GEO----ENERGY ENERGY Huntsville Summit & Educational …...Energy Summit Logo and descriptionon...
Transcript of GEO----ENERGY ENERGY Huntsville Summit & Educational …...Energy Summit Logo and descriptionon...
Copyright 2014 Directions Media
GEOGEOGEOGEO----ENERGY ENERGY ENERGY ENERGY
Huntsville Huntsville Huntsville Huntsville
Summit & Summit & Summit & Summit &
Educational Educational Educational Educational
ForumForumForumForum
2014201420142014
Exhibitor
ProspectusNovember 12-13, 2014
The Davidson Center @ the
US Space & Rocket Center
Huntsville, Alabama
Www.GEOHuntsville.com
A Directions Magazine Event
Economic Development of Economic Development of Economic Development of Economic Development of Geospatial and Energy Geospatial and Energy Geospatial and Energy Geospatial and Energy
Opportunities for Exemplar CityOpportunities for Exemplar CityOpportunities for Exemplar CityOpportunities for Exemplar City
Copyright 2014 Directions Media
Summit Overview & Themes
� Theme for 2014: Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology Economic Development of Geospatial and Energy Technology
Opportunities for the Exemplar City ModelOpportunities for the Exemplar City ModelOpportunities for the Exemplar City ModelOpportunities for the Exemplar City Model
� The GEO-Energy Summit 2014 event will host corporations and government
agencies for demonstrating emerging technologies and to support job growth
and new economic development opportunities in Huntsville and the surrounding
region.
� What is Exemplar City? What is Exemplar City? What is Exemplar City? What is Exemplar City? Exemplar City is a model that municipal governments can
follow when faced with a wide variety of challenges such as responding to a local
emergency or crisis, mitigating economic impacts, dealing with workforce skill or
capacity issues, or facing overwhelming infrastructure and energy demands.
Read more about out Exemplar City.
� The Summit is a forum for Huntsville Mayor Tommy Battle’s technology-related
economic development initiatives. The objective is to offer an educational
program to discuss the synergies among each to explore how to leverage the
collective expertise in geospatial information and energy management.
� The Summit will draw approximately 400 professionals.
� Key themes include:
� Energy Management and Smart Grid technology
� GEO-Energy technology synergies and opportunities for Huntsville
� Jobs and Workforce Development
� National Security & Critical Infrastructure Protection
� Sustainability
� Location Intelligence
� Defense and Geospatial Intelligence (GEOINT)
� Small Business Development Initiatives
Sponsorship Details
Diamond Sponsor/Underwriter - $6995 (only one available)
Sponsor Benefits Directions Media To Supply Sponsor to Supply
Recognition as the Diamond Level GEO-Energy Summit Sponsor
Logo and description on summit website
Company logo artwork
Summit Social Event Sponsor WednesdayEvening
Onsite signage recognition Company logo artwork
Full page ad in final program (inside front cover) Printed program Graphic design in PDF format
Literature distribution to be handed out with registration packets
Distribution with registration packetsCompany collateral (not to exceed 8.5" X
11")
Company logo & profile in printed in Summit program guide, agenda and sponsor’s poster
Design, layout, and production of program guide
Written company profile (100 words or less), and company logo
Reserved participation on one plenary panel Speaking slot Senior C-level executive
8’ Table Space at Position #1
See exhibitor floor planN/A Booth and staff
6 full registrations N/A N/A
Platinum Sponsor/Underwriter - $1795 (only 5 available)
Sponsor Benefits Directions Media To Supply Sponsor to Supply
Recognition as a Platinum Level GEO-Energy Summit Sponsor
Logo and description on summit website
Company logo artwork
8” Table Space (Choose either 2, 3, 4, 5 or 6); See exhibitor floor plan
N/A Booth and staff
½ page ad and logo in final program Printed program Graphic design in PDF or EPS format
Company logo & profile in printed summit program guide/agenda
Design, layout, and production of program guide
Written company profile (100 words or less), and company logo
Literature distribution to be handed out with registration packets
Distribution with registration packetsCompany collateral (not to exceed 8.5" X
11")
Posting of company logo & link to sponsors website on official GEO-Energy Summit website
Posting of sponsors logo and link on summit site
Company logo & URL
Reserved participation in lightning round Speaking slot Speaker
4 full registrations N/A N/A
Sponsorship Details … cont’d
Gold Sponsor/Underwriter - $695 (22 available)
Sponsor Benefits Directions Media To Supply Sponsor to Supply
Recognition as a Gold Sponsor of GEO-Energy Summit
Logo and description on summit website
Company logo artwork
Company logo & profile in printed summit program guide/agenda
Design, layout, and production of program guide
Written company profile (100 words or less), and company logo
Literature distribution available on Literature table near exhibit area
Table for literature distributionCompany collateral (not to exceed 8.5" X
11")
8” Table Space- See exhibitor floor plan N/A Booth and staff
Posting of company logo & link to sponsors website on official GEO-Energy Summit
website
Posting of sponsors logo and link on summit website
Company logo & URL
¼ page ad and logo in final program Printed program Graphic design in PDF or EPS format
3 full registrations N/A N/A
Silver Sponsor - $495Sponsor Benefits Directions Media To Supply Exhibitor to Supply
Recognition as a Silver sponsor of the GEO-Energy Summit
Logo and description on summit website
Company logo artwork & URL
Company logo & profile in printed summit program guide/agenda
Design, layout, and production of program guide
Written company profile (100 words or less), and company logo
Literature distribution placed on supporting sponsor table
Table for literature distributionCompany collateral (not to exceed 8.5" X
11")
2 full registrations N/A N/A
Breakfast and Lunch Sponsor $10002 Available - Wednesday or Thursday
Sponsor Benefits Directions Media To Supply Exhibitor to Supply
Breakfast & Lunch Sponsor for Wednesday or Thursday
Logo signage at food and beverage area and on summit website
Company logo artwork & URL
3 full registrations N/A N/A
Sponsorship Details … cont’d.
Addition Exposure OpportunitiesSponsor Opportunities Cost Description
Summit Lanyards $1495Everybody looks at the lanyards. Display your logo
prominently
Registration Area Sponsor $595Signage at Registration Area as all attendees enter the
summit
Vehicle/Parking Lot Sponsor $595Equipment manufacturers with vehicles will receive a
reserved parking area for display
Summit Bags $1995 Each attendee will receive a summit bag with your logo
Summit Pens $695 Your logo displayed on pens distributed to all attendees
GEO-Energy T-Shirts $2995T-shirts distributed to all attendees with your logo on the
sleeve and the GEO-Energy logo on the pocket
Advertise in the Summit Program to be distributed to attendees
4-Color ad in printed program as well as any electronic versions
� ¼ Page: $500 � ½ Page: $750 � Full Page: $895 � Inside back Cover: $995 � Back Page: $1095
Coffee Sponsor Davidson Auditorium or Training Center- $3958 Available - Wednesday AM/PM; Thursday AM/PM
Sponsor Benefits Directions Media To Supply Exhibitor to Supply
Morning or Afternoon Coffee Sponsor for all attendees at both the Davidson Center and the
Education Training Center (ETF)
Logo signage at beverage service and on summit website
Company logo artwork & URL
1 full registration N/A N/A
Signing above constitutes as sales agreement between the company and Directions Media to perform services as outlined in this document. Payment is due upon receipt of invoice supplied by Directions Media. Cancellation within 30 days of the event will incur financial harm to Directions Media and refunds will not be granted. Other terms and conditions are provided on the following pages.
Signature: Date: , 2014
GEO-Energy Summit 2014 Exhibitor Contact and Sponsorship InformationFAX completed form to 240-250-7257 or email to [email protected] COMPLETE ALL INFORMATION BELOW:
Company Name: _____________________________________________________
Address:______________________________________________________ __
City:________________________ State: _________ Zip _________ Country: ______
Primary Contact: ___________________________Title: ____________________________________Phone: ___________________________________Fax: _____________________________________Email: ___________________________________
Billing Contact (if different from above):Phone:Fax:Email: Credit Card or PO#:___________________________________ Exp. Date:__________
Sponsorship Level (SEE PREVIOUS PAGES FOR DETAILS THEN CHECK ONE OR MORE AS APPLICABLE):
� DIAMOND $6,995 � PLATINUM $1,795
� GOLD $695 � SILVER $495 $______
� Breakfast and Lunch Sponsor $1000 (includes 3 full registrations)Wednesday ���� Breakfast & Lunch
Thursday ���� Breakfast & Lunch $_____
� Coffee Sponsor $395 each (Choose one or more)Wednesday AM ���� Davidson Center & Education Training Center (ETF)Wednesday PM ���� Davidson Center & Education Training Center (ETF) Thursday AM ���� Davidson Center & Education Training Center (ETF)
Thursday PM ���� Davidson Center & Education Training Center (ETF) $_____
� Other Premium (see previous pages) $_____
TOTAL $_____
Photos from 2013
Exhibitor in the Saturn V Museum
Mayor Battle’s Press Conference
Summit Plenary Session
Davidson Center Auditorium
Summit Social Reception in the Saturn V Museum
Copyright 2014 Directions Media
Draft Agenda
Wednesday, November 12Wednesday, November 12Wednesday, November 12Wednesday, November 12thththth
Davidson AuditoriumDavidson AuditoriumDavidson AuditoriumDavidson AuditoriumETF ETF ETF ETF ----
AuditoriumAuditoriumAuditoriumAuditoriumETF ClassroomETF ClassroomETF ClassroomETF Classroom Saturn V MuseumSaturn V MuseumSaturn V MuseumSaturn V Museum
8:00 - 8:30 a.m. Registration and Continental Breakfast -
Registration area
Exhibitor Setup time
8:30 - 8:45 a.m. Welcome Address: Mayor Tommy Battle
Introductions and kick off - Conference Chairmen,
Joe Francica & Jay Newkirk
8:45 -9:45 a.m. Keynote Presentation
Panel Discussion w/ Keynote (s)
10:15 - 11:00 a.m. Networking Break
11:00 a.m. - 12:00
p.m. GEO - Energy Synergy Panel
12:00 - 1:00 p.m.Lunch Break & Technology Showcase - Dedicated Exhibit & Networking Time
1:00 - 2:00 p.m.Special Guest Speaker or Energy Keynoter
Workshop or
Session 1 -
GEO
Workshop or
Session 2 -
GEO
Special Exhibitor
Activity
2:15-2:30 p.m.Break
2:15 – 3:30 p.m.Lighting talks or Panel - Energy
3:30 – 4:00 p.m. Break
4:00 - 5:00 p.m.
Energy SessionWorkshop or
session 3 - GEO
Workshop or
Session 4 -
GEO5:30 - 7:00 p.m. Joint Social Event in Saturn V Museum
Thursday, November 13Thursday, November 13Thursday, November 13Thursday, November 13thththth
7:30 - 8:25 a.m. Registration and Continental Breakfast
8:25 - 8:30 a.m. Introductions and kick off - Conference Chairmen
8:30 - 10:00 a.m.
GEO - Economic Development
Session or
Workshop 1 -
Energy
Session or
Workshop 2 –
EnergySpecial Exhibitor
Activity10:00 - 10:30 a.m. Break
10:30 - 11:30 a.m.
TechVet Session' or Lightning talks
Session or
Workshop 3 -
Energy
Session or
Workshop 4 -
Energy11:30 - 12:30 a.m.
Lunch Break & Technology Showcase - Dedicated Exhibit & Networking Time
12:30 p.m. - 1:30
p.m. Education Sesssion - Joint
1:30 - 2:00 p.m. Break
2:00 - 3:00 p.m. Small Business & Entrepreneurs Session - Joint Special Exhibitor
Activity3:00 – 4:00 p.m. Closing Joint Plenary and Networking Session
4:00 p.m. Adjourn
Terms and Conditions
The following is a list of regulations set forth by Directions Media (“Show Management”) for exhibitors at the GEO-Energy Summit. The
regulations are designed to ensure safety and fairness, to eliminate problems and control costs. Exhibitors are urged to study the
regulations carefully to avoid any difficulties during their move in and out.
Booth or Table top Placement – Booth or table top exhibits will be assigned in accordance with the sponsorship level committed to by
the exhibitor. The Show Management will assign booth or table top space based on preferences of the exhibitors. However, the Show
Management retains the exclusive rights to assign booth or table top space, as it deems necessary. Most booths or table tops will be
accommodated on a first come, first serve basis.
Arrangement of Exhibits – Any portion of the exhibit that obstructs the view of other Exhibitors interferes with the privileges of other
Exhibitors, beyond the designated table top space area, or for any reason becomes objectionable must be immediately modified upon
notice to the Exhibitor. Show Management reserves the right to inspect all exhibits and request changes deemed necessary.
Booth or Table top Regulations –The Show Management reserves the right to prohibit the installation of, or enforce the removal of any
exhibit that, in the opinion of the show management may be detrimental to the exposition or to the interests of the show’s
management.
Electrical/Internet/Phone/Furniture – The Exhibitor is financially responsible for all electrical, internet, furniture, and phone
connections. Contact Show Management for more details.
Freight and Installation – Exhibitors are financially responsible for providing and arranging all necessary labor in transporting, uncrating,
erecting, dismantling and re-crating their displays. The Show Management will designate the locations of the Booth or table top and
provide an area coincident with the level of sponsorship to which they requested. Each area will include a 6-foot table where applicable.
Exhibit Care – Exhibitors are responsible for keeping exhibits clean and orderly.
Conduct – All activities within the exhibit area must be conducted in such a way as not to infringe upon the rights of other Exhibitors or
offend visitors in the exhibit area.
Noise Control – The use of any sound equipment is prohibited unless approved by the Show Management. Any electronic equipment or
machinery that is determined to detract from other exhibits will not be permitted. Any equipment that hinders or obstructs the exhibit
functions of another exhibitor may be removed at the discretion of the Show Management.
Liability – Neither Directions Media or the U.S. Space and Rocket Center. (collectively “Conference Parties”), nor their respective
owners, management company, and their respective officers, directors, employees, agents, parents, subsidiaries, successors, insurers, or
assigns shall be responsible for any injury, loss, or damage that may occur to any Exhibitor, their employees, agents, representatives,
patrons, or exhibit materials from any cause whatsoever, prior to, during, or subsequent to the show (“Exhibit Related Claims”) including
installation, removal, maintenance, occupancy or use of the exhibition premises by the Exhibitor. Exhibitor agrees to indemnify, defend,
and hold harmless the Conference Parties, from and against all claims, actions, liabilities, causes of action, including reasonable attorney
fees and costs from any action, claim, or demand in directly arising out of Exhibitors’ gross negligence or willful misconduct. Exhibitor
acknowledges that the Conference Parties do not maintain insurance covering such losses by the Exhibitor and that it is the sole
responsibility of the Exhibitor to obtain such insurance.
Insurance – The Show Management will take every reasonable precaution to prevent loss to Exhibitor’s goods, but under no
circumstances will the Show Management assume any responsibility for loss or damage that might ensue from any cause in connection
with transfer, installation, maintenance, or removal of exhibits. The Show Management will not be responsible in any way for goods
while on exhibit or in storage. Security personnel will be on duty, but the Show Management will not assume any responsibility for loss
or damage caused to Exhibitor’s property by fire, theft, damage, personal injury or otherwise. Exhibitors are advised to maintain normal
precautionary measures to protect their display materials and equipment and to cover their property with suitable insurance.
Promotion – All conference-related advertising and promotion are conducted at the discretion of the Show Management; provided,
however, that written permission must be obtained before using Exhibitor’s marks or logos in advertising or promotional materials. The
Show Management represents and covenants that all of the communications with third parties described in this Agreement will at all
times comply with all applicable laws, statutes, ordinances, and regulations that directly or indirectly apply to such communications.
Terms and Conditions (continued)
EndorsementEndorsementEndorsementEndorsement –The Conference Parties do not approve, endorse, or recommend the use of any specific commercial
product or service. Therefore, the Exhibitor may not imply, either verbally or in print, that his or her products
or services are approved, endorsed, or recommended by the Show Management by virtue of the Exhibitor’s
presence at the show.
LaborLaborLaborLabor – Rules and regulation of local labor unions and may change at any time. When union labor is required
because of building or contractor requirements, it will be necessary for the Exhibitor to comply with these
regulations.
Fire Department RegulationsFire Department RegulationsFire Department RegulationsFire Department Regulations – All Fire Department regulations set forth by the Huntsville Fire Department will be
enforced. All aisles must be kept clear and all exits to fire stairs unobstructed. All drapes, table coverings,
display materials, and paper used for decorating purposes must be flameproof and are subject to inspection.
No flammable fluids or substances may be used or shown in table tops.
SecuritySecuritySecuritySecurity – Security will be provided on by the U.S. Space and Rocket Center.
SafetySafetySafetySafety – The Exhibitor agrees to comply with local fire and safety regulations and furnish any permits as requested
by local authorities. Every Exhibitor is responsible for the protection of the public as it relates to any hazard
that exists within his or her exhibition. Show Management reserves the right to declare any exhibits unsafe
and order its correction or removal.
ComplianceComplianceComplianceCompliance - The Exhibitor accepts and agrees to fully comply with the terms of the Exhibitor Regulations
governing the conduct and participation at the GEO-Energy Summit.
NonNonNonNon----guaranteeguaranteeguaranteeguarantee – The Show Management shall remain free of harm from product sales, attendance, exclusive
privileges, or Exhibitor successes.
Commitment of ServicesCommitment of ServicesCommitment of ServicesCommitment of Services - The Show Management states that it will provide all services and benefits listed on this
Agreement according to the level of sponsorship selected by the exhibitor. If the Show Management cancels
the conference for any reason, Exhibitor, and other promotional sponsors are entitled to a full refund of fees
paid pursuant to this Agreement.
Impossibility/Force MajeureImpossibility/Force MajeureImpossibility/Force MajeureImpossibility/Force Majeure: The performance of the Agreement is subject to termination without liability upon the
occurrence of any circumstance beyond the control of either party – such as acts of God, war, terrorism,
government regulations, disaster, strikes (except those involving the employees or agents of the party
seeking the protection of this clause), civil disorder, or curtailment of transportation facilities – to the extent
that such circumstance makes it illegal or impossible to provide or use or travel to the conference facilities.
The ability to terminate this agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably
practical – but in no event longer than ten (10) days – after learning of such basis.
Exhibitor AgreementExhibitor AgreementExhibitor AgreementExhibitor Agreement
The signatures below indicate that each party has reviewed and agreed to the terms set forth herein.
This constitutes an order by Exhibitor (Company Name)._________________________________
Payment is due 30 days net upon receipt of invoice. Send all payments payable to: Directions Media, 1001 Green
Bay Road, Winnetka, IL 60093
Purchase Order Number for this Exhibit Order: _______________________ (if any)
Please authorize by signing and dating below. Cancellation allowed 30 days before event. No refunds for Exhibitor
cancellation thereafter. Send completed forms by fax or email as soon as possible and not later than
November 1st , 2014, to:
Jane Elliott, Publisher, Directions Media, [email protected]; Fax: 240-250-7257; Phone: 847-242-0412
An invoice will be sent via email or mail to the billing contact listed on the first page of this Agreement.
Signature: Date: June 1, 2014
Directions Media
By: Joseph R. Francica
Title: _Conference Chairman, Editor-in-Chief & Vice Publisher
Copyright 2014 Directions Media
Reserve your
sponsorship for
GEO-Energy
Summit 2014
today!
For sales…contact Jane Elliott
847-242-0412
Or for Summit program information contact Joe
Francica, Summit Chairman
256-509-3661