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BROWSER REQUIREMENTSMINIMUM RECOMMENDED

INTERNET EXPLORER 8.0 LATEST

GOOGLE CHROME 10.0 LATEST

MOZILLA FIREFOX 3.6 LATEST

OPERATING SYSTEM REQUIREMENTSMINIMUM RECOMMENDED

MICROSOFT WINDOWS XP MICROSOFT WINDOWS VISTA OR 7

HARDWARE REQUIREMENTSMINIMUM RECOMMENDEDPENTIUM 4 512 MB RAMMOUSEKEYBOARDMONITOR

PENTIUM 4 OR ABOVE512 MB RAM OR ABOVEMOUSEKEYBOARDMONITOR

INTERNET REQUIREMENTSMINIMUM RECOMMENDED512 Kbytes/sec 512 Kbytes/sec OR ABOVE

• General System Requirements

• Login to the system

• In the Browser the Supplier needs to enter the URL.

ina.eeebid.com

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• After the webpage address is entered this site will appear where the Supplier can Login to the system.

• Supplier has the possibility to select a language in the homepage, but that will only affect the „New supplier registration” pages and

the „Terms and conditions” display from the second step of login.

• Supplier enters his/hers own

Username and Password.

• After this is completed has to

press the button.

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• Supplier has to accept the

Terms and Conditions of

INA, d.d. by ticking the .

• After this done he/she need to

click to on the

button.

• This is the Mail icon where the Supplier can read unread messages from events, etc.

• This is the Contact icon where the Supplier can find contact information of support.

• This is the Refresh icon where the Supplier can refresh the page in the system. If the icon appears this

way then there is a problem with the internet connection. The refresh icon animates in every 30 seconds. The page

can be refreshed manually to. Supplier doesn’t need to wait.

• The language selection is also possible on this page and the menu of the system will be shown in the selected

language but the default language that the supplier will see when he first enters the page is sett in Company

information page.

• It is recommended to have another internet connection just in case something happens with current connection.

Mobil internet if it’s possible.

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• It is recommended to have at least two types of Browsers during the Event, because if something happens the

Supplier can open the other Browser, but not both of them opened in the same time.

• It is not recommended to leave the Bidding process to the last because if an issue comes up then the Supplier

can’t place his/hers Bid in the Event.

• Getting to know the eBidding system1

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• 1 is the name of the Supplier

• 2 is the name of the Event

• 3 is the Supplier Local Time

• 4 is remaining time of the Event

1 2 3 4

• 1 is the Desktop menu

• 2 is the Company menu

• 3 is the ITB-eAuction menu

• 4 is the Logout menu

• If next to the remaining time the icon is: green (event is active), yellow (event is in overtime), red (event has ended)

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1 2 3 4 5

• 1 is the Calendar menu (where past and actual events can be seen)

• 2 is the Messages menu (where messages can be seen, same as icon )

• 3 is the Forum menu (where they can communicate with Buyers)

• 4 is the Chat menu (where Supplier can communicate with Buyers

instantly)

• 5 is the Login as menu (where Suppliers can login as replacement if it’s set)

• This is available only if it’s

set in the Event Settings by

Buyer.

1 2 3 4

• 1 is the Company Information menu (where Supplier is able to change information about company, contact, etc.)

• 2 is the Material Classification menu (where the certain class in which the Supplier has activity can be added or modified. The

choosing mechanism is selecting a line from the user’s left table and pressing the corresponding arrow )

• 3 is the Certificates menu (where the certificates can be uploaded, modified, previewed and deleted by Supplier)

• 4 is the Company Documents menu (where other documents can be uploaded, previewed and deleted by Supplier)

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1 2 3 4 5 6 7

• 1 is the Events menu (Supplier can see past and actual events)

• 2 is the General menu (Supplier can see information about the Event Creator and of his Company)

• 3 is the Event Settings menu (Supplier can see information about the Event, if this is allowed by buyer)

• 4 is the Documents menu (Supplier can upload, delete his/hers own documents, read or download Buyers documents)

• 5 in the Bid Overview menu (Supplier can see the structure of the event, the attachments regarding the questionnaires,

info regarding the placed bids or the option to place Bid in the Event by moving to Bid/Quote page, or by using the

icon)

• 6 is the Bid/Qoute menu [Supplier can download questionnaire list with „Export” button (but it is not allowed to change

the text and outlook of rows and columns in the downloaded excel, only value must be entered in the corresponding

field); Then he should Upload the filled in excel back in to the bidding page with „Import” button and use Save&Place”

button; the other option is just simply fill in the data manually online during the Event bid submission time and click on

the button.

• 7 is the Bid History menu (Supplier can see his/hers own bids in the current event, or he/she can see own bids of past

Events, but also if the buyer allows this right)

Logout is the button with which Supplier can Logout of the system.

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• Events

• The first part is the searching possibility where Supplier can see Open Events, Past Events or All Events.

• The second section is where the Events can be seen (green is active event, red is closed event, black is the not started event)

• The third section is after a Supplier selects an event (click on the name of the event) can place Bid, see Questionnaire List,

Attachment of the event; past own activity in Logs, or declare that I will not quote)

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• With the help of this button Supplier can place Bid during event

• With the help of this button Supplier can see the Questionnaire list

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By click on this button Supplier can see the Attachments of this event. The Attachments mean the documents

attached to the selected event. In this page the supplier can Download a document uploaded by the buyer (if

requested sign’it or fill’it in with requested info) then upload'it back to the same page .

The documents uploaded by the supplier can be Technical/Commercial or Price related . In case of an ITB, is

mandatory for a supplier to choose one of the two types by connecting his document to the corresponding

questionnaire by choosing’it from „Questionnaire reference” dropdown, this way assigning his document to the

correct „envelope”. Mass uploading (with Ctrl tab) is available for most browsers except for IE8.

• This is the feedback message that the supplier receives after he

successfuly uploaded a document.

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• By clicking on this button Supplier see his own activity regarding the selected event or general.

When the supplier is trying to upload a document but without selecting anything in the „Questionnaire reference” he is warned by the system with a highlight and a warning message. Also filters are available for the supplier to sort more easy the documents .

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The Bid/Quote page is where the supplier is filling in the requested data requested by the buyer, structured in questionnaires

depending on the type of the event (RFQ or eAuction) and the type of the questionnaire (mandatory or optional).

If the questionnaire type is mandatory then the supplier is forced to insert requested info, if he will not insert this then the

system will not allow him to place his offer by signalizing the missing fields. If the questionnaire type is optional then he can

„skip” over this one.

In case of RFQ the suppliers only rule is to insert all mandatory fields, no other rules will apply.

In case of eAuction the supplier has to also follow also the rules and steps sett by buyer (if allowed available in Event settings page or

„Position information button)

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This is the error

message that the

supplier receives after

trying to place a bid

without filling in all

mandatory fields

This is the error

message that the

supplier receives

during an eAuction

when he is trying to

place a bid witch is not

fulfilling the event’s

rule and/or steps

• This message will appears after Supplier clicks „Save

and Publish” button

• This message will appear only if the Supplier managed to place

his Bid (all mandatory fields filled in and the bid is valid)

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• By pressing this button Supplier can declare that he

will not participate at this event and also write the

reason.

The supplier has

the option to write

a general message

or Reply to one of

the other’s

participant’s

message.

• The Forum page it assures communication between supplier and the buyers. The Q&A time

corresponding to this page is sett by the buyer and is not fixed according to bid submission time.

• The Chat function is available only in Bid Submission Time, if the event is

selected and if the buyer allows. There are two ways in accessing the Chat –

the fast chat available from the icon on the top of the screen and the

Desktop-Chat page.

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