 months (project clock starts upon REB approval if applicable)
- Short mid-project report intended for monitoring of project progress and to catch any project issues or risks before they affect successful project completion
- Reporting format to be provided
8 Submission of Project Closing Report to HNAF Task Force by Lead Applicant
A Reporting of results and outcomes to HNAF Task Force
B Project close-out accounting for funds and dissemination of results
- Reporting format to be provided
9 Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant
A Submission of Knowledge Dissemination Activities and Impact Report to HNAF Task Force by Lead Applicant 1 year from project completion
- This step helps ensure that knowledge dissemination is pursued and a reasonable amount of time is allowed for impact to become evident
- It is based on a minimum 10 cash andor in-kind project budget
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
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Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 14
allocation for knowledge dissemination activities
- Reporting format to be provided
Exhibit 2 HNAF Task Force Membership [External and HNAF Internal Use]
Member Title Alternate Alternate Title
Llewellyn Smith
Director President The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Lorraine Trotter Dean Centre for Hospitality amp Culinary Arts George Brown College
Christine Walker Chair Chef School George Brown College
John Higgins Director Corporate Chef Centre for Hospitality amp Culinary Arts George Brown College
Dawn Davidson Director Research and Innovation George Brown College
Robert Luke Vice President Research and Innovation George Brown College
David Yeung
Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
Vince Morrison Board Member The Helderleigh Foundation
Susan Smith Director VP The Helderleigh Foundation
GBC - TBD
Non-voting guests to be invited as advantageous to projects or process
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 15
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 16
Exhibit 3 Criteria for Eligibility [External and HNAF Internal Use]
Organizations eligible to apply to the HNAF
Not-for-profit
Charitable
Broader public sector
Public sector
Governance Requirements for Organizations
Financially sustainable with the capacity to undertake the project and mobilize the outcome
Be in good standing with no material legal actions outstanding and up to date in all corporate filings
Have the support from the Executive Director or equivalent of the Lead Applicant organization and each Co-Applicant organization or end-client organization where applicable participating in the execution of the project
Co-Applicants that can develop or expand innovative applied nutrition programs within the Greater Toronto Area (GTA) which may also benefit other parts of Canada and that result in positive measureable outcomes within a five-year period
Terms
Lead Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria
Co-Applicants are defined as established not-for-profit or charitable or public sector or broader public sector organizations that meet the eligibility criteria Co-Applicants may also be from the private sector
Innovative is the act of changing the way of doing things new methods bringing something new to the market of lasting benefit
Applied is the actual practice or the working out of practical problems and challenges
Nutrition is primarily the act of nourishing rather than the study of science It excludes food security projects
Program is a plan or procedure ( dealing with nutrition)
Positive Measureable Outcomes are good comparative quantified results or consequences from interventions undertaken
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 17
Applicants must provide a minimum 25 cash andor in-kind contribution of the project cost as matching funds
Examples of ldquoin-kindrdquo may include staff time spent on a project contributions of research materials such as food ingredients or equipment use or donations contributions toward the execution of a project and knowledge transfer All in-kind time must be properly tracked for the duration of the project
Student Engagement
Projects that provide a higher level of student engagement will receive favorable consideration
This can be expressed by the number of students andor the number of student hours andor the depth of engagement
Applicants may also fund part of their projects by drawing on complementary funding from other sources
Private or public funds are permitted
Project grants shall be used solely for charitable or not-for-profit purposes Research activities must2
a Represent a way to achieve or further the charitable purpose of the HF
b Be based on a research subject that has educational value and a research proposal that is capable of being attained through research
c Be undertaken in such a way that it might reasonably lead to a discovery or improvement of knowledge
d Be conducted primarily for the public benefit and not for self-interest or private commercial consumption
e Be disseminated and made publicly available to others who might want access to the information and
f Be undertaken in a structured manner in a systematic way have educational value and not be selective unreasonably biased or promote a predetermined point of view
2 Excerpted from HFGBC Gift Agreement
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 18
Exhibit 4 George Brown College Research Exclusions [External and HNAF Internal
Use]
Health Based Research Activities CHCA FIRSt is unable to execute on its
own
Guideline for exclusion when deciding on project intake
1 Clinical trials that involve human subjects where participants receive specific
interventions according to research protocol involving medical products such as drugs
or devices vitamins minerals or other dietary supplements procedures or changes to
participantsrsquo behavior such as diet Clinical trials may compare a new medical approach
to a standard one that is already available to a placebo that contains no active
ingredients or to no intervention When a new product or approach is being studied it is
not usually known whether it will be helpful harmful or no different than available
alternatives (including no intervention) The investigators try to determine the safety and
efficacy of the intervention by measuring certain outcomes in the participants For
example investigators may give a drug or treatment to participants who have high blood
pressure to see whether their blood pressure decreases
2 Observational Studies where investigators assess health outcomes in groups of
participants according to a research plan or protocol Participants may receive
interventions (which can include medical products such as drugs or devices) or
procedures as part of their routine medical care but participants are not assigned to
specific interventions by the investigator (as in a clinical trial) For example investigators
may observe a group of older adults to learn more about the effects of different lifestyles
on cardiac health
3 Toxicology Studies of food ingredients or other nutrients such as vitamins or minerals
4 Substantiation of health claim of ingredients dietary supplements or implied health
benefits from consuming such ingredient or food products containing the ingredients
using human subjects
5 Health related consumer food product studies involving infants and or pregnant women
6 Food and nutrition research at biochemical and or molecular level
7 Projects involving food security community kitchens and the relief of poverty
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
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Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 19
Exhibit 5 Application Template [External Use]
HELDERLEIGH NUTRITION APPLICATION FUND (HNAF)
APPLICATION ndash TEMPLATE
All fields must be completed Please note and adhere to word limits
Project Title (This is the official title of the project it should be as descriptive as possible to reflect the nature of the project)
Date
Applicant Organization
(This is the external organization that will partner with GBC FIRSt andor other GBC applied research unit to conduct the work)
Name
Address
Website
Contact amp Title (This should be the Lead Applicant)
Telephone Ext
Name(s) of Co-Applicant(s)
Organizations eligible to apply as Lead Applicant (please check as applicable)
Not-for-profit
Charitable
Broader public sector
Public sector
Lead Applicant Organization Description
(This should include a short introduction to the organization and its mandate maximum 100 words)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 20
Project Summary (Maximum 700 words in plain language)
A Provide a summary of the motivation for undertaking the project How will the project deliverables be leveraged to improve the nutrition diet physical health and wellness of Canadians
B Provide a concise description of the scientific or technical objectives of this project What will be the project deliverables What is original or unique about this work related to current scientific health and nutrition developments
C Provide a concise description of the project methodology
D Provide a concise explanation of the proposed involvement of GBC researchers to this project What deliverables will be the responsibility of the GBC researchers
E If Co-Applicant(s) are involved in the project provide an explanation of their involvement and contribution
E Provide information on the targeted end clients and the needs being served
F Provide a concise explanation of the knowledge dissemination and impacts strategy
Immediate andor near-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the expected immediate andor near-term outcomes and benefits to end clients in the GTA (and Canada) from this project
Long-term outcomes and benefits
(Maximum 100 words in plain language)
Provide a synopsis of the anticipated long-term and additional economic social andor environmental outcomes and benefits from this project
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture these longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 21
Project Costs
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All in-kind contributions will need to be documented Also please fill in the separate budget spreadsheet and include in the application package
Total Project Cost
(cash + in-kind)
Cash from Lead Applicant
Proposed cash requested from HNAF
Cash from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
Cash from Co-Applicant(s) ndash Private Sector
In-Kind from Lead Applicant
In-Kind from GBC
In-Kind from Co-Applicant(s) ndash Not-for-profit or charitable or public sector or broader public sector
In-Kind from Co-Applicant(s) ndash Private sector
Project Area(s) of Focus
(please check all that apply)
1 Recipe Development
2 Menu Development
3 Nutritional Information
4 Custom Training
5 Market Research
6 Others - below
(Please specify)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 22
Project Description Rationale and Fit Methodology (900 words maximum)
Provide a level of detail elaborating on the summary section above that enables the reviewers to understand what the project is trying to achieve the plan to achieve the goals and why this work is important to help the HNAF achieve its goals This is also an opportunity to showcase your experience and capacity to successfully carry out the proposed project Note Use the following headings
Project Goals and Relevance
Rationale and Fit with HNAF goals
General Work Plan and Research Methodology
Project Co-Applicants and Collaboration Involved
Anticipated Outcomes and Benefits (ImmediateShort-TermLong-Term)
Capacity to Implement Outcomes or Findings
Benefits (300 words maximum)
Describe specifically how the project will benefit
Targeted client groups
George Brown College students
George Brown College
Other stakeholders
Knowledge Dissemination (300 words maximum)
Describe specifically how the project will disseminate the knowledge gained from the project beyond the immediately targeted client group What actions will be pursued to extend and maximize impact for public benefit
Note A Knowledge Dissemination and Impacts Report will be expected one year after project completion to help capture longer-term outcomes and benefits
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 23
Key Personnel
(Please list and describe up to four key personnel involved with the proposal from either the Lead Applicant organization or George Brown College)
Name Role
1 (Name) (Role)
2 (Name) (Role)
3 (Name) (Role)
4 (Name) (Role)
Proposed Project Schedule
Start date
End date
Work Plan Deliverables Timelines
Please provide a detailed work-plan including dates activities personnel required and deliverables andor end results
Due Date or Date Range
Activity Personnel DeliverableOutcome
eg June 1 ndash 20 2016
Develop 15 written recipe concepts for selection
Principal Investigator (PI) student researcher
Select 10 concepts for further development
Budget
Complete the attached budget spreadsheet You will be required to report against your budget in regular status reports Eligible expenditures include salaries (students full-time faculty release time or part-time faculty applicant personnel) travel phone contract services materials participant honoraria etc
Other Funding
Have you applied for or received any other funding for this project Please describe
Lead Applicant Letter of Support
A letter of support from the Lead Applicant signed by the Executive Director (or equivalent) must accompany your application a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Additional Letter(s) of Support
Letters of support are also required from each Co-Applicant organization as well as any organizations representing targeted client groups for this project For the former a letter of support a confirming commitment to the project and its goals b stating the expected benefits to the organization and c confirming commitment of the stated resources (cash andor in-kind amounts personnel)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 24
LEAD RESEARCHER
Name
Title
Organization Name
Co-RESEARCHER
Name
Title
Organization Name
Add more co-researchers if required
Co-APPLICANTS
Preference will be given to projects that demonstrate strong collaborative ties by for example committing cash to the project committing significant in-kind contributions being involved in the work plan having a significant impact on students (mentoring etc) All cash andor in-kind contributions will need to be documented A letter of support from each collaborating Co-Applicant must accompany your application
Name
Title
Organization
Phone and email
Add more Co-Applicants if required
INFORMATION ON THE RESEARCHER(S)
Describe the expertise experience and resources that the researcher has to help undertake and complete the project Include where possible a description of research projects previously undertaken or previous research experience Be brief
Name Previous experience in similar research projects other relevant expertise resources Include a CV for each researcher
eg John Smith John Smith has worked on the following research projects in the past 5 years
1 2014 Recipe development for gluten free diet in collaboration with the Canadian Celiac Association
2 2012 Vitamin D fortification in pizza dough in collaboration with the University of Toronto and Mount Sinai Hospital
Add more researchers if necessary
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 25
RESEARCH ETHICS
Does this project require Research Ethics Board review If yes application must be made within 30 days of notification of award For more information see wwwgeorgebrowncaresearchethicsaspx
___ Yes Date of submission ____________________
___ No
Please note that on average the GBC Research Ethics Board (REB) takes 26 business days to approve an expedited application which should be taken into consideration when planning your project
SIGNATURES
LEAD APPLICANT
DATE
CO-APPLICANT
DATE
Add more Co-Applicants if required
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 26
CHECKLIST prior to submission
All sections of application form completed (and word limits adhered to)
Budget spreadsheet completed and included
A minimum 25 of the project cost is being contributed in cash andor in-kind as matching funding from the Lead Applicant and any Co-Applicants
A minimum 10 of the project cost is being allocated to knowledge dissemination activities
Lead Applicant Organization Letter of Support attached
If applicable Co-Applicant Organization Letter(s) of Support attached
If applicable other Letter(s) of Support attached (eg from targeted client groups which may receive benefits from the project)
CVs of researchers attached
Paper and electronic copies of application package submitted as specified (application form budget spreadsheet letter(s) of support)
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 27
Exhibit 6
Guidelines and Assessment Form for HNAF Task Force Reviewers of Applications
[HNAF Internal Use]
Guidelines and Assessment Form
Please read the following information before proceeding
1 The Conflict of Interest Guidelines
2 The Instructions to Reviewers
Please note that all personal information collected related to Applicant and co-Applicant organizations and researchers as well as college employees community members and others is used only for the purposes of reviewing applications and administering and monitoring awards Reviewers must also comply with the George Brown College Policy regarding the use and disclosure of personal information The organizations that manage the funding (GBC and Helderleigh Foundation) share information among themselves as required to manage the HNAF
1) Conflict of Interest Guidelines
To avoid any conflict of interest as a reviewer you should not
Be the Lead Applicant or Co-Applicant of the project
Have been a supervisor or an employee of the Applicant(s) within the past six year(s)
Have collaborated with the Applicant(s) within the past three years or have plans to collaborate in the immediate future
Be in any other potential conflict of interest (eg personal financial)
2) Instructions to Reviewers
Program Objective
The objective of The Helderleigh Nutrition Application Fund is to advance applied nutrition and healthy eating in the Greater Toronto Area (GTA) which may also benefit other parts of Canada HFrsquos primary interest is to improve the diet physical health and wellness of Canadians The HNAF leverages George Brown Collegersquos culinary food and beverage programs services and experiences providing students and faculty with an applied research opportunity that leads to community impact
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 28
Potential outputs may take the form of recipes menu development nutritional information custom training and market research
Fill in an assessment form for each application you review These forms are intended to ensure a transparent and objective review process The forms will be the basis of a discussion for the respective proposed project Based on these discussions the Helderleigh Nutrition Application Fund Task Force will make decisions about which projects to fund These assessments wonrsquot be shared with applicants but some of the feedback may be provided to them This will reinforce our goals to successful applicants and help unsuccessful applicants revise their applications for the next competition Use the following criteria word ladders to assess each application Select the statement (A B C or D) which best applies to the proposed project Include comments to support your assessment
Applicant Details
Lead Applicant Organization ______________________________
Project Name ______________________________
Reviewer Details
Name ______________________________
Title ______________________________
Phone ______________________________
Email ______________________________
Date ______________________________
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 29
1 Does the Lead Applicant meet the eligibility criterion of being a Not-For-Profit Organization Charitable Organization Broader Public Sector Organization or Public Sector Organization
Yes Feedback Comments Questions
No
2 Have the Lead Applicant and co-Applicant(s) committed the minimum level of
matching in-kind andor cash contribution (25 of the project cost) to the project
Yes Feedback Comments Questions
No
3 Have the Lead Applicant and co-Applicant(s) allocated the minimum level of 10 of
the project budget (in-kind andor cash) toward knowledge dissemination activities
Yes Feedback Comments Questions
No
4 Has the Lead Applicant provided an adequate Letter of Support from the
organizationrsquos Executive Director (or equivalent) a confirming commitment to the project and its goals b stating the expected benefits to the organization c confirming commitment of the stated resources (cash andor in-kind amounts personnel) d confirming that the Lead Applicant is capable of finishing the project within six months e declaring that the organization is in good standing and current with all applicable CRA filings and f declaring that there are no conflicts of interest
Yes Feedback Comments Questions
No
5 Have Letters of Support been provided for any Co-Applicant(s) and from any
organizations representing targeted client groups
Yes Feedback Comments Questions
No
6 Have researcher CVs been included in the application package
Yes Feedback Comments Questions
No
7 Has the budget spreadsheet been included in the application package
Yes Feedback Comments Questions
No
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 30
8 Does the application adhere to the research exclusions
Yes Feedback Comments Questions
No
9 Alignment and relevance of the proposed project to Helderleigh Nutrition Application
Fund core objective to improve the diet physical health and wellness of Canadians A Is poorly aligned and has little or no relevance to the Helderleigh Nutrition Application
Fund core objective
B Is somewhat aligned but has not presented clear challengesproblems that are of relevance to the Helderleigh Nutrition Application Fund core objective
C Is well aligned and has well articulated clear challengesproblems and viable solutions that are relevant to the Helderleigh Nutrition Application Fund
D hellipAND could result in substantial impacts
A Feedback Comments Questions
B
C
D
10 Proposed research is original and innovative A Proposed research activities are not originaldo not address improvement of the diet
physical health and wellness of Canadians in any sort of innovative way
B Proposed research represents a modest improvement over existing approaches or somewhat addresses improvement of the diet physical health and wellness of Canadians in an innovative way
C Proposed research represents a significant improvement over existing approaches and meaningfully addresses improvement of the diet physical health and wellness of Canadians in an innovative way
D hellipAND where such proposed research activities could stimulate a significant national shift in research approaches in the fields of diet physical health and wellness research
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 31
11 Involvement of GBC Researchers (faculty staff and students) A Minimal opportunities for direct involvement of GBC Researchers (faculty staff and
students) within the proposed project
B Opportunities for some direct involvement within the proposed project for GBC Researchers (faculty staff and students) and some opportunity for them to transfer knowledge to the Applicant and vice versa
C Opportunities for significant direct involvement of GBC Researchers (faculty staff and students) where the GBC researchers will work with directly and learn from the Applicant and are likely to transfer useful skills and knowledge to the Applicant
D hellipAND where such involvement includes meaningful experience working closely with the Applicant at their premises in the business aspects of the proposed project
A Feedback Comments Questions
B
C
D
12 Knowledge Dissemination StrategyPlan A Has not presented a knowledge dissemination strategy or plan that is likely to support
the success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
B Has presented some knowledge dissemination concepts that may result in some modest success of achieving intermediatenear-term outcomes and benefits or long-term-outcomes and benefits
C Has presented a credible knowledge dissemination strategy that is likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits
D Has presented a highly credible knowledge dissemination strategy and concrete plan that are highly likely to result in success of achieving intermediatenear-term outcomes and benefits and long-term-outcomes and benefits AND there are no gaps in plan
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 32
13 Immediate andor near-term impact of the project and the dissemination strategy on diet physical health and wellness of Canadians
A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
14 Long-term impact of the project and the dissemination strategy on diet physical
health and wellness of Canadians A Is not impactful
B Has a recognizable but modest impact on a small group of Canadians
C Has a significant impactful on a small group of Canadians
D Is a major and transformative impact on a small group of Canadians ANDOR a significant impact on many groups of Canadians
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 33
15 Work Plan Deliverables Timelines - Quality A Are incomplete or poorly prepared and is highly unlikely to support successful
completion of the proposed project
B Are largely complete but have a number of deficiencies which if not corrected could inhibit the successful completion of the proposed project
C Are complete comprehensive and realistic with only minor deficiencies which should support the successful completion of the proposed project
D Is excellent in all respects and has flexibility and work-around capacity such that it is highly likely to support successful completion of the proposed project
A Feedback Comments Questions
B
C
D
16 Adequacy of Resources and Budget A Resources and budget are unlikely to support successful completion of the proposed
project
B Resources and budget are likely to meet most of the challenges of the proposed project but one or two significant weaknesses must be addressed to ensure successful completion of the project
C resources and budget are likely to meet the challenges of the proposed project as the Applicant has either a) demonstrated a good track record in successfully completing projects of this scope and complexity or b) demonstrated a sound understanding of how to complete the project Also the Applicant has substantiated access to the required resources
D Resources and budget are highly likely to support successful completion of the proposed project as the Applicant having a) demonstrated an excellent track record in successfully completing projects of this scope and complexity b) demonstrated a sound understanding of how to complete the project AND have demonstrated success in assisting co-applicantspartnerscollaborators to achieve project impacts through effective knowledge dissemination All of the required resources have been committed to the Project
A Feedback Comments Questions
B
C
D
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 34
Other feedback comments questions
17 Recommendation to fund proposed project
Yes Feedback Comments Questions
No
18 If YES amount of project funding from the HNAF to be allocated to this project
$
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 35
Exhibit 7 Memorandum of Understanding With Respect to Intellectual Property
[External and HNAF Internal Use]
MEMORANDUM OF UNDERSTANDING
WITH RESPECT TO
INTELLECTUAL PROPERTY
George Brown College (Canada)
(the ldquoCollegerdquo)
and
_______________
(the ldquoApplicantrdquo)
In consideration of the mutual promises and covenants made herein the Parties here by agree to the
following
1) Background Through the Helderleigh Nutrition Application Fund (HNAF) it is the goal of the
College through the Office of Research and Innovation to bring faculty and students together with
Applicants to conduct applied research development and innovation activities (the ldquoProjectrdquo) which
will help Applicants to make progress to improve the diet physical health and wellness of Canadians
and provide practical educational opportunities to College Faculty Staff and Students
2) Purpose This Memorandum of Understanding (ldquoMOUrdquo) describes a general arrangement for the
management of intellectual property arising out of the Project between College and Applicant The
Project is described in the Applicantrsquos Project Plan and set out in the attached Exhibit I
3) Intellectual Property (ldquoIPrdquo) is any form of knowledge or expression created by ones intellect that can
be legally protected including technical information know-how inventions models drawings
photographs specifications prototypes computer software curriculum and teaching materials and
other creations that can be protected under patent copyright trademark and industrial design laws
4) Principles
a) The parties agree that the Applicant will own all right and title to and interest in any Intellectual
Property conceived developed or reduced to practice or otherwise made by College as a result of
the Project with Applicant (ldquoForward IPrdquo) and the parties agrees that decisions regarding the
protection and use of Forward IP need to be made with charitable purpose and its associated public
benefit as the primary consideration Furthermore the parties agree that Forward IP will be made
publically available to others
b) Neither Party makes any express warranties and disclaims any implied warranties as to performance
or results of the Project merchantability or fitness of results for a particular purpose or that the use
of Forward IP will not infringe any proprietary rights of a third party
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 36
c) Any equipment or materials purchased by College as part of the Project will remain the property
of College except for all versions of the prototypes developed that will become the property of the
Applicant at the conclusion of the Project
5) Roles and Responsibilities
a) College agrees to
i) Meet with Applicant to discuss the feasibility of the Project and the capacity of College to
conduct the Project
ii) Administer the Project through the Office of Research and Innovation
iii) Agrees to provide a principal investigator with appropriate subject matter expertise to
supervise the Project
iv) Establish a College faculty staff and student team to conduct the Project
v) Obtain appropriate non-disclosure and IP protection in favour of Applicant from all students
staff and faculty participating in the Project including waivers of moral rights
vi) Make best efforts to conduct the Project within the agreed timeframe and budget
vii) Promote the research and development activities as mutually agreed
viii) Create and disseminate a mid-Project progress report to the Applicant and to the HNAF Task
Force
b) Applicant agrees to
i) Engage actively in the Project including by supporting the Project operationally or otherwise
andor by providing assistance to College in seeking additionalalternate funding
ii) Enable College students to participate with College faculty in the Project
iii) Subject to ensuring no such disclosure would compromise any strategic benefit or otherwise
breach any confidentiality obligations of the College to Applicant allow College faculty and
students to reasonably disseminate the results of the project including in success stories
publications presentations and academic or professional references Applicant has the right
to vet all proposed publicity and to determine the timing of the any publicity
iv) Support the College in reporting cash and in-kind contributions through providing required
documentation
v) Disseminate the results of the project in accordance with the dissemination strategy detailed
in the Project Plan and submit the Knowledge Dissemination Activities and Impact Report
one year after project completion
vi) Participate in a short annual College survey and a post-Project report related to the success
of the dissemination strategy and successful impacts of Project outcomes
6) Contacts
For George Brown College For Applicant
Andrew Fraser
Acting Director Food and Beverage Research
CHCA
Office of Research and Innovation
416-415-5000 ext 6507
Fax
afrasergeorgebrownca
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 37
7) Governing Law Other This MOU represents a binding agreement of the parties which shall be
governed by and interpreted in accordance with the laws of the Province of Ontario This MOU may
be executed in counterparts
8) Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
Attachment Exhibit I ndash Applicant Project Plan
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 38
Exhibit 8 Non-Disclosure Agreement [External and HNAF Internal Use]
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT made this ______ day of ______ 20_____ BETWEEN
__________________________[INSERT FULL LEGAL NAME AND ADDRESS OF APPLICANT] (the
Applicant) and GEORGE BROWN COLLEGE OF APPLIED ARTS AND TECHNOLOGY (ldquoGBC)
WHEREAS GBC and the Applicant are in discussions respecting a possible collaborative project
(the ldquoProjectrdquo)
NOW THEREFORE in consideration of the covenants and agreements herein contained the
adequacy of which is hereby acknowledged the parties agree each with the other as follows
1 Confidential Information Each of the Applicant and GBC acknowledge that the other party (the
ldquoDisclosing Partyrdquo) may disclose information of a secret proprietary or confidential information which is
not generally known to the public This information includes but is not limited to confidential and
proprietary information relating in any way to the Disclosing Partyrsquos operations properties prospects and
financial condition All such information of any nature and in whatever form is referred to in this
Agreement as Confidential Information Confidential Information does not include information which is
generally made available by the Disclosing Party to third parties without restrictions as to its use or
disclosure
2 Non-Disclosure The party receiving Confidential Information (the ldquoReceiving Partyrdquo) agrees
that it will not disclose to any third party any Confidential Information obtained hereunder except as is
authorized or directed by the Disclosing Party The Receiving Party also agrees not to use or to permit
others to use any Confidential Information or to make copies of any documents records or materials
(collectively the Records) containing any Confidential Information except as may be authorized by the
Disclosing Party
3 Ownership The Receiving Party acknowledges that all intellectual property rights including
copyright in the Confidential Information and that all Records including all copies containing any
Confidential Information belong exclusively to the Disclosing Party Upon the termination or completion
of the Project or at any time at the request of the Disclosing Party the Receiving Party will deliver all
Records to the Disclosing Party The Receiving Party agrees to comply with all security measures and to
follow all instructions provided by the Disclosing Party in order to safeguard and protect any Confidential
Information
4 Unauthorized Disclosure The Receiving Party will advise the Disclosing Party of any unauthorized
disclosure or use of any Confidential Information of which it becomes aware at any time
5 Exclusions The provisions of this Article 2 do not apply to any information which becomes known
to the Receiving Party from a third party who is under no obligation of confidentiality to the Disclosing
Party These provisions shall also not prevent Receiving Party from making any disclosure of Confidential
Information which heshe is required to make under any law
6 Survival The parties agree that notwithstanding the termination or completion of the Project the
obligations of the Receiving Party set forth hereunder shall continue in full force and effect until terminated
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 39
by an agreement of the parties evidenced by an instrument in writing
7 Governing Law This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein
8 Enurement This Agreement shall enure to the benefit of and be binding upon the heirs executors
administrators successors and assigns of the respective parties hereto
9 Headings The insertion of headings herein and the division of this Agreement into sections are for
convenience of reference only and shall not affect the interpretation hereof
Signatures
For George Brown College For Applicant
Robert Luke
Vice-President
Research and Innovation
416-415-5000 ext 6713
rlukegeorgebrownca
Signature
Signature
Date Date
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000
George Brown College The Helderleigh Foundation Partnership
Helderleigh Nutrition Application Fund
Page | 40
Exhibit 9 Financial Administration [External and HNAF Internal Use]
Timeline of Disbursement of Funds
201516 201617 201718 20189 Total
$50000 $130000 $135000 $85000 $400000