General Programme Solidarity & Management of Migration Flows

European Return Fund (RF) . the European Fund for the Integration of Third Country Nationals (EIF), European Refugee

Fund (ERF)Co-financing rate: 75% EU Fund; 25% Beneficiary Funds

Sustainable Management of Migration Flows

Annexes to the Application Annexes to the Application FormForm

Initials on every page

Application for Project ProposalsApplication for Project Proposals

Signed in blue ink and signature must be original NOT scanned

Signature of Permanent Secretary in case of Government Entities

Application for Project ProposalsApplication for Project Proposals

Applications must be submitted in Word and

Excel formats

5 Spiral-bound copies have to be submitted

Soft copy of Project ApplicationSoft copy of Project Application

All project activities must be listed here

Log Frame of Project ImplementationLog Frame of Project Implementation

Must be signed by the Bank Representative

Financial Identification Form and Bank DetailsFinancial Identification Form and Bank Details

Partner organisation is only the one which will be providing a co-financing rate

Declaration by Partner OrganisationDeclaration by Partner Organisation

Detailed Budget Estimate ReportDetailed Budget Estimate Report

Detailed Budget Estimate Report cont.Detailed Budget Estimate Report cont.

The Workshop:

Detailed Budget Estimate Report

Example 1 – Staff CostsExample 1 – Staff Costs

Assignment of a projects officer to be paid an hourly rate of 10€ for 50hrs

Recruitment of a projects manager to be paid a monthly salary of €1500 for 1 year.

Answer for Example 1Answer for Example 1

Example 2 – Travel CostsExample 2 – Travel Costs

4 Delegates will be coming to Malta on 1st March and will leave 5th March having a per diem rate of 205€

The flight of each delegate costs €300

Answer for Example 2Answer for Example 2

Example 3: Sub- Contracting & EquipmentExample 3: Sub- Contracting & Equipment

• Procurement of a venue for a total cost of €1,000 excl. VAT.

• Cost includes food items for the value of €500 excl. VAT.

• Cost also includes the cost of a projector for the value of €100 excl. VAT

• Procurement of a laptop for the use of the project for a total cost of €800 incl. VAT.

Answer for Example 3Answer for Example 3

Answer for Example 3Answer for Example 3

Must be signed

Legal Entity FormLegal Entity Form

Has to be filled in by VAT Department

VAT Department DeclarationVAT Department Declaration

Applicable only for partners

Operational Grant DeclarationOperational Grant Declaration

A COPY OF THIS MUST BE SUBMITTED

Deed of Foundation/Statute/Articles of AssociationDeed of Foundation/Statute/Articles of Association

Not required in case of government bodies

Required at the application stage in case of:

• Voluntary Organisations

• Non Governmental Organisations

• Private Entities

Also applicable for partners

AUDITED ACCOUNTS FOR 2012 MUST BE SUBMITTED

Proof of Co-FinancingProof of Co-Financing

In case these are not available, the organisation should submit:

• Audited accounts for 2011

• Management accounts for 2012

Not required in case of government bodies

Required at the application stage in case of:

• Voluntary Organisations

• Non Governmental Organisations

• Private Entities

Also applicable for partners who are co-financing project and are not

government bodies

JOINT DECLARATION BY: EXECUTIVE/HEAD & TREASURER/FINANCIAL

CONTROLLER STATING THAT THEY HAVE SUFFICIENT FUNDS TO COVER

THE CO-FINANCING SHARE

Proof of Co-FinancingProof of Co-Financing

Required at the application stage in case of:

• Voluntary Organisations

• Non Governmental Organisations

• Private Entities

Also applicable for partners who are co-financing project and are not

government bodies

Applicants must submit one of the following:

Certificate of Enrolment/Application/ExemptionCertificate of Enrolment/Application/Exemption

Required at the application stage in case of:

• Voluntary Organisations

• Non Governmental Organisations

• Private Entities

• Copy of enrolment certificate as a voluntary organisation

• OR a copy of application and acknowledgement

• OR Exemption from the relevant authorities

Not required in case of government bodies

Also applicable for partners

EUROPASS CV OF PROJECT LEADER REQUIRED AT APPLICATION STAGE

Europass CV of Project Leader and OrganigramEuropass CV of Project Leader and Organigram

CV of legal representative is required in case:

• Project Leader had not been recruited

• Project Leader will be appointed at application stage

Organigram/Organisation Chart of the Administration Structure of

the proposed project required at application stage

Thank you

General Programme Solidarity & Management of Migration Flows

European Refugee Fund (ERF), European Return Fund (RF) and the European Fund for the Integration of Third

Country Nationals (EIF)Co-financing rate: 75% EU Fund; 25% Beneficiary Funds

Sustainable Management of Migration Flows

European Refugee Fund/ European European Refugee Fund/ European Return Fund / European Fund for the Return Fund / European Fund for the

Integration of Third Country Nationals Integration of Third Country Nationals