General Meeting Agenda - 20 October 2021

540

AGENDA

GENERAL MEETING

Wednesday 20 October 2021 commencing at 9.30am

Caboolture Chambers 2 Hasking Street, Caboolture

COUNCILLOR: NOTICE IS HEREBY GIVEN, that a General Meeting of the Moreton Bay Regional Council will be held on Wednesday 20 October 2021 commencing at 9.30am in Caboolture Chambers, 2 Hasking Street, Caboolture to give consideration to the matters listed on this agenda. Greg Chemello Chief Executive Officer 14 October 2021

Membership = 13 Quorum = 7 Mayor and all Councillors

Agenda for public distribution

Moreton Bay Regional Council

LIST OF ITEMS

STATEMENT - ATTENDEES AND LIVESTREAMING

1. ACKNOWLEDGEMENT OF COUNTRY 6

2. OPENING PRAYER / REFLECTION 6

3. ATTENDANCE & APOLOGIES 6

4. MEMORIALS OR CONDOLENCES 6

5. CONFIRMATION OF MINUTES FROM PREVIOUS GENERAL MEETING 6

General Meeting - 6 October 2021 (Pages 21/1444 - 21/1512) 6

Attachment #1 Unconfirmed Minutes - General Meeting 6 October 2021

6. ADOPTION OF AUDIT COMMITTEE MEETING REPORT & RECOMMENDATIONS 7

Audit Committee Meeting - 7 October 2021 (Pages 21/1513 - 21/1517) 7

Attachment #2 Unconfirmed Report & Recommendations - Audit Committee Meeting 7 October 2021

7. PRESENTATION OF PETITIONS 7 (Addressed to the Council and tabled by Councillors)

8. CORRESPONDENCE 7

9. COMMUNITY COMMENT 7

10. NOTICES OF MOTION (Repeal or amendment of resolutions) 7 (s262 of the Local Government Regulation 2012)

11. CONFLICTS OF INTEREST NOTIFIED TO THE CEO 7

12. OFFICERS’ REPORTS TO COUNCIL (conducted in Sessions) 8 (as referred by the Chief Executive Officer)

PROGRESSIVE ECONOMY SESSION (Cr D Sims, Deputy Mayor) 9

ITEM 1.1 9 TENDER - KNOWLEDGE, INNOVATION AND ENTREPRENEURSHIP SERVICES (MBRC101903)

REPORT DETAIL

SUPPORTING INFORMATION #1 Probity Report

#2 Confidential Financial Assessment

#3 Confidential Tender Evaluations - Separable Portions 1-4

GENERAL MEETING - 540 20 October 2021

PAGE 2

Agenda


PAGE 2 Agenda


THRIVING COMMUNITIES SESSION (Cr M Gillam) 17

ITEM 2.1 17 OUTCOME OF COMMUNITY LEASING EXPRESSION OF INTEREST - JOSEPH CRESCENT

REPORT DETAIL

SUPPORTING INFORMATION

#1 Joseph Crescent - Proposed Lease Area

ITEM 2.2 21 NEW LEASE - THE SCOUT ASSOCIATION OF AUSTRALIA QUEENSLAND BRANCH INC - CLONTARF BRANCH

REPORT DETAIL


#1 Yourell Park - Current and proposed lease areas

ITEM 2.3 25 MORETON BAY LOCAL DISASTER MANAGEMENT GROUP MEMBERSHIP

REPORT DETAIL

ITEM 2.4 29 SANDSTONE POINT COMMUNITY AND SPORTS COMPLEX MASTER PLAN - ADOPTION

REPORT DETAIL


#1 Map

#2 Community Consultation Extract

#3 Confidential Report with Appendix #4 Confidential Preliminary Civil Engineering Design

ITEM 2.5 35 ESTABLISHMENT OF MAYOR'S OLYMPIC AND PARLAYMPIC LEGACY WORKING GROUP

REPORT DETAIL

WELL-PLANNED REGION (PLANNING) SESSION (Cr J Shipway) 39

ITEM 3.1 39 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 S18 TAILORED AMENDMENT - MINISTER’S APPROVAL TO ADOPT AND SETTING OF COMMENCEMENT DATE

REPORT DETAIL

SUPPORTING INFORMATION #1 Letter from Hon. Steven Miles MP


PAGE 3

Agenda


PAGE 3 Agenda


ITEM 3.2 45 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 (NEW) PLANNING SCHEME POLICY - ADOPTION AND SETTING OF COMMENCEMENT DATE

REPORT DETAIL


#1 Planning Scheme Policy - Caboolture West Local Plan - Neighbourhood Development Plan No.1 (NDP1)

ITEM 3.3 51 DOG OFF LEASH AREA PLANNING AND DESIGN GUIDELINES

REPORT DETAIL


#1 Dog Off Leash Area Planning and Design Guidelines #2 Dog Off Leash Area Agility Equipment Guidelines

WELL-PLANNED REGION (TRANSPORT) SESSION (Cr A Hain) 55

ITEM 4.1 55 TENDER - D'AGUILAR - D'AGUILAR HIGHWAY (MT MEE ROAD TO SCOTTS LANE) - PATHWAY CONSTRUCTION

SUPPORTING INFORMATION #1 Confidential Tender Evaluation

ITEM 4.2 61 KORMAN ROAD, GRIFFIN - ROAD RENAMING PROPOSAL

REPORT DETAIL

HEALTHY ENVIRONMENTS SESSION (Cr C Tonks) 65

AN ENGAGED COUNCIL SESSION (Cr M Constance) 66

ITEM 6.1 66 ENTERPRISE GIS SOFTWARE RENEWAL

REPORT DETAIL

ITEM 6.2 70 MORETON BAY RAIL RESIDENTIAL PARKING PERMIT SYSTEM (TRIAL) POLICY

REPORT DETAIL


#1 Policy 2150-085 Moreton Bay Rail Residential Parking Permit System (Trial) Policy

#2 Kippa-Ring Rail Station and surrounds on-street parking management map

#3 Murrumba Downs Rail Station and surrounds on-street parking management map

#4 Mango Hill East Rail Station and surrounds on-street parking management map #5 Mango Hill Rail Station and surrounds on-street parking management map

#6 Kallangur Rail Station and surrounds on-street parking management map


PAGE 4

Agenda


PAGE 4 Agenda


ITEM 6.3 74 TENDER - MBRC – BUILDINGS - SERVICING OF FIRE PROTECTION EQUIPMENT

REPORT DETAIL


#1 Confidential Tender Evaluation

ITEM 6.4 80 TENDER - 21/22 REGIONAL TRAFFIC SIGNAL NETWORK MAINTENANCE PROGRAM

REPORT DETAIL


#1 Confidential Tender Evaluation

13. NOTIFIED GENERAL BUSINESS ITEMS OR RESPONSE TO QUESTIONS TAKEN ON NOTICE 85

14. CLOSED SESSION 85 (s254J of the Local Government Regulation 2012)

15. CONFIDENTIAL OFFICERS’ REPORTS TO COUNCIL 86

ITEM C.1 – CONFIDENTIAL 86 NEW INVESTMENT FOR MORETON BAY REGION

REPORT DETAIL


16. CONFIDENTIAL GENERAL BUSINESS 94


PAGE 5

Agenda


PAGE 5 Agenda


STATEMENT - ATTENDEES AND LIVESTREAMING The Mayor to advise that the meeting will be live streamed and the video recording of the meeting will be available on the council’s website. Attendees must be aware that incidental capture of an image or sound of persons in the public gallery, may occur. By remaining at the meeting attendees consent to being filmed and the possible use of their image and sound being published in the live streaming and recorded video of this meeting. 1. ACKNOWLEDGEMENT OF COUNTRY Mayor, or nominee, to provide the Acknowledgement of Country. 2. OPENING PRAYER / REFLECTION Mayor, or nominee, to provide the opening prayer / reflection for the meeting. 3. ATTENDANCE & APOLOGIES Attendance: Cr Peter Flannery (Mayor) (Chairperson) Apologies: 4. MEMORIALS OR CONDOLENCES Council to observe a moment’s silence for residents who have passed away. 5. CONFIRMATION OF MINUTES FROM PREVIOUS GENERAL MEETING General Meeting - 6 October 2021 (Pages 21/1444 - 21/1512) RESOLUTION that the minutes of the General Meeting held 6 October 2021, be confirmed. Attachment #1 Unconfirmed Minutes - General Meeting 6 October 2021


PAGE 6

Agenda


PAGE 6 Agenda


6. ADOPTION OF AUDIT COMMITTEE MEETING REPORT & RECOMMENDATIONS Audit Committee Meeting - 7 October 2021 (Pages 21/1513 - 21/1517) RESOLUTION that the report and recommendations of the Audit Committee Meeting held 7 October 2021, be adopted. Attachment #2 Unconfirmed Report & Recommendations - Audit Committee Meeting 7 October 2021 7. PRESENTATION OF PETITIONS

(Addressed to the Council and tabled by Councillors) Receipt of petitions addressed to the Council and tabled by Councillors. 8. CORRESPONDENCE Receipt of correspondence addressed to the Council and tabled by the Chief Executive Officer, and Council responses to petitions tabled and community comment addresses (at the discretion of the CEO). 9. COMMUNITY COMMENT There are no participants in the Community Comment session for this meeting. 10. NOTICES OF MOTION (Repeal or amendment of resolutions)

(s262 of the Local Government Regulation 2012) Consideration of any notice of motion to repeal or amend a resolution of the Council which is to be given to each Councillor at least 5 days before the meeting at which the proposal is to be made. 11. CONFLICTS OF INTEREST NOTIFIED TO THE CEO

Conflicts of interest notified to the CEO where not specifically related to an item on this agenda There are no notified conflicts of interest.


PAGE 7

Agenda


PAGE 7 Agenda


12. OFFICERS’ REPORTS TO COUNCIL (conducted in Sessions)

(as referred by the Chief Executive Officer) Consideration of officers’ reports as referred by the Chief Executive Officer, to be conducted in Sessions. The appointed Portfolio Councillor will facilitate the conduct of the respective session under the control of the Mayor as the Presiding Officer. Session Portfolio Councillor Deputy Portfolio Councillor

1 Progressive economy Cr D Sims (Deputy Mayor) Cr K Winchester 2 Thriving communities Cr M Gillam Cr S Ruck 3 Well-planned region (planning) Cr J Shipway Cr M Booth 4 Well-planned region (transport) Cr A Hain C T Latter 5 Healthy environments Cr C Tonks Cr B Savige 6 An engaged council Cr M Constance Cr D Grimwade


PAGE 8

Agenda


PAGE 8 Agenda


PROGRESSIVE ECONOMY SESSION (Cr D Sims, Deputy Mayor) ITEM 1.1 TENDER - KNOWLEDGE, INNOVATION AND ENTREPRENEURSHIP SERVICES (MBRC101903) Meeting / Session: 1 PROGRESSIVE ECONOMY Reference: 63036175 : 7 October 2021 - Refer Supporting Information 63087403 &

Confidential Supporting Information 63036174, 63036173 Responsible Officer: MS, Project Officer (CEO Economic Development) Executive Summary Tenders were invited for the ‘Knowledge, Innovation and Entrepreneurship Services (MBRC101903)’ project. Tenders closed on 20 May 2021 with a total of one tender submission received, and it was a conforming tender submission. It is recommended that the tender for the ‘Knowledge, Innovation and Entrepreneurship Services (MBRC101903)’ project be awarded to Moreton Bay Region Industry and Tourism (MBRIT), for the sum of $332,412.50 (excluding GST, per annum) for the initial period of two (2) years, with the option to extend this contract for an additional one year (subject to satisfactory performance, and determined 90 days prior to the end of the contract term), as this tender was evaluated as representing the best overall value to Council. This matter is brought to the attention of Council under the Progressive Economy portfolio as the awarding of this contract will create opportunities for local community members and businesses to leverage Knowledge, Innovation and Entrepreneurship services, allowing for the development of the region’s innovation capacity and capability and furthering the region’s attainment of an innovative reputation and becoming a Top 10 Regional Innovation Hub a ‘Brighter’ goal of the Regional Economic Development Strategy (REDS). OFFICER’S RECOMMENDATION 1. That the tender for the ‘Knowledge, Innovation and Entrepreneurship Services (MBRC101903)’

project be awarded to Moreton Bay Region Industry and Tourism (MBRIT), for the sum of $332,412.50 (excluding GST, per annum) for the initial period of two years, with the option to extend this contract for an additional one year (subject to satisfactory performance, and determined 90 days prior to the end of the contract term).

2. That the Council enters into an agreement with Moreton Bay Region Industry and Tourism (MBRIT),

as described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with Moreton Bay Region Industry and Tourism (MBRIT) for the ‘Knowledge, Innovation and Entrepreneurship Services (MBRC101903)’ project and any required variations of the agreement on Council's behalf.

4. That it be noted this project has been awarded in accordance with Council’s Procurement Policy

under the Competitive Local Business and Industry (local preference) initiative. 5. That it be noted that this project has been awarded under the existing budget allocation for

Knowledge, Innovation and Entrepreneurship services, within the Industry Advancement branch’s budget allocation.


PAGE 9

Agenda


PAGE 9 Agenda

Moreton Bay Regional Council ITEM 1.1 TENDER - KNOWLEDGE, INNOVATION AND ENTREPRENEURSHIP SERVICES (MBRC101903) - 63036175 (Cont.)

6. That Council acknowledges:

a) the agreement will require the continuation of this operational funding for the 2022-23 financial year and additional year(s), subject to the satisfactory performance in the initial year and subject to the contract extension granted; and

b) the intention to account for this future expenditure as part of Council’s budget for the 2022-23, financial year and additional year(s) subject to the satisfactory performance in the initial year and subject to the contract extension granted.


PAGE 10

Agenda


PAGE 10 Agenda


REPORT DETAIL 1. Background Knowledge, innovation, entrepreneurship and business start-ups are important features in any modern economy. New business start-ups provide jobs and can expand exponentially. Encouraging innovation and entrepreneurship, particularly in young people will contribute effectively to building a more dynamic and brighter economy across the Moreton Bay Region. The strength of Moreton Bay’s innovation and entrepreneurship ecosystem resides in the development of programs to support the REDS objective of becoming a top 10 regional knowledge and innovation hub. At the 28 October 2020 Council Meeting, Council resolved (GM-518, A20698203) to invite Expressions of Interest (EOI) for regionally benefitting services broadly relating to Destination Management, Economic Development and Events that would support the implementation of the Council’s REDS. On 7 November 2020, Council invited expressions of interest from proponents with the capability to deliver one or more of the following services as listed below:

• Destination Management and Tourism and/or • Business development and support and/or • Knowledge, Innovation and Entrepreneurship, and/or • Regional Awareness, Pride and Attractive Lifestyle.

The EOI process closed on 2pm, 9 December 2020. A total of two proposals were received from two respondents for Knowledge, Innovation and Entrepreneurship Services. At the 17 March 2021 Council Meeting, Council considered the outcomes of the EOI process and resolved (GM-526, 61713034) to approve a closed request for tender be extended to two suppliers for Knowledge, Innovation and Entrepreneurship Services. A standalone process and assessment panel was formed for the Knowledge, Innovation and Entrepreneurship Services Request for Tender (RFT), under the guidance and observation of an independent probity advisor and independent technical advisor from Department Tourism, Innovation and Sport (DTIS) to provide subject matter expertise. In response to the Knowledge, Innovation and Entrepreneurship Services RFT, which closed on 20 May 2021, Council received one (1) complying submission. The evaluation panel met on 25 May 2021, to consider the proposal received. Following this evaluation panel meeting, additional information was sought from and provided by MBRIT in June 2021. Following the receipt of this additional information, the evaluation panel unanimously determined that the proposal for Separable Portions 1, 3 and 4 met the requirements of the RFT, while Portion 2 was to be withdrawn from the marketplace as it did not meet the budget and scope of the RFT. Council also sought a third-party comprehensive Credit Rating Report by Equifax for the respondent (see Confidential Supporting Information #2). The results for the recommended tenderer’s financial status is outlined in section 3.4 of this document. A Council briefing was conducted on 22 September 2021, for the purpose of sharing information. In line with Council’s decision-making framework, an extract from the minutes of the briefing, is provided below:

The outcome of RFT2 shall be presented to a General Meeting for consideration.


PAGE 11

Agenda


PAGE 11 Agenda


The objective of the Knowledge, Innovation and Entrepreneurship Services project is to underpin the delivery and achievement of the following key Knowledge, Innovation and Entrepreneurship initiatives outlined in Regional Economic Development Strategy (REDS): • Develop Moreton Bay’s reputation as a desirable region to establish a high-growth knowledge-based

business • Stimulate local private business leaders to participate and develop initiatives and promote an

entrepreneurial agenda within the region • Establish an entrepreneurial hub targeted at businesses with high growth ambitions, cultivate and

attract relevant industry talent, preferably in the knowledge-based industries • Develop a targeted program aimed at 18-30-year-old founders to develop and support their

entrepreneurial capabilities as they have the potential to start early and develop multiple ventures over their lifetime

• Promote business excellence through a highly competitive awards and recognition program for innovation and create pathways into national and international award categories, and

• Enhance a regional education and training offering that aligns to the demands of a changing economy, technology and innovation.

Specifically, the Request for Tender included four separable portions, being:

1. The Provision of a Regional Innovation Co-Ordinator (RIC). 2. The Provision of Specialist Mentoring and Advice Services to local businesses and entrepreneurs. 3. Youth Capability Building through the coordination and Delivery of two workshop events.

(i) A start-up weekend for youth based on the Techstars methodology and (ii) A coding/robotics workshop for teachers in the region

4. Capability Building through coordination and Delivery of two showcase event days (i) Creative Industries Demo Day, and (ii) an Innovations Day.

2. Explanation of Item Tenders were invited for the ‘Knowledge, Innovation and Entrepreneurship Services (MBRC101903)’ project. Tenders closed on 20 May 2021 with a total of one (1) tender submission received, which was a conforming tender. The tenderer’s proposal for each of the separable portions were assessed by the assessment panel in accordance with Council’s Purchasing Policy and the selection criteria as set out in the tender documents. For clarity, Separable Portion 2 has been withdrawn from the marketplace, primarily due to the quality and proposed price of those services. Separable Portion 1: The Provision of a Regional Innovation Co-Ordinator (RIC). All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):

RANK TENDERER EVALUATION SCORE

(Pre Local Preference)

EVALUATION SCORE (Post Local Preference)

1 Moreton Bay Region Industry and Tourism (MBRIT) 71.33 81.33

Separable Portion 3: Youth Capability Building through the coordination and Delivery of two workshop events

(i) A start-up weekend for youth based on the Techstars methodology and (ii) A coding/robotics workshop for teachers in the region


PAGE 12

Agenda


PAGE 12 Agenda


All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):





Separable Portion 4: Capability Building through coordination and Delivery of two showcase event days

(i) Creative Industries Demo Day, and (ii) an Innovations Day

All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):





Moreton Bay Region Industry and Tourism (MBRIT) - submitted a comprehensive tender that demonstrated their relevant experience. Clarification of the tender response was requested via email and was provided on 2 June 2021 and 10 June 2021, in which MBRIT provided additional detail to clarify quote details, methodology and governance, understanding of the project and capability in delivering the project. MBRIT provided a very comprehensive response to the tender that detailed the programs that will support Moreton Bay regional start-ups, scale-ups and foster the region’s entrepreneurial spirit by providing access to the resources that will enable Moreton Bay locals, including our local youth in particular, to prosper and to build the capability to compete successfully in global markets. The evaluation panel considers the tender from MBRIT to represent the best overall value for Council. It is recommended that Moreton Bay Region Industry and Tourism (MBRIT) be awarded the contract for the separable portions 1, 3 and 4, noting separable portion 2 has been removed from the marketplace as an RFT and Officers will use Council’s Request for Quote (RFQ) process to obtain relevant quotes/services for future project/services delivery. 3. Strategic Implications 3.1 Legislative / Legal Implications Due to the value of work expecting to be greater than $200,000, Council called for tenders for the

work through MBRC’s eTendering Portal, in accordance with the Local Government Act 2009. At a Council meeting dated 17 March 2021, it was endorsed by Council that, following an Expressions of Interest (EOI) process, the Request for Tender (RFT) would be a closed tender, which would only invite the two vendors who had submitted an EOI to submit a response.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Creating Opportunities: Local jobs for

residents - an innovative and thriving economy.


PAGE 13

Agenda


PAGE 13 Agenda


3.3 Policy Implications This project/contract/initiative has been procured/sourced in accordance with the provisions of the

following documents:

• Council’s Procurement Policy 2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6. • Regional Economic Development Strategy 2020-2041 (3 February 2021)

Tenders were tested against Council’s Procurement Policy under the Competitive Local Business and Industry (local preference) initiative.

3.4 Risk Management Implications Risk Management Implications have been considered and will be managed throughout the course of

the services being provided. Financial Risk: A third-party financial assessment has been carried out by Equifax Australasia Credit Ratings Pty Ltd (‘Equifax’) and the recommended tenderer was rated satisfactory for the purposes of providing the services detailed in the tender. The third-party assessor’s key recommendation was the following extensions of the contract: • An unconditional payable-on-demand performance bond or bank guarantee be obtained from

an APRA regulated entity to cover any re-tendering costs and payments made in advance (if any).

The recommended mitigation is able to be implemented by Council.

3.5 Delegated Authority Implications Under delegation Council-163, the CEO has the power to enter into contracts up to and including the

amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget. As this report is a multi-year contract with the possibility of extension it is being brought before Council.

3.6 Financial Implications Council has allocated $500,000 in the 21-22 operational services Industry Advancement budget for the

Knowledge, Innovation and Entrepreneurship purposes. The estimated cost as tendered by MBRIT is within budget allocation. All financial information below is excluding GST. Tender Price - Year 1 $ 332,412.50 Tender Price - Year 2 $ 332,412.50 Tender Price - Year 3 (optional) $ 332,412.50 Total Project Cost $ 997.237.50

Year 3 is a possible extension. The budget amount for this project is sufficient.


PAGE 14

Agenda


PAGE 14 Agenda


3.7 Economic Benefit Implications The ‘Brighter’ goal of the Regional Economic Development Strategy is for the region to become a Top

10 Regional Innovation Hub. By hitting the goals of the REDS by 2041, our Gross Regional Product and job creation will be 19% higher than what’s currently projected. Key to achieving the goals of the REDS is to embrace innovation across all industries to diversify the region’s innovative capacity and capability and reduce the reliance on population-driven industries. The success of the Knowledge, Innovation and Entrepreneurship services in the region will drive the economic development of the region for generations to come.

3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The awarding of this contract will create opportunities for local community members and businesses

to leverage the Knowledge, Innovation and Entrepreneurship services, further allowing for the development of the region’s innovation capacity and capability and furthering the region’s attainment of an innovative reputation and becoming a Top 10 Regional Innovation Hub. (‘Brighter’ goal of the Regional Economic Development Strategy it will also provide programs for a range of young people and create/support education, training and employment pathways.

3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with

human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication Mayor, Councillors and the Executive Leadership Team have been consulted.

The following departmental stakeholders have been consulted in regard to this RFT for the provision of Knowledge, Innovation and Entrepreneurship services:

• Strategy & Advocacy • Legal Services • Procurement Services • Queensland Department of Tourism, Innovation and Sport (DTIS) (External) • Local Buy (External)


PAGE 15

Agenda


PAGE 15 Agenda


SUPPORTING INFORMATION Ref: 63087403 & Confidential Supporting Information 63036174, 63036173 The following list of supporting information is provided for: ITEM 1.1 TENDER - KNOWLEDGE, INNOVATION AND ENTREPRENEURSHIP SERVICES (MBRC101903) #1 Probity Report #2 Confidential Financial Assessment #3 Confidential Tender Evaluations - Separable Portions 1-4


PAGE 16

Agenda


PAGE 16 Agenda


THRIVING COMMUNITIES SESSION (Cr M Gillam) ITEM 2.1 OUTCOME OF COMMUNITY LEASING EXPRESSION OF INTEREST - JOSEPH CRESCENT Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62447908 : 6 July 2021 - Refer Supporting Information 62447906 Responsible Officer: CM, Supervisor Community Leasing (CES Community Services, Sport &

Recreation) Executive Summary Council called for expressions of interest (EOI) from not-for-profit community organisations to lease the soon-to-be-constructed community building located at 7 Joseph Crescent, Deception Bay - Division 5 (refer Supporting Information #1) under the provision of Council’s Community Leasing Policy (No. 2150-079). Two applications were received and assessed through this process. This report seeks Council’s approval to grant a lease to the recommended applicant, Redcliffe Environmental Forum Inc. The proposed lease would take effect following the completion of the Joseph Crescent facility. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the provision of a lease to a community organisation which will support the delivery of services to community through the Redcliffe Environmental Forum’s 300+ members who provide a range of environmental rehabilitation, education and facilitation projects. Further, this matter is reported to Council as section 236(2) of the Local Government Regulation 2012 requires Council resolution to apply the exception under section 236(1)(b)(ii) to dispose of land and buildings (via a lease to a community organisation) other than by tender or auction. OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies

to the Council regarding the disposal of the land referred to in this report. 2. That subject to recommendation 3, the Redcliffe Environmental Forum Inc. be granted a lease over

an area at 7 Joseph Crescent, Deception Bay (refer Supporting Information #1) for a period of five years, following construction of the community building.

3. That the terms and conditions of this lease be in accordance with Council’s Community Leasing

Policy, with annual rental commencing at $1.00 per annum. 4. That the Chief Executive Officer be authorised to take all action necessary including, but not limited

to, negotiating, making, amending, signing and discharging the lease and any required variations of the lease on the Council’s behalf, as described in this report.


PAGE 17

Agenda


PAGE 17 Agenda

Moreton Bay Regional Council ITEM 2.1 OUTCOME OF COMMUNITY LEASING EXPRESSION OF INTEREST - JOSEPH CRESCENT - 62447908 (Cont.)

REPORT DETAIL 1. Background Construction has commenced on a new community building located at 7 Joseph Crescent, Deception Bay. Once complete (early 2022), the facility will provide two connecting meetings spaces, a kitchenette, public amenities and an open terrace/veranda space. Following an initial investigation by Council officers, it was determined that the preferred management model for the facility was to provide a lease to a community organisation for management and activation of the meeting spaces, kitchenette and open terrace / veranda space. The public amenities were determined to be most appropriately managed by Council given their intended role in servicing other open space areas within the Joseph Crescent precinct. In accordance with Council’s Community Leasing Policy, Council may undertake an Expression of Interest (EOI) process to select the most appropriate community organisation to receive tenure over a Council-controlled facility. Accordingly, on 23 April 2021, Council called for EOIs from not-for-profit community organisations to lease the Joseph Crescent community building following completion of construction works. 2. Explanation of Item Applications under the EOI process were received from the following community organisations: • Redcliffe Environmental Forum Inc.; and • Mindle Bygul Aboriginal Corporation. Both applications were reviewed against the following criteria by a panel consisting of senior Council officers: • Activation and utilisation of the facility in the best interests of the community and Council; • Activation of the facility with consideration to the environmental significance of the site; • Maintenance capacity; • Financial capacity; and • Ability to meet the obligations of a lessee under Council’s Community Leasing Policy. As an outcome of this assessment process, it is recommended that a lease be offered to the Redcliffe Environmental Forum Inc. over the area identified in Supporting Information #1, under the provisions of Council’s Community Leasing Policy. Further, it is proposed that this lease be for a period of five (5) years, commencing after the completion of facility construction works. Redcliffe Environmental Forum Inc. Established in 2006, the Redcliffe Environmental Forum Inc. (REF) is a local, volunteer run community organisation servicing the Moreton Bay region. The objects of the organisation are to promote environmental awareness in the community through a focus on environmental rehabilitation, education and facilitation. The organisation currently has over 300 members and has successfully delivered several environmentally focused projects and events throughout the region. Should REF be successful in its application, the organisation proposes to activate the Joseph Crescent community building through the expansion of its environmental programs and services, and by making the facility available for use by other like-minded community organisations. When assessing REF’s application, Council officers considered REF to be the most suitable organisation to hold tenure over the Joseph Crescent community building due to: • its ongoing involvement in the Moreton Bay community; • its proposed activities aligning with the design, size and intended use of the facility; and • the organisation’s demonstrated capacity to expand its services.


PAGE 18

Agenda


PAGE 18 Agenda

Moreton Bay Regional Council ITEM 2.1 OUTCOME OF COMMUNITY LEASING EXPRESSION OF INTEREST - JOSEPH CRESCENT - 62447908 (Cont.)

3. Strategic Implications 3.1 Legislative / Legal Implications The Council must comply with the Local Government Act 2009 and the Local Government Regulation

2012 when it disposes of valuable non-current assets. In accordance with section 224(6) of the Regulation, the disposal of a valuable non-current asset includes the disposal of all or any part of an interest in the asset (for example the grant of a lease over land or a building). Section 236(2) of the Regulation provides that the exception in section 236(1)(b)(ii) of the Regulation applies only if the Council has decided by resolution that it may apply. By resolving that the exception applies, Council can dispose of the land and buildings (via a lease to a community organisation) other than by tender or auction. The organisation identified in this report is a community organisation for the purposes of the Regulation.

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Healthy natural environment - a clean and healthy environment. 3.3 Policy Implications The terms and conditions of the proposed lease agreement will be in accordance with Council’s

Community Leasing Policy (2150-079).

3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council-owned or

controlled land and assets presents an associated level of risk. As a core function of Council is the provision of community facilities, this risk level is considered acceptable. However, to mitigate the risk, the lease document clearly outlines the responsibilities and obligations of the parties and includes a requirement for the community organisation(s) to hold appropriate levels public liability insurance.

3.5 Delegated Authority Implications As per Officer’s Recommendation 4 of this report, it is proposed that the Chief Executive Officer be

authorised to take all action necessary to execute the new lease. 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications The provision of a community lease to Redcliffe Environmental Forum Inc. will provide increased

opportunities for the group to deliver community programs focused on environmental awareness and education, and contribute towards the region’s ecological sustainability.

3.9 Social Implications The issuing of a lease to Redcliffe Environmental Forum Inc. will provide the group with facilities to

support their own operations, as well those of other community organisations (via hire arrangements). 3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Councillor Division 5

Relevant Council Departments


PAGE 19

Agenda


PAGE 19 Agenda


SUPPORTING INFORMATION Ref: 62447906 The following list of supporting information is provided for: ITEM 2.1 OUTCOME OF COMMUNITY LEASING EXPRESSION OF INTEREST - JOSEPH CRESCENT #1 Joseph Crescent - Proposed Lease Area


PAGE 20

Agenda


PAGE 20 Agenda


ITEM 2.2 NEW LEASE - THE SCOUT ASSOCIATION OF AUSTRALIA QUEENSLAND BRANCH INC - CLONTARF BRANCH Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62748856 : 7 October 2021 - Refer Supporting Information 62748859 Responsible Officer: CM, Supervisor Community Leasing (CES Community Services, Sport &

Recreation) Executive Summary This report seeks Council’s approval for the provision of a lease to The Scout Association of Australia Queensland Branch Inc. (Scout Association) at Yourell Park, 75 Maine Road, Clontarf (refer Supporting Information #1). The proposed lease would take effect once the construction of a new Scout Den is completed at the site. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the provision of a lease to a community organisation which will support the delivery of services to community through the Scout Association’s range of programs. Further, this matter is reported to Council as section 236(2) of the Local Government Regulation 2012 requires Council resolution to apply the exception under section 236(1)(b)(ii) to dispose of land and buildings (via a lease to a community organisation) other than by tender or auction. OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies

to the Council regarding the disposal of the land referred to in this report. 2. That, subject to recommendation 3 and 4, The Scout Association of Australia Queensland Branch Inc

be granted a lease over an area at 75 Maine Road, Clontarf (refer Supporting Information #1) for a period aligning with their existing lease at the location, 3 September 2024.


Policy, with annual rental commencing at $1.00 per annum. 4. That the grant of this lease is subject to The Scout Association of Australian Queensland Branch Inc.

surrendering its existing lease at this location. 5. That the Chief Executive Officer be authorised to take all action necessary including, but not limited



PAGE 21

Agenda


PAGE 21 Agenda

Moreton Bay Regional Council ITEM 2.2 NEW LEASE - THE SCOUT ASSOCIATION OF AUSTRALIA QUEENSLAND BRANCH INC - CLONTARF BRANCH - 62748856 (Cont.)

REPORT DETAIL 1. Background Since June 2003, The Scout Association of Australia Queensland Branch Inc (Scout Association) has held a lease with Council over a building and storage shed at Yourell Park, 75 Maine Road, Clontarf (refer Supporting Information #1) for the purpose of operating a scout den. The current lease is due to expire on 3 September 2024. Following a recent facility assessment, various accessibility and ‘levels of service’ deficiencies were identified. Accordingly, Council determined that the building would be demolished and replaced with a new fit-for-purpose scout den. Demolition of the original scout den has now been completed, and construction works have commenced for the new facility (estimated completion in November 2021). 2. Explanation of Item To enable the Scout Association to recommence operations from the site following completion of construction works, Council will be required to enter into a new lease with the organisation over a revised area consisting of a new scout den and fenced area at Yourell Park, 75 Maine Road, Clontarf (refer Supporting Information #1). The construction of the new scout den and fenced area will see the organisation’s lease area increased by approximately 165m2, representing an increase of approximately 29% in comparison to its existing lease. In accordance with Council’s Community Leasing - Improvement Works and Area Amendment Policy Directive (2160-026), due to the size of the lease area increase being greater than 20% of the organisation’s original lease area, Council must consider the new lease at a General Meeting. Accordingly, subject to the organisation surrendering its existing lease at this location, this report recommends that Council approves the granting of a new lease to the Scout Association under the terms and conditions of Council’s Community Leasing Policy (2150-079) over the area identified in Supporting Information #1. Further, it is recommended that the provision of this lease be for a period aligning with the expiry of the organisation’s existing lease at this location, being 3 September 2024. 3. Strategic Implications 3.1 Legislative / Legal Implications The Council must comply with the Local Government Act 2009 and the Local Government Regulation


3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Quality recreation and cultural opportunities - active recreation opportunities. 3.3 Policy Implications The terms and conditions of the proposed lease agreement will be in accordance with Council’s



PAGE 22

Agenda


PAGE 22 Agenda

Moreton Bay Regional Council ITEM 2.2 NEW LEASE - THE SCOUT ASSOCIATION OF AUSTRALIA QUEENSLAND BRANCH INC - CLONTARF BRANCH - 62748856 (Cont.)

3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council owned or

controlled land and assets presents an associated level of risk. As a core function of Council is the provision of community facilities, this risk level is considered acceptable. However, to mitigate the risk, the lease document clearly outlines the responsibilities and obligations of the parties and includes a requirement for the community organisation(s) to hold appropriate levels of public liability insurance.


authorised to take all action necessary including, but not limited to negotiating, making, amending and signing to execute the new lease.

3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The issuing of a lease to The Scout Association of Australia Queensland Branch Inc will provide the

organisation with facilities to support its operations. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Cr Karl Winchester (Division 6)

Relevant Council Departments The Scout Association of Australia Queensland Branch Inc


PAGE 23

Agenda


PAGE 23 Agenda


SUPPORTING INFORMATION Ref: 62748859 The following list of supporting information is provided for: ITEM 2.2 NEW LEASE - THE SCOUT ASSOCIATION OF AUSTRALIA QUEENSLAND BRANCH INC - CLONTARF BRANCH #1 Yourell Park - Current and proposed lease areas


PAGE 24

Agenda


PAGE 24 Agenda


ITEM 2.3 MORETON BAY LOCAL DISASTER MANAGEMENT GROUP MEMBERSHIP Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62958456 : 21 September 2021 Responsible Officer: CP, Emergency Management and Public Safety Manager (PAS Emergency

Management and Public Safety)

Executive Summary A recent review has been undertaken into the structure and membership of the MBRC Local Disaster Management Group (LDMG) and its sub-groups, taking into account lessons learned from recent disaster exercises, machinery of government changes within the Queensland Government and organisational changes within Council. This report is to reaffirm some existing appointments and approve a number of new appointments. This matter is brought to the attention of Council under the Thriving Communities portfolio due to its importance in contributing to a safer and more resilient community through the provision of effective disaster management. OFFICER’S RECOMMENDATION

1. That Cr Peter Flannery, Mayor Council be appointed Chairperson and Cr Matt Constance Deputy Chairperson of the Moreton Bay Local Disaster Management Group.

2. That Cr Tony Latter and Cr Mark Booth be appointed as observers. 3. That the membership of the Moreton Bay Local Disaster Management Group be approved, as follows: 4. The Chairperson

a) The Deputy Chairperson b) The Local Disaster Coordinator c) The Moreton Recovery Coordinator d) The Moreton Bay LDMG Secretariat e) Australian Red Cross (Queensland) f) Department of Education g) Energex h) Queensland Ambulance Service i) Queensland Fire and Emergency Services j) Queensland Health k) Queensland Police Service l) State Emergency Service m) Unitywater

5. That the appointment of positions to undertake roles within the Local Disaster Management Group

and/or Moreton Recovery Group be approved, as follows: a) Chairperson Moreton Recovery Group - Chairperson of the LDMG b) Deputy Chairperson Moreton Recovery Group - Deputy Chairperson of the LDMG c) Local Disaster Coordinator - Deputy CEO / Director Projects and Asset Services d) Deputy Local Disaster Coordinator - Director Infrastructure Planning e) Deputy Local Disaster Coordinator - Manager Asset Maintenance f) Deputy Local Disaster Coordinator - Drainage, Waterways and Coastal Planning Manager g) Deputy Local Disaster Coordinator - Emergency Management and Public Safety Manager h) Moreton Bay LDMG Secretariat - Disaster Management Coordinator i) Deputy Moreton Bay LDMG Secretariat - Disaster Resilience and Recovery Coordinator j) Moreton Recovery Coordinator - Director Community and Environmental Services k) Deputy Moreton Recovery Coordinator - Manager Community Services, Sport and Recreation l) Deputy Moreton Recovery Coordinator - Manager Cultural Services


PAGE 25

Agenda


PAGE 25 Agenda

Moreton Bay Regional Council ITEM 2.3 MORETON BAY LOCAL DISASTER MANAGEMENT GROUP MEMBERSHIP - 62958456 (Cont.)

REPORT DETAIL 1. Background A recent review into the structure and membership of the Moreton Bay Local Disaster Management Group (LDMG) and its sub-groups has occurred, taking into account lessons learned from recent disaster exercises, machinery of government changes within the Queensland Government and organisational changes within Council. This report is to reaffirm existing appointments and approve new appointments. 2. Explanation of Item Local Disaster Management Group Chairperson and Deputy Chairperson Section 29 of the Disaster Management Act 2003 (Qld) (the Act) requires Council to have an LDMG (a local group) for the local government area. Section 34 of the Act requires this group to have a Chairperson and Deputy Chairperson and these persons are prescribed by regulation. Section 10 of the Disaster Management Regulation 2014 (Qld) (the Regulation) states the Chairperson and Deputy Chairperson of a local group are the persons appointed by the relevant local government for the local group to be the Chairperson and Deputy Chairperson. It also states the Chairperson must be a Councillor of a local government. Section 9 of the Regulation states that the local government may appoint a person as a member only if satisfied the person has the necessary expertise or experience to be a member. Accordingly, Mayor Peter Flannery, has been nominated to fulfil the role of Chairperson and Cr Matt Constance has been nominated to fulfil the role of Deputy Chairperson of the Moreton Bay LDMG. Both of these elected officials have the necessary expertise and experience to undertake these roles including having completed the training obligations as defined in the Queensland Disaster Management Training Framework. Local Disaster Management Group Membership The LDMG membership has been reviewed periodically, including in 2011, 2016, 2017, 2019 and 2020. To address recent organisational changes and learnings from disaster exercises, the following membership changes are proposed:

a) The Chairperson b) The Deputy Chairperson c) The Local Disaster Coordinator d) The Moreton Recovery Coordinator e) The Moreton Bay LDMG Secretariat f) Australian Red Cross (Queensland) g) Department of Education h) Energex i) Queensland Ambulance Service j) Queensland Fire and Emergency Services k) Queensland Health l) Queensland Police Service m) State Emergency Service n) Unitywater

Section 13 of the Regulation states that ‘a quorum for a meeting of a disaster management group is the number equal to one half of its members for the time being holding office plus one; or if one-half of its members for the time being holding office is not a whole number, the next highest whole number’. Accordingly, the quorum for the LDMG will remain at eight (8) members. It should also be acknowledged that a number of organisations will continue to serve the LDMG in an advisory capacity or through support through the Moreton District Disaster Management Group as required. These organisations are detailed as follows:


PAGE 26

Agenda


PAGE 26 Agenda


a) APA Group b) Australian Defence Force c) Bureau of Meteorology d) Department of Agriculture and Fisheries e) Department of Children, Youth Justice and Multicultural Affairs f) Department of Communities, Housing and Digital Economy g) Department of Employment, Small Business and Training h) Department of Energy and Public Works i) Department of Environment and Science j) Department of Regional Development, Manufacturing and Water k) Department of Resources l) Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander

Partnerships m) Department of State Development, Infrastructure, Local Government and Planning n) Department of Tourism, Innovation and Sport o) Department of Transport and Main Roads p) Local Government Association of Queensland q) Maritime Safety Queensland r) National Broadband Network s) Queensland Corrective Services t) Queensland Rail u) Queensland Reconstruction Authority v) Redcliffe Coast Guard w) Seqwater x) Surf Life Saving Queensland y) Telstra z) Volunteer Marine Rescue

Council appointments to LDMG and Moreton Recovery Group Given recent changes in organisational structure, it is important to reiterate those Council positions that have been appointed roles to support Council’s disaster management arrangements. The position of Local Disaster Coordinator is mandated within the Disaster Management Act 2003 (Qld). Given the importance of this role, it is recommended that a number of additional positions within Council are trained to support and back up this legislated position. The other positions are defined within Council’s Local Disaster Management Plan or Disaster Management Recovery Plan. These positions/roles are detailed below:

a) Chairperson Moreton Recovery Group - Chairperson of the LDMG b) Deputy Chairperson Moreton Recovery Group - Deputy Chairperson of the LDMG c) Local Disaster Coordinator - Deputy CEO / Director Projects and Asset Services d) Deputy Local Disaster Coordinator - Director Infrastructure Planning e) Deputy Local Disaster Coordinator - Manager Asset Maintenance f) Deputy Local Disaster Coordinator - Drainage, Waterways and Coastal Planning Manager g) Deputy Local Disaster Coordinator - Emergency Management and Public Safety Manager h) Moreton Bay LDMG Secretariat - Disaster Management Coordinator i) Deputy Moreton Bay LDMG Secretariat - Disaster Resilience and Recovery Coordinator j) Moreton Recovery Coordinator - Director Community and Environmental Services k) Deputy Moreton Recovery Coordinator - Manager Community Services, Sport and Recreation l) Deputy Moreton Recovery Coordinator - Manager Cultural Services


PAGE 27

Agenda


PAGE 27 Agenda


3. Strategic Implications 3.1 Legislative / Legal Implications Section 29 of the Disaster Management Act 2003 (Qld) requires Council to have an LDMG (a local

group) for the local government area. Section 34 of the Act requires this group to have a Chairperson and Deputy Chairperson and these persons are prescribed by regulation. Section 10 of the Disaster Management Regulation 2014 (Qld) states the Chairperson and Deputy Chairperson of a local group are the persons appointed by the relevant local government for the local group to be the Chairperson and Deputy Chairperson. It also states the Chairperson must be a Councillor of a local government. Section 9 of the Regulation states that the local government may appoint a person as a member only if satisfied the person has the necessary expertise or experience to be a member.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Safe neighbourhoods - a safe and resilient community. 3.3 Policy Implications ☒ Nil identified 3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with

human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter

3.11 Consultation / Communication Regarding the proposed LDMG membership changes, consultation has occurred with the Deputy CEO

/ Director Projects and Asset Services, Director Community and Environmental Services and assorted council officers. Initial consultation has also occurred with the Queensland Police Service and Queensland Fire and Emergency Services. Queensland Fire and Emergency Services (QFES) will be notified of the recommended appointments as required under the Disaster Management Act 2003.


PAGE 28

Agenda


PAGE 28 Agenda


ITEM 2.4 SANDSTONE POINT COMMUNITY AND SPORTS COMPLEX MASTER PLAN - ADOPTION Meeting / Session: 2 THRIVING COMMUNITIES Reference: 63028276 : 1 October 2021 - Refer Supporting Information 62355754;

62355758 and Confidential Supporting Information 62355798; 63028523 Responsible Officer: JC, Team Leader Sports and Recreation Planning (IP Parks & Recreation

Planning) Executive Summary In the 2018/19 Financial Year, Council allocated funds to commence the development of a master plan for the Sandstone Point Community and Sports Complex. The draft Sandstone Point Community and Sports Complex Master Plan (draft plan) has now been completed which provides a framework for the delivery of infrastructure to support facility improvements over the next 10-15 years. The draft master plan has been developed generally in accordance with Policy No 2150-088 (Preparation of Master Plans for Council-Controlled or Owned Sites) and Policy No 38-2150-010 (Community Engagement Policy). Community feedback was invited between 14 March and 30 March 2019 in a manner consistent with Policy No: 38-2150-010 - Community Engagement. The final draft of the master plan (ref: June 2021 Rev F) is now ready for Council to consider for endorsement with (refer supporting information #1). A master plan report has been prepared which outlines the master planning process and includes relevant vision and objectives, technical reports etc. (refer confidential supporting information #3 and #4). This matter is brought to the attention of Council under the Thriving Communities portfolio as the long term master planning and progressive development of community and sports complexes is an essential role of Council to enable its community organisations and residents to participate in a range of cultural, sporting and recreation pursuits. OFFICER’S RECOMMENDATION 1. That having regard to the information provided within this report, Council endorses the Sandstone

Point Community and Sports Complex Master Plan (June 2021 Rev F) in accordance with Policy No 2150-088 (Preparation of Master Plans for Council-Controlled or Owned Sites).

2. That the embellishments identified in the master plan (estimated in the order of $4.5M) be updated in

Council’s forward Capital Works Program and be funded subject to broader infrastructure prioritisation and budget availability.


PAGE 29

Agenda


PAGE 29 Agenda

Moreton Bay Regional Council ITEM 2.4 SANDSTONE POINT COMMUNITY AND SPORTS COMPLEX MASTER PLAN - ADOPTION - 63028276 (Cont.)

REPORT DETAIL 1. Background The Sandstone Point Community and Sports Complex (the site) is located at Bestmann Road East, Sandstone Point (refer Figure 1). The facility is currently used by several sporting and community organisations and acts as the central core for the social and physical activity needs of the Sandstone Point community.

Figure 1: Site Context Figure 2: Local Context Council’s Interim Sports Facility Plan acknowledges that the current facility, although of a local scale, provides a district function for sporting and recreation needs in its catchment. In recent years, new sporting and community organisations have emerged and are now operating from the site, extending its use beyond that originally envisaged for the facility. The lack of field lighting, for example, means the facility cannot be utilised for training, competition activities and community events in the evening, resulting in underutilisation of the site. The draft master plan has been developed generally in accordance with Policy No 2150-088 (Preparation of Master Plans for Council-Controlled or Owned Sites) and Policy No 38-2150-010 (Community Engagement Policy). Community feedback was invited between 14 March and 30 March 2019 and was undertaken in accordance with Policy No: 38-2150-010 Community Engagement. Three phases of community consultation were undertaken to inform the development of the master plan including: • Phase 1: Site-user-group workshops; • Phase 2: Community engagement; and • Phase 3: Feedback on the draft plan. During the community consultation period, 35 people provided survey responses (refer supporting information #2). While general support was received for the draft master plan, the community identified a number of issues which officers felt needed resolution: 1. Access from the local shops to the community hall via a direct pathway; 2. Vehicle access to the community hall and nearby storage shed; 3. New pathway access to the community hall from carpark; 4. Closer car parking to the community hall for elderly and persons and those with a disability; 5. Resolution of drainage issues leading to regular site inundation and; 6. Management of mosquito breeding in poorly drained areas.


PAGE 30

Agenda


PAGE 30 Agenda


The identified issues and constraints were investigated and dealt with as best as practically possible. Significant site constraints such as semi-regular flood inundation and planning scheme overlays have prohibited significant changes to the site which might have otherwise resolved some identified issues. The final draft of the master plan (June 2021 Rev F) is now ready for Council to consider for endorsement. (refer supporting information #1). A master plan report has been prepared which outlines the master planning process and includes the vision and objectives, relevant technical reports etc. (refer confidential supporting information #3 and #4). The master plan will:

• help Council and site users plan for and fund required infrastructure upgrades to meet the district level catchment standard;

• assist in the orderly delivery of infrastructure; and • support applications by Council or site users for external funding.

The draft plan has been informed by comprehensive stakeholder engagement. Minor changes have been implemented following the three phases of community engagement and internal stakeholder review and the completion of a preliminary engineering design phase. Three phases of community consultation have been undertaken to inform the development of the draft plan:

• Phase 1: Site-user-group workshops; • Phase 2: Community engagement; and • Phase 3: Feedback on the draft plan.

Three Council briefings were conducted on 26 February 2019, 3 December 2019 and via Council Portal on 18 August 2021 respectively, for the purpose of sharing information and providing technical advice to Council on the matter. In line with Council’s decision-making framework, an extract from the relevant minutes of the briefings, is provided in Table 1. On 26 February 2019 the draft master plan was presented at a Council briefing with the intention to seek Council’s support to undertake the third phase of consultation - public feedback. Council was generally supportive of the draft master plan and approved the commencement of phase 3 community consultation. On 3 December 2019 the draft master plan was presented to Council following the completion of phase 3 consultation and commencement of technical studies and preliminary engineering design. Council supported the plan with the intention that a report be submitted to a future General Meeting for consideration of endorsement. Following completion of technical studies and preliminary engineering design, the draft master plan was again provide to Council on 18 August 2021 without objection. 2. Explanation of Item The draft plan has been prepared in accordance with relevant Council policies and has been informed by comprehensive internal and external stakeholder engagement. Technical studies and preliminary engineering design have now been completed and the draft plan duly updated, which provides cost estimates to inform Council’s forward 10-year Capital Works Program. Council officers recommend that the draft Sandstone Point Community and Sports Complex Master Plan be endorsed by Council in accordance with Policy No 2150-088 (Preparation of Master Plans for Council-Controlled or Owned Sites).


PAGE 31

Agenda


PAGE 31 Agenda


3. Strategic Implications 3.1 Legislative / Legal Implications The following commonwealth, state government and local government legislation and/or instruments

are relevant to the development of the Sandstone Point Community and Sports Complex site: • Aboriginal Cultural Heritage Act 2003 • Environmental Protection and Biodiversity Conservation Act 1999 • Moreton Bay Regional Council Planning Scheme 2016 • Nature Conservation Act 1992 • Planning Act 2016 • Planning Regulation 2017 • Vegetation Management Act 1999

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Quality recreation and cultural opportunities - active recreation opportunities. 3.3 Policy Implications The following policies have guided the development of the draft master plan and have bearing on the

matter: • Policy No 2150-088 (Preparation of Master Plans for Council-Controlled or Owned Sites); and • Policy No: 38-2150-010 Community Engagement.

3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications Embellishments identified in the draft plan have been estimated in the order of $4.5M. Projects have

been loaded into Council’s forward 10-year Capital Works Program to this effect and will be funded subject to broader infrastructure prioritisation and budget availabiltiy.

3.7 Economic Benefit Implications The Value of Community Sport Infrastructure report commissioned by the Australian Sports

Commission states that the cost of physical inactivity equates to an average loss of 1.8 working days per year, at an average cost of $458 per worker per year. The draft plan supports and encourages opportunities for increased physical activity within the Sandstone Point community and surrounds (KPMG, 2018).

3.8 Environmental Implications The draft plan has been designed to minimise impacts on environmental values. Any clearing will be

undertaken in accordance with relevant approvals and offset planting will be undertaken where required.

3.9 Social Implications The Value of Community Sport Infrastructure report commissioned by the Australian Sports

Commission states that investment in community sport infrastructure amplifies positive social and health outcomes which occur through participation in recreation-based activities (KPMG, 2018).


PAGE 32

Agenda


PAGE 32 Agenda


3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with

a person’s human rights. Council must also give proper consideration to any human rights relevant to its decision. Whilst extensive community consultation was undertaken as part of the development of the draft plan, adjoining residents may perceive that the erection of new sports field lighting may impact on their human rights. The sports field lighting has been designed to comply with all relevant Australian Standards. The draft plan identifies the need for screen planting to occur along the shared boundary with adjoining residents to mitigate any additional perceived impacts. Officers consider that Council’s decision in this circumstance (if it reflects the officer’s recommendation) is compatible with (and does not limit) a person’s Human Rights.

3.11 Consultation / Communication As detailed within this report, extensive internal and external engagement has occurred as part of the

draft master plan development. Officers consider that community engagement has been carried out in accordance with Policy No: 38-2150-010 Community Engagement.


PAGE 33

Agenda


PAGE 33 Agenda


SUPPORTING INFORMATION Ref: 62355798; 63028523 The following list of supporting information is provided for: ITEM 2.4 SANDSTONE POINT COMMUNITY AND SPORTS COMPLEX MASTER PLAN - ADOPTION #1 Map #2 Community Consultation Extract #3 Confidential Report with Appendix #4 Confidential Preliminary Civil Engineering Design


PAGE 34

Agenda


PAGE 34 Agenda


ITEM 2.5 ESTABLISHMENT OF MAYOR'S OLYMPIC AND PARLAYMPIC LEGACY WORKING GROUP Meeting / Session: 2 THRIVING COMMUNITIES Reference: 63078018 : 12 October 2021 Responsible Officer: Sean Jacobs, Principal Advocacy and Major Projects Advisor (CEO Strategy &

Advocacy) Executive Summary The purpose of this report is to recommend the establishment of a Mayor’s Olympic and Paralympic Legacy Working Group. The Group is to be advisory in nature only. Its primary aim is to assist in identifying regional economic, infrastructure, sustainability, social and health-related legacy opportunities through the various stages of preparation for the 2032 Olympic and Paralympic Games. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to identifying Olympic and Paralympic legacy opportunities, which will help support regional wellbeing and other services. OFFICER’S RECOMMENDATION 1. That Council agrees to the formation of a Mayor’s Olympic and Paralympic Legacy Working Group. 2. That Council notes that the Mayor's Olympic and Paralympic Legacy Working Group is a non-

legislated group and is formed with the objectives, membership and terms outlined in this report.


PAGE 35

Agenda


PAGE 35 Agenda

Moreton Bay Regional Council ITEM 2.5 ESTABLISHMENT OF MAYOR'S OLYMPIC AND PARLAYMPIC LEGACY WORKING GROUP - 63078018 (Cont.)

REPORT DETAIL 1. Background The International Olympic Committee recognises ‘legacy’ as a key part of the 2032 Olympic and Paralympic Games, noting a specific objective of the Games is to deliver lasting benefits for people, and the considerable opportunity for the Games to change a community, a city, its image and its infrastructure. It is proposed a Mayor’s Olympic and Paralympic Legacy Working Group be established to support this function and to ensure there is widespread local support at each stage of Games preparation, and that the views, expectations and concerns of local sectors are understood and considered as early as possible. The Mayor, as a representative on the Council of Mayors (SEQ) board, with the Mayors of each of the SEQ councils, will utilise the Committee’s views to articulate regional legacy and other opportunities as part of the Council of Mayors (SEQ) forum. The Working Group is not an Advisory Committee, which has distinct implications under the Local Government Act. 2. Explanation of Item Terms The Mayor, as a representative on the Council of Mayors (SEQ) board, with the Mayors of each of the SEQ councils, will utilise the Committee’s views to articulate regional legacy and other opportunities as part of the Council of Mayors (SEQ) forum. Purpose To help identify, advise and guide regional and local legacy1 outcomes for the Moreton Bay Region as part of the 2032 Olympic and Paralympic Games, on behalf of Moreton Bay Regional Council. The objectives of the Legacy Working Group will be to: • Advise on pragmatic Olympic legacy opportunities within the Moreton Bay Region. • Provide advice to/advocate to government for certain projects and internal approvals of programs and

initiatives as required. • Help catalyse and provide support for Olympic-related opportunities as they apply to the region and

activities already underway. • Enable a powerful advocacy voice on Olympic legacy issues and other related regional opportunities. Authority The Legacy Working Group is consultative and advisory in nature. It does not have authority to make decisions but will make recommendations to Council. The structure of the group will retain the necessary flexibility to ensure it continues to achieve Council objectives through all stages of the Olympic Games development. For this reason the group will not take the form of an organised advisory committee pursuant to the Local Government Act 2009 (Qld). Membership and terms of appointment Legacy Working Group Members will have a local connection to the Moreton Bay Region and be drawn from various sectors. Composition will include appointed representatives of: • 1x Local Tourism Operator; • 1x Economic Development (from REDS Taskforce); • 1x Queensland Government; • 1x Olympian; • 1x Paralympian; and • 1x Regional Development Australia Moreton Bay.

1 Within the Olympic and Paralympic context, legacy relates to the lasting outcomes and benefits of the project.


PAGE 36

Agenda


PAGE 36 Agenda


Composition will include expressions of interest from the following sectors: • Education – 2x school-aged representatives, 2x university students and 2x trade

students/apprentices; • Social and community– 2x representatives (from health, homelessness or other social sector); • Person with a disability/accessibility - 1x representative; • First Nation - 1x representative; and • Culturally and linguistically diverse - 1x representative. No less than ten Legacy Working Group Members shall be appointed by the Mayor for a term of two years. Staggered appointments will take place to ensure continuity of membership. Membership is honorary, unremunerated and non-pensionable. The Mayor may appoint other Members over time if it is considered this representation will best further the Legacy Working Group’s purpose. Note all Councillors can attend as observers noting their decision making role at a General Meeting. In recognition of Council’s sister city relationship with Winton, the Mayor of Winton (or Councillor alternate) will be invited to attend with observer status. Frequency and process Meetings shall be called by the Chair and / or held bi-annually. Meetings will be Chaired by the Mayor. The current governance structure of Council’s general meeting will be used. A designated delegate will Chair in the Mayor’s absence. Appropriate support will be provided by a related Moreton Bay Regional Council (MBRC) internal working group, comprised of MBRC Officers. Secretariat Secretariat support will be provided by MBRC. Quorum Consists of half the total number of appointed members. 3. Strategic Implications 3.1 Legislative / Legal Implications The Mayor's Olympic and Paralympic Legacy Working Group is a non-legislated group. 3.2 Corporate Plan / Operational Plan Strengthening Communities: Strong local governance - strong leadership and governance. 3.3 Policy Implications Policy recommendations proposed or agreed by the Working Group are not binding on Council or

MBRC Officers. Any adjustments to MBRC policy will be made using appropriate procedures. 3.4 Risk Management Implications As the Working Group is a new body, with no legally valid or binding authority, Councillors on the

Working Group may debate and make decisions in this forum that are not legally valid/binding. 3.5 Delegated Authority Implications The Working Group is consultative and advisory in nature. It does not have authority to make decisions

but will make recommendations to Council.


PAGE 37

Agenda


PAGE 37 Agenda


3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications Working Group members from this sector will have a connection to the Moreton Bay Region and bring

particular expertise in the area of economic growth and development. 3.8 Environmental Implications Working Group members from this sector will have a connection to the Moreton Bay Region and bring

particular expertise in the areas of sustainability and other environmental legacy opportunities. 3.9 Social Implications Working Group members from this sector will have a connection to the Moreton Bay Region and bring

particular expertise in the areas of health, homelessness and other social sector related legacy opportunities.

3.10 Human Rights Implications The International Olympic Committee recognises ‘legacy’ as a key part of the 2032 Olympic and

Paralympic Games, noting a specific objective of the Games is to deliver lasting benefits for people, and the considerable opportunity for the Games to change a community, a city, its image and its infrastructure.

3.11 Consultation / Communication The Mayor, Chief Executive Officer and Legal Services were consulted in the preparation of this report.


PAGE 38

Agenda


PAGE 38 Agenda


WELL-PLANNED REGION (PLANNING) SESSION (Cr J Shipway) ITEM 3.1 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 S18 TAILORED AMENDMENT - MINISTER’S APPROVAL TO ADOPT AND SETTING OF COMMENCEMENT DATE Meeting / Session: 3 WELL-PLANNED REGION (PLANNING) Reference: 62949031 : 5 October 2021 - Refer Supporting Information 63016798 Responsible Officer: AJ, Coordinator Planning Scheme (PL Strategic Planning & Place Making) Executive Summary On 9 December 2020, Council resolved to make an amendment to the MBRC Planning Scheme under Section 18 of the Planning Act 2016 for ‘Neighbourhood Development Plan No.1 (NDP1) of the Caboolture West Local Plan’ (the Proposed Amendment). The Proposed Amendment will guide the orderly, balanced and sequenced planning and development of the NDP1 area, and establishes a statutory framework to support development, to deliver critical infrastructure (including social/ community infrastructure) in a coordinated way, and assist the assessment of development applications in accordance with its provisions. On 31 March 2021, Council resolved to commence a concurrent formal State interest review and public consultation process for the Proposed Amendment, along with the making of a new Planning Scheme Policy - Planning Scheme Policy - Caboolture West Local Plan - Neighbourhood Development Plan No.1 (NDP1) (the Proposed PSP), and its associated public consultation process. The State interest review and public consultation process for the Proposed Amendment is complete and at the General Meeting of 18 August 2021, Council resolved to: a. respond to submitters in line with the Consultation Report prepared in accordance with Council’s

Statutory obligations; b. make the associated changes to the Proposed Amendment; and c. request the Minister for the Department of State Development, Infrastructure, Local Government and

Planning (the Planning Minister) advise Council it may adopt the Proposed Amendment in accordance with the requirements of that advice.

Furthermore, Council resolved that on the basis that the Planning Minister gives Council a notice stating that Council may adopt the Proposed Amendment document, the Chief Executive Officer be authorised to do all things reasonable and necessary in order to adopt the Proposed Amendment document. On 26 September 2021, the Planning Minister provided notice to Council that it may proceed to adopt the Proposed Amendment, without any associated conditions or changes. In reaching this significant milestone in the statutory amendment process, subsequent steps and internal processes are required to be undertaken for the amendment to take effect (commencement date). On 28 September 2021, the Planning Minister also enacted the Caboolture West Emerging Community Area Temporary Local Planning Instrument No. 1 of 2021 to support a future planning framework over part of the Caboolture West area and protect State interests, until such time as detailed land use and infrastructure planning has been undertaken and approved. Importantly, this does not impact the adoption and commencement of the proposed NDP1 amendment or the Proposed PSP. The purpose of this report is to seek Council’s approval of the commencement date for the Proposed Amendment (which is also proposed to coincide with the Proposed PSP) as well as finalise necessary publishing processes, including correcting any drafting errors and making associated administrative changes of an editorial nature.


PAGE 39

Agenda


PAGE 39 Agenda

Moreton Bay Regional Council ITEM 3.1 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 S18 TAILORED AMENDMENT - MINISTER’S APPROVAL TO ADOPT AND SETTING OF COMMENCEMENT DATE - 62949031 (Cont.)

This matter is brought to the attention of Council under the Well Planned Region (Planning) portfolio as the orderly development of Caboolture West NDP1 has a direct nexus t- Council’s aspirations and actions for a well-planned region. OFFICER’S RECOMMENDATION 1. That Council notes the notice from the Minister for the Department of State Development,

Infrastructure, Local Government and Planning that Council may adopt the Proposed Amendment - Caboolture West Local Plan Neighbourhood Development Plan Area No.1 without any associated conditions or changes.

2. That the date the Proposed Amendment - Caboolture West Local Plan Neighbourhood Development

Plan Area No.1 takes effect (commencement date) be 26 October 2021. 3. That the Chief Executive Officer be authorised to correct drafting errors and make administrative

changes of an editorial nature prior to the commencement date as part of publishing the Proposed Amendment - Caboolture West Local Plan Neighbourhood Development Plan Area No.1, including incorporating adoption and commencement dates, and an updated Planning Scheme version number, and otherwise comply with the requirements of the Notice provided under s18(3) of the Planning Act 2016 (titled Chief Executive Notice - Neighbourhood Development Plan No.1 (NDP1) of the Caboolture West Local Plan - Proposed amendment to the Moreton Bay Regional Council Planning Scheme - Moreton Bay Regional Council).


PAGE 40

Agenda


PAGE 40 Agenda


REPORT DETAIL 1. Background Caboolture West is the region’s largest emerging / new neighbourhood growth area projected to accommodate a population of approximately 68,000 residents and 27,000 dwellings over the next 40 years. The MBRC Planning Scheme identifies NDP1 as the first neighbourhood development plan area for Caboolture West. At its General Meeting on 9 December 2020, Council resolved to make an amendment to the MBRC Planning Scheme under Section 18 of the Planning Act 2016 (the Act) for NDP1 of the Caboolture West Local Plan. The Proposed Amendment will guide the orderly, balanced and sequenced planning and development of the NDP1 area, and establishes a statutory framework to support development, to deliver critical infrastructure (including social/ community infrastructure) in a coordinated way, and assist the assessment of development applications in accordance with its provisions. To achieve this, the Proposed Amendment includes a plan for NDP1, supporting local plan code provisions and the supplementary Proposed PSP (the subject of a separate report seeking approval to adopt and commence). This provides planning provisions to support a range of housing outcomes, a local centre, a State school, a district sports park and local park network and green network precinct, primarily along the Caboolture River corridor. On 25 February 2021, the Chief Executive Officer wrote to the Chief Executive of the Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) advising of Council’s intent to make a tailored amendment to the MBRC Planning Scheme under s18(2) of the Act. On 11 March 2021, the Chief Executive of DSDILGP provided ‘the Notice’ under s18(3) of the Act with the process for making a s18 planning scheme amendment, and the proposed communications strategy. Council decided to progress the amendment at its General Meeting on 31 March 2021. Consultation on the Proposed Amendment was undertaken from 27 April 2021 to 25 May 2021 and 49 submissions were received. On 28 May 2021, Council also received the State Interest review response, including actions to be addressed and advice matters for consideration, prior to providing the Proposed Amendment to the Minister for consideration and requesting adoption of the Proposed Amendment. On 18 August 2021, Council resolved to respond to submitters in line with the Consultation Report prepared, make the associated changes to the Proposed Amendment and to write to the Planning Minister requesting approval for Council to adopt the Proposed Amendment in accordance with the Notice. On 26 September 2021, the Planning Minister provided advice that Council may procced to adopt the Proposed Amendment, without any associated conditions or changes. On 28 September 2021, the Planning Minister also enacted the Caboolture West Emerging Community Area Temporary Local Planning Instrument No. 1 of 2021 to support a future planning framework over part of the Caboolture West area and protect State interests, until such time as detailed land use and infrastructure planning has been undertaken and approved. Importantly, this does not impact the adoption and commencement of the Proposed Amendment or the Proposed PSP.


PAGE 41

Agenda


PAGE 41 Agenda


2. Explanation of Item The Notice outlines the process for making the Proposed Amendment. Steps 1-17 have now been completed and relevant next steps 18 and 20 are summarised in the table below:

Step Summary of Action Task owner

Step 6 Local government considers Chief Executive response (i.e. the state interest review response)

MBRC

Step 7 Local government considers all properly made submissions MBRC

Step 8 Local government notifies submitters about submissions and consideration process MBRC

Step 9 Local government prepares written consultation report MBRC

Step 10 Local government changes the proposed planning scheme amendment MBRC

Step 11 Local government ensures changes made still meet relevant State interest MBRC

Step 12 Local government repeats consultation due to scheme changes (only applicable if changes are considered ‘significantly different’ having regard to Schedule 2 of the Ministers Guidelines and Rules)

MBRC - not applicable

Step 13 Local government limits public consultation to only those aspects changed (only applicable if Step 12 applies)


Step 14 Local government requests Minister’s approval to allow Council to adopt the proposed planning scheme amendment

MBRC

Step 15 Minister provides a notice to allow Council to adopt the proposed planning scheme amendment and any conditions that apply

Minister

Step 16 Any Minister conditions stated on the notice must be complied with before the local government can adopt the proposed planning scheme amendment

Minister - not applicable

Step 17 The local government must decide to adopt or not proceed with the proposed planning scheme amendment

MBRC

Step 18 The local government must publish a public notice if it decides to adopt the proposed planning scheme amendment

MBRC

Step 19 If local government decides not to proceed with the proposed planning scheme amendment, the local government must publish a public notice of the decision not to adopt


Step 20 The local government must give the Chief Executive a copy of the public notice; and if adopted, a copy of the planning scheme amendment and shapefiles of any mapping.

MBRC

Following Council giving notice to the Minister requesting approval to adopt (Step 14 of the Notice), the Minister has considered whether Council may adopt the Proposed Amendment and now provided Council with a notice advising Council the Proposed Amendment may be adopted (Step 15 of the Notice). This advice did not include any conditions to be complied with before adopting the Proposed Amendment. As such, following Council’s resolution at the General Meeting of 18 August 2021 to adopt the Proposed Amendment, the next steps in the statutory process are steps 18 and 20 as outlined above (noting that step 19 is not applicable). The proposed commencement date for the Proposed Amendment is 26 October 2021.


PAGE 42

Agenda


PAGE 42 Agenda


The necessary internal publishing processes, including those associated with Council’s planning scheme publishing software platform (Keystone), are also now required to be undertaken for the amendment to take effect (commencement date). This involves translating the Proposed Amendment into the software platform and undertaking a detailed checking process to identify and resolve any administrative changes of an editorial nature that may be required to address matters such as spelling, grammar, formatting or presentation, numbering and cross-references. In addition, the amended planning scheme must then be made available on Council’s website (eScheme and PDF documents) and public facing interactive mapping is required to be updated accordingly. 3. Strategic Implications 3.1 Legislative / Legal Implications Progression of the Proposed Amendment to the Planning Scheme has been undertaken in accordance

with the Act and the process prescribed in the Notice. 3.2 Corporate Plan / Operational Plan Creating Opportunities: Well-planned growth - a sustainable and well-planned community.

3.3 Policy Implications The Proposed Amendment to the Planning Scheme establishes a statutory framework to support

coordinated development, deliver critical infrastructure in a coordinated manner and assist the assessment of development applications in NDP1 of the Caboolture West local plan area.

3.4 Risk Management Implications Keeping the Planning Scheme contemporary reduces the risk of inappropriate development occurring

within the Region. The Proposed Amendment and the Proposed PSP provide a framework for the provision of necessary trunk infrastructure before development is able to proceed to avoid adverse impacts on Council’s future infrastructure planning via its LGIP.

3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications Keeping the Planning Scheme contemporary assists in attracting appropriate development into the

Region. 3.8 Environmental Implications Keeping the Planning Scheme contemporary assists in maintaining the appropriate balance between

protecting the environment and accommodating growth within the Region. 3.9 Social Implications Keeping the Planning Scheme contemporary assists in facilitating optimum social outcomes. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication The Proposed Amendment has been discussed internally within Council and with relevant State

agencies. The Proposed Amendment has undergone public consultation between 27 April 2021 to 25 May 2021. A total of 49 submissions were received. Feedback has been provided by way of a publicly available Consultation Report, and letter responding to each submitter.


PAGE 43

Agenda


PAGE 43 Agenda


SUPPORTING INFORMATION Ref: 63016798 The following list of supporting information is provided for: ITEM 3.1 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 S18 TAILORED AMENDMENT - MINISTER’S APPROVAL TO ADOPT AND SETTING OF COMMENCEMENT DATE #1 Letter from Hon. Steven Miles MP


PAGE 44

Agenda


PAGE 44 Agenda


ITEM 3.2 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 (NEW) PLANNING SCHEME POLICY - ADOPTION AND SETTING OF COMMENCEMENT DATE Meeting / Session: 3 WELL-PLANNED REGION (PLANNING) Reference: 62842971 : 5 October 2021 Refer Supporting Information 62866726 Responsible Officer: AJ, Coordinator Planning Scheme (PL Strategic Planning & Place Making) Executive Summary On 9 December 2020, Council resolved to make an amendment to the MBRC Planning Scheme under Section 18 of the Planning Act 2016 (the Act) for ‘Neighbourhood Development Plan No.1 (NDP1) of the Caboolture West Local Plan’ (the proposed NDP1 amendment). The proposed NDP1 amendment establishes a statutory framework to support development, deliver critical infrastructure (including social/ community infrastructure) and assist the coordinated assessment of development applications in NDP1. On 31 March 2021, Council resolved to make an associated new Planning Scheme Policy (PSP) (the proposed PSP) and commence the public consultation process in accordance with Section 22 of the Act and the Minister’s Guidelines and Rules (the MGR). The proposed PSP supports the proposed NDP1 amendment by providing an overview of the land use and infrastructure planning rationale in preparing the proposed NDP1. No submissions were received on the proposed PSP during its public consultation process. Consequently, the only changes made to the proposed PSP following public consultation are administrative changes of an editorial nature. On 18 August 2021, Council resolved to authorise the Chief Executive Officer to adopt the proposed NDP1 amendment on the basis that the Minister for the Department of State Development, Infrastructure, Local Government and Planning gives Council a notice stating that the Council may adopt the proposed NDP1 amendment. In the same General Meeting, Council also noted that the proposed PSP would be the subject of a separate and future report. On 28 September 2021, the Planning Minister also enacted the Caboolture West Emerging Community Area Temporary Local Planning Instrument No. 1 of 2021 to support a future planning framework over part of the Caboolture West area and protect State interests, until such time as detailed land use and infrastructure planning has been undertaken and approved. Importantly, this does not impact the adoption and commencement of the proposed NDP1 amendment or the proposed PSP. The purpose of this report is to seek Council’s approval to adopt and commence the proposed PSP to coincide with the proposed NDP1 amendment. This matter is brought to the attention of Council under the Well Planned Region (Planning) portfolio as the orderly development of Caboolture West NDP1 has a direct nexus to Council’s aspirations and actions for a well-planned region. OFFICER’S RECOMMENDATION 1. That Council adopt the proposed Planning Scheme Policy - Planning Scheme Policy - Caboolture

West Local Plan - Neighbourhood Development Plan No.1 (NDP1) as contained in Supporting Information #1.

2. That the date the proposed Planning Scheme Policy takes effect (commencement date) be 26

October 2021.


PAGE 45

Agenda


PAGE 45 Agenda

Moreton Bay Regional Council ITEM 3.2 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 (NEW) PLANNING SCHEME POLICY - ADOPTION AND SETTING OF COMMENCEMENT DATE - 62842971 (Cont.)

3. That the Chief Executive Officer be authorised to do all things reasonable and necessary in order to

follow the process to adopt the proposed Planning Scheme Policy in accordance with Section 22 of the Planning Act 2016 and Chapter 3, Part 1 of the Minister’s Guidelines and Rules for the adoption of the proposed Planning Scheme Policy - Planning Scheme Policy - Caboolture West Local Plan - Neighbourhood Development Plan No.1 (NDP1).

4. That the Chief Executive Officer be authorised to make administrative changes of an editorial nature

to the adopted Planning Scheme Policy document prior to the commencement date as part of publishing the document, including incorporating adoption and commencement dates.


PAGE 46

Agenda


PAGE 46 Agenda


REPORT DETAIL 1. Background Caboolture West is the region’s largest emerging/ new neighbourhood growth area projected to accommodate a population of approximately 68,000 residents and 27,000 dwellings over the next 40 years. The MBRC Planning Scheme identifies NDP1 as the first neighbourhood development plan area for Caboolture West. On 9 December 2020, Council resolved to make an amendment to the MBRC Planning Scheme under Section 18 of the Act for ‘Neighbourhood Development Plan No.1 (NDP1) of the Caboolture West Local Plan’ (the proposed NDP1 amendment). The proposed NDP1 amendment establishes a statutory framework to support development, deliver critical infrastructure (including social/ community infrastructure) and assist the coordinated assessment of development applications in NDP1. On 31 March 2021, Council resolved to make a new PSP and commence its public consultation process in accordance with Section 22 of the Act and the MGR. The proposed PSP supports the proposed NDP1 amendment by providing an overview of the land use and infrastructure planning rationale in preparing the proposed NDP1. Consultation on the proposed PSP was undertaken from 27 April 2021 to 25 May 2021 and occurred concurrently with the proposed NDP1 amendment. No submissions were received on the proposed PSP during its public consultation process. Consequently, the only changes made to the PSP following public consultation are minor editorial changes to ensure alignment of terminology with the proposed NDP1 amendment and correct references to maps outside of the PSP. On 18 August 2021, Council resolved to authorise the Chief Executive Officer to adopt the proposed NDP1 amendment on the basis that the Minister for the Department of State Development, Infrastructure, Local Government and Planning gives Council a notice stating that the Council may adopt the proposed NDP1 amendment. In the same General Meeting, Council also noted that the proposed PSP would be the subject of a separate and future report. On 28 September 2021, the Planning Minister also enacted the Caboolture West Emerging Community Area Temporary Local Planning Instrument No. 1 of 2021 to support a future planning framework over part of the Caboolture West area and protect State interests, until such time as detailed land use and infrastructure planning has been undertaken and approved. Importantly, this does not impact the adoption and commencement of the proposed NDP1 amendment or the proposed PSP. 2. Explanation of Item Having now finalised the consultation process in accordance with the Act and the MGR, Council must now decide to adopt the proposed PSP. The process to adopt the proposed PSP is outlined in the MGR, Chapter 3, Part 1, Section 5. In accordance with MGR the relevant steps are as follows:

5.1 After completing the relevant actions under this part, the local government must decide to adopt or not to proceed with the proposed PSP or PSP amendment.

5.2 Public notice about the decision must be given in accordance with the requirements in the Act and as prescribed in Schedule 5.

5.3 The local government must, within 10 days of giving public notice under this section, give the chief executive—

a) a copy of the public notice; and

b) if adopted, a certified copy of the PSP as adopted or amended, including—

(i) an electronic copy of the amendment or instrument; and


PAGE 47

Agenda


PAGE 47 Agenda


(ii) a copy of all electronic planning scheme spatial data files (mapping), relevant to the PSP.

It is recommended that Council adopt the proposed PSP. The specific actions under Section 5.2 requires that after Council has decided to adopt the proposed PSP it must publish a public notice in accordance with the requirements of the MGR (Schedule 5, paragraph (3)), which outlines that the notice must state:

the name of the local government; the title of the adopted PSP or PSP amendment; the commencement date for the PSP or PSP amendment; the purpose and general effect of the PSP or PSP amendment; if the PSP or PSP amendment applies only to part of a local government area - a description about

the location of that area; if the adopted PSP replaces an existing PSP, the title of the existing PSP; and where a copy of the PSP or PSP amendment may be inspected and purchased.

The requirements of a public notice in accordance with the Act (Schedule 2, definition of public notice, paragraph (c)) specify that for a public notice about an amendment of a local planning instrument, the notice is to be published:

In the gazette; and In a newspaper circulating the local government area; and On the local government’s website.

It is recommended that the adoption date be the date of this report, as per the officer’s recommendation. It is also recommended that the proposed PSP’s commencement date coincide with commencement date of the proposed NDP1 amendment, as per the officer’s recommendation. 3. Strategic Implications 3.1 Legislative / Legal Implications Progression of the proposed PSP has been undertaken in accordance with the Act. 3.2 Corporate Plan / Operational Plan Creating Opportunities: Well-planned growth - a sustainable and well-planned community.

3.3 Policy Implications The proposed PSP supports the proposed NDP1 amendment that establishes a statutory framework

to support development, deliver critical infrastructure and assist the coordinated assessment of development applications in NDP1 of the Caboolture West local plan area.

3.4 Risk Management Implications Keeping the Planning Scheme contemporary reduces the risk of inappropriate development occurring

within the Region. 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications Keeping the Planning Scheme contemporary assists in attracting appropriate development into the

Region.


PAGE 48

Agenda


PAGE 48 Agenda


3.8 Environmental Implications Keeping the Planning Scheme contemporary assists in maintaining the appropriate balance between

protecting the environment and accommodating growth within the region. 3.9 Social Implications Keeping the Planning Scheme contemporary assists in facilitating optimum social outcomes. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication The proposed PSP has been discussed internally within Council. The proposed PSP has also

undergone a period of public consultation in accordance with the requirements of Section 22 of the Act and the MGR, providing an opportunity for community feedback/ public submissions to be provided. No public submissions were received on the proposed PSP during the public consultation period.


PAGE 49

Agenda


PAGE 49 Agenda


SUPPORTING INFORMATION Ref: 62866726 The following list of supporting information is provided for: ITEM 3.2 MBRC PLANNING SCHEME - PROPOSED CABOOLTURE WEST NEIGHBOURHOOD DEVELOPMENT PLAN (AREA) NO.1 (NEW) PLANNING SCHEME POLICY - ADOPTION AND SETTING OF COMMENCEMENT DATE #1 Planning Scheme Policy - Caboolture West Local Plan - Neighbourhood Development Plan No.1 (NDP1)


PAGE 50

Agenda


PAGE 50 Agenda


ITEM 3.3 DOG OFF LEASH AREA PLANNING AND DESIGN GUIDELINES Meeting / Session: 3 WELL-PLANNED REGION (PLANNING) Reference: 62188757 : 7 June 2021 - Refer Supporting Information 61738706; 61765834 Responsible Officer: BS, Senior Business Systems Officer (IP Directorate) Executive Summary This report seeks Council endorsement for the draft Dog Off Leash Area (DOLA) Planning and Design Guidelines and associated Dog Agility Guidelines (the Guidelines). Council officers have sought and received feedback from various stakeholders including RSPCA and Dogs Queensland. This item is presented under the Well-Planned Region Portfolio as the Guidelines will assist Council officers regarding future installations or upgrades to DOLAs across the Moreton Bay Region (the Region). The Guidelines will also be made available to developers where they are providing DOLAs within their overall development area. OFFICER’S RECOMMENDATION That the Dog Off Leash Area Planning and Design Guidelines and Dog Agility Guidelines be endorsed to enable a consistent approach to be applied to the location and standard of future facilities provided throughout the Region.


PAGE 51

Agenda


PAGE 51 Agenda

Moreton Bay Regional Council ITEM 3.3 DOG OFF LEASH AREA PLANNING AND DESIGN GUIDELINES - 62188757 (Cont.)

REPORT DETAIL 1. Background Sustained regional population growth, high dog ownership rates and a societal preference towards informal unstructured outdoor recreation has put increasing pressure on the public open space network to cater for dog related infrastructure and activities. Dog exercise and recreation is an increasingly popular reason why people visit parks within the Region. It is therefore evident that recreational opportunities for dogs and owners need to be appropriately provided – however this must be balanced with the community’s broader demands for other activities and established uses within public open space. A dog off leash area is defined as a recreational space on public lands designated by a resolution of Council, whereby dogs are not required to be on a lead. The Guidelines have been produced for the purpose of establishing a strategic framework to determine the feasibility and assessment of future dog off leash areas within the Region. The process undertaken to assess a DOLA request is outlined in the Guidelines in order to determine the appropriateness and practicality of the proposal. An assessment of the site is required to ensure integration with surrounding land uses is achieved without compromising any existing recreational, environmental or other established interests. 2. Explanation of Item The Guidelines are intended to assist officers in the assessment of proposals for design and construction of DOLAs within the Region to ensure the facilities are fit for purpose and consistent with contemporary community expectations. They may also be a useful resource for developers, individuals and community groups when proposing or requesting dog off leash areas. The Guidelines were presented to the RSPCA and to Dogs Queensland for feedback and both parties provided responses. The RSPCA were supportive of Council’s initiative to establish a guideline for DOLAs and only noted the importance of providing appropriate shade and drinking water within each new facility. No changes were required to be made to the Guidelines to satisfy the RSPCA regarding their need for water or shade at each new facility as these were already well catered for in the Guidelines. Dogs Queensland requested some minor changes to the layout and heights of the equipment specified within Council’s Dog Agility Guidelines. Council officers considered the request reasonable and the suggested changes have since been updated. It is important to note that the Guidelines represent a contemporary approach to planning for such facilities however, from time to time, variations may be required to achieve appropriate community outcomes due to site specific issues such as access, geography, environmental constraints, proximity to businesses and residents. Where this occurs, the issues will be reported to Council when seeking endorsement for the proposed dog off leash area. It is also acknowledged that in some instances, historic facilities may not be in keeping with the intent of the Guidelines however, they will not be retrospectively applied to existing facilities. Furthermore, the Guidelines should not be applied to beach areas as these areas are subject to compliance with State Government Guidelines. When established facilities are scheduled for renewal, they will be assessed for ongoing suitability. 3. Strategic Implications 3.1 Legislative / Legal Implications ☒ Nil identified 3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Quality recreation and cultural opportunities - active recreation opportunities.


PAGE 52

Agenda


PAGE 52 Agenda

Moreton Bay Regional Council ITEM 3.3 DOG OFF LEASH AREA PLANNING AND DESIGN GUIDELINES - 62188757 (Cont.)

3.3 Policy Implications Nil Policy Implications.

The Dog Off Leash Area Planning and Design Guidelines will be applied where applicable until the next planning scheme amendment is adopted.

3.4 Risk Management Implications These Guidelines will reduce the risk to Council of negative feedback from poorly located DOLAs. 3.5 Delegated Authority Implications Note that any minor updates to the DOLA Guidelines and Dog Agility Guidelines can be undertaken

under CEO delegation. 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications The Guidelines assist in selecting locations for DOLAs in a manner which does not negatively impact

sensitive environmental areas. 3.9 Social Implications A positive impact will be felt by the community. The adoption of the Guidelines will also provide the

community with transparency as to the methodology and references that officers follow to assess the appropriateness of a facility.

3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with


3.11 Consultation / Communication RSPCA and Dogs Queensland have been consulted and their feedback is reflected in the Guidelines.

Council officers have been consulted for feedback. A Council briefing was conducted on 24 March 2021 for the purpose of sharing information and providing advice/views to Council on the matter.


PAGE 53

Agenda


PAGE 53 Agenda


SUPPORTING INFORMATION Ref: 61738706; 61765834 The following list of supporting information is provided for: ITEM 3.3 DOG OFF LEASH AREA PLANNING AND DESIGN GUIDELINES #1 Dog Off Leash Area Planning and Design Guidelines #2 Dog Off Leash Area Agility Equipment Guidelines


PAGE 54

Agenda


PAGE 54 Agenda


WELL-PLANNED REGION (TRANSPORT) SESSION (Cr A Hain) ITEM 4.1 TENDER - D'AGUILAR - D'AGUILAR HIGHWAY (MT MEE ROAD TO SCOTTS LANE) - PATHWAY CONSTRUCTION Meeting / Session: 4 WELL-PLANNED REGION (TRANSPORT) Reference: 62599230 : 6 October 2021 - Refer Confidential Supporting Information

62918267 Responsible Officer: CR, Coordinator Project Delivery (PAS Project Management) Executive Summary Tenders were called from Council’s Prequalified Civil Construction Panel for the ‘D'Aguilar - D'Aguilar Highway (Mt Mee Road to Scotts Lane) - Pathway Construction (MBRC8453 / VP258661)’ project. Tenders closed on 14 September 2021 with a total of three conforming tender submissions received. It is recommended that the tender for the ‘D'Aguilar - D'Aguilar Highway (Mt Mee Road to Scotts Lane) - Pathway Construction (MBRC8453 / VP258661)’ project be awarded to The Landscape Construction Company Pty Ltd, for the sum of $1,275,155.35 (excluding GST) as this tender was evaluated as representing the best overall value to Council. This project has received $376,123 in funding from the Federal Government's LRCIP2 (COVID-19) program. This matter is brought to the attention of Council under the well-planned region (transport) portfolio, supporting a well-connected region by providing improved pedestrian and cyclist infrastructure. OFFICER’S RECOMMENDATION 1. That the tender for the ‘D'Aguilar - D'Aguilar Highway (Mt Mee Road to Scotts Lane) - Pathway

Construction (MBRC008453 / VP258661)’ project be awarded to The Landscape Construction Company Pty Ltd, for the sum of $1,275,155.35 (excluding GST).

2. That the Council enters into an agreement with The Landscape Construction Company Pty Ltd, as

described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with The Landscape Construction Company Pty Ltd for the ‘D'Aguilar - D'Aguilar Highway (Mt Mee Road to Scotts Lane) - Pathway Construction '(MBRC008453 / VP258661)’ project and any required variations of the agreement on Council's behalf.

4. The Local Preference Policy was not applied as the project was procured via Council's Civil

Construction panel arrangement in line with Council’s Procurement policy. 5. To allow the agreement to be entered into, and for the project to commence, Council commits to the

provision of an additional $555,000 in funding for the project at the 2021-22 FY quarter two review process.


PAGE 55

Agenda


PAGE 55 Agenda

Moreton Bay Regional Council ITEM 4.1 TENDER - D'AGUILAR - D'AGUILAR HIGHWAY (MT MEE ROAD TO SCOTTS LANE) - PATHWAY CONSTRUCTION - 62599230 (Cont.)

REPORT DETAIL 1. Background The project is located at D’Aguilar Highway, between Scotts Lane and Mount Mee Road, D’Aguilar. The project scope is for the improvement of pedestrian and cyclist facilities and includes:

• Demolition and earthworks; • Construction of a 1.8-3m wide reinforced concrete footpath; • Electrical and stormwater service relocations; • Construction of retaining walls and fencing; • Installation of signage; • Construction of Boardwalk (composite fibre material - 90m2/30m length); • Construction of stormwater drainage and • Pavement widening The objective of the project is to provide a high-quality walking and cycling environment to encourage an increased number of people to walk and cycle in the area. The boardwalk design will commence in November 2021, with construction commencing in December 2021. Construction is estimated to take 23 weeks to complete, which includes an allowance for wet weather (29 days).

Figure 1: Site Area (Between Scotts Lane and Mount Mee Road, D’Aguilar) - Location Plan


PAGE 56

Agenda


PAGE 56 Agenda


2. Explanation of Item Tenders were called from Council’s Prequalified Civil Construction Panel for the ‘D'Aguilar - D'Aguilar Highway (Mt Mee Road to Scotts Lane) - Pathway Construction (MBRC8453 / VP258661)’ project, which closed on 14 September 2021, with a total of three tenders received, all of which were conforming. The tenders were assessed by the assessment panel in accordance with Council’s Purchasing Policy and the selection criteria as set out in the tender documents. All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):

RANK TENDERER EVALUATION

SCORE (Pre Local Preference)

1 The Landscape Construction Company Pty Ltd 100

2 Auzcon Pty Ltd 93.47

3 AllenCon Pty Ltd 86.30 The Landscape Construction Company Pty Ltd (‘TLCC’) - submitted a comprehensive tender that demonstrated their relevant experience. A tender clarification meeting was held on 21 September 2021, at which TLCC demonstrated their relevant experience, methodology, company capability, understanding of the project and capability in delivering the project. TLCC provided examples of relevant project experience, including Dohles Rocks Foreshore Transformation (valued at $450k); Caboolture to Wamuran Rail Trail Stage 2 (Design & Construct) (valued at $630k); and Redcliffe, Anzac Avenue - Footpath Upgrade (valued at $380k), all for Moreton Bay Regional Council. The tender from TLCC was the lowest price offered and achieved the highest evaluation score. The evaluation panel considers the tender from TLCC to represent the best overall value for Council. Auzcon Pty Ltd (‘AC’) - submitted a comprehensive and well-presented tender, demonstrating their project experience, however, there were no additional benefits identified for the higher price. AllenCon Pty Ltd (‘AL’)- submitted a comprehensive and well-presented tender, demonstrating their project experience, however, there were no additional benefits identified for the higher price. 3. Strategic Implications 3.1 Legislative / Legal Implications

Council sought quotations via Council’s Prequalified Civil Construction Panel (MBRC008453) for the work through Vendor Panel, in accordance with the Local Government Act 2009.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Valuing Lifestyle: Diverse transport

options - an integrated regional transport network.



• Council’s Procurement Policy 2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6.


PAGE 57

Agenda


PAGE 57 Agenda


The Local Preference Policy was not applied as the project was procured via Council's Civil Construction panel arrangement in line with Council’s Procurement policy

3.4 Risk Management Implications A detailed Risk Management Plan has been prepared. The project risk has been assessed and the

following issues identified, including the manner in which the possible impact of these risks are minimised is detailed below. Financial Risk: The recommended tenderer is prequalified on Council’s Prequalified Civil Construction Panel (MBRC008453). Construction Risks: a. The recommended tenderer will provide a program of works, staging plans, traffic management

plans, safety management plan, environmental management plan, and quality management documentation as part of the contract to detail how they will plan, establish and manage project construction risks which will be reviewed by Project Management.

b. The recommended tenderer has indicated their understanding of the project site to ensure the safety and well-being of all during the works and that their program of works takes into consideration the provision of appropriate resources to be able to complete the project works effectively and on time.

c. The procurement risks relating to this project are considered low as there is adequate lead time for the recommended tenderer to procure the relevant project construction materials. At the tender clarification meeting, the recommended tenderer did not foresee any COVID-19 related impacts which would affect material supply chains and overall time delivery of the project works.

d. Dilapidation inspections will be conducted prior to works commencing for site and surrounding areas to record the existing condition of assets and again after construction to record any change.


amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget. The cost of this project requires an amendment to the budget allocation and is therefore reported to Council for consideration.

3.6 Financial Implications Council has allocated a total of $950,000 in the Capital Projects Program towards this project, with

$50,000 for design in the 2020-21 FY and $900,000 in the 2021-22 FY for construction. The project has received $376,123 in funding from the Federal Government LCRIP2 program. All financial information below is excluding GST. Design (2020-21) $ 50,885.00 Tender Price (Construction) $ 1,275,155.35 Contingency (10%) $ 127,515.54 Off set tree planting $ 40,000.00 QLeave (0.575%) $ 7,332.14 Total Project Cost $ 1,500,888.03 Federal Government LRCIP2 COVID-19 funding $ 376,123 Net cost to Council $ 1,124,765.03

Estimated ongoing operational/maintenance costs $ 7,605 per F/Y.


PAGE 58

Agenda


PAGE 58 Agenda


The budget amount for this project is insufficient. To allow this project to proceed and for Council to enter into the arrangement, Council commits to the provision of an additional $555,000 in the 2021-22 FY quarter two review process.

3.7 Economic Benefit Implications The project will provide a new pathway to expand the active transport network and provide a link along

D’Aguilar Highway between Scotts Lane and Mt Mee Road, D’Aguilar. 3.8 Environmental Implications An Environmental Management Plan will be provided to Council by the recommended tenderer

detailing the management of environmental matters affecting the project during construction. The environment management plan will be monitored and audited by project management during the construction phase.

3.9 Social Implications The project will benefit the community by providing a high quality and safe pedestrian and cyclist

footpath, to support an active lifestyle. 3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with


3.11 Consultation / Communication A detailed communication plan has been prepared for this project. Communication strategies include

project notices issued four weeks prior to the commencement of works and projects signs displayed on site prior to construction. The stakeholders, including residents, have been consulted regarding the project. The detailed communications plan will include a Councillor weekly email update and website page with fortnightly updates. The Divisional Councillor has been consulted and is supportive of the project.


PAGE 59

Agenda


PAGE 59 Agenda


SUPPORTING INFORMATION Ref: 62918267 The following list of supporting information is provided for: ITEM 4.1 TENDER - D'AGUILAR - D'AGUILAR HIGHWAY (MT MEE ROAD TO SCOTTS LANE) - PATHWAY CONSTRUCTION #1 Confidential Tender Evaluation


PAGE 60

Agenda


PAGE 60 Agenda


ITEM 4.2 KORMAN ROAD, GRIFFIN - ROAD RENAMING PROPOSAL Meeting / Session: 4 WELL-PLANNED REGION (TRANSPORT) Reference: 62861156 : 5 October 2021 Responsible Officer: HG, Coordinator Transport Network Management (IP Integrated Transport

Planning) Executive Summary Korman Road, Griffin is divided into two sections, a northern and southern section both named Korman Road, that is separated by an extensive park / environmental area. This can cause confusion and misdirection of traffic for the community and as a result, the renaming of both roads was considered. Community consultation was undertaken throughout 2021 in line with Council Policy - Allocation of Road Names and Street Address Numbers - 11-2150-038. After careful consideration of the feedback received from the community, it is recommended that the northern section of Korman Road be renamed Verano Road, and that the southern section of Korman Road remain as Korman Road. This matter is brought to the attention of Council under the Well-planned (transport) portfolio to remove any potential for confusion and misdirection of traffic that is currently occurring on both sections of Korman Road, Griffin. OFFICER’S RECOMMENDATION 1. That the northern section of Korman Road, Griffin be renamed Verona Road and that Council cover

reasonable out of pocket expenses incurred by residents as a result of renaming the northern section of Korman Road, up to the value of $100 per property (on presentation of receipts).

2. It is recommended that the southern section of Korman Road remain as Korman Road.


PAGE 61

Agenda


PAGE 61 Agenda

Moreton Bay Regional Council ITEM 4.2 KORMAN ROAD, GRIFFIN - ROAD RENAMING PROPOSAL - 62861156 (Cont.)

REPORT DETAIL 1. Background Korman Road, Griffin is divided into two sections, a northern and southern section both named Korman Road, that is separated by an extensive park / environmental area as shown in Figure 1.

Figure 2: Sections of Korman Road, Griffin At a Council briefing session held on 20 January 2021, it was suggested Korman Road could be renamed ‘Korman Road North’ and ‘Korman Road South’ in the respective sections of the road, in line with Council Policy - Allocation of Road Names and Street Address Numbers - 11-2150-038. As required under Council’s Allocation of Road Names and Street Address Numbers policy, when the renaming of existing roads is considered, consultation must be undertaken with councillor/s for the Division/s directly affected by a road renaming proposal, and existing residents and/or owners of properties along the road. Community consultation was undertaken between Friday 16 April 2021 and Friday 14 May 2021. The consultation process yielded insights into stakeholder road renaming preferences as well as any ongoing inconvenience associated with the two sections of Korman Road. Of the 20 responses received, 60% supported the proposal to change the road names to ‘Korman Road North’ and ‘Korman Road South’. Residents that did not support renaming both sections to ‘Korman Road North’ and ‘Korman Road South’, recommended that a unique name be considered for the northern and / or southern sections.


PAGE 62

Agenda


PAGE 62 Agenda


It is noted that most residents along the northern section supported a unique name change, however, residents along the southern section did not support changing the southern section name. In selecting a new unique road name for the northern section of Korman Road, Council considered a name that reflects several other names in the local area relating to seasons or the sun. Research was undertaken and existing road names checked with Development Services. The proposed new name for the northern section of Korman Road is Verano Road, which is Spanish for summer. A follow up letter was sent to residents on 15 July 2021 to provide feedback on the survey outcomes and Council’s proposal to change the northern section of Korman Road to Verano Road. Only one objection to this proposal was received. Residents of the southern section of Korman Road expressed concerns to Council on several occasions about inconvenience associated with lost vehicles using the southern section of Korman Road to turn around and damage to private driveways. A directional sign (Figure 2) was installed on the north-western corner of Korman Road and Dohles Rock Road intersection in January 2021 to direct lost vehicles/emergency services to turn around at the eastern end of Dohles Rock Road and to avoid using private driveways.

Figure 3: Directional sign at the intersection of Korman Road and Dohles Rock Road Council liaised with Department of Natural Resources and Mines (DNRM) to ensure that street numbers for the northern section of Korman Road were updated on all GPS providers. Council also informed emergency services of appropriate route to access addresses associated with the northern section of Korman Road if called out. 2. Explanation of Item As required under Council’s Allocation of Road Names and Street Address Numbers policy, when the renaming of existing roads is considered, consultation must be undertaken with councillor/s for the Division/s directly affected by a road renaming proposal, and existing residents and/or owners of properties along the road. At a Council briefing session held on 20 January 2021, it was suggested Korman Road could be renamed ‘Korman Road North’ and ‘Korman Road South’ in the respective sections of the road however, after community consultation the majority of feedback from the community was received as follows:

- Rename the northern section of Korman Road to Verano Road - Leave the southern section of Korman Road as is


PAGE 63

Agenda


PAGE 63 Agenda


3. Strategic Implications 3.1 Legislative / Legal Implications ☒ Nil identified 3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Diverse transport options - an integrated regional transport network. 3.3 Policy Implications The proposed road name change is to be progressed in accordance with Council Policy 3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications The cost associated with Council covering out of pocket expenses to the value of $100 (excluding

GST) per property as a result of the proposed name change. 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The proposed name change will remove any potential for confusion and misdirection of traffic that is

currently occurring for both sections of Korman Road. 3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with


3.11 Consultation / Communication The divisional councillor was consulted and community consultation was undertaken between Friday

16 April 2021 and Friday 14 May 2021. Subsequent to Council’s consideration communication with the residents will be undertaken as outlined below: • a letter to all residents and/or owners of all properties along Korman Road; • an email to participants who nominated via the survey that they wished to receive project

updates via email; and • a comprehensive ‘change of address checklist’, or similar, provided to all residents and/or

owners of all properties along the northern section Korman Road • notifications / updates to GPS systems and emergency services updates


PAGE 64

Agenda


PAGE 64 Agenda


HEALTHY ENVIRONMENTS SESSION (Cr C Tonks) No items for consideration.


PAGE 65

Agenda


PAGE 65 Agenda


AN ENGAGED COUNCIL SESSION (Cr M Constance) ITEM 6.1 ENTERPRISE GIS SOFTWARE RENEWAL Meeting / Session: 6 AN ENGAGED COUNCIL Reference: 62807002 : 27 August 2021 Responsible Officer: SA, ICT Infrastructure and GIS Coordinator (FCS Information & Communication

Technology) Executive Summary Council has a significant investment in software licensing for Geographic Information Systems (GIS). There are emerging opportunities to apply GIS technology to many additional operational and technical areas within Council. For this reason, Council greatly benefits from its Enterprise License Agreement (ELA) with ESRI (Council’s GIS solution provider). An Enterprise Licence Agreement provides Council with numerous benefits including: • a lower cost per unit for licensed software; • complete flexibility to deploy software products when and where needed; • substantially reduced administrative and procurement expenses; and • maintenance and support on all ESRI software deployed under this agreement including:

o unlimited access to technical support for key personnel; o latest releases of software from ESRI for products included in the ELA; o discounted training; and o complimentary registration to the annual ESRI International User Conference.

Due to Council’s continually expanding use of GIS it is considered an appropriate investment in this software. The three-year time frame secures the price, and the Enterprise License Agreement gives Council the flexibility for future deployment options. This matter is brought to the attention of Council under the An Engaged Council portfolio as the GIS is a key information system that provides numerous online services to the public, and provides Council operational efficiencies in its service delivery. This matter is reported to Council as section 235(a) of the Local Government Regulation 2012 requires Council resolution regarding sole supplier arrangements. OFFICER’S RECOMMENDATION 1. That in accordance with section 235(a) of the Local Government Regulation, Council is satisfied that

there is only one supplier (ESRI Australia) that is reasonably available to provide an Enterprise License Agreement for Council’s GIS system.

2. That Council enters into an Enterprise License Agreement for Council’s GIS system with ESRI

Australia, as described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the Enterprise License Agreement with ESRI Australia for Council’s GIS system and any required variations of the agreement on the Council’s behalf.


PAGE 66

Agenda


PAGE 66 Agenda

Moreton Bay Regional Council ITEM 6.1 ENTERPRISE GIS SOFTWARE RENEWAL - 62807002 (Cont.)

REPORT DETAIL 1. Background In 2018, Council entered into an Enterprise Licence Arrangement (ELA) with ESRI Australia for its GIS software provision and maintenance. At this time Council resolved that ESRI was the only supplier that could offer this type of arrangement for its GIS system. The following resolution appears on Minute Page 18/2116 of the General Meeting of Council held 16 October 2018:

Ex. Coordination Committee Meeting held 9 October 2018 (MP. 18/2096): COMMITTEE RECOMMENDATION 1. That in accordance with section 235(a) of the Local Government Regulation, Council is satisfied

that there is only one supplier (ESRI Australia) that is reasonably available to provide an Enterprise License Agreement for Council’s GIS system.

2. That Council enters into an Enterprise License Agreement for Council’s GIS system with ESRI

Australia, as described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the Enterprise License Agreement with ESRI Australia for Council’s GIS system and any required variations of the agreement on the Council’s behalf.

The ELA established in 2018 was for a period of three years and is about to expire. It is proposed that Council agrees to a similar arrangement with ESRI Australia for the next three years to maintain and improve its GIS system. 2. Explanation of Item The ESRI Enterprise License Agreement (ELA) is a three-year agreement that will grant Council access to, maintenance of, and vendor support on the nominated ESRI software for the term of the agreement. The ELA will be effective from the date executed and will require a firm, three-year commitment. ESRI Australia is the exclusive distributor for ESRI software within Australia. As such, ESRI Australia is the only company that can offer this type of agreement for the software of Council’s GIS system. The ELA includes unlimited access for to the ESRI Enterprise Software listed below.

Enterprise License Software—Unlimited Quantities

• ArcGIS Desktop Advanced • ArcGIS Desktop Extensions

(3D, Spatial, Geostatistical, Network, Schematics, Workflow Manager, Publisher, Data Reviewer) • ArcGIS for Server • ArcGIS for Server Extensions

(3D, Spatial, Geostatistical, Network, Schematics, Workflow Manager) • ArcGIS Image Server • ArcGIS GeoEvent Server

The following software items are included in the ELA as limited quantities.


PAGE 67

Agenda


PAGE 67 Agenda


Enterprise License Software —Limited Quantities

• ArcGIS Online (50) • ArcGIS Hub Premium (100) • CityEngine (1) • ArcGIS Urban (1) • ArcGIS SiteScan (50k) • Insights for ArcGIS Enterprise (6) • Insights for ArcGIS Online (6) • ArcGIS Enterprise Level 2 Users (250) • ArcGIS Monitor (12 Cores)

Payment terms for the ELA are as follows:

Year 1 Year 2 Year 3 Total ELA Fee ELA Fee Payments ($AUD Ex. GST)

$458,000 $477,000 $496,000 $1,431,000

All current Council departments, employees, and in-house contractors will be eligible to use the software and services listed above. 3. Strategic Implications 3.1 Legislative / Legal Implications Pursuant to the Local Government Regulation 2012 (‘Regulation’), Council is obliged to seek tenders

prior to entering into a contract for the supply of goods or services involving a cost of more than $200,000. An exception to this general requirement is contained in s. 235(a) of the Regulation which allows Council to contract directly with a supplier without first inviting tenders if the Council resolves that it is satisfied that there is only one supplier of the product reasonably available to it. As ESRI is the owner and supplier of Council’s GIS systems, Council is only able to license its product with this company. As such, Council will need to resolve that it is satisfied that ESRI is the only supplier of these products and services reasonably available to it in order to avail itself of the exception available at s. 235(a) of the Regulation.

3.2 Corporate Plan / Operational Plan Creating Opportunities: Digital literacy and commerce - a digital region. 3.3 Policy Implications This contract has been procured in accordance with the provisions of:

• Council’s Procurement Policy 2150-006; • Local Government Act 2009; and • Local Government Regulation 2012 Chapter 6.

3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications


PAGE 68

Agenda


PAGE 68 Agenda


3.6 Financial Implications The ESRI Enterprise Licence Agreement is over a 3-year term, totalling $1,431,000 (ex GST).

The cost for FY2022 has been budgeted.

3.7 Economic Benefit Implications ☒ Nil identified

3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications

Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication The Procurement and Legal departments were consulted during this process.


PAGE 69

Agenda


PAGE 69 Agenda


ITEM 6.2 MORETON BAY RAIL RESIDENTIAL PARKING PERMIT SYSTEM (TRIAL) POLICY Meeting / Session: 6 AN ENGAGED COUNCIL Reference: 63016528 : 7 October 2021 - Refer Supporting Information 63020991 &

62880250 Responsible Officer: SM, Shane Mansfield, Local Laws Manager (CES Customer Response

Services) Executive Summary The Moreton Bay Rail Residential Parking Permit System (Trial) Policy was adopted by Council on 24 November 2015. This was in response to concerns by residents adjacent to rail stations on the new Moreton Bay Rail Line about significant local parking impacts. This matter is brought to the attention of Council under the An Engaged Council portfolio as it relates to the review of a Council policy with consideration of Council’s local laws. Officers have undertaken a review of Council’s Moreton Bay Residential Parking Permit System (Trial) Policy (No. 2150-085) (refer Supporting Information #1) which identified the policy exceeds current regulatory needs. Current permit use across the scheme is minimal, with parking impacts from rail commuters within the on-street parking areas not being realised at the levels anticipated. The purpose of this report is to seek Council’s approval to revoke the policy, on the basis that proposed changes to on-street parking arrangements and Council’s existing local law provisions for permits will adequately address any future impacts within these areas. Current Moreton Bay Rail Residential Parking Permits will expire on 31 October 2021. OFFICER’S RECOMMENDATION 1. That the Moreton Bay Rail Residential Parking Permit System (Trial) Policy be revoked. 2. That the Chief Executive Officer be authorised to take all action necessary to:

a) Introduce new parking arrangements to allow general parking for up to five (5) hours ‘P5 - Mon-Fri 6am-6pm’ including the replacement of parking signage within the Moreton Bay Rail on-street parking areas.

b) Advise current permit holders, within the designated areas, of the new parking and permit arrangements by 31 October 2021.


PAGE 70

Agenda


PAGE 70 Agenda

Moreton Bay Regional Council ITEM 6.2 MORETON BAY RAIL RESIDENTIAL PARKING PERMIT SYSTEM (TRIAL) POLICY - 63016528 (Cont.)

REPORT DETAIL 1. Background In response to significant community concern that residential on-street parking in the vicinity of new rail stations would be heavily impacted by commuters, the Moreton Bay Rail Residential Parking Permit System (Trial) Policy (2150-085) was adopted by Council on 24 November 2015. The policy established an administrative framework to address resident’s concerns in areas adjacent to the rail stations along the new Moreton Bay rail line (refer Supporting Information #2 to #6). This included establishing two residential parking permit types, Resident Permits and Visitor permits. A Council briefing was conducted on 6 October 2021 for the purpose of sharing information and providing advice to Council on the matter. In line with Council’s decision-making framework, an extract from the minutes of the briefing, is provided below:

Community feedback in August 2018 resulted in a reduction of the geographical area of the on-street parking management scheme including the removal of the Rothwell area. There are currently 87 Residential parking permits and 607 Visitor parking permits. With the impending expiry of the permits on 31 October 2021 a review of vehicle parking and the use of issued parking permits over a three-month period was undertaken which identified low permit use. This finding is supported by observations of minimal impact on parking generally within the streets surrounding the Moreton Bay rail stations. Additionally, TransLink parking data further supports the assumption that all stations currently provide sufficient on-site car parking. 2. Explanation of Item The Moreton Bay Rail Residential Parking Permit System was introduced as a trial. Since the commencement of the trial, impacts to on street parking surrounding the Moreton Bay Rail stations have been identified as minimal and the utilisation of resident and visitor permits is low. Accordingly, it is recommended that Council revoke the Moreton Bay Rail Residential Parking System (Trial) Policy (No. 2150-085) and instead introduce new parking arrangements, including the replacement of current parking signage with ‘P5 - Mon-Fri 6am-6pm’, in the Moreton Bay rail on-street parking areas to allow general parking for up to five (5) hours. The proposed changes will allow visitors, businesses and others to park within these streets without the need for a Visitors’ parking permit. Residents will be provided with more flexibility, reducing or negating the need to apply for a Residential parking permit. However importantly, this arrangement will continue to act as a deterrent to rail commuters. 3. Strategic Implications 3.1 Legislative / Legal Implications ☒ Nil identified 3.2 Corporate Plan / Operational Plan Strengthening Communities: Strong local governance - strong leadership and governance.

The CEO noted the way forward: Report to be provided to a General Meeting for consideration of revoking the Moreton Bay Rail Resident Parking Permit System Policy.


PAGE 71

Agenda


PAGE 71 Agenda

Moreton Bay Regional Council ITEM 6.2 MORETON BAY RAIL RESIDENTIAL PARKING PERMIT SYSTEM (TRIAL) POLICY - 63016528 (Cont.)

3.3 Policy Implications Council regularly reviews its policies for applicability, effectiveness and consistency with relevant

legislation, Council resolutions and other Council documents. The review identified that the need for a policy is not required to manage impacts to residential parking adjacent to the Moreton Bay rail line. A decision to revoke the policy will align with Council’s local laws.

3.4 Risk Management Implications

Proposed changes to on-street parking arrangements and Council’s existing local law provisions for permits will adequately address any future impacts.

3.5 Delegated Authority Implications As per Officers Recommendation 2, that the Chief Executive Officer be authorised to introduce new

parking arrangements to allow general parking for up to five (5) hours take all action necessary to ‘P5 - Mon-Fri 6am-6pm’ including the replacement of parking signage within the Moreton Bay Rail on-street parking areas and advise current permit holders, within the designated areas, of the new parking and permit arrangements by 31 October 2021.

3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with

a person’s human rights. Council must also give proper consideration to any human rights relevant to its decision. Council officers consider that there are no human rights implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication Manager Asset Maintenance

Coordinator Transport Network Management Governance and Executive Services Director Community and Environmental Services Councillors


PAGE 72

Agenda


PAGE 72 Agenda


SUPPORTING INFORMATION Ref: 63020991, 62880250 The following list of supporting information is provided for: ITEM 6.2 MORETON BAY RAIL RESIDENTIAL PARKING PERMIT SYSTEM (TRIAL) POLICY #1 Policy 2150-085 Moreton Bay Rail Residential Parking Permit System (Trial) Policy #2 Kippa-Ring Rail Station and surrounds on-street parking management map #3 Murrumba Downs Rail Station and surrounds on-street parking management map #4 Mango Hill East Rail Station and surrounds on-street parking management map #5 Mango Hill Rail Station and surrounds on-street parking management map #6 Kallangur Rail Station and surrounds on-street parking management map


PAGE 73

Agenda


PAGE 73 Agenda


ITEM 6.3 TENDER - MBRC – BUILDINGS - SERVICING OF FIRE PROTECTION EQUIPMENT Meeting / Session: 6 AN ENGAGED COUNCIL Reference: 63042813 : 7 October 2021; Refer Confidential Supporting Information

63042798 Responsible Officer: CB, Team Leader - Contracts and Compliance (PAS Asset Maintenance) Executive Summary Tenders were invited for the ‘Servicing of Fire Protection Equipment (MBRC-RFT43)’ contract through open tender using e-Procure. Tenders closed on 3 August 2021, with eight conforming submissions received. It is recommended that the tender for the ‘Servicing of Fire Protection Equipment (MBRC-RFT43)’ be awarded to ARA Fire Protection Services Pty Ltd for an estimated total sum of $616,026.20 for the initial contract period of two years eight months (1 November 2021 to 30 June 2024), with an option to extend by a further three x one-year periods, subject to satisfactory performance. This project has been considered in accordance with Council’s Procurement Policy under the Competitive Local Business and Industry (local preference) initiative. This matter is brought to the attention of Council under the ‘An Engaged Council’ portfolio as the ‘Servicing of Fire Protection Equipment’ contract will ensure compliance with all relevant standards and regulations relating to this matter. OFFICER’S RECOMMENDATION 1. That the tender for the ‘Servicing of Fire Protection Equipment (MBRC-RFT43)’ be awarded to ARA

Fire Protection Services Pty Ltd for an estimated total sum of $616,026.20 for the initial contract period of two years eight months (1 November 2021 to 30 June 2024), with an option to extend by a further three x one-year periods, subject to satisfactory performance.


a) The agreement will require $148,929.00 (excluding GST) in operational funding during the 2021-22 financial year for the servicing of fire protection equipment;

b) The agreement will require $230,095.31 (excluding GST) in operational funding during the

2022-23 financial year for the servicing of fire protection equipment; and

c) The agreement will require $237,001.89 (excluding GST) in operational funding during the 2023-24 financial year for the servicing of fire protection equipment;

3. That the Council enters into an agreement with ARA Fire Protection Services Pty Ltd as described in

this report. 4. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with ARA Fire Protection Services Pty Ltd for ‘Servicing of Fire Protection Equipment (MBRC-RFT43)’ and any required variations of the agreement on Council's behalf.

5. That it be noted this project has been considered in accordance with Council’s Procurement Policy

under the Competitive Local Business and Industry (local preference) initiative.


PAGE 74

Agenda


PAGE 74 Agenda

Moreton Bay Regional Council ITEM 6.3 TENDER - MBRC – BUILDINGS - SERVICING OF FIRE PROTECTION EQUIPMENT - 63042813 (Cont.)

REPORT DETAIL 1. Background The servicing of fire protection equipment throughout the region is undertaken through a contract arrangement, this contract covers approximately 600 Council buildings, including community leased sites. The previous agreement for these services expired on 30 June 2021, with the previous contractor participating in an interim agreement until 31 October 2021, which will align this the new agreement’s commencement date. The scope of the agreement allows for maintenance of fire protection equipment, including fire blankets, fire extinguishers, batteries, hose reels, emergency lighting and other miscellaneous fire protection equipment. The maintenance frequency varies between monthly, three monthly, six monthly, annually, five yearly and 10 yearly depending on equipment type. The agreement requires that the services are to be undertaken and completed by qualified technicians with QBCC Contractor Licenses. 2. Explanation of Item Tenders were invited for the ‘Servicing of Fire Protection Equipment (MBRC-RFT43)’ contract through open tender using e-Procure. Tenders closed on 3 August 2021, with eight conforming submissions received. Tenders were considered by a selection panel in accordance with Council’s Procurement Policy and the mandatory selection criteria set out in the tender documentation. All tenderers and their final weighting scores are tabled below (ranked from highest to lowest with Post-LP Evaluation Score).

Rank Tenderer Evaluation Score Pre-LP

Evaluation Score Post-LP

1 FVS Fire Pty Ltd 98.15 101.90

2 ARA Fire Protection Services Pty Ltd 95.49 95.49

3 Premier Fire Pty Ltd 90.05 90.05

4 Fire Services Qld Pty Ltd 87.87 87.87

5 Chubb Fire and Security Pty Ltd 87.35 87.35

6 Wormald Australia Pty Ltd 84.38 84.38

7 Airmaster Corporation Pty Ltd (TA Fire2u) 78.91 78.91

8 Endfire Engineering Services Pty Ltd 71.84 71.84 FVS Fire Pty Ltd (‘FVS’) - submitted a comprehensive tender submission which demonstrated the required level of skill, knowledge, experience and capacity to undertake the works required. FVS are a Brisbane based company with their head office based in Shailer Park. FVS’s submission demonstrated the required level of skill, knowledge and experience held by FVS key staff, and demonstrated their capacity to undertake the works required. The submission from FVS was the second lowest priced offer and received the highest Post-LP evaluation score, however, the panel considered that there was no demonstratable benefit to Council for the higher priced offer and this submission was not considered by the evaluation panel to provide best value to Council.


PAGE 75

Agenda


PAGE 75 Agenda


ARA Fire Protection Services Pty Ltd (‘ARA’) - submitted a comprehensive tender submission which demonstrated the required level of skill, knowledge, experience and capacity to undertake the works required. ARA are a Sydney based company with their head office based in Camperdown and local operations based out of Loganholme. ARA’s submission demonstrated the required level of skill, knowledge and experience held by their key staff, and demonstrated their capacity to undertake the works required. ARA was the lowest priced offer and received the second highest Post-LP evaluation score. At a post tender clarification meeting, ARA provided the evaluation team with confidence in their ability to deliver the service required and is the evaluation panel’s recommendation to award to ARA as this offer represents best value to Council. Premier Fire Pty Ltd (‘PF’) - submitted a comprehensive tender submission which demonstrated the required level of skill, knowledge, experience and capacity to undertake the works required. PF are a Townsville based company with their head office based in Garbutt. PF’s submission demonstrated the required level of skill, knowledge and experience held by their key staff, and demonstrated their capacity to undertake the works required. The submission from PF was the third lowest priced offer and received the third highest Post-LP evaluation score, however, there was no demonstratable benefit to Council for the higher priced offer and this submission was not considered by the evaluation panel to provide best value to Council. 3. Strategic Implications 3.1 Legislative / Legal Implications Due to the value of the service being greater than $200,000, Council called a public tender for the

services through e-Procure in accordance with the Local Government Act 2009.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Strengthening Communities: Healthy and

supportive communities - a healthy and inclusive community.

3.3 Policy Implications This contract has been procured in accordance with the provisions of the following documents:

• Council’s Procurement Policy 2150-006 • Council’s Local Preference Corporate Directive - 2180-054 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6.

Tenders were considered against Council’s Procurement Policy under Competitive Local Business and Industry (local preference) initiative, however, the recommended tenderer of this report is not a local company within the Moreton Bay region.

3.4 Risk Management Implications The contract risk has been assessed and the following issues identified. The manner in which the possible impact of these risks is minimised is detailed below.

Risk

Mitigation

No Council attendance during servicing/maintenance to validate completion.

ARA confirmed they will submit regular service reports as evidence once works are completed. A reference check was undertaken on ARA with organisations where ARA perform similar work. Feedback on their performance was positive.

Efficient and effective response time in attending emergencies.

ARA confirmed that they will arrive onsite and commence work within the required tendered timeframe. A reference check was undertaken on ARA with organisations where


PAGE 76

Agenda


PAGE 76 Agenda


Risk

Mitigation

ARA perform similar work. Feedback on their performance was positive.

Attend all Council buildings within the periodic servicing timeframes considering the large geographical spread and number of Council buildings

ARA have confirmed that their company can service all sites within the timeframe and have enough technicians and plant resources available to fulfil the requirements of the tender. A reference check was undertaken on ARA with organisations where ARA perform similar work. Feedback on their performance was positive.

A third-party financial status review of the recommended tenderer ARA Fire Protection Services Pty Ltd was undertaken with a financial status rating of ‘satisfactory’ confirming their financial capacity to deliver the required works. The recommended tenderer has advised that there are no foreseen circumstances which would prevent the delivery of this contract, including COVID-19.

3.5 Delegated Authority Implications

Under delegation Council-163, the CEO has the power to enter into contracts up to and including the amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget. This report requires approval of a multi-financial year agreement which is unable to be determined at this time by the CEO under delegation Council-163.

3.6 Financial Implications Council has a combined budget allocation of $238,961 in the 2021-22 Operational Services Budget

under projects 20692, 20693, 20694, 20735 and 20736 for the servicing of fire equipment under this arrangement. The estimated cost as tendered by ARA Fire Protection Services Pty Ltd is within budget allocation and hence additional funds will not be required. All financials below are excluding GST. Tender Price - Year 1 (November 21 - June 22) $183,592.80 Tender Price - Year 2 (July 22 - June 23) $259,894.20 Tender Price - Year 3 (July 23 - June 24) $172,539.20 Total Contract - Initial Term (Nov-21 - Jun-24) $616,026.20

3.7 Economic Benefit Implications Effective maintenance of Fire Protection Equipment will ensure reliable equipment operation and

extend overall lifecycle, thus saving Council from costly early replacement. 3.8 Environmental Implications Performing regular maintenance on Fire Protection Equipment will ensure that these facilities operate

efficiently, eliminating potential environmental impacts and meeting Council’s environmental obligations.

3.9 Social Implications Performing maintenance on Fire Protection Equipment continues to demonstrate Council’s

commitment to its obligation as an actively responsible member of the local community. 3.10 Human Rights Implications

Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human rights implications relevant to Council’s decision in this matter.


PAGE 77

Agenda


PAGE 77 Agenda


3.11 Consultation / Communication Consultation for the delivery of this contract has been undertaken with relevant key stakeholders and

officers of the procurement section of Council.


PAGE 78

Agenda


PAGE 78 Agenda


SUPPORTING INFORMATION Ref: 63042798 The following list of supporting information is provided for: ITEM 6.3 TENDER - MBRC – BUILDINGS - SERVICING OF FIRE PROTECTION EQUIPMENT #1 Confidential Tender Evaluation


PAGE 79

Agenda


PAGE 79 Agenda


ITEM 6.4 TENDER - 21/22 REGIONAL TRAFFIC SIGNAL NETWORK MAINTENANCE PROGRAM Meeting / Session: 6 AN ENGAGED COUNCIL Reference: 62895638 : 7 October 2021 - Refer Confidential Supporting Information

62895615 Responsible Officer: DS, Senior Technical Officer (PAS Asset Maintenance) Executive Summary Tenders were invited for the ‘21/22 Regional Traffic Signal Network Maintenance (MBRC-RFT44)’ program through open tender using e-Procure. Tenders closed on 29 July 2021, with conforming submissions received from five companies. It is recommended that the tender for the ‘21/22 Regional Traffic Signal Network Maintenance (MBRC-RFT44)’ program be awarded to Downer EDI Works Pty Ltd for the estimated total sum of $345,991.13 (excluding GST) for the initial period of one year and eight months (1 November 2021 to 30 June 2023), or $207,594.68 per annum, with an option to extend by a further three x one-year periods, subject to satisfactory performance. This project has been considered in accordance with Council’s Procurement Policy under the Competitive Local Business and Industry (local preference) initiative. This matter is brought to the attention of Council under the ‘An Engaged Council’ portfolio as the ‘21/22 Regional Traffic Signal Network Maintenance’ program will improve the efficiency and effectiveness of Council’s service delivery. OFFICER’S RECOMMENDATION 1. That the tender for the ‘21/22 Regional Traffic Signal Network Maintenance (MBRC-RFT44)’ program

be awarded to Downer EDI Works Pty Ltd for the estimated total sum of $345,991.13 (excluding GST) for the initial period of one year eight months (1 November 2021 to 30 June 2023), or $207,594.68 per annum, with an option to extend by a further three x one-year periods, subject to satisfactory performance.

2. That Council acknowledges that the agreement will require $207,594.68 (excluding GST) plus CPI

increase during the 2022-23 financial year and Council is requested to account for this future expenditure as part of Council’s strategic financial plan and budget for the 2022-23 financial year

3. That the Council enters into an agreement with Downer EDI Works Pty Ltd as described in this report. 4. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with Downer EDI Works Pty Ltd for the ‘21/22 Regional Traffic Signal Network Maintenance (MBRC-RFT44)’ and any required variations of the agreement on Council's behalf.

5. That it be noted this project has been awarded in accordance with Council’s Procurement Policy



PAGE 80

Agenda


PAGE 80 Agenda

Moreton Bay Regional Council ITEM 6.4 TENDER - 21/22 REGIONAL TRAFFIC SIGNAL NETWORK MAINTENANCE PROGRAM - 62895638 (Cont.)

REPORT DETAIL 1. Background Moreton Bay Regional Council has an extensive and growing network of signalised intersections under Council control, currently there are a total of 132 sets of traffic lights throughout the region. These signalised intersections are subject to regular audits and require ongoing routine maintenance, monitoring and emergency callouts to ensure that the signalised intersections remain in an operational, compliant and safe condition for general users. The maintenance of Council’s traffic signal network is undertaken through a contract arrangement and the current contract is due to expire on 31 October 2021. Signalised intersections require regular auditing (lamp runs) to ensure they are safe and operational. Ongoing 24/7 monitoring is undertaken via a remote auditing software (STREAMS), this software continuously checks all signalised intersections on the network and will send through alerts and fault reports. The successful contractor will be responsible for undertaking the STREAMS monitoring and actioning any alerts and/or faults raised by the system. They will also undertake monthly auditing, reactive maintenance and reporting on all of Council’s signalised intersections. 2. Explanation of Item Tenders were invited for the ‘21/22 Regional Traffic Signal Network Maintenance (MBRC-RFT44)’ program through open tender using e-Procure. Tenders closed on 29 July 2021, with conforming submissions received from five companies. This maintenance contract is for an initial period of one year eight months (1 November 2021 to 30 June 2023), with an option to extend by a further three x one-year periods, subject to satisfactory performance. The tenders were assessed by the assessment panel in accordance with Council’s Procurement Policy and the selection criteria as set out in the tender documentation. All tenderers and the final weighting scores are tabled below (ranked from highest to lowest with Post-LP Evaluation Score):

Rank Tenderer Evaluation Score Pre-LP

Evaluation Score Post-LP

1 Downer EDI Works Pty Ltd 98.99 106.49

2 MI Electric Pty Ltd ATF The Morris Family Trust 91.58 91.58

3 Department of Transport and Main Roads 91.38 91.38

4 J & P Richardson Industries Pty Ltd 78.44 78.44

5 GNB Energy Pty Ltd 41.36 41.36 Downer EDI Works Pty Ltd (‘Downer’) - provided a quality submission, have extensive knowledge and experience and met all the criteria outlined in the tender specification. Downer’s submission clearly demonstrated their ability to deliver all aspects of the tender to a high-quality standard. Downer currently maintain all traffic signals for the Gold Coast City Council to a satisfactory standard. The offer submitted from Downer was the lowest priced and received the highest evaluation score and was considered best value for Council and is the recommendation of this report. MI Electric Pty Ltd (‘MI’) - addressed all aspects of the criteria outlined in the tender specification, demonstrated a clear understanding of the scope of works and that they have the resource capacity required to undertake the works. The offer from MI was the second lowest priced and received the second highest evaluation score however there was no benefit to Council for the higher cost and so this offer was not deemed best value to Council. Department of Transport and Main Roads (‘DTMR’) - addressed all aspects of the criteria outlined in the tender specification, demonstrated a clear understanding of the scope of works and that they have the resource capacity required to undertake the works. DTMR are the incumbent contractor for these works.


PAGE 81

Agenda


PAGE 81 Agenda


The offer from DTMR was the third lowest priced and received the third highest evaluation score, however there was no benefit to Council for the higher cost and so this offer was not deemed best value for Council. 3. Strategic Implications 3.1 Legislative / Legal Implications Due to the contracts combined multi-year value of service being greater than $200,000, Council called

a public tender for the services through e-Procure system in accordance with the Local Government Act 2009.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Valuing Lifestyle: Diverse transport

options - an integrated regional transport network.

3.3 Policy Implications This project has been procured in accordance with the provisions of the following documents: • Council’s Procurement Policy 2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6. Tenders were considered against Council’s Procurement Policy under the Competitive Local Business and Industry (local preference) initiative.

3.4 Risk Management Implications

A third-party financial status review of the recommended tenderer was undertaken with a financial status rating of ‘very strong’ confirming their financial capacity to deliver the contracted works. The recommended tenderer currently undertakes traffic signal maintenance works across Australia and in particular a large network of signals for the Gold Coast City Council and perform this work to a satisfactory standard. The recommended tenderer has advised that there are no foreseen circumstances which would prevent the delivery of this contract, including COVID-19.


amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget. The term of this contract covers multiple years and requires future expenditure as part of Council’s strategic financial plan and budget and is therefore reported to Council for consideration.

3.6 Financial Implications The recommended tendered amount for the ‘2021-2022 Regional Traffic Signal Network Maintenance’

program is within the program and annual budget allocation of $405,000. This project will be debited to project number 20422.106.22004. All financials shown below are excluding GST. Tender Price - Year 1 (November 2021 - June 2022) $ 138,396.45 Tender Price - Year 2 (July 2022 - June 2023) $ 207,594.68 Year 2 - CPI (Estimated at 3%) $ 6,227.84 Total Contract - One year eight months term (Nov-2021 to Jun 2023) $ 352,218.97 The budget amount for this project is sufficient.


PAGE 82

Agenda


PAGE 82 Agenda


3.7 Economic Benefit Implications The appointment of the recommended tenderer will enable Council to maintain a safe road network in

a timely and cost-effective manner. 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications This contract will improve safety and trafficability for road users. 3.10 Human Rights Implications Under the Human Rights Act 2019 (QLD), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Consultation for the delivery of this program has been undertaken with relevant officers, section

managers and the procurement section of Council.


PAGE 83

Agenda


PAGE 83 Agenda


SUPPORTING INFORMATION Ref: 62895615 The following list of supporting information is provided for: ITEM 6.4 TENDER - 21/22 REGIONAL TRAFFIC SIGNAL NETWORK MAINTENANCE PROGRAM #1 Confidential Tender Evaluation


PAGE 84

Agenda


PAGE 84 Agenda


13. NOTIFIED GENERAL BUSINESS ITEMS OR RESPONSE TO QUESTIONS TAKEN ON

NOTICE Consideration of notified general business items (including reports on significant regional achievements) or responses to questions taken on notice. 14. CLOSED SESSION

(s254J of the Local Government Regulation 2012) Consideration of confidential officers’ reports as referred by the Chief Executive Officer and confidential general business matters as raised at the meeting. RESOLUTION to move into closed session to discuss confidential matters.

Motions, other than procedural motions, cannot be moved in closed session. RESOLUTION to reconvene in open session to decide those matters discussed whilst in closed session.


PAGE 85

Agenda


PAGE 85 Agenda


15. CONFIDENTIAL OFFICERS’ REPORTS TO COUNCIL ITEM C.1 – CONFIDENTIAL NEW INVESTMENT FOR MORETON BAY REGION Meeting / Session: 1 PROGRESSIVE ECONOMY Reference: 63029454 : 1 October 2021 - Refer Confidential Supporting Information:

63029450, 63029453, 63029452, 63029449, 63029455, 63029451 Responsible Officer: CH, Principal Investment Lead (CEO Economic Development) Basis of Confidentiality Pursuant to s254J(3) of the Local Government Regulation 2012, clause (g), as the matter involves negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government. Executive Summary The Moreton Bay Region has the opportunity to expand its knowledge, innovation and entrepreneurship credentials through new investment attraction opportunities. This matter is brought to the attention of Council under the Progressive Economy portfolio as the potential investment will create economic benefits for the region, including its 29,000 plus existing businesses, and contribute to a bigger, bolder and brighter region as outlined in the Regional Economic Development Strategy (REDS) and its targets of a $40 billion economy and 100,000 jobs and becoming a Top 10 Regional Knowledge and Innovation Hub.


PAGE 86

CLOSED SESSION (Confidential) Agenda


PAGE 86 CLOSED SESSION (Confidential) Agenda


16. CONFIDENTIAL GENERAL BUSINESS No items for consideration.


PAGE 94

Agenda


PAGE 94 Agenda

539

MINUTES

GENERAL MEETING

Wednesday 6 October 2021 commencing at 9.32am

Strathpine Chambers 220 Gympie Road, Strathpine

Membership = 13 Quorum = 7 Mayor and all Councillors

UN

CO

NFIR

MED

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE a 6 October 2021 Minutes

GENERAL MEETING - 539 PAGE a 6 October 2021 Minutes

LIST OF ITEMS

STATEMENT - ATTENDEES AND LIVESTREAMING

1. ACKNOWLEDGEMENT OF COUNTRY 1444

2. OPENING PRAYER / REFLECTION 1444

3. ATTENDANCE & APOLOGIES 1444

4. MEMORIALS OR CONDOLENCES 1445

5. CONFIRMATION OF MINUTES FROM PREVIOUS GENERAL MEETING 1445

General Meeting - 15 September 2021 (Pages 21/1398 - 21/1443) 1445 RESOLUTION

6. PRESENTATION OF PETITIONS 1445 (Addressed to the Council and tabled by Councillors)

7. CORRESPONDENCE 1446

7.1. RESPONSE to Petition: Glenys Anderson (62857409)

8. COMMUNITY COMMENT 1446

9. NOTICES OF MOTION (Repeal or amendment of resolutions) 1446 (s262 of the Local Government Regulation 2012)

10. CONFLICTS OF INTEREST NOTIFIED TO THE CEO 1446

10.1 Prescribed Conflict of Interest - Cr Darren Grimwade 1446

11. OFFICERS’ REPORTS TO COUNCIL (conducted in Sessions) 1447 (as referred by the Chief Executive Officer)

ITEM 1.1 - DECLARATION OF INTEREST 1448

Declarable Conflict of Interest (Previously Notified) Cr Sandra Ruck 1448

Declarable Conflict of Interest - Cr Sandra Ruck 1448

Prescribed Conflict of Interest (Previously Notified) Cr Darren Grimwade 1448

PROGRESSIVE ECONOMY SESSION (Cr D Sims, Deputy Mayor) 1449

ITEM 1.1 1449 PROPOSED LEASES - REDCLIFFE AERODROME RESOLUTION

REPORT DETAIL

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE b 6 October 2021 Minutes

GENERAL MEETING - 539 PAGE b 6 October 2021 Minutes

THRIVING COMMUNITIES SESSION (Cr M Gillam) 1452

ITEM 2.1 1452 COMMUNITY LEASE RENEWALS - JUNE 2021 TO AUGUST 2021 RESOLUTION

REPORT DETAIL

ITEM 2.2 1456 LEASE RENEWAL - KING STREET PLAYERS INC RESOLUTION

REPORT DETAIL

ITEM 2.3 1459 PROPOSED LEASE B - EXPLORER DRIVE, ALBANY CREEK RESOLUTION

REPORT DETAIL

ITEM 2.4 1462 NEW LEASE - REDCLIFFE DOLPHINS SOCCER CLUB INC. RESOLUTION

REPORT DETAIL

ITEM 2.5 1465 HAIRDRESSERS WITH HEARTS - COMMUNITY OPERATIONAL SUPPORT GRANT RESOLUTION

REPORT DETAIL

ITEM 2.6 1469 COMMUNITY GRANTS POLICY AMENDMENTS RESOLUTION

REPORT DETAIL

ITEM 2.7 1473 ACTIVE GAMEDAY PROJECTS FUND - CO-CONTRIBUTION FUNDING PROGRAM RESOLUTION

REPORT DETAIL

ITEM 2.8 1479 BEACHMERE ACTIVITY CENTRE RESOLUTION

REPORT DETAIL

ITEM 2.9 1485 TENDER - SANDSTONE POINT - AIRD STREET PARK - NEW PLAYGROUND EQUIPMENT INSTALLATION RESOLUTION

REPORT DETAIL

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE c 6 October 2021 Minutes

GENERAL MEETING - 539 PAGE c 6 October 2021 Minutes

ITEM 2.10 - DECLARATION OF INTEREST 1490

Prescribed Conflict of Interest (Previously Notified) Cr Darren Grimwade 1490

Declarable Conflict of Interest - Cr Matt Constance 1490

Councillor seeking to participate in the decision - eligible Councillors must decide 1490 RESOLUTION

ITEM 2.10 1491 TENDER - MBRC - CCTV INTEGRATION, MAINTENANCE AND BREAK FIX SERVICES (RFT7) RESOLUTION

REPORT DETAIL

ITEM 2.11 1498 LOCAL DISASTER MANAGEMENT GROUP (LGDMG) MINUTES RESOLUTION

REPORT DETAIL

WELL-PLANNED REGION (PLANNING) SESSION (Cr J Shipway) 1501

WELL-PLANNED REGION (TRANSPORT) SESSION (Cr A Hain) 1501

HEALTHY ENVIRONMENTS SESSION (Cr C Tonks) 1501

AN ENGAGED COUNCIL SESSION (Cr M Constance) 1502

ITEM 6.1 1502 MONTHLY REPORTING PACKAGE - 31 AUGUST 2021 RESOLUTION

REPORT DETAIL

ITEM 6.2 1506 ANNUAL VALUATION FOR RATING PURPOSES RESOLUTION

REPORT DETAIL

12. NOTIFIED GENERAL BUSINESS ITEMS OR RESPONSE TO QUESTIONS TAKEN ON NOTICE 1509

ITEM 12.1 1509 REGIONAL EVENTS

ITEM 12.2 1509 THE BRIBIE ISLAND TRIATHLON SERIES - BOND REDUCTION RESOLUTION

13. CLOSED SESSION 1510 (s254J of the Local Government Regulation 2012)

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE d 6 October 2021 Minutes

GENERAL MEETING - 539 PAGE d 6 October 2021 Minutes

14. CONFIDENTIAL OFFICERS’ REPORTS TO COUNCIL 1511

ITEM C.1 – CONFIDENTIAL 1511 PROPOSED PROPERTY ACQUISITION RESOLUTION

15. CONFIDENTIAL GENERAL BUSINESS 1512

16. CLOSURE 1512

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1444 6 October 2021 Minutes

GENERAL MEETING - 539 PAGE 21/1444 6 October 2021 Minutes

STATEMENT - ATTENDEES AND LIVESTREAMING The Mayor to advise that the meeting will be live streamed and the video recording of the meeting will be available on the council’s website. Attendees must be aware that incidental capture of an image or sound of persons in the public gallery, may occur. By remaining at the meeting attendees consent to being filmed and the possible use of their image and sound being published in the live streaming and recorded video of this meeting. 1. ACKNOWLEDGEMENT OF COUNTRY Cr Jodie Shipway provided the Acknowledgement of Country. 2. OPENING PRAYER / REFLECTION Cr Jodie Shipway provided the opening prayer / reflection for the meeting. 3. ATTENDANCE & APOLOGIES Attendance: Cr Peter Flannery (Mayor) (Chairperson) Cr Brooke Savige Cr Mark Booth Cr Adam Hain Cr Jodie Shipway Cr Sandra Ruck Cr Karl Winchester Cr Denise Sims (Deputy Mayor) Cr Mick Gillam Cr Cath Tonks Cr Matt Constance Cr Darren Grimwade Cr Tony Latter Apologies: Chief Executive Officer (Mr Greg Chemello) Deputy CEO/Director Projects & Asset Services (Mr Tony Martini) Acting Director Community & Environmental Services (Mr Mark McCormack) Director Finance & Corporate Services (Ms Donna Gregory) Interim Director Infrastructure Planning (Ms Jackie Frost) Director Planning (Mr David Corkill) Chief Economic Development Officer (Mr Paul Martins) Manager Strategy & Advocacy (Mr Joshua O’Keefe) Manager Community Services, Sport & Recreation (Mr Mark McCormack) Meeting Support (Hayley Kenzler)

UNCONFIRMED



4. MEMORIALS OR CONDOLENCES Council to observe a moment’s silence for residents who have passed away. 5. CONFIRMATION OF MINUTES FROM PREVIOUS GENERAL MEETING General Meeting - 15 September 2021 (Pages 21/1398 - 21/1443) RESOLUTION

Moved by Cr Jodie Shipway Seconded by Cr Sandra Ruck CARRIED 13/0

That the minutes of the General Meeting held 15 September 2021, be confirmed. 6. PRESENTATION OF PETITIONS

(Addressed to the Council and tabled by Councillors) Cr Karl Winchester tabled a petition containing 23 signatures, received from Sharon Barker, reading as follows: “We, the undersigned residents of Moreton Bay Regional Council, request that Council:

Reference: 62893041; 62893044; 62905650 MN00645014 We refer to the above referenced letter addressed to the residents of Cinnamon Court, dated 15 September 2021, advising that marked parking bays and yellow lines are to be installed in Cinnamon Court to formalise parking due to its proximity to Redcliffe Hospital. We the residents of Cinnamon Court do not wish for this work to go ahead as we do not currently have any issues with parking in the cul-de-sac. It is a very quiet street used by residents only and adding this marking will destroy the look of the court, devalue properties and create issues for residents which do not presently exist, i.e. encouraging more parking, creating issues with driveway access in some locations, creating issues when residents have visitors. Please cancel this unnecessary work order.”

Council received the petition, referring it to the Interim Director Infrastructure Planning for investigation and report to Council, if required.

UNCONFIRMED



7. CORRESPONDENCE 7.1. RESPONSE to Petition: Glenys Anderson (62857409) At the General Meeting held 28 April 2021, Council received a petition from Glenys Anderson requesting the removal of Coffee and Food Vending Machines from Solander Esplanade, Banksia Beach. A copy of Council’s response to the Chief Petitioner was provided for Council’s information. 8. COMMUNITY COMMENT There were no participants in the Community Comment session for this meeting. 9. NOTICES OF MOTION (Repeal or amendment of resolutions)

(s262 of the Local Government Regulation 2012) There were no Notices of Motion. 10. CONFLICTS OF INTEREST NOTIFIED TO THE CEO

Conflicts of interest notified to the CEO where not specifically related to an item on this agenda 10.1 Prescribed Conflict of Interest - Cr Darren Grimwade Pursuant to s150EL of the Local Government Act 2009, Cr Darren Grimwade informed the meeting of a prescribed conflict of interest in matters relating to DA/2021/3750 located at Caboolture River Road, Upper Caboolture as the applicant, Telstra Corporation Limited provided the Councillor with event tickets and hospitality to Telstra-sponsored events within the relevant term, totalling a value greater than $2000. Cr Grimwade has indicated he will not participate in decisions relating to DA/2021/3750 including discussion, debate and voting and will leave any future meetings.

UNCONFIRMED



11. OFFICERS’ REPORTS TO COUNCIL (conducted in Sessions)

(as referred by the Chief Executive Officer) Consideration of officers’ reports as referred by the Chief Executive Officer, to be conducted in Sessions. The appointed Portfolio Councillor will facilitate the conduct of the respective session under the control of the Mayor as the Presiding Officer. Session Portfolio Councillor Deputy Portfolio Councillor

1 Progressive economy Cr D Sims (Deputy Mayor) Cr K Winchester 2 Thriving communities Cr M Gillam Cr S Ruck 3 Well-planned region (planning) Cr J Shipway Cr M Booth 4 Well-planned region (transport) Cr A Hain C T Latter 5 Healthy environments Cr C Tonks Cr B Savige 6 An engaged council Cr M Constance Cr D Grimwade

UNCONFIRMED



ITEM 1.1 - DECLARATION OF INTEREST Declarable Conflict of Interest (Previously Notified) Cr Sandra Ruck Cr Sandra Ruck referred to a previously declared declarable conflict of interest (General Meeting 28 October 2020, Page 20/1855) in relation to Redcliffe Aerodrome matters as Mrs Loretta Kelly, a part-owner of Flinders Aviation a lease holder at the Redcliffe Aerodrome, supported Cr Ruck's 2020 electoral campaign with donations totalling $970. In line with that declaration, Cr Ruck indicated she will not participate in decisions relating to this matter and retired from the meeting for that item. Declarable Conflict of Interest - Cr Sandra Ruck Pursuant to s150EQ of the Local Government Act 2009, Cr Sandra Ruck informed the meeting of a declarable conflict of interest in Item 1.1 as Ronald and Christine Ennis, lease holders at the Redcliffe Aerodrome via their company Ennis SMSF Pty Ltd, paid $75 to Cr Ruck’s 2020 electoral campaign for tickets to a fundraising dinner which included meals and two guest speakers. Under normal circumstances Cr Ruck, on considering her position and firmly of the opinion that she could participate in the decision including discussion, debate and voting on the matter in the public interest, would request Council to decide on the conflict. However, in accordance with a previously notified declarable conflict of interest (General Meeting 28 October 2020, Page 20/1855) in relation to matters relating to the Redcliffe Aerodrome, Cr Ruck indicated she will not participate in decisions relating to this matter and will retire from the meeting for that item. Cr Ruck retired from the meeting at 9.39am. Prescribed Conflict of Interest (Previously Notified) Cr Darren Grimwade Cr Darren Grimwade referred to a previously declared prescribed conflict of interest (General Meeting 28 October 2020, Page 20/1856) in relation to Redcliffe Aerodrome, as Mr Paul Gripske, a lessee at the Redcliffe Aerodrome via a Superannuation Fund he holds an interest in, is a Director of Roy Gripske & Sons Pty Ltd. Cr Grimwade received a political donation in the amount of $2000 from Roy Gripske & Sons Pty Ltd on 12 February 2020, for the Councillor’s 2020 election campaign. In line with that declaration, Cr Grimwade retired from the meeting at 9.40am.

UNCONFIRMED



PROGRESSIVE ECONOMY SESSION (Cr D Sims, Deputy Mayor) ITEM 1.1 PROPOSED LEASES - REDCLIFFE AERODROME Meeting / Session: 1 PROGRESSIVE ECONOMY Reference: 62723207 : 22 September 2021 - Refer Supporting Information 62967881 &

Confidential Supporting Information 62723208 Responsible Officer: AS, Manager Property Services (CES Property & Commercial Services) Executive Summary This report seeks Council’s approval to enter into leases at Redcliffe Aerodrome on the terms outlined in this report. This matter is brought to the attention of Council under the Progressive Economy portfolio as a means to provide tenure to operators to conduct commercial and recreational aviation related activities. This matter is reported to Council as section 236(2) of the Local Government Regulation 2012 requires a Council resolution to apply the exception under section 236(1)(c)(iii) to dispose of a valuable non-current asset if the disposal is for the purpose of renewing the lease of land to an existing tenant of the land (“disposal” under the Local Government Act 2009 includes a lease). RESOLUTION

Moved by Cr Adam Hain Seconded by Cr Mick Gillam CARRIED 11/0 Crs Sandra Ruck and Darren Grimwade had declared a conflict of interest and had retired from the meeting

1. That the exception contained in section 236(1)(c)(iii) of the Local Government Regulation

2012 applies to the Council regarding the disposal (by lease) of the properties referred to in this report.

2. That the lessees as identified in the Schedule at Supporting Information #2 be granted a lease

over the respective lease area detailed in the Schedule at Supporting Information #4 (confidential) on the terms outlined in this report.

3. That the Chief Executive Officer be authorised to take all action necessary including, but not

limited to, negotiating, making, amending, signing and discharging each lease and any required variations of that lease on the Council’s behalf, as described in this report.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1450 6 October 2021 Minutes ITEM 1.1 PROPOSED LEASES - REDCLIFFE AERODROME - 62723207 (Cont.)


OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(c)(iii) of the Local Government Regulation

2012 applies to the Council regarding the disposal (by lease) of the properties referred to in this report. 2. That the lessees as identified in the Schedule at Supporting Information #2 be granted a lease over

the respective lease area detailed in the Schedule at Supporting Information #4 (confidential) on the terms outlined in this report.

3. That the Chief Executive Officer be authorised to take all action necessary including, but not limited

to, negotiating, making, amending, signing and discharging each lease and any required variations of that lease on the Council’s behalf, as described in this report.

REPORT DETAIL 1. Background The Redcliffe Aerodrome is located at Wirraway Drive, Kippa-Ring being L1/RP2189479, L2/RP123472 and L635/SL7776 (Council’s Land). An aerial view of Council’s Land can be found at Supporting Information #1. The proposed lessees have requested a lease over part of Council’s Land for the purposes of occupying an aircraft hangar. A Survey Plan of the new lease areas can be found at Supporting Information #3 (confidential). The lease terms and rental rates have been the subject of negotiation between the lessees and Council, and the agreed lease rental rates and lease tenure terms at the Redcliffe Aerodrome were resolved by Council at the 16 September 2020 General Meeting. The following resolution appears on Minute Page 20/1735 of the General Meeting of Council held 7 October 2020. Ex. General Meeting held 16 September 2020 (MP. 20/1731): RESOLUTION 1. That the proposed lease rental rates and tenure term as outlined in this report, be adopted. 2. That the Chief Executive Officer be authorized to take all action necessary including, but not limited

to, negotiating, making, amending, signing and discharging the leases and any required variations of the lease on Council’s behalf, as described in this report.

2. Explanation of Item The Redcliffe Aerodrome consists of a reserve for aviation purposes and two freehold parcels of land on which 42 leases have previously been issued for the purposes of building an aircraft hangar. As many of these leases have expired and others require significant change to the lease footprint, new leases have been negotiated with all lessees, which are now ready for execution. A schedule of lessees is provided at Supporting Information #2. A schedule of the proposed terms of the new leases is provided at Supporting Information #4 (confidential). All leases are subject to market reviews at years 5, 10, 15 and 20 with annual CPI increases. The rental being charged for each lease meets the requirements of s236(3) and 236(5) of the Regulation regarding the market value of the interest in land.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1451 6 October 2021 Minutes ITEM 1.1 PROPOSED LEASES - REDCLIFFE AERODROME - 62723207 (Cont.)


As a requirement of the Planning Act 2016, a lease over 10 years (including all Options) requires a development approval for a Reconfiguration of a Lot. Development Services has issued approval DA/2021/1810 (amended). 3. Strategic Implications 3.1 Legislative / Legal Implications Section 236(1)(c)(iii) of the Regulation allows Council to dispose of a valuable non-current

asset without putting the asset to tender or auction if the disposal is for the purpose of renewing the lease of land to the existing tenant of the land. Council may only rely on this exception if, before granting a lease, it resolves that the exception applies.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Strong local governance - strong leadership and governance. 3.3 Policy Implications ☒ Nil identified 3.4 Risk Management Implications The primary risk is probity, Council’s Manager Property Services will oversee the lease finalisation. 3.5 Delegated Authority Implications In accordance with Officer’s Recommendation 3 of this report, it is proposed that the Chief Executive

Officer be authorised to take all actions necessary to execute the new leases for each of the Premises outlined in this report.

3.6 Financial Implications Revenue generated by the leases is noted in the Council Budget. 3.7 Economic Benefit Implications The provision of tenure provides operators with the ability to conduct commercial related activities. 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with

a person’s human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that Council’s decision in this circumstance (if it reflects the officer’s recommendation) is compatible with (and does not limit) a person’s human rights.

3.11 Consultation / Communication Councillor for Division 5

Chief Executive Officer Legal Services

ATTENDANCE Cr Darren Grimwade returned to the meeting at 9.44am after consideration of Item 1.1. Cr Sandra Ruck returned to the meeting at 9.45am after consideration of Item 1.1.

UNCONFIRMED



THRIVING COMMUNITIES SESSION (Cr M Gillam) ITEM 2.1 COMMUNITY LEASE RENEWALS - JUNE 2021 TO AUGUST 2021 Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62470338 : 21 September 2021 Responsible Officer: CM, Supervisor Community Leasing (CES Community Services, Sport &

Recreation) Executive Summary This report provides Council with information regarding the community leases which have been approved for renewal under delegated authority to the Chief Executive Officer between 1 June and 31 August 2021. This matter is brought to the attention of Council under the Thriving Communities portfolio as it refers to the renewal of community leases. By renewing community leases, Council is supporting the provision of community, cultural, sport and recreation opportunities for residents of the region. RESOLUTION

Moved by Cr Adam Hain Seconded by Cr Jodie Shipway CARRIED 13/0

That Council note the community lease renewals which have been approved under delegated authority to the Chief Executive Officer (Council-141 and CEO-110) between 1 June and 31 August 2021, as detailed in this report.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1453 6 October 2021 Minutes ITEM 2.1 COMMUNITY LEASE RENEWALS - JUNE 2021 TO AUGUST 2021 - 62470338 (Cont.)


OFFICER’S RECOMMENDATION That Council note the community lease renewals which have been approved under delegated authority to the Chief Executive Officer (Council-141 and CEO-110) between 1 June and 31 August 2021, as detailed in this report. REPORT DETAIL 1. Background At its General Meeting of 17 September 2019, Council adopted the Community Lease Renewals Policy Directive (No. 2160-024) under Council’s Community Leasing Policy (No. 2150-079). Council further resolved to delegate its power to the Chief Executive Officer to:

• Approve the renewal of community leases under the terms and conditions of Council’s Community Leasing Policy, when the renewal has been considered through the process detailed in Council’s Community Lease Renewals Policy Directive, as amended from time to time; and

• Take all action necessary including but not limited to, negotiating, making, amending, signing and

discharging renewed leases and any required variations of the leases on the Council’s behalf. This Community Lease Renewals Policy Directive sets out a six-stage process through which applications for lease renewals under Council’s Community Leasing Policy are considered. Table 1 below provides on overview of these stages. Table 1. Community lease renewal stages

No. Stage Detail 1. Application for Renewal

Lessees seeking to have their tenure renewed with Council are required to submit a Lease Renewal Application Form.

2. Officer Consultation

Upon receipt of the completed Lease Renewal Application Form, consultation with relevant internal stakeholders is undertaken to identify any relevant information that should be considered in the assessment and determination of the application.

3. Assessment

Following the Officer Consultation stage, a qualitative assessment of the Lease Renewal Application is undertaken with consideration to various assessment criteria, and a recommendation formulated.

4. Divisional Councillor Consultation

Following the formulation of a lease renewal recommendation, consultation is undertaken with the relevant Divisional Councillor(s) to seek feedback on the recommendation.

5. Renewal Determination

Where both the officer’s recommendation and the Divisional Councillor(s) support the Lease Renewal Application, the renewal is generally approved and issued under delegated authority to the Chief Executive Officer. However, where a major lease area amendment is proposed as part of the lease renewal, the matter is referred to a Council General Meeting for consideration and determination. Where either the Officer’s recommendation or the Divisional Councillor(s) does not support the renewal of the subject lease, the matter is brought to a Council Briefing for discussion with Council. Any subsequent decision regarding the renewal is subject to a Council resolution at a General Meeting.

6. Lessee Advice Following the Renewal Determination stage, the lessee is informed regarding the outcome of their application by way of formal written correspondence.

UNCONFIRMED



2. Explanation of Item In accordance with Council’s Community Lease Renewals Policy Directive and the associated delegated authority to the Chief Executive Officer (Council-141 and CEO-110) the following community leases have been approved for renewal between 1 June and 31 August 2021. This report is provided to Council for noting purposes only. Table 2. Community lease renewals approved during 1 June and 31 August 2021

Reference Organisation Location Lease Renewal Term

TL1032

Bribie Island Soccer Football Club Incorporated

Bribie Island Sports Complex, 156-206 First Avenue Bongaree (Division 1)

5 years

TL1609

Model Engineers and Live Streamers Association (Bribie) Inc.

Melsa Park, Toorbul Street, Bongaree (Division 1)

5 years

TL0939

Bribie Island Junior AFL Club Inc.

Bribie Island Sports Complex, 156-206 First Avenue, Bongaree (Division 1)

5 years

TL1599

Vietnam Veterans’ Association of Australia, Bribie Island and District Sub-Branch Inc

Bribie Island Sports Complex, 156-206 First Avenue, Bongaree (Division 1)

5 years

TL1585

Burpengary Jets Netball Club Inc

Burpengary Sports Complex, 65 Henderson Road, Burpengary (Division 2)

5 years

TL1638 Burpengary and District Men's Shed Inc

Burpengary Community & Cultural Complex, 1-17 Maitland Road, Burpengary East (Division 2)

5 years

TL1373

The Murrumba Pistol Club Inc. Lot 2 Old Gympie Road, Caboolture (Division 3)

5 years

TL1521 Redcliffe Opportunities for Peoples Enhancement (ROPE) Assoc

Roma Park, 31 Grace Street, Scarborough (Division 5)

5 years

TL0959

Redcliffe Community Men's Shed Inc.

Redcliffe Showgrounds, Oxley Avenue, Redcliffe (Division 6)

5 years

TL1379

Moreton Media Group Incorporated

Redcliffe Youth Space Park, 75 Anzac Avenue, Redcliffe (Division 6)

5 years

TL1311 & TL1934

Pine Rivers Musical Association Incorporated (PRIMA)

750 Gympie Road, Lawnton (Division 8) 5 years

TL1628

South Pine Community Kindergarten & Pre School Assn Inc

Alf Shaw Park, 200 Stanley Street, Strathpine (Division 8)

5 years

TL1340

Pine Hills Dirt Racing Inc. James Drysdale Reserve, 2 Pine Drive, Bunya (Division 10)

3 years

TL2638

Dayboro and Districts Junior Rugby League Inc.

Dayboro Showgrounds, Don Kerr Memorial Drive, Dayboro (Division 11)

5 years

TL1541

Lions Club of Morayfield & Districts Inc.

Morayfield Community Centre, 298 Morayfield Road, Morayfield (Division 12)

1 year

UNCONFIRMED



3. Strategic Implications 3.1 Legislative / Legal Implications ☒ Nil identified 3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Quality recreation and cultural opportunities - active recreation opportunities. 3.3 Policy Implications The terms and conditions of all renewed lease agreements will be in accordance with Council’s


3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council controlled or

owned land and assets presents an associated level of risk. As a core function of Council is the provision of community facilities, it is considered the level of risk is acceptable. However, to mitigate the risk, the lease document clearly outlines the responsibilities and obligations of the parties and includes a requirement for the community organisation/s to hold appropriate levels public liability insurance.

3.5 Delegated Authority Implications The renewal of community leases referred to in this report have been considered in accordance with

Council’s Community Lease Renewals Policy Directive (No. 2160-024) and approved under delegated authority to the Chief Executive Officer (Council-141 and CEO-110)

3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The issuing of the lease renewals detailed in this report will provide each organisation with facilities to

support their continued operations.


human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human rights implications relevant to Council’s decision.

3.11 Consultation / Communication Relevant Divisional Councillors;

Relevant Council departments; and Community organisations as detailed in this report.

UNCONFIRMED



ITEM 2.2 LEASE RENEWAL - KING STREET PLAYERS INC Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62496663 : 23 July 2021 - Refer Supporting Information 62496662 Responsible Officer: CM, Supervisor Community Leasing (CES Community Services, Sport &

Recreation) Executive Summary This report seeks Council’s approval for the provision of a lease to King Street Players Inc at 1-17 Maitland Road, Burpengary East (Division 2) (refer Supporting Information #1). This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the issuing of a community lease. By providing a community lease to King Street Players Inc, Council is supporting recreational and cultural opportunities for the community. Further, this matter is reported to Council as section 236(2) of the Local Government Regulation 2012 requires Council resolution to apply the exception under section 236(1)(b)(ii) to dispose of land and buildings (via a lease to a community organisation) other than by tender or auction. RESOLUTION

Moved by Cr Mark Booth Seconded by Cr Tony Latter CARRIED 13/0

1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies to the Council regarding the disposal (by lease) of the land referred to in this report.

2. That, subject to recommendation 3, the King Street Players Inc be granted a lease over an area

at 1-17 Maitland Road, Burpengary East (refer Supporting Information #1) for a period of five years, commencing 1 December 2021.

3. That the terms and conditions of this lease be in accordance with Council’s Community

Leasing Policy, with annual rental commencing at $1.00 per annum. 4. That the Chief Executive Officer be authorised to take all action necessary including, but not

limited to, negotiating, making, amending, signing and discharging the lease and any required variations of the lease on the Council’s behalf, as described in this report.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1457 6 October 2021 Minutes ITEM 2.2 LEASE RENEWAL - KING STREET PLAYERS INC - 62496663 (Cont.)


OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies

to the Council regarding the disposal (by lease) of the land referred to in this report. 2. That, subject to recommendation 3, the King Street Players Inc be granted a lease over an area at 1-

17 Maitland Road, Burpengary East (refer Supporting Information #1) for a period of five years, commencing 1 December 2021.


Policy, with annual rental commencing at $1.00 per annum. 4. That the Chief Executive Officer be authorised to take all action necessary including, but not limited


REPORT DETAIL 1. Background Established in 1983, King Street Players Inc (the Organisation) has historically held the following tenure arrangements with Council over facilities at 1-17 Maitland Road, Burpengary East (refer Supporting Information #1), for the purposes of operating a theatre:

• A lease of over a theatre, community building and storage shed (expiry 30 November 2021); and • A shared use licence over a walkway and amenities (expiry 30 November 2021).

The adjacent lessee, The Artisans’ Guild of Caboolture and District Incorporated (Artisans’ Guild) have also held a shared use licence over the walkways and amenities with Council. In 2018, Council undertook building extension works at the site to increase the capacity of the facility occupied by the Artisans’ Guild. This extension incorporated a new workshop space, kitchen, storeroom and amenities. Accordingly, the Artisans’ Guild have advised Council that their association no longer requires access to the walkways and amenities and therefore will not be renewing their shared use licence upon expiry, being 30 November 2021. 2. Explanation of Item King Street Players Inc has made application to Council seeking renewal of its lease and licence at 1-17 Maitland Road, Burpengary East under Council’s Community Leasing Policy (No. 2150-079). As part of the lease renewal process, Council officers identified that the Organisation now exclusively occupies the walkways and amenities, and accordingly that these areas should be incorporated into the Organisation’s new lease agreement, commencing 1 December 2021. The inclusion of the walkways and amenities will see the organisation’s lease area increase by approximately 215m2, representing an increase of approximately 55% in comparison to its existing lease. In accordance with Council’s Community Lease Renewals Policy Directive (No.2160-024), due to the size of the lease area increase being greater than 20% of the organisation’s original lease area, Council must consider the renewal at a General Meeting. Accordingly, this report recommends that Council approves the granting of a new lease to King Street Players Inc over the area identified in Supporting Information #1 under the terms and conditions of Council’s Community Leasing Policy (2150-079). Further, it is recommended that this lease be for a period of five years.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1458 6 October 2021 Minutes ITEM 2.2 LEASE RENEWAL - KING STREET PLAYERS INC - 62496663 (Cont.)





Community Leasing Policy (2150-079). 3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council controlled or



authorised to take all action necessary to execute the new lease. 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The issuing of a lease to King Street Players Inc will provide the organisation with facilities to support

its operations. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Cr Mark Booth (Division 2)

Relevant Council Departments King Street Players Inc Artisans’ Guild of Caboolture and Districts Incorporated

UNCONFIRMED



ITEM 2.3 PROPOSED LEASE B - EXPLORER DRIVE, ALBANY CREEK Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62794944 : 24 August 2021 - Refer Supporting Information 62794943 &

Confidential Supporting Information 62794945 Responsible Officer: IC, Property Services Coordinator (CES Property & Commercial Services) Executive Summary This matter is brought to the Council under the Thriving Communities portfolio as approval is sought to grant a lease, on the terms outlined in this report, for Tenancy B, Ground Level, Explorer Drive, Albany Creek (Division 10) to Allsports (Aust) Ltd ACN 161 205 983 (Allsports). This utilises Council’s assets to provide services whilst also providing for a business to employ locally. Further, this matter is reported to Council as the exception contained in the Local Government Regulation 2012, section 236(1)(c)(iii) applies to the Council as the disposal is for the purpose of renewing the lease of land to the existing tenant of the land. RESOLUTION

Moved by Cr Adam Hain Seconded by Cr Cath Tonks CARRIED 13/0

1. That the exception contained in section 236(1)(c)(iii) of the Local Government Regulation 2012 applies to the Council regarding the disposal (by lease) of the property referred to in this report.

2. That Allsports (Aust) Ltd be granted a lease for Tenancy B, Ground Level, Explorer Drive,

Albany Creek on the terms outlined in this report. 3. That the Chief Executive Officer be authorised to take all action necessary including, but not


UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1460 6 October 2021 Minutes ITEM 2.3 PROPOSED LEASE B - EXPLORER DRIVE, ALBANY CREEK - 62794944 (Cont.)


OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(c)(iii) of the Local Government Regulation

2012 applies to the Council regarding the disposal (by lease) of the property referred to in this report. 2. That Allsports (Aust) Ltd be granted a lease for Tenancy B, Ground Level, Explorer Drive, Albany

Creek on the terms outlined in this report. 3. That the Chief Executive Officer be authorised to take all action necessary including, but not limited


REPORT DETAIL 1. Background Allsports, a physiotherapy practice, is an existing tenant of the premises and has occupied the space since receiving an assignment of the current lease in 2019. Allsports has submitted an offer to enter into a new lease for Tenancy B, Ground Level, Explorer Drive, Albany Creek. An indicative plan of the Tenancy B lease area is attached (refer Supporting Information #1 and #2). The core terms of the new lease are also attached (refer Supporting Information #3 Confidential). 2. Explanation of Item Council’s approval is sought to grant a lease of Tenancy B, Ground Level, Explorer Drive, Albany Creek to Allsports on the core terms outlined (refer Supporting Information #3 Confidential). Council must comply with the Local Government Act 2009 (“the Act”) and the Local Government Regulation 2012 (“the Regulation”) when it disposes of valuable non-current assets, including leases of land. Section s236(1)(c)(iii) of the Regulation allows Council to dispose of a valuable non-current asset if the disposal is for the purpose of renewing the lease of land to the existing tenant of the land. Council may only rely on that exception if, before granting a lease, it resolves that the exception applies, and the consideration for the disposal would be equal to or more than the market value of the land or the interest in land. Council’s Registered Valuer and Commercial Agent have been consulted regarding Allsports’ offer of rent for Tenancy B, Ground Level, prior to the presentation of this offer to Council for a new lease. Council’s consultants have confirmed the rental rate represents fair market value for Tenancy B, Ground Level. 3. Strategic Implications 3.1 Legislative / Legal Implications Section s236(1)(c)(iii) of the Regulation allows Council to dispose of a non-current asset if the grant of

a lease is for the purpose of renewing the lease of land to the existing tenant of the land. Council may only rely on that exception if, before granting a lease, it resolves that the exception applies.

3.2 Corporate Plan / Operational Plan Creating Opportunities: Well-planned growth - a sustainable and well-planned community. 3.3 Policy Implications ☒ Nil identified

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1461 6 October 2021 Minutes ITEM 2.3 PROPOSED LEASE B - EXPLORER DRIVE, ALBANY CREEK - 62794944 (Cont.)


3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council controlled or


3.5 Delegated Authority Implications As per Recommendation 3 of this report, it is proposed that the Chief Executive Officer be authorised

to take all action necessary including, but not limited to, negotiating, making, amending, signing and discharging the lease and any required variations of the lease on the Council’s behalf, as described in this report.

3.6 Financial Implications The rental income details are as per Supporting Information #3 Confidential. 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications


3.11 Consultation / Communication Director Finance & Corporate Services

Coordinator Regional Leisure Venues

UNCONFIRMED



ITEM 2.4 NEW LEASE - REDCLIFFE DOLPHINS SOCCER CLUB INC. Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62930630 : 17 September 2021 - Refer Supporting Information 62930637 Responsible Officer: CM, Supervisor Community Leasing (CES Community Services, Sport &

Recreation) Executive Summary This report seeks Council’s approval for the provision of a lease to the Redcliffe Dolphins Soccer Club Inc. at 186 Klingner Road, Kippa-Ring (refer Supporting Information #1). The proposed lease will take effect following the surrender of the existing lease agreement at this location by Queensland Police Citizens Youth Welfare Association. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the provision of a lease to a community organisation which will support the delivery of services to community. Further, this matter is reported to Council as section 236(2) of the Local Government Regulation 2012 requires Council resolution to apply the exception under section 236(1)(b)(ii) to dispose of land and buildings (via a lease to a community organisation) other than by tender or auction. RESOLUTION

Moved by Cr Sandra Ruck Seconded by Cr Jodie Shipway CARRIED 13/0

1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies to the Council regarding the disposal (by lease) of the land referred to in this report.

2. That, subject to recommendation 3 and 4, Redcliffe Dolphins Soccer Club Inc. be granted a

lease over an area at 186 Klingner Road, Kippa-Ring (refer Supporting Information #1) for a period of five years.

3. That the terms and conditions of this lease be in accordance with Council’s Community

Leasing Policy, with annual rental commencing at $1.00 per annum. 4. That the grant of this lease is subject to Queensland Police Citizens Youth Welfare Association

surrendering its existing lease at this location. 5. That the Chief Executive Officer be authorised to take all action necessary including, but not


UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1463 6 October 2021 Minutes ITEM 2.4 NEW LEASE - REDCLIFFE DOLPHINS SOCCER CLUB INC. - 62930630 (Cont.)


OFFICER’S RECOMMENDATION 1. That the exception contained in section 236(1)(b)(ii) of the Local Government Regulation 2012 applies

to the Council regarding the disposal (by lease) of the land referred to in this report. 2. That, subject to recommendation 3 and 4, Redcliffe Dolphins Soccer Club Inc. be granted a lease

over an area at 186 Klingner Road, Kippa-Ring (refer Supporting Information #1) for a period of five years.


Policy, with annual rental commencing at $1.00 per annum. 4. That the grant of this lease is subject to Queensland Police Citizens Youth Welfare Association

surrendering its existing lease at this location. 5. That the Chief Executive Officer be authorised to take all action necessary including, but not limited


REPORT DETAIL 1. Background Since June 2008, Queensland Police Citizens Youth Welfare Association (PCYC) has held a lease with Council over a clubhouse building and amenities block at 186 Klingner Road, Kippa-Ring (refer Supporting Information #1) for the purpose of running soccer. In order to facilitate soccer at the site, PCYC appointed a working group, which consists of soccer volunteers, to manage the operational aspects of the activity. 2. Explanation of Item In early 2021, the soccer working group met with PCYC and Council to express an interest in becoming an incorporated association in their own right and assuming tenure over the site. The working group highlighted the challenges associated with the PCYC management model, which included: a reduced ability to ensure financial sustainability of soccer at the site; undertaking facility improvements; and ensuring member retention and satisfaction within the club. PCYC acknowledged the challenges associated with the management model and that soccer operations do not align with the core business of PCYC. Additionally, it was noted that the activity of soccer was having a significant operational and administrative impact on PCYC. Accordingly, in April 2021 PCYC advised Council of its intentions to surrender its existing lease over the site following the completion of the 2021 soccer season. In July 2021, the soccer working group became an incorporated association known as Redcliffe Dolphins Soccer Club Inc. and advised Council of its desire to hold direct tenure over the site for the purpose of delivering soccer into the future. Council’s Sport and Recreation team has worked with the Redcliffe Dolphins Soccer Club Inc. to ensure the club understands the operational and financial requirements in holding tenure in accordance with Council’s Community Leasing Policy. Additionally, Council will continue to support the club throughout the transition process and into the 2022 soccer season. It is recommended that Council approves the provision of a lease to the Redcliffe Dolphins Soccer Club Inc. over the areas identified in Supporting Information #1 under the terms and conditions of Council’s Community Leasing Policy (2150-079). Further, it is recommended that this lease be subject to PCYC surrendering their existing lease at this location.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1464 6 October 2021 Minutes ITEM 2.4 NEW LEASE - REDCLIFFE DOLPHINS SOCCER CLUB INC. - 62930630 (Cont.)



2012 when it disposes of valuable non-current assets. In accordance with section 224(6) of the Regulation, the disposal of a valuable non-current asset includes the disposal of all or any part of an interest in the asset (for example the grant of a lease over land or a building). Section 236(2) of the Regulation provides that the exception in section 236(1)(b)(ii) of the Regulation applies only if the Council has decided by resolution that it may apply. By resolving that the exception applies, Council can dispose of the land and buildings (via a lease to a community organisation) other than by tender or auction. Each of the organisations identified in this report are community organisations for the purposes of the Regulation.


Community Leasing Policy (2150-079). 3.4 Risk Management Implications It is recognised that permitting community organisations to occupy and manage Council controlled or



authorised to take all action necessary to execute the new lease. 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The issuing of a lease to the Redcliffe Dolphins Soccer Club. Inc will provide the organisation with

facilities to support its operations. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Cr Sandra Ruck (Division 5)

Relevant Council Departments Redcliffe Dolphins Soccer Club Inc Queensland Police Citizens Youth Welfare Association

ATTENDANCE Mark McCormack attended the meeting at 9.51am for discussion on Items 2.5 - 2.8.

UNCONFIRMED



ITEM 2.5 HAIRDRESSERS WITH HEARTS - COMMUNITY OPERATIONAL SUPPORT GRANT Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62911346: 20 September 2021 - Refer Supporting Information 62939362 Responsible Officer: JB, Community Grants & Partnerships Team Leader (CES Community Services,

Sport & Recreation) Executive Summary This report seeks Council’s approval for a Community Operational Support Grant to Hairdressers with Hearts Ltd (HWH) towards the provision of domestic and family violence training and resources to hairdressers and barbers within the Moreton Bay region, a one (1) year pilot period. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the provision of a grant to a community organisation which is purposed to respond to the issue of domestic and family violence in the community. RESOLUTION

Moved by Cr Brooke Savige Seconded by Cr Denise Sims (Deputy Mayor) CARRIED 13/0

1. That having taken into account the matters for consideration under Council’s Community Grants Policy, Council considers that the services of Hairdressers with Hearts Ltd will deliver significant benefits to residents of the Moreton Bay region.

2. That subject to Recommendation 3, Council provides a $5,500 grant to Hairdressers with

Hearts Ltd towards the delivery of domestic and family violence training and resources to hairdressers and barbers in the Moreton Bay region, as detailed in this report.

3. That the grant (referred to in Recommendation 2) be provided under Council’s Community

Grants Policy as a Community Operational Support Grant. 4. That Council enter into a one-year funding agreement with Hairdressers with Hearts Ltd for

the delivery of domestic and family violence training and resources to hairdressers and barbers in the Moreton Bay region.

5. That the Chief Executive Officer be authorised to take all action necessary including, but not

limited to, negotiating, making, amending, signing and discharging the funding agreement on Council’s behalf, as described in this report.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1466 6 October 2021 Minutes ITEM 2.5 HAIRDRESSERS WITH HEARTS - COMMUNITY OPERATIONAL SUPPORT GRANT - 62911346 (Cont.)


OFFICER’S RECOMMENDATION 1. That having taken into account the matters for consideration under Council’s Community Grants

Policy, Council considers that the services of Hairdressers with Hearts Ltd will deliver significant benefits to residents of the Moreton Bay region.

2. That subject to Recommendation 3, Council provides a $5,500 grant to Hairdressers with Hearts Ltd

towards the delivery of domestic and family violence training and resources to hairdressers and barbers in the Moreton Bay region, as detailed in this report.

3. That the grant (referred to in Recommendation 2) be provided under Council’s Community Grants

Policy as a Community Operational Support Grant.

4. That Council enter into a one-year funding agreement with Hairdressers with Hearts Ltd for the delivery of domestic and family violence training and resources to hairdressers and barbers in the Moreton Bay region.

5. That the Chief Executive Officer be authorised to take all action necessary including, but not limited

to, negotiating, making, amending, signing and discharging the funding agreement on Council’s behalf, as described in this report.

REPORT DETAIL 1. Background 1.1 Domestic and Family Violence (DFV) in the Moreton Bay Region Domestic and family violence is a significant, and escalating issue impacting the Moreton Bay region. This is evidenced by the demand for support services and rising instances of domestic violence order (DVO) breaches. For example, the leading domestic and family violence service provider in the Moreton Bay region, the Centre Against Domestic Abuse (CADA), supported 15,747 people in 2019/2020; which represents approximately 3.7% of the region’s population. Council has demonstrated its commitment to supporting people impacted by DFV through various initiatives, two recent examples being the launch of the ‘Recognise and Reach Out’ campaign in November 2020 and hosting three “Staying Safe” events during 2021 Domestic and Family Violence Prevention Month. These initiatives aim to raise awareness of the signs of DFV, and where people can go for support. 1.2 Hairdressers with Hearts Ltd (HWH) HWH is a recently formed community organisation that aims to connect people who are experiencing DFV with professional support services by training and resourcing hairdressers and barbers to recognise the signs of DFV and provide referral information to their clients. Since their establishment, Council has had various interactions with the group with the view to informing and supporting the development of their operating and business models. Further, Council has approved a total of $15,600 in funding to the group since June 2020. Table 1 below provides an overview of this funding support. Table 1. Council funding support to HWH

Date Funding Program Purpose Amount June 2020 Discretionary Funds Purchase of a laptop $1,100 June 2020 COVID-19 Hardship and

Assistance Grant Production of training videos and website development

$10,000

April 2021 Community Activities Grant Provision of 100 resource packs for local hairdressers and barbers

$4,500

TOTAL $15,600

UNCONFIRMED



At Council’s 28 April 2021 budget briefing, a proposal received from HWH seeking further financial support from Council was discussed by Councillors (refer Supporting Information). As an outcome of this discussion, Council requested that the matter be brought back to Council for further discussion at a subsequent briefing. A further Council briefing was conducted on 26 May 2021 for the purpose of sharing information and seeking feedback from Council in relation to the HWH proposal. Specifically, feedback was sought regarding the provision of a further grant to HWH to enable a one (1) year ‘Silver level’ pilot of HWH services in the Moreton Bay region, in partnership with Unitywater. In line with Council’s decision-making framework, an extract from the minutes of the briefing is provided below:

The CEO noted the way forward: A report to be provided to the General Meeting seeking Council’s direction on the provision of a Community Operational Support Grant to Hairdressers with Hearts.

2. Explanation of Item Following the 26 May 2021 Council Briefing, officers have liaised with HWH and Unitywater regarding a proposed joint funding arrangement to enable a one-year ‘Silver level’ pilot of HWH services in the Moreton Bay region (refer Supporting Information). Noting Council’s previous approval of a $4,500 Community Activities Grant towards the provision of HWH resource packs, and a confirmed $5,000 commitment from Unitywater towards the pilot, a further funding contribution of $5,500 from Council would be required. Under the provisions of Council’s Community Grants Policy (No. 2150-030), Council may provide a Community Operational Support Grant (COSG) to a community organisation for the delivery of services or activities that provide public benefits to residents of the region. COSGs may be included as part of Council’s annual budget or approved by a resolution of the Council. An assessment of the HWH proposal to Council has been undertaken by Council’s Community Grants and Partnerships Unit, with consideration to the provisions of the Community Grants Policy (No. 2150-030). The outcome of this assessment has determined that the applicant (Hairdressers with Hearts Ltd) and activity (provision of DFV training and resources) meet the eligibility requirements for a COSG. With consideration for the significant benefits that the HWH services will offer for residents of the Moreton Bay region, it is recommended that Council award a one (1) year COSG, in the amount of $5,500, to Hairdressers with Hearts Ltd. This grant will enable a one (1) year ‘Silver level’ pilot of HWH services, jointly funded by Council and Unitywater. 3. Strategic Implications 3.1 Legislative / Legal Implications Council’s Community Grants programs are administered in accordance with the Local Government

Act 2009 and the Local Government Regulation 2012. 3.2 Corporate Plan / Operational Plan Strengthening Communities: Healthy and supportive communities - a healthy and inclusive

community. 3.3 Policy Implications The Community Operational Support Grant proposed by this report will be provided in accordance with

Council’s Community Grants Policy (No. 2150-030). 3.4 Risk Management Implications ☒ Nil identified

UNCONFIRMED




authorised to take all action necessary to execute the funding agreement between Council and Hairdressers with Hearts Ltd, as described in this report.

3.6 Financial Implications This report recommends the provision of a $5,500 grant to HWH in the 2021/22 financial year. Sufficient

funding has been identified within Council’s 2021/22 Community Grants Program budget (Project No. 20258) to meet the costs associated with this grant.

3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications The Hairdressers with Hearts program responds to domestic and family violence issues in the

community through the provision of training and resources to hairdressers and barbers to recognise the signs of DFV and provide information to customers on service supports available.



3.11 Consultation / Communication Council Briefings - 28 April 2021 and 26 May 2021

Hairdressers with Hearts Ltd Unitywater

UNCONFIRMED



ITEM 2.6 COMMUNITY GRANTS POLICY AMENDMENTS Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62880230: 20 September 2021 - Refer Supporting Information 62888771 Responsible Officer: MM, Manager Community Services Sport and Recreation (CES Community

Services, Sport & Recreation) Executive Summary Council regularly reviews its policies for applicability, effectiveness and consistency with relevant legislation, Council resolutions and other Council documents. The purpose of this report is to seek Council’s consideration of a revised Community Grants Policy (No. 2150-030), which incorporates:

• A new mechanism for Council to establish Co-contribution Funding Programs; and • An amendment to the Regional Arts Development Fund eligibility criteria.

This matter is brought to the attention of Council under the Thriving Communities portfolio as the Community Grants Policy enables Council to provide grants to eligible organisations to deliver projects which respond to community needs. RESOLUTION

Moved by Cr Cath Tonks Seconded by Cr Tony Latter CARRIED 13/0

That pursuant to section 195 of the Local Government Regulation 2012, Council adopts the Community Grants Policy (2150-030) as amended and appearing in Supporting Information #1 to this report.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1470 6 October 2021 Minutes ITEM 2.6 COMMUNITY GRANTS POLICY AMENDMENTS - 62880230 (Cont.)


OFFICER’S RECOMMENDATION That pursuant to section 195 of the Local Government Regulation 2012, Council adopts the Community Grants Policy (2150-030) as amended and appearing in Supporting Information #1 to this report. REPORT DETAIL 1. Background Funding co-contribution support to community organisations For many years, Council has supported local clubs in making applications to the State Government’s sport and recreation funding programs. This support has included the development of concept plans, sourcing of quantity surveyor reports, review of grant applications, and where appropriate, a financial contribution. This has resulted in substantial State Government funding being allocated to Moreton Bay Region clubs and subsequently, upgrades to Council assets. Many State and Federal Government grant programs require a financial co-contribution from applicant clubs. For example, the recently announced Queensland Government Active Gameday Projects Fund (AGPF) will require clubs to make a financial co-contribution of not less than 20% of eligible project costs. With consideration to the limited financial capacity of some clubs to meet these costs, Council has historically budgeted to provide some financial assistance in meeting the minimum co-contribution requirement for projects. Accordingly, a sum of $235,000 has been made available in Council’s 2021/22 operational budget for this purpose. A Council briefing was conducted on 25 August 2021 for the purpose of sharing information and seeking feedback from Council in relation to the AGPF. Specifically, feedback was sought regarding the provision of grants to support local clubs in meeting the co-contribution requirements of successful projects under the AGPF. In line with Council’s decision-making framework, an extract from the minutes of the briefing, is provided below:

The CEO noted the way forward: Council’s Community Grants policy to be amended and submitted to the General Meeting for consideration.

Currently, Council’s Community Grants Policy (No. 2150-030) does not include a suitable mechanism to assist local clubs in meeting their co-contribution requirements for funding applications to State or Federal Government grant programs. Accordingly, for Council to assist clubs in this respect, an amendment will be required to Council’s Community Grants Policy. Regional Arts Development Fund The Regional Arts Development Fund (RADF) is a partnership between the Queensland Government and local councils to deliver artistic outcomes, grow employment opportunities for creative and cultural workers, and engage communities to deliver on the priorities as described in the Queensland Government Creative Together: 2020-2030 strategy. The Moreton Bay Regional Council RADF Program is established under the provisions of Council’s Community Grants Policy (2150-030), and jointly funded by Council (60%) and the Queensland Government (40%). As part of a recent review of Council’s RADF program, an inconsistency has been identified between the RADF program guidelines and the provisions of Council’s Community Grants Policy. Accordingly, a minor amendment to Council’s Policy is recommended to resolve the inconsistency.

UNCONFIRMED



2. Explanation of Item Proposed Policy Amendment #1 - Co-contribution Funding Programs To enable Council to assist local clubs in meeting the funding co-contribution requirements of particular State or Federal Government grant programs, it is proposed that Council establish a new mechanism within its Community Grants Policy called Co-contribution Funding Programs (CFP). A CFP would be established by a resolution of Council and award grants to eligible organisations to assist in meeting the financial co-contribution requirements of their applications to specific State or Federal Government funding programs (Government Funding Programs). All grants awarded under a CFP will be subject to: • Council approving the project and grant amount though a dedicated CFP application process, prior

to the club lodging their application to the relevant Government Funding Program; and • the club being successful in their application to the relevant Government Funding Program. In establishing a CFP, Council will determine the relevant program parameters, which will include, but may not be limited to: • The Government Funding Program that the CFP relates to, noting that the program must have an

applicant co-contribution requirement; • The percentage of the applicant co-contribution that Council will fund for successful applications; • The maximum and / or minimum grant amount that Council will award under the CFP; and • The maximum total funding that Council will approve under the CFP. Provided in Supporting Information #1 of this report is a revised Community Grants Policy for Council’s consideration which incorporates the required amendments enabling the establishment CFPs by resolution. Proposed Policy Amendment #2 - Regional Arts Development Fund As part of a recent review of Council’s Regional Arts Development Fund (RADF) program, an inconsistency has been identified between the RADF program guidelines and the provisions of Council’s current Community Grants Policy. Currently, the policy identifies that ‘individuals that do not have an Australian Business Number (ABN) are eligible to apply, providing that their application is made through an eligible organisation acting as an auspice’. However, Council’s relevant RADF program guidelines preclude auspicing arrangements for individual applicants. Individual applicants under Council’s RADF program are required to be either an established artist or an emerging artist, not an amateur artisan. It is the view of Council officers that all individuals in receipt of funding under the program should have an ABN, and therefore not require auspicing by an eligible organisation. Accordingly, it is recommended that Council amend its Community Grants Policy to align with the current RADF program guidelines by removing the ability for individual applicants to apply under the auspices of an eligible organisation. The revised Community Grants Policy, as provided in Supporting Information #1, incorporates this change for Council’s consideration. 3. Strategic Implications 3.1 Legislative / Legal Implications In accordance with Sections 194 and 195 of the Local Government Regulation 2012, in order to award

community grants a local government must prepare and adopt a policy about local government grants to community organisations (a community grants policy), which includes the criteria for a community organisation to be eligible for a grant from the local government. The recommendations in this report will amend Council’s existing Community Grants Policy (No. 2150-030).

3.2 Corporate Plan / Operational Plan Strengthening Communities: Healthy and supportive communities - a healthy and inclusive

community.

UNCONFIRMED



3.3 Policy Implications Council regularly reviews its policies for applicability, effectiveness and consistency with relevant

legislation, Council resolutions and other Council documents. This report recommends that Council approve amendments to its Community Grants Policy (2150-030).

3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications Budgetary allocations to granting programs provided for under Council’s Community Grants Policy (No.

2150-030) are generally determined as part of Council’s annual budget deliberations. An amount of $235,000 has been provided as part of Council’s 2021/22 operational budget (20355.002.22041) for co-contribution funding to eligible clubs.

3.7 Economic Benefit Implications Council’s community grant programs facilitate the delivery of community projects and events that

contribute to the local economy through increased tourism and community activity.

3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications Council’s community grant programs build the capacity of local community organisations to deliver a

variety of community services, sport and recreation programs and facilities that respond to the needs of the Moreton Bay community.


a person’s human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human rights implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication Council Briefing - 25 August 2021

Relevant Council Departments

UNCONFIRMED



ITEM 2.7 ACTIVE GAMEDAY PROJECTS FUND - CO-CONTRIBUTION FUNDING PROGRAM Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62938431 : 20 September 2021 - Refer Supporting Information 62940083 Responsible Officer: MM, Manager - Community Services, Sport and Recreation (CES Community

Services, Sport & Recreation) Executive Summary This report seeks Council’s approval to establish a Co-contribution Funding Program (CFP) under the provisions of Council’s Community Grants Policy (2150-030) for the Queensland Government’s Active Gameday Projects Fund (AGPF). Establishment of the CFP will enable Council to assist eligible community organisations in meeting the financial co-contribution requirements of their applications to the AGPF. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to the provision of grants to community organisations to enable the development of their sport and recreation offer. RESOLUTION

Moved by Cr Denise Sims (Deputy Mayor) Seconded by Cr Karl Winchester CARRIED 13/0

1. That a Co-contribution Funding Program be established under the provisions of Council’s Community Grants Policy (2150-030), for the Queensland Government’s Active Gameday Projects Fund, as detailed in this report.

2. That in relation to the Co-contribution Funding Program for the Active Gameday Projects

Fund, pursuant to section 257 of the Local Government Act 2009 Council delegates to the Chief Executive Officer the power under section 194 of the Local Government Regulation 2012 to:

a) determine whether Council is satisfied a grant will be used for a purpose that is in the

public interest; b) determine whether the community organisation meets the criteria stated in Council’s

Community Grants Policy; and c) give a grant consistent with the Community Grants Policy.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1474 6 October 2021 Minutes ITEM 2.7 ACTIVE GAMEDAY PROJECTS FUND - CO-CONTRIBUTION FUNDING PROGRAM - 62938431 (Cont.)


OFFICER’S RECOMMENDATION 1. That a Co-contribution Funding Program be established under the provisions of Council’s Community

Grants Policy (2150-030), for the Queensland Government’s Active Gameday Projects Fund, as detailed in this report.

2. That in relation to the Co-contribution Funding Program for the Active Gameday Projects Fund,

pursuant to section 257 of the Local Government Act 2009 Council delegates to the Chief Executive Officer the power under section 194 of the Local Government Regulation 2012 to:

a) determine whether Council is satisfied a grant will be used for a purpose that is in the public

interest; b) determine whether the community organisation meets the criteria stated in Council’s

Community Grants Policy; and c) give a grant consistent with the Community Grants Policy.

REPORT DETAIL 1. Background For many years, Council has supported local clubs in making application to State Government sport and recreation funding programs. This support has included the development of concept plans, sourcing of quantity surveyor reports, review of grant applications, and where appropriate, a financial contribution. This has resulted in substantial State Government funding being allocated to Moreton Bay Region clubs and subsequently, upgrades to Council assets. With consideration to the co-contribution requirements of previous State Government grant programs (e.g. Get Playing Places and Spaces Fund) and the limited financial capacity of some clubs to meet these costs, Council has historically budgeted to provide some financial support to clubs. Accordingly, a sum of $235,000 has been made available in Council’s 2021/22 operational budget for this purpose. On 16 July 2021, the Queensland Government announced the establishment of a new state-wide grants program called the Active Gameday Projects Fund (AGPF). The AGPF will provide not-for-profit sport and active recreation organisations and local governments throughout Queensland with funding to support minor infrastructure projects that benefit local communities. Specifically, the funding will support field of play participation-enhancing works, that meet local community level playing requirements under two project types:

• Project Type 1 - installation or upgrade of sports lights; and • Project Type 2 - development or upgrade of playing surfaces/space(s), including irrigation.

Total funding of $9.726M has been allocated by the Queensland Government towards the AGPF, including $1M dedicated for eligible organisations that have partnered with schools. Each approved project under the AGPF will be provided funding of between $50,000 and $150,000 towards projects with an estimated total project cost of not greater than $500,000. An applicant financial co-contribution of at least 20% of eligible project costs will be required. Further information regarding the funding criteria and applicant co-contribution requirements can be found in the AGPF Program Guidelines, as provided in Supporting Information #1 of this report. A Council Briefing was conducted on 25 August 2021 for the purpose of sharing information and seeking feedback from Council in relation to the AGPF. Specifically, feedback was sought regarding the provision of grants to support local clubs in meeting the co-contribution requirements of successful projects under the AGPF. In line with Council’s decision-making framework, an extract from the minutes of the briefing, is provided below:

UNCONFIRMED



The CEO noted the way forward: Council’s Community Grants policy to be amended and submitted to the General Meeting for consideration.

Co-contribution Funding Programs Under the provisions of Council’s Community Grants Policy (as proposed for amendment at the 6 October 2021 General Meeting), Council may resolve to establish a Co-contribution Funding Program (CFP) to enable grants to be awarded to eligible organisations. These grants are purposed to assist clubs in meeting the financial co-contribution requirements of applications to specific State or Federal Government funding programs (Government Funding Programs). All grants awarded under a CFP are subject to: • Council approving the project and grant amount though a dedicated CFP application process, prior

to the club lodging their application to the relevant Government Funding Program; and • the club being successful in their application to the relevant Government Funding Program. In establishing a CFP, Council must determine the relevant program parameters, which will include, but may not be limited to: • The Government Funding Program that the CFP relates to, noting that the program must have an

applicant co-contribution requirement; • The percentage of the applicant co-contribution that Council will fund for successful applications; • The maximum and / or minimum grant amount that Council will award under the CFP; and • The maximum total funding that Council will approve under the CFP. Once established, a community organisation that applies for funding under a CFP must meet the following criteria: • Be based in the Moreton Bay Region and/or can demonstrate that the proposed project will benefit

residents of the Moreton Bay Region; • Have $20M public liability insurance, if required by Council; • Have no overdue Moreton Bay Regional Council grant acquittals; and • Not be an individual or an ineligible organisation type (For-profit, government department / agency,

political group or unincorporated community group). 2. Explanation of Item The Queensland Government’s Active Gameday Projects Fund (AGPF) opened for applications from eligible organisations on 27 September 2021 and will close on 5 November 2021. The program presents an excellent opportunity for local clubs to access State Government funding of up to $150,000 towards eligible minor infrastructure projects that benefit residents of the Moreton Bay region. As detailed in section 1 of this report, Council has historically assisted local clubs, where appropriate, in meeting the financial co-contribution requirements of State Government sport and recreation funding programs (e.g. Former Get Playing Places and Spaces Program). This support has proven successful in enabling clubs to progress infrastructure projects, many of which result in the improvement of Council assets. As is commonly the case with programs of this nature, the AGPF requires that applicants make a financial co-contribution of at least 20% of eligible project costs. For many clubs, this co-contribution requirement may exceed the financial capacity of the club and prevent their lodgement of applications. Accordingly, it is proposed that Council establish a CFP under the provisions of the Community Grants Policy (2150-030). Establishment of the CFP for the AGPF will enable Council to assist eligible community organisations in meeting the co-contribution requirement through the provision of a Council grant. When establishing a CFP, Council must determine the relevant parameters of the program. Table 1 below details the parameters for the proposed Active Gameday Projects Fund - CFP.

UNCONFIRMED



Co-contributions Funding Program Parameters

Applicable Government Funding Program

• Queensland Government Active Gameday Projects Fund.

% of the applicant co-contribution to be funded by Council

• Up to 50% of the financial co-contribution requirement* (*20% of eligible project costs).

Maximum and / or minimum grant amount that Council will award

• Up to a maximum of $50,000 per application.

Maximum total funding to be approved under the CFP

• $1,000,000*

*Whilst the maximum total funding to be approved under the CFP exceeds Council’s current budget allocation, is it anticipated that only a small percentage of club applications will be successful under the AGPF. Accordingly, the estimated funding that will be paid to successful applicants is anticipated to remain within Council’s 2021/22 allocated budget of $235,000. For further information, refer to section 3.6 - Financial Implications. All applications to be considered under the proposed Active Gameday Projects Fund - CFP will be lodged with Council for assessment and determination, prior to the club’s lodgement of their AGPF application to the Queensland Government. Applicants with approved projects under Council’s CFP will be provided with a letter confirming Council’s commitment to award a grant in the relevant amount, subject to their application to the AGPF being approved by the Queensland Government. With consideration to the closing date for applications under the AGPF, officers consider that it would be impractical for funding recommendations under the proposed CFP to be presented to Council for endorsement at a General Meeting. Accordingly, it is recommended that, in relation to the Active Gameday Projects Fund - Co-contributions Funding Program, the Chief Executive Officer (CEO) be delegated to: • determine whether Council is satisfied a grant will be used for a purpose that is in the public interest; • determine whether the community organisation meets the criteria stated in the amended Community

Grants Policy; and • give a grant consistent with the amended Community Grants Policy. The provision of this new delegation to the CEO will add to existing delegations (No. 142, 155, 161 and 171) approved by Council at its 24 September 2019, 25 March 2020, 10 June 2020 and 9 December 2020 General Meetings for the following grants under the Policy: • Community Activities Grant; • Community Facilities Grant; • Individual Achievement Grant; • Regional Arts Development fund (RADF); • COVID-19 Community Infrastructure Revitalisation Grant; • COVID-19 Community Organisation Hardship and Assistance Grant; • Local Community Support Grants; • Regional Economic Development Grant; and • Annual Celebrations Grant. 3. Strategic Implications 3.1 Legislative / Legal Implications Council’s Community Grants Programs are administered in accordance with the Local Government Act

2009 and the Local Government Regulation 2012.

UNCONFIRMED



3.2 Corporate Plan / Operational Plan Strengthening Communities: Healthy and supportive communities - a healthy and inclusive

community. 3.3 Policy Implications Council’s Community Grants Programs are administered in accordance with its Community Grants

Policy (2150-030). 3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications This report recommends that, in relation to the Co-contribution Funding Program for the Active

Gameday Projects Fund, pursuant to section 257 of the Local Government Act 2009 Council delegates to the Chief Executive Officer the power under section 194 of the Local Government Regulation 2012 to: • determine whether Council is satisfied a grant will be used for a purpose that is in the public interest; • determine whether the community organisation meets the criteria stated in Council’s Community

Grants Policy; and • give a grant consistent with the Community Grants Policy.

3.6 Financial Implications As part of its 2021/22 operational budget (20355.002.22041), Council has allocated $235,000 for co-

contribution funding support to community organisations that are successful in their applications to specific State or Federal Government sport and recreation funding programs. Based on the Queensland Government’s stated prioritisation criteria for the allocation of funds under the AGPF (refer Supporting Information #1), 50% of the $9.726M state-wide budget ($4.863M) has notionally been identified for prioritised allocation to projects within South-East Queensland (SEQ) local government areas. The remaining 50% will be prioritised for allocation to projects within Regional Queensland local government areas. Accordingly, with consideration to the proportion of the SEQ population residing within the Moreton Bay Region (approx. 13.23%), Council may reasonably expect that approx. $644,000 of the total program funding will be allocated to projects in the Moreton Bay region. Even if Council were to be requested to co-contribute to all projects funded under the AGPF within the Morton Bay Region, the estimated cost to Council in meeting 50% of the minimum applicant co-contribution requirement (20% of eligible project costs) would be between approx. $64,00 and approx. $215,000. The CFP recommended by this report proposes that Council approve co-contribution grants of up to $1M, due to the low proportion of applications that are expected to be successful under the AGPF. For example, should Council only approve grants under the CFP up to a total of the budgeted $235,000, and assuming 25% of those applications are approved by the State, only $58,750 of Council’s 2021/22 budget would be allocated. Further, less applications may be able to be submitted under the program by local clubs, resulting in a reduced overall funding allocation under the AGPF towards projects in the Moreton Bay region. In the unlikely event that the total value of co-contributions approved by Council towards successful projects under the AGPF exceeds the budgeted $235,000, further funding towards the CFP will need to be allocated by Council at a quarterly review, noting the greater than anticipated investment from the AGPF into the Moreton Bay Region.

UNCONFIRMED



3.7 Economic Benefit Implications Council’s investment is sport and recreation infrastructure grants facilitate the delivery of community

projects that contribute to the local economy through increased tourism and community activity. 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications Council’s community grant programs build the capacity of local community organisations to deliver a

variety of community, sport and recreation programs and facilities that respond to the needs of the Moreton Bay community.


a person’s human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human rights implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication Council Briefing - 25 August 2021

Relevant Council Departments Department of Tourism, Innovation and Sport

UNCONFIRMED



ITEM 2.8 BEACHMERE ACTIVITY CENTRE Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62618863: 3 September 2021 - Refer Supporting Information 62618862 Responsible Officer: SR, Principal Community Facilities Planning Officer (CES Community Services,

Sport & Recreation) Executive Summary In 2020, serious structural defects were identified at Council’s Beachmere Activity Centre. Due to public safety concerns, the facility was closed indefinitely pending further investigations by Council officers and Council’s consideration of future use options. This report canvasses three options for the future use of the building and land area: 1. Rectify defects and upgrade the building to enable reactivation as a Local level community hall; 2. Rectify defects and upgrade the building to enable the facility to be repurposed as a leased tenancy

space for a community group; and 3. Remove the building structure and repurpose the area as community open space. Based on the findings of Council’s investigations, this report recommends Council proceed with option 3. This matter is brought to the attention of Council under the Thriving Communities portfolio as it relates to a proposed change to Council’s community halls network. RESOLUTION

Moved by Cr Mark Booth Seconded by Cr Jodie Shipway CARRIED 13/0

That Council proceed with Option 3 (Remove the building structure and repurpose the area as community open space) as detailed in this report, being the demolition of the Beachmere Activity Centre located at 21 - 25 Biggs Avenue Beachmere, in the 2021/22 financial year.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1480 6 October 2021 Minutes ITEM 2.8 BEACHMERE ACTIVITY CENTRE - 62618863 (Cont.)


OFFICER’S RECOMMENDATION That Council proceed with Option 3 (Remove the building structure and repurpose the area as community open space) as detailed in this report, being the demolition of the Beachmere Activity Centre located at 21 - 25 Biggs Avenue Beachmere, in the 2021/22 financial year. REPORT DETAIL 1. Background Beachmere Activity Centre Located within Mazlin Park, 21 - 25 Biggs Avenue, the Beachmere Activity Centre (Activity Centre) was built in 1986 by the Beachmere Sailing Club for their use as a clubhouse and boat storage (Refer Supporting Information #1). In late 2000 the Lions Club of Beachmere Incorporated (Lions Club) entered into an agreement with Council and took on the management of the building, on behalf of Council, and continued to operate the facility as a hireable community meeting space. The Activity Centre is a two-storey building of mixed construction, which includes a medium sized meeting space and bar area on the upper level, and a kitchenette, amenities, small meeting space and storage areas on the ground level (Refer Supporting Information #1). In 2020, Council undertook a building condition assessment of the Activity Centre following concerns raised regarding building movement and associated integrity issues with the building structure. This assessment identified significant structural defects which were deemed to present a safety risk to patrons of the facility. Accordingly, the Activity Centre ceased operations indefinitely, and all regular hirers of the facility were relocated to other hireable spaces within the Beachmere area. The Activity Centre has since remained vacant, pending Council’s determination of the building’s future. Following the cessation of operations, the Lions Club opted to surrender their management agreement for the facility and returned control of the asset to Council. Beachmere Community Hub In 2020, Council invested approx. $1,000,000 into a major redevelopment of the former Beachmere Returned Services League (RSL) building at 10 Biggs Avenue Beachmere, converting it into a modern, fully accessible District level community hall. The new facility boasts four (4) multipurpose meeting spaces, a commercial kitchen, and shared office, and is located in close proximity (250m) to the Activity Centre (Refer Supporting Information #2). Since its opening, the Beachmere Community Hub has been well utilised by the local community, however considerable capacity still remains for additional community use. Community Halls Network Plan 2020 - 2036 In 2020, Council developed a Community Halls Network Plan 2020 - 2036 (Network Plan) to understand the current and future needs of Council’s community halls network, and guide Council’s network investment over the 16-year planning horizon. Amongst other things, the Network Plan established the following Desired Standards of Service (rates of provision) for Local, District and Regional Level community halls: Table 1 - Desired rate of community hall provision

Community Hall Type Desired rate of provision Local 1 : 15,000 persons District 1 : 50,000 persons Regional 1 : 200,000 persons

In addition to determining Desired Standards of Services (DSS) for community halls, the Network Plan also identified benchmark Levels of Service (LoS) for each community hall type. The LoS refers to the facility attributes that Council seeks to provide within the relevant facility type e.g. air conditioning, kitchen facilities, different meeting spaces, accessibility, etc.

UNCONFIRMED



The Network Plan included an assessment of all 46 of Council’s community hall facilities and analysed the findings against the DSS and LoS. This analysis shaped a series of recommendations that will be investigated for implementation by Council in future years. The network plan identified an oversupply of local level community halls within the Beachmere suburb (estimated resident population of 4,112), when compared to the DSS, both with respect to current and future needs of the network. Refer Table 2 below. Table 2 - Community hall rates of provision

Community Hall Type

Network Plan - Desired rate of provision

Beachmere Suburb - Rate of provision

Local level 1 : 15,000 persons 1 : 2,056* * Based on 2016 Census population data. In addition to analysing the current supply of community halls in comparison to the DSS, the Network Plan also incorporated an assessment of the LoS offered to users at each facility, in comparison to Council’s desired LoS. The findings of this analysis identified the Activity Centre as being generally deficient in all LoS for a Local level community hall, including but not limited to disability access. With consideration to the oversupply of community halls within the Beachmere area and noting the deficient LoS offered by the Activity Centre, the Network Plan identified a recommendation for Council to “Repurpose or remove the Beachmere Activity Centre as a hall and investigate suitable options for future land use”. Mazlin Park Redevelopment Project As part of the State Government 2021-24 South East Queensland Community Stimulus Program, Council was successful in obtaining $850,000 towards a major redevelopment of Mazlin Park, Beachmere. The redevelopment project will provide further open space embellishments and additional recognition of the heritage and culture of Beachmere. Concept planning is currently underway for the project. 2. Explanation of Item Following the operational closure of the Activity Centre in 2020, Council officers undertook a series of investigations to determine the preferred future use of the land and building structure. These investigations included: • reviewing the Community Halls Network Plan 2020 - 2036 to determine the current and future

community hall needs of the Beachmere area; • assessing the costs associated with rectifying the structural defects to enable to facility to be

reactivated for community use (either as a community hall, or leased tenancy for a community group); • assessing the extent of upgrades required for the Activity Centre to meet Council’s desired LoS for a

Local level community hall, and / or access and amenity standards for a community leased facility; and

• assessing the highest and best use of the land area, with consideration to the upcoming Mazlin Park Redevelopment project.

The findings of these investigations informed consideration of the following three (3) future use options for the Activity Centre building and land area: 1. Rectify defects and upgrade the building to enable reactivation as a Local level community hall; 2. Rectify defects and upgrade the building to enable the facility to be repurposed as a leased tenancy

space for a community group; and 3. Remove the building structure and repurpose the area as community open space.

UNCONFIRMED



Option 1 - Rectify defects and upgrade the building to enable reactivation as a Local level community hall The Community Halls Network Plan 2020 - 2036 clearly demonstrates that the Beachmere area is over-serviced with community halls and that the existing facilities (new Beachmere Community Hub and Beachmere Community Hall) adequately meet the current and future needs of the area. Rectification of the structural defects alone is estimated to cost Council $175,000 - $200,000. These works would enable the facility to reopen to the public however, would not resolve the various LoS deficiencies of the facility (eg. provision of disability access to the upstairs meeting space). Whilst upgrade works to achieve Council’s desired LoS for a Local level community hall have not been fully costed, it is considered that the scope of works required would be cost prohibitive. This option is not recommended by Council officers. Option 2 - Rectify defects and upgrade the building to enable the facility to be repurposed as a leased tenancy space for a community group The Activity Centre is located within Mazlin Park, which forms part of a foreshore open space area commonly accessed by the general community. Accordingly, its location is not considered ideal for an exclusive use tenancy area for a community organisation due to various site limitations, including challenges with future expansion options. In addition to the location considerations, the building structure would require significant investment from Council to rectify structural defects and upgrade the building to meet current standards (e.g. disability access). As detailed above, the costs associated with rectifying structural defects have been estimated at $175,000 - $200,000, however significantly greater costs would be associated with upgrading the building to meet current standards. This option is not recommended by Council officers. Option 3 - Remove the building structure and repurpose the area as community open space With consideration to the findings of Council’s investigations (as referenced above), the Activity Centre has been identified as surplus to Council’s requirements as a Local level community hall. Further, the cost implications associated with Council undertaking the necessary defect rectification and upgrades works to enable the facility to be reactivated for a community use has been deemed prohibitive. Accordingly, Council may choose to remove the building structure and reactivate the area as community open space. Costs associated with demolishing the building structure have been estimated at $35,000. As detailed in section 1 of this report, Council has been successful in its application to the Queensland Government for funding towards a redevelopment of Mazlin Park, Beachmere. This project will aim to renew and reconfigure existing park infrastructure, as well as provide additional park embellishments that enhance the overall offering of the space. Removal of the Activity Centre building will provide further opportunities for park improvements as part of this project. Should Council choose to proceed with the removal of the building, it is recommended that these works be undertaken in the 2021/22 financial year due to the public safety and security risks associated with buildings in public spaces remaining unoccupied for long periods of time. Further, sufficient funding is available within Council 2021/22 Buildings and Facilities budget (No.20692 000 22004) for the required works. This option is recommended by Council officers and is in alignment with the recommendations of Council’s Community Halls Network Plan (2020-2036).

UNCONFIRMED



3. Strategic Implications 3.1 Legislative / Legal Implications ☒ Nil identified 3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Quality recreation and cultural opportunities - places to discover, learn, play and

imagine. 3.3 Policy Implications ☒ Nil identified 3.4 Risk Management Implications ☒ Nil identified 3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications

Option Financial Implications 1. Rectify defects and upgrade

the building to enable reactivation as a Local level community hall.

$175,000 - $200,000 for structural defect rectification only. Additional future investment would be required to undertake facility upgrades to meet Council’s desired Levels of Service for community halls. Currently, funds are not available in Council’s forward capital budget to undertake either the structural defect rectification, or the future facility upgrade works.

2. Rectify defects and upgrade the building to enable reactivation as a leased tenancy space for a community group.

$175,000 - $200,000 for structural defect rectification only. Additional future investment would be required to undertake facility upgrades to bring the building up to current standards (e.g. disability access). Currently, funds are not available in Council’s forward capital budget to undertake either the structural defect rectification, or the future facility upgrade works.

3. Remove the building structure and repurpose the area as community open space.

Approximately $35,000 for building demolition works. Sufficient funding is available in Council’s 2021/22 Buildings and Facilities operational budget to undertake these works.

3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications With consideration to the over-supply of community hall facilities within the Beachmere area, the

proposed removal of the Beachmere Activity Centre is considered to have a negligible impact on the availability of community meeting space within the area. Further, it is considered that returning the land area to community open space will provide additional opportunities for residents and visitors to gather and enjoy the amenity of Mazlin Park and Beachmere foreshore area.

UNCONFIRMED



3.10 Human Rights Implications


3.11 Consultation / Communication Councillor Mark Booth (Division 2)

Relevant Council departments ATTENDANCE Mark McCormack left the meeting at 10.04am after Item 2.8.

UNCONFIRMED



ITEM 2.9 TENDER - SANDSTONE POINT - AIRD STREET PARK - NEW PLAYGROUND EQUIPMENT INSTALLATION Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62826478 : 16 September 2021 - Refer Confidential Supporting Information

62770819 Responsible Officer: KCR, Technical Officer Project Delivery (PAS Project Management) Executive Summary Tenders were invited from the Local Buy Pre-Qualified Supplier Panel for Open Spaces, Parks, Play, Sport and Rec. (BUS267) for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation (BUS267 / VP255280)’ project. Tenders closed on 19 August 2021, with a total of eight tender submissions received, all of which were conforming. It is recommended that the tender for the project be awarded to Austek Constructions Pty Ltd, trading as Austek Play, for the sum of $200,812.13 (excluding GST) as this tender was evaluated as representing the best overall value to Council. This project has received $200,000 in funding from the Federal Government's LRCIP2 program. This matter is brought to the attention of Council under the Regional Community Wellbeing Strategy, providing new community facilities and upgraded park equipment. The cost of this project requires an amendment to the budget allocation and is therefore reported to Council for consideration. RESOLUTION

Moved by Cr Brooke Savige Seconded by Cr Adam Hain CARRIED 13/0

1. That the tender for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation (BUS267 / VP255280)’ project be awarded to Austek Constructions Pty Ltd, trading as Austek Play, for the sum of $200,812.13 (excluding GST).

2. That the Council enters into an agreement with Austek Constructions Pty Ltd, trading as

Austek Play, as described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not

limited to, negotiating, making, amending, signing and discharging the agreement with Austek Constructions Pty Ltd, trading as Austek Play for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation (BUS267 / VP255280)’ project and any required variations of the agreement on Council's behalf.

4. The Local Preference Policy was not applied as an exemption was granted prior to tender

stage, in line with Council’s Procurement policy. 5. To enable Council to enter into the arrangement, Council commits to the provision of an

additional $25,000 in funding for the project at the 2021-2022 FY quarter one review process.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1486 6 October 2021 Minutes ITEM 2.9 TENDER - SANDSTONE POINT - AIRD STREET PARK - NEW PLAYGROUND EQUIPMENT INSTALLATION - 62826478 (Cont.)


OFFICER’S RECOMMENDATION 1. That the tender for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation

(BUS267 / VP255280)’ project be awarded to Austek Constructions Pty Ltd, trading as Austek Play, for the sum of $200,812.13 (excluding GST).

2. That the Council enters into an agreement with Austek Constructions Pty Ltd, trading as Austek Play,

as described in this report. 3. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with Austek Constructions Pty Ltd, trading as Austek Play for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation (BUS267 / VP255280)’ project and any required variations of the agreement on Council's behalf.

4. The Local Preference Policy was not applied as an exemption was granted prior to tender stage, in

line with Council’s Procurement policy. 5. To enable Council to enter into the arrangement, Council commits to the provision of an additional

$25,000 in funding for the project at the 2021-2022 FY quarter one review process. REPORT DETAIL 1. Background The project is located at Aird Street Park, Aird Street, Sandstone Point. The project scope is for the upgrade of existing equipment / facilities and installation of new playground equipment, which includes: • Installation of additional play equipment; • Landscaping; and • Refurbishment of existing picnic facilities (BBQ, Shelter and seating). The objective of the project is to provide increased amenity for local families and children. Construction will commence in November 2021, following an eight-week lead time for playground equipment, and is estimated to take six weeks to complete, which includes an allowance for wet weather (5 days).

Figure 1 : Aird Street Park - Locality Plan

UNCONFIRMED



2. Explanation of Item Tenders were invited for the ‘Sandstone Point - Aird Street Park - New Playground Equipment Installation (BUS267 / VP255280)’ project, which closed on 19 August 2021, with a total of eight conforming tenders received. The tenders were assessed by the assessment panel in accordance with Council’s Purchasing Policy and the selection criteria as set out in the tender documents. All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):


1 Austek Constructions Pty Ltd trading as Austek Play 98.37

2 The Landscape Construction Company - Option 1 WillPlay 97.44

3 Hansen Pty Ltd ATF The Hansen Family Trust, trading as Forpark Australia 96.38

4 A_SPACE AUSTRALIA PTY LTD 95.99

5 The Landscape Construction Company - Option 3 a_space 93.92

6 WillPlay Pty Ltd 92.71

7 The Landscape Construction Company - Option 2 WillPlay 89.03

8 The Landscape Construction Company - Option 4 Forpark 88.80 Austek Constructions Pty Ltd, trading as Austek Play (‘AC’) - submitted a comprehensive tender that demonstrated their relevant experience, methodology, company capability, understanding of the project and capability in delivering the project. AC provided examples of relevant project experience, including Westbourne Park, Wights Mountain (valued at $172K); Briston Avenue Park (valued at $104K); and Parish Road Park, Caboolture (valued at $105K), all for Moreton Bay Regional Council. AC included the most amount of equipment, meeting the Schedule of Finishes specification, as well as additional rubber bollard items (used as steppingstones, encouraging children in developing their balance and coordination skills). The equipment also provided the benefit of a circuit play style. The evaluation panel considers the tender from AC to represent the best overall value for Council. The Landscape Construction Company - Option 1 WillPlay (‘TLCC’) - submitted a comprehensive and well-presented tender, demonstrating their project experience, however, the equipment selected provided minimal play opportunities for younger children to engage. Hansen Pty Ltd ATF The Hansen Family Trust t/a Forpark Australia (‘FA’) - submitted a comprehensive and well-presented tender, demonstrating their project experience, however, there were no additional benefits identified for the higher price. 3. Strategic Implications 3.1 Legislative / Legal Implications Council sought quotations via LocalBuy’s Open Spaces, Parks, Play, Sport and Rec. Prequalified

Panel (BUS267) for the work through Vendor Panel, in accordance with the Local Government Act 2009.

UNCONFIRMED



3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Valuing Lifestyle: Quality recreation and

cultural opportunities - active recreation opportunities. 3.3 Policy Implications This project/contract/initiative has been procured/sourced in accordance with the provisions of the


• Council’s Procurement Policy 2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6.

The Local Preference Policy was not applied as an exemption was granted prior to tender stage, in line with Council’s Procurement policy.

3.4 Risk Management Implications A detailed Risk Management Plan has been prepared. The project risk has been assessed and the

following issues identified, including the manner in which the possible impact of these risks are minimised is detailed below. Financial Risk: The recommended tenderer is prequalified on Local Buy’s Open Spaces, Parks, Play, Sport and Rec. Prequalified Panel (BUS267). Construction Risks: a. The recommended tenderer will provide a program of works, staging plans, traffic management

plans, safety management plan, environmental management plan, and quality management documentation as part of the contract to detail how they will plan, establish and manage project construction risks which will be reviewed by Project Management.

b. The recommended tenderer has indicated that their program of works takes into consideration the provision of appropriate resources to be able to complete the project works effectively and on time.

c. The procurement risks relating to this project are considered low as there is adequate lead time for the recommended tenderer to procure the relevant project construction materials. At the tender clarification meeting, the recommended tenderer did not foresee any COVID-19 related impacts which would affect material supply chains and overall time delivery of the project works.

d. To avoid delays onsite, works will not commence until the required playground equipment has been received. The current lead time for the playground equipment is eight weeks, which has been allowed for in the works commencement date detailed.

e. The project is not impacted by any external Development Approvals. f. Dilapidation inspections will be conducted prior to works commencing for site and surrounding

areas to record the existing condition of assets and again after construction to record any change.


amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget. The cost of this project requires an amendment to the budget allocation and is therefore reported to Council for consideration.

UNCONFIRMED



3.6 Financial Implications Council has allocated a total of $200,000.00 in the 20-21FY Capital Projects Program towards this

project. The Federal Government has provided $200,000 from the LRCIP2 (COVID-19) Program towards the project. All financial information below is excluding GST. Tender Price (Construction) $ 200,812.13 Contingency (10%) $ 20,081.30 Supervision / Administration Costs $ 2,000.00 QLeave (0.575%) $ 1,155.00 Total Project Cost $ 224,048.34 Federal Government LRCIP2 COVID-19 funding $ 200,000.00 Net cost to Council $ 24,048.34

Estimated ongoing operational/maintenance costs $ 4,500 per F/Y. The budget amount for this project is insufficient. To allow this project to proceed and for Council to enter into the arrangement, Council commits to the provision of an additional $25,000 in the 2021-22 FY quarter one review process.

3.7 Economic Benefit Implications The project will improve the park infrastructure to attract users and visitors to the area. 3.8 Environmental Implications An Environmental Management Plan will be provided to Council by the recommended tenderer

detailing the management of environmental matters affecting the project during construction. The environment management plan will be monitored and audited by project management during the construction phase.

3.9 Social Implications Positive social outcomes by providing improved facilities, persons using more active forms of outdoor

play will result in a healthier community, providing equal opportunity for facility users etc. 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication A detailed communication plan has been prepared for this project. Communication strategies include

project notices issued four weeks prior to the commencement of works and projects signs displayed on site prior to construction. The stakeholders, including Parks and Recreation Planning, have been consulted regarding the project. The communications plan will include a Councillor weekly email update and website page with fortnightly updates. The Divisional Councillor has been consulted and is supportive of the project.

UNCONFIRMED



ITEM 2.10 - DECLARATION OF INTEREST Prescribed Conflict of Interest (Previously Notified) Cr Darren Grimwade Cr Darren Grimwade referred to a previously declared prescribed conflict of interest (General Meeting 21 July 2021 Page 21/970) in relation to Telstra Corporation Limited, which had provided the Councillor with event tickets and hospitality to Telstra-sponsored events within the relevant term, totalling a value greater than $2000. In line with that declaration, Cr Grimwade retired from the meeting for that item. Cr Darren Grimwade retired at 10.07am. Declarable Conflict of Interest - Cr Matt Constance Pursuant to s150EQ of the Local Government Act 2009, Cr Matt Constance informed the meeting of a declarable conflict of interest in Item 2.10 as Telstra Corporation Limited, the parent company of SAPIO Pty Ltd (the recommended tenderer) provided the Councillor with event tickets within the relevant term, totalling a valuer greater than $500. However, Cr Matt Constance has considered his position and is firmly of the opinion that he could participate in the decision including discussion, debate and voting on the matter in the public interest. Councillor seeking to participate in the decision - eligible Councillors must decide RESOLUTION

Moved by Cr Karl Winchester Seconded by Cr Adam Hain CARRIED 11/0 Cr Matt Constance having declared a conflict of interest was not eligible to vote Cr Darren Grimwade had declared a conflict of interest and had retired from the meeting

That in accordance with s150ES of the Local Government Act 2009, and having considered the Councillor’s conflict of interest as described, it is decided that Cr Matt Constance may participate in the decision including discussion, debate and voting on the matter as it is considered that this is in the public interest. FOR: Cr Peter Flannery (Mayor) (Chairperson) Cr Brooke Savige Cr Mark Booth Cr Adam Hain Cr Jodie Shipway Cr Sandra Ruck Cr Karl Winchester Cr Denise Sims (Deputy Mayor) Cr Mick Gillam Cr Cath Tonks Cr Tony Latter

AGAINST: Nil

Cr Matt Constance having declared a conflict of interest was not eligible to vote Cr Darren Grimwade had declared a conflict of interest and had retired from the meeting

Cr Matt Constance remained in the meeting.

UNCONFIRMED



ITEM 2.10 TENDER - MBRC - CCTV INTEGRATION, MAINTENANCE AND BREAK FIX SERVICES (RFT7) Meeting / Session: THRIVING COMMUNITIES Reference: 62859786 : 16 September 2021 Refer Confidential Supporting Information

62860466 Responsible Officer: GF, Public Safety Coordinator (PAS, Emergency Management and Public

Safety) Executive Summary Moreton Bay Regional Council (MBRC) operates an extensive network of closed-circuit television (CCTV) in a range of public places and buildings throughout the Region that support public and staff safety, asset protection and business support functions. As of September 2021, the CCTV network included over 1,450 cameras and supporting technical infrastructure. MBRC has reviewed the arrangements associated with the maintenance and renewal of the corporate CCTV network and determined that the existing managed service arrangement is not the most economical or effective mechanism for maintaining and enhancing MBRC’s CCTV infrastructure. To this end, MBRC issued an open tender for CCTV integration, maintenance and break fix services. To ensure the network and supporting infrastructure operates with the minimum of downtime, a program maintenance approach has been taken through which all key components are serviced on a cyclic basis. In addition, key CCTV components will be replaced on a life cycle basis during the life of the new agreement and the agreement incorporates additional fee-for-service activities required to repair/replace damaged or stolen equipment not covered by insurance or equipment warranty. The agreement also includes a requirement to ensure that a proven open systems architecture design is maintained; that systems health is monitored and reported on; and that the various system software and hardware components operate effectively and in accordance with industry best practice. It is recommended that the tender for the ‘CCTV Integration, Maintenance and Break Fix (RFT7)’ project be awarded to SAPIO Pty Ltd, for the sum of $1,245,406.46 (excluding GST) over a three period, commencing 30 October 2021 and ending on 29 October 2024, as this tender was evaluated as representing the best overall value to Council. That in accordance with section 235(b) of the Local Government Regulation 2012 that SAPIO Pty Ltd be appointed as sole supplier in respect to the purchase of corporate CCTV goods and services without seeking competitive quotations, because of the specialised nature of the services sought. This will apply to new projects and initiatives and be subject to approved quotations. This project has been considered in accordance with MBRC’s Procurement Policy. This matter is brought to the attention of Council under the portfolio of Thriving Communities - Regional Community Wellbeing Strategy due to its importance in contributing to community safety through the detection and deterrence of offences to persons and their property. RESOLUTION

Moved by Cr Jodie Shipway Seconded by Cr Cath Tonks CARRIED 12/0 Cr Darren Grimwade had declared a conflict of interest and had retired from the meeting

1. That the tender for the ‘CCTV Integration, Maintenance and Break Fix (RFT7)’ be awarded to

SAPIO Pty Ltd for the sum of $1,245,406.46 (excluding GST) for a period of 3 years commencing on 30 October 2021 and ending on 29 October 2024, with options to extend the agreement for 2 x 1 years, subject to satisfactory performance as determined by Council.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1492 6 October 2021 Minutes ITEM 2.10 TENDER - MBRC - CCTV INTEGRATION, MAINTENANCE AND BREAK FIX SERVICES (RFT7) - 62859786 (Cont.)



a) The agreement will require $270,393.73 (excluding GST) in operational funding during the 2021-22 financial year for the CCTV integration, maintenance and break fix services;

b) The agreement will require $410,998.46 (excluding GST) in operational funding during

the 2022-23 financial years for the CCTV integration, maintenance and break fix services;

c) The agreement will require $421,976.45 (excluding GST) in operational funding during

the 2023-24 financial year for the CCTV integration, maintenance and break fix services; and

d) The agreement will require $142,037.82 (excluding GST) in operational funding during

the 2024-25 financial year for the CCTV integration, maintenance and break fix services. 3. That in accordance with section 235(b) of the Local Government Regulation 2012 that SAPIO

Pty Ltd be appointed as sole supplier in respect to the purchase of corporate CCTV goods and services without seeking competitive quotations, because of the specialised nature of the services sought. This will apply to new projects and initiatives and be subject to formal consideration of all quotations.

4. That the Chief Executive Officer be authorised to take all action necessary, including but not

limited to, negotiating, making, amending, signing and discharging the agreement with SAPIO Pty Ltd for CCTV integration, maintenance, project and break fix services and any required variations of the agreement on Council's behalf.

5. That it be noted this tender was considered in accordance with Council’s Procurement Policy


UNCONFIRMED



OFFICER’S RECOMMENDATION 1. That the tender for the ‘CCTV Integration, Maintenance and Break Fix (RFT7)’ be awarded to SAPIO

Pty Ltd for the sum of $1,245,406.46 (excluding GST) for a period of 3 years commencing on 30 October 2021 and ending on 29 October 2024, with options to extend the agreement for 2 x 1 years, subject to satisfactory performance as determined by Council.


a) The agreement will require $270,393.73 (excluding GST) in operational funding during the 2021-22 financial year for the CCTV integration, maintenance and break fix services;

b) The agreement will require $410,998.46 (excluding GST) in operational funding during the

2022-23 financial years for the CCTV integration, maintenance and break fix services;

c) The agreement will require $421,976.45 (excluding GST) in operational funding during the 2023-24 financial year for the CCTV integration, maintenance and break fix services; and

d) The agreement will require $142,037.82 (excluding GST) in operational funding during the

2024-25 financial year for the CCTV integration, maintenance and break fix services. 3. That in accordance with section 235(b) of the Local Government Regulation 2012 that SAPIO Pty Ltd

be appointed as sole supplier in respect to the purchase of corporate CCTV goods and services without seeking competitive quotations, because of the specialised nature of the services sought. This will apply to new projects and initiatives and be subject to formal consideration of all quotations.

4. That the Chief Executive Officer be authorised to take all action necessary, including but not limited

to, negotiating, making, amending, signing and discharging the agreement with SAPIO Pty Ltd for CCTV integration, maintenance, project and break fix services and any required variations of the agreement on Council's behalf.

5. That it be noted this tender was considered in accordance with Council’s Procurement Policy under

the Competitive Local Business and Industry (local preference) initiative. REPORT DETAIL 1. Background MBRC has one of the largest public safety CCTV networks in southeast Queensland. The network supports public and staff safety, asset protection and business delivery functions. The strategic licence plate recognition and portable CCTV programs represent Local Government Authority best practice in terms of innovation, agility and emerging analytical capacity. In August 2016 MBRC entered into a five-year agreement with Telstra to manage and support MBRC’s CCTV network infrastructure, however, to date there have been mixed results regarding the efficacy of this arrangement. Specifically, throughout 2018 and 2019 the reliability and stability of the MBRC CCTV network became progressively unstable. This situation arose due to an inadequate project management by the appointed managed service provider, poorly defined system requirements, architecture and specifications and an unsatisfactory level of service delivery by Telstra’s appointed service integrator. In addition, significant shortcomings were experienced in the areas of planning and coordination, reporting, maintenance, solutions configuration, quality assurance, maintenance, component licensing, asset control and commissioning handover.

UNCONFIRMED



In late 2019, MBRC and Telstra, developed a remedial plan to correct the issues being experienced, including the appointment of a new service integrator. Since the remediation program commenced in October 2019 there has been marked improvement in systems stability. Importantly, the image quality has also improved due to the adoption of a structured maintenance and replacement program. As part of a strategic review of requirements associated with the corporate CCTV network it was determined that the managed service arrangement that has been in place for the past 5 years was not the most economical or effective mechanism for maintaining and enhancing MBRC’s CCTV infrastructure. Accordingly, after significant internal consultation, MBRC sought offers via an open tender process for dedicated CCTV integrator. A Council briefing was conducted on 1 September 2021 for the purpose of sharing information and providing advice/views to Council on the matter. The CEO noted the way forward: A report to be provided to a General Meeting for consideration. The program maintenance and installation and configuration of renewal components is included in the agreement. The recommended tenderer’s offer for integration and maintenance services over 3 years is $1,245,406.46 (excluding GST), which compares favourably with 2021-22 budget allocation of $845,000 (excluding GST). 2. Explanation of Item The tender closed on 23 June 2021, with a total of 6 tenders received, of which four were deemed to be conforming and two were non-conforming. The tenders were assessed by the assessment panel in accordance with Council’s Purchasing Policy and the selection criteria as set out in the tender documents. All tenderers and their evaluation scores are tabled below (ranked from highest to lowest):

RANK TENDERER EVALUATION

SCORE (Pre Local Preference)

EVALUATION SCORE (Post Local

Preference) 1 SAPIO Pty Ltd 91.89 99.39

2 Wilson Security Pty Ltd 86.93 94.43

3 Securecom Pty Ltd 83.28 98.28

4 Chubb Fire & Security Pty Ltd 77.72 85.22

5 Securitas Electronic Security QLD Non-Conforming

6 SAT (Stacey and Taylor) Pty Limited Non-Conforming Tenderer’s SAPIO, Wilson Security, Securecom and Chubb Fire and Security all submitted offers that adequately demonstrated their relevant experience and merit. The panel initially scored the offerors based on the documentation supplied. To clarify resourcing allocations the four conforming offerors were afforded the opportunity to deliver a presentation to the panel. The presentations were delivered via Microsoft Teams on 26 and 27 of July 2021.

UNCONFIRMED



At the conclusion of the presentations the panel members considered their respective ratings for each tenderer and met on 2 August 2021 to finalise the evaluation/assessment process at which time SAPIO Pty Ltd demonstrated their relevant experience, methodology, understanding and capability in delivering the required goods and services. The evaluation panel recommends that the offer from SAPIO Pty Ltd to represent the best overall value offer to Council. Wilson Security Pty Ltd - submitted a comprehensive and well-presented tender, demonstrating their project experience; however, level of resourcing offered wasn’t as comprehensive as that offered by the preferred offeror. Securecom Pty Ltd - submitted an offer that met requirements but was not as comprehensive as that provided by the successful offeror. The level of resourcing proposed was in the view of the panel adequate. Chubb Fire & Security Pty Ltd - submitted an offer that indicated that 3 x technicians would be committed to MBRC on a full-time basis. This resourcing in the view of the panel was inadequate to MBRCs requirements. Securitas Electronic Security and SAT (Stacey and Taylor) were deemed non-conforming, as the tenderers did not provide the requested information in accordance with the tender documents. Specialised knowledge of Council’s network is required for any remediation, break fix activities, maintenance and new additions to ensure consistency with the architecture and functionality of the network and it’s supporting components. That in accordance with section 235(b) of the Local Government Regulation 2012 that SAPIO Pty Ltd be appointed as sole supplier in respect to the purchase of corporate CCTV goods and services without seeking competitive quotations, because of the specialised nature of the services sought. This will apply to new projects and initiatives and be subject to approved quotations. 3. Strategic Implications 3.1 Legislative / Legal Implications Section 235(b) of the Local Government Regulation 2012 requires Council resolution to purchase

goods and services from a single supplier without seeking competitive quotations. Accordingly, this matter is reported to Council for resolution. The MBRC Legal Team has led the development of new Master Services Agreement that will be executed with the recommended tenderer.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Strengthening Communities through the

enhancement of public safety, crime detection and deterrence


following documents: • Council’s Procurement Policy 2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6. Tenders were considered against Council’s Procurement Policy under the Competitive Local Business and Industry (local preference) initiative.

UNCONFIRMED



3.4 Risk Management Implications The delivery risk has been assessed and the following issues identified. The manner in which the

possible impact of these risks will be minimised is detailed below.

A third-party review of financial status has been carried out and the successful tenderer was rated as unsatisfactory. SAPIO falls under its parent (Telstra Corporation’s) group of companies. The group’s internal financial model doesn’t align with traditional financial risk assessments and a bank guarantee was sort in lieu of the result. The risk has been mitigated through the provision of a bank guarantee of the value of $415,135.49, which represents a 1-year average value of the total 3-year value of the maintenance services contract. Both MBRC Legal Services and Procurement have supported the guarantee offered by SAPIO as adequate and appropriate.


amount of one percent (1%) of Council’s net rate and utility charges as stated in Council’s audited financial statements included in Council’s most recently adopted annual report - estimated $3.2M, providing the expenditure has been provided for in Council’s annual budget.

3.6 Financial Implications Council has allocated $845,000 (excluding GST) in the 2021-22FY for the CCTV integration,

maintenance and break fix services. Financial information below is exclusive of GST. Adjusted Tender Price (3 years) $ 1,245,406.46 Total Project Cost (excl GST) $ 1,245,406.46 The cost for integration and maintenance services by the preferred supplier for the balance of the 2021-22FY will be $270,393.73, based on a contract commencement date of 29 October 2021. The cost services in the 2022-23FY and 2023-24FY will be $410,998.46 and $421,976. respectively. The cost of services in the final year of the contract will be $142,037.82, at which time MBRC will decide whether or not to offer the option of agreement extensions of 2 x 1 year, based upon satisfactory performance, as determined by Council. The recommended tenderer will require appointment as a sole supplier in respect to the purchase of new CCTV goods and services without seeking competitive quotations, because of the specialised nature of the services sought. This will apply to new projects and initiatives and be subject to formal consideration of all quotations.

Risk ID RISK Risk Description (event & effect) Existing Controls Additional Controls Owner

1

Capacity to assign experienced

resources to support deliverables

Organisation is unable provide a suitable ratio of experienced

personnel to support the deliverables

Specific criteria included in evaluation framework and

statement of work

Contract to specify minium resourcing; Specific clauses to be included in contract where required; detailed project plans to

be developed in partnership with appointed vendor; Governance framework to be established. Contingency plans to be

established. Schedule review of recruitment targets (monthly)

SUPPLIER

2

Organisational capability to support,

manage and administer

maintenance, break fix and new projects

Organisation does not have the experience or resourcing or structures

in place to source and deploy the number of screening stations required

Specific criteria included in evaluation framework. Vender

required to specify what resources will be committed to this

engagement

Specific clauses to be included in contract where required. Detailed project plan to

be developed in partnership with appointed vendor which detail milestones. Governance framework to be established. Monhtly status reports to be provided by

Supplier.

SUPPLIER

UNCONFIRMED



3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications Disposal of electrical waste will be in accordance with MBRCs policies and procedures. 3.9 Social Implications The MBRC Corporate CCTV performs a critical community safety role through:

• The prevention of crime, disorderly conduct and hooning by acting as a psychological deterrent to potential offenders;

• The detection of crime, hooning and disorderly behaviour; • Supporting the apprehension and successful prosecution of offenders through the collection of

video surveillance; • Encouraging an active and healthy and engaged lifestyle by contributing to safe community

spaces; and • Supporting the aim of creating safe neighbourhoods.

3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible

with human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication As part of the process of developing detailed functional and non-functional requirements, which is

included as annexure in the Master Services Agreement, extensive consultation occurred with internal business units that currently use/rely on CCTV services. Consultation also occurred with Legal Services in relation to the project risks and in developing a new bespoke services agreement model for CCTV procurement. Legal Services were also involved in advising of appropriate risk mitigation strategies and drafting in relation to contract security, liability and indemnities. Legal has confirmed that Council complies fully with the Information Privacy Principles contained in the Information Privacy Act 2009 in the operation of the corporate CCTV network.

ATTENDANCE Cr Darren Grimwade returned to the meeting at 10.12am after consideration on Item 2.10.

UNCONFIRMED



ITEM 2.11 LOCAL DISASTER MANAGEMENT GROUP (LGDMG) MINUTES Meeting / Session: 2 THRIVING COMMUNITIES Reference: 62952894: 21 September 2021 - Refer Supporting Information 62952824 &

62952825 Responsible Officer: CP, Emergency Management and Public Safety Manager (PAS Emergency

Management & Public Safety) Executive Summary The Moreton Bay Local Disaster Management Group (LDMG) and Moreton District Disaster Management Group (DDMG) held their regular Ordinary meetings on 18 February and 22 July 2021. The minutes of these meetings are provided for reference. This matter is brought to the attention of Council under the Thriving Communities portfolio due to its importance in contributing to a safer and more resilient community through the provision of effective disaster management for the residents of Moreton Bay. RESOLUTION

Moved by Cr Matt Constance Seconded by Cr Denise Sims (Deputy Mayor) CARRIED 13/0

That the minutes of the combined Moreton Bay Local Disaster Management Group and the Moreton District Disaster Management Group meeting held on 18 February 2021 and 22 July 2021, be adopted as contained in the supporting information.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1499 6 October 2021 Minutes ITEM 2.11 LOCAL DISASTER MANAGEMENT GROUP (LGDMG) MINUTES - 62952894 (Cont.)


OFFICER’S RECOMMENDATION That the minutes of the combined Moreton Bay Local Disaster Management Group and the Moreton District Disaster Management Group meeting held on 18 February 2021 and 22 July 2021, be adopted as contained in the supporting information. REPORT DETAIL 1. Background In accordance with section 29 of the Disaster Management Act 2003 (Qld), a local government is required to establish a Local Disaster Management Group for its local government area. Section 12 of the Disaster Management Regulation 2014 (Qld) states that ‘disaster management group meetings must be held at least once in every six months at the times and places decided by the chairperson of the group’. To meet these minimum requirements, the Moreton Bay LDMG and Moreton DDMG conducts Ordinary meetings three times per year, generally during the months of February, July and November. Extraordinary meetings of the LDMG/DDMG are also held as required before, during or after disaster events. The combined LDMG/DDMG held its regular Ordinary meeting on 18 February 2021 and 22 July 2021, the minutes of which are provided in the supporting information to this report. 2. Explanation of Item This report is provided to advise Council of the issues discussed and any meeting outcomes/action items. Combined meetings are chaired on a rotational basis. Since Council chaired the meeting held in February 2021, the July 2021 meeting was chaired by the Queensland Police Service (QPS). The next meeting scheduled for 18 November 2021 will be chaired by Council. 3. Strategic Implications 3.1 Legislative / Legal Implications It is a requirement under section 18 of the Disaster Management Regulation 2014 that a disaster

management group must keep minutes of its meetings. 3.2 Corporate Plan / Operational Plan Strengthening Communities: Safe neighbourhoods - a safe and resilient community. 3.3 Policy Implications ☒ Nil identified 3.4 Risk Management Implications The Severe Wind Hazard Assessment for South East Queensland - SWHA(SEQ), is a collaborative

project between Geoscience Australia (GA), Queensland Fire and Emergency Services (QFES), SEQ LGAs and other key stakeholders which aims to provide realistic and tangible information on the potential physical impacts of tropical cyclones on South East Queensland communities. This is intended to enable the emergency management sector and Local Governments to more effectively engage with the community on the current and future risks posed by cyclones and inform long term strategic risk management strategies. An update on this project was provided to the group with the completion of stages 1 and 2 by 30 June 2021. This included developing improved understanding of wind hazard in coastal SEQ; developing a definition of the residential homes in SEQ; selecting building types for detailed vulnerability and mitigation study; and identifying possible mitigation measures. Queensland Fire and Emergency Services (QFES) chairs the Brisbane Area Fire Management Group (that covers MBRC). A Bushfire Risk Mitigation Plan has been developed for the 2021 burn season and this was presented to the LDMG/DDMG. It is envisaged that an Area Fire Management Group meeting will occur shortly to discuss the outcomes of the 2021 ‘Operation Coolburn’ period and

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1500 6 October 2021 Minutes ITEM 2.11 LOCAL DISASTER MANAGEMENT GROUP (LGDMG) MINUTES - 62952894 (Cont.)


commence planning for the 2022 planned burn season. Following a pre-bushfire season workshop, there is the belief that based on the forecast, there should be a late fire season but that SEQ won’t see any 2020 style catastrophic fires. There is a significant body of grass areas in Moreton Bay that may see fires where a lot of farming takes place but QFES is not expecting to see any large range fires that occurred last year. The Office of the Inspector-General Emergency Management provided a presentation on the K’gari (Fraser Island) Bushfires Review. A key opportunity for improvement identified was in regard to the Community’s understanding of risk. They stated that risk information should be easily understood and more readily available to community and that Area Fire Management Group Bushfire Risk Mitigation Plans should be available online and allow for community feedback.

3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications ☒ Nil identified 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications Various activities are occurring to build resilience within the Moreton Bay community including:

the development and launch of the Get ready, respond and recover Moreton Bay educational resources. Through this initiative Council has designed a suite of educational tools and resources to help the community prepare for, respond to and recover from a natural disaster. Additionally, work has commenced on the translation of MoretonAlert weather warning products into Modern Standard Arabic to expand accessibility to the Culturally and Linguistically Diverse (CALD) community.

3.10 Human Rights Implications Nil identified. Under the Human Rights Act 2019 (Qld), Council must not make a decision which is

incompatible with human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication Regular ongoing consultation/communication takes place between all members and advisors of the

Moreton Bay LDMG, Moreton DDMG and various state government entities such as the Queensland Police Service, Queensland Fire and Emergency Services, the Office of the Inspector-General Emergency Management and the Queensland Reconstruction Authority.

UNCONFIRMED



WELL-PLANNED REGION (PLANNING) SESSION (Cr J Shipway) No items for consideration.

WELL-PLANNED REGION (TRANSPORT) SESSION (Cr A Hain) No items for consideration.

HEALTHY ENVIRONMENTS SESSION (Cr C Tonks) No items for consideration.

UNCONFIRMED



AN ENGAGED COUNCIL SESSION (Cr M Constance) ITEM 6.1 MONTHLY REPORTING PACKAGE - 31 AUGUST 2021 Meeting / Session: AN ENGAGED COUNCIL Reference: 62951011: 21 September 2021 - Refer Supporting Information 62950728 Responsible Officer: JG, Coordinator Corporate Accounting (FCS Accounting Services) Executive Summary The purpose of this report is to present the Financial Reporting Package for the year to date period ending 31 August 2021. This matter is brought to the attention of Council under the An engaged council portfolio as in accordance with Part 9, section 204 of the Local Government Regulation 2012, a financial report is required to be presented to Council on a monthly basis. RESOLUTION

Moved by Cr Adam Hain Seconded by Cr Jodie Shipway CARRIED 13/0

That the Financial Reporting Package for the year to date period ending 31 August 2021 be received.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1503 6 October 2021 Minutes ITEM 6.1 MONTHLY REPORTING PACKAGE - 31 AUGUST 2021 - 62951011 (Cont.)


OFFICER’S RECOMMENDATION That the Financial Reporting Package for the year to date period ending 31 August 2021 be received. REPORT DETAIL 1. Background The Financial Reporting Package for the month ending 31 August 2021 is contained within the supporting information to this report. This package contains a number of financial documents to provide a breakdown of key financial data and includes: o Statement of Revenues and Expenses o Capital Expenditure by Portfolio Program o Balance Sheet and Cash Flows o Treasury Report 2. Explanation of Item The second month of the 2021/22 financial year is complete and the performance and position of Council is outlined below in the context of the attached report (supporting information #1). Operating Result (page 1) As at 31 August 2021 operating revenue was $118.5 million compared to operating expenses of $76.1 million thus representing an operating surplus of $42.4 million. Operating Revenues (page 1) The first quarter rates and utility charges were levied in July and represent the bulk of the revenue recognised being $85.2 million. This equates to approximately 25% of the budgeted rate and utility charge revenue for the year. Operational grants and subsides are tracking below budget due to a timing difference. Consistent with previous years the financial assistance grant represents 75% of all the operational grants Council receives and it is paid quarterly. Half of the 21/22 grant was paid at the end of 2020/21. It is expected that half of the 22/23 grant will be paid at the end of 21/22 which is when the bulk of this revenue item will be recognised. The Unitywater participation revenue is a conservative estimate and is a non-cash revenue stream. Operational Expenses (page 1) Employee benefits are tracking close to budget. Material and Services, while trending below budget, are tracking as expected for this stage of the year. Depreciation expenses and finance costs are tracking to budget. Depreciation expense is an estimate at this stage as the asset register is currently closed off for year-end processing and reconciliation as part of the 2020/21 Audit. Depreciation processing will recommence in September. Capital Revenue (page 1) Infrastructure cash contributions from developers is tracking well above budget for the month, reflecting the continuing the growth experienced in 2020/21. Infrastructure asset contributions and the subsequent asset register recognition will resume in September once the 2020/21 Audit is complete.

UNCONFIRMED



Capital grants and subsidies are below budget for August due to timing differences. Until such time as projects reach their milestones revenue cannot be recognised. As capital projects complete toward the second half of 2021/22 most of the revenue will be recognised at that time. Operating Revenue and Operating Expenditure Graphs (page 2) The purpose of these graphs is to track actual revenue and actual expenses to a linear monthly budget. Given the majority of Council’s operating revenue cycle is rate related (quarterly in advance), revenue will track above the budgeted revenue line and slowly edge closer to the line as the quarters draw to a close. Conversely, operating expenses will generally track below the budget line and trend that way, gradually drawing closer to the line as the end of the financial year approaches. Capital Expenditure (page 3, 4 and 5) The total capital expenditure progress line graph summarises the percentage of all capital expenditure completed to date compared to a linear budget spend. Capital expenditure for the first two months amounted to $18.3 million or 7.45% of the total program The capital expenditure by portfolio program table breaks down the capital spend into program categories. The table indicates that aside from spending $18.3 million thus far, there is an additional $171.5 in purchase orders which in total equates to $189.8 million of the capital works program committed for 2021/22. The capital expenditure by portfolio program table breaks down the capital spend into program categories. The associated capital expenditure progress % to date by portfolio program graph tracks the percentage spend by portfolio program compared to the budget to date. The orange line represents the year to date budget at 16.67% highlighting the linear budget spend to August 2021. Variations across the programs are normal as capital project delivery is not linear in nature so timing differences are expected. Balance Sheet and Cash Flow (page 6) The Balance sheets list Council assets and liabilities and net community equity. The Cash flow statement indicates a closing cash balance in the amount of $392.8 million for August. It should be noted that the forecast for the end of June 2022 will see this decrease to $223.5 million. Treasury Report (page 7 and 8) The Treasury Report outlines Council performance with respect to cash investments and borrowings. Interest earned on investments was approximately $223k for the month and achieved 4.34% of the annual budget ($5.2m). Interest rates on offer in the market are at all-time lows. The weighted average return on all investments for Council is now sitting at 0.38%. The Investment graphs give an indication of the percentage of investments held with each financial institution and the maturity profile of Council’s investments. Council currently has $373 million of cash at call with the remaining $20 million maturing over next 9 to 12 months. The QIC Growth Fund is currently valued at $125 million as at the end of June. Council originally invested $100 million in this fund in June 2018. Council’s debt position has not changed since the close of the 2020/21 Financial year. Council is expected to repay debt in the amount of $42 million for the year and budgeted to borrow $50 million to fund capital works. Borrowings (if required) would be drawn down in May/June 2022.

UNCONFIRMED



3. Strategic Implications 3.1 Legislative / Legal Implications Part 9, section 204 of the Local Government Regulation 2012, (regulation) states the following:

(1) The local government must prepare a financial report. (2) The chief executive officer must present the financial report—

(a) if the local government meets less frequently than monthly—at each meeting of the local government; or

(b) otherwise—at a meeting of the local government once a month. (3) The financial report must state the progress that has been made in relation to the local government’s budget for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Strong local governance - strong leadership and governance. 3.3 Policy Implications Compliance to the Council’s investment Policy is confirmed 3.4 Risk Management Implications The Council is subject to numerous risks associated with revenue and expenses that can impact upon

Council’s financial performance and position. Through the quarterly budget review process as matters arise they can be addressed and priorities changed accordingly.

3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications As at the end of August 2021, Council’s operating surplus is $42.4 million while capital expenditure

amounted to $18.3 million. 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible with


3.11 Consultation / Communication Director Finance and Corporate Services

UNCONFIRMED



ITEM 6.2 ANNUAL VALUATION FOR RATING PURPOSES Meeting / Session: 6 AN ENGAGED COUNCIL Reference: 62927313 : 17 September 2021 Responsible Officer: JL, Financial Operations Manager (FCS Financial Operations) Executive Summary In accordance with the Land Valuation Act 2010, the Department of Resources has written to Council seeking opinion on whether a valuation of the Moreton Bay local government area should be undertaken, to be effective 30 June 2022. A response is required by 11 October 2021. This matter is brought to the attention of Council under the An Engaged Council portfolio as a resolution is required delegating authority to the CEO to respond to the Department of Resources. RESOLUTION

Moved by Cr Mick Gillam Seconded by Cr Brooke Savige CARRIED 13/0

That the Chief Executive Officer be authorised to write the Department of Resources to request a valuation of the Moreton Bay Regional Council local government area be undertaken effective 30 June 2022, noting that the valuation fee of approximately $1.35 million for the provision of valuation services by the Department Resources will be charged to Council regardless of whether a new valuation is undertaken or not.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1507 6 October 2021 Minutes ITEM 6.2 ANNUAL VALUATION FOR RATING PURPOSES - 62927313 (Cont.)


OFFICER’S RECOMMENDATION That the Chief Executive Officer be authorised to write the Department of Resources to request a valuation of the Moreton Bay Regional Council local government area be undertaken effective 30 June 2022, noting that the valuation fee of approximately $1.35 million for the provision of valuation services by the Department Resources will be charged to Council regardless of whether a new valuation is undertaken or not. REPORT DETAIL 1. Background The Land Valuation Act requires the Valuer-General to undertake an annual statutory valuation of all rateable land in Queensland except in unusual circumstances or after consideration of: • a market survey report for the local government area which review sales and land and the probable

impact of the sales on the value of land since the last valuation; and • the results of consultation with the local government for the area and appropriate local and industry

groups. The last annual valuation of the Moreton Bay Regional Council local government area was effective from 30 June 2019. The Local Government Regulation 2012 requires Council to calculate the rates by using the rateable value of the property assessed in accordance with the Land Valuation Act 2010. 2. Explanation of Item In accordance with the Land Valuation Act 2010, the Department of Resources has written to Council seeking an opinion on whether a valuation of its local government region should be undertaken to be effective on 30 June 2022. A response is required by 11 October 2021. Council’s opinion, together with those of other appropriate industry groups and the relevant market survey report, will be considered by the Valuer-General when deciding if a valuation will be undertaken. In response to similar correspondence in 2019 (for 30 June 2020) and 2020 (for 30 June 2021), Council requested that valuations of the region occur. However, the Valuer-General determined that valuations would not be undertaken. The Department of Resources will charge Council an annual valuation roll maintenance fee for the Moreton Bay Regional Council area, regardless of whether or not a revaluation is undertaken. The invoice for 2021/22 will not be received until July 2022 but is expected to be approximately $1.35 million. As the last annual revaluation undertaken was effective from 30 June 2019, a new valuation effective from 30 June 2022 should be requested to ensure the valuations used for rating purposes remain up to date and the risk of substantial increases in valuations occurring is minimised as far as practicable. Anecdotally, there appears to be significant movement in the local property market in the last 12 months increasing the need for revaluation. This movement in property values does not appear to be consistent across the region, with some areas experiencing quite significant increases while others only marginal increases. Given the valuation of property is fundamental to the calculation of rates and compliance with legislative requirements, it is considered imperative that the property values across the region are current and accurate. Consistent with the Land Valuation Act 2010, the Valuer-General is expected to determine if revaluation is to occur by 31 December 2021.

UNCONFIRMED

Moreton Bay Regional Council GENERAL MEETING - 539 PAGE 21/1508 6 October 2021 Minutes ITEM 6.2 ANNUAL VALUATION FOR RATING PURPOSES - 62927313 (Cont.)


3. Strategic Implications 3.1 Legislative / Legal Implications Section 94 of the Local Government Act 2009 states that Councils must levy general rates on all

rateable land within the local government area. In addition, the Local Government Regulation 2012 requires Council to calculate the rates by using the rateable value of the property assessed in accordance with the Land Valuation Act 2010.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Strong local governance - strong leadership and governance. 3.3 Policy Implications Rates are levied in accordance with Council’s Revenue Policy 2150-82. 3.4 Risk Management Implications Council levies rates based on land valuations determined by the Department of Resources. If there

are significant variability in land valuations, there is likely to be significant movement in Council rates. This becomes more likely the longer that valuations do not occur and can cause reputational risks for Council to manage.

3.5 Delegated Authority Implications ☒ Nil identified 3.6 Financial Implications The annual valuation fee of approximately $1.35 million is included in the 2021/22 budget and will be

payable by Council regardless of whether or not a valuation is undertaken. 3.7 Economic Benefit Implications ☒ Nil identified 3.8 Environmental Implications ☒ Nil identified 3.9 Social Implications ☒ Nil identified 3.10 Human Rights Implications Under the Human Rights Act 2019 (Qld), Council must not make a decision which is incompatible

with human rights. Council must also give proper consideration to any human rights relevant to its decision. Officers consider that there are no human right implications relevant to Council’s decision in this matter.

3.11 Consultation / Communication The Chief Executive Officer was consulted in relation to the preparation of this report.

UNCONFIRMED



12. NOTIFIED GENERAL BUSINESS ITEMS OR RESPONSE TO QUESTIONS TAKEN ON

NOTICE ITEM 12.1 REGIONAL EVENTS Cr Cath Tonks congratulated the Albany Creek Lions Club on hosting the Annual Lions Conference at Eatons Hill over the weekend, saying that they did a fabulous job and brought together Lions Clubs from all over Moreton Bay, Brisbane and further afield. Cr Tonks thanked Lion Kaye Smith from Albany Creek Lions, who was instrumental in bringing the convention to fruition. Cr Denise Sims (Deputy Mayor) concurred Cr Tonk’s sentiments. Cr Adam Hain spoke about the Caboolture Family Fun Day held on Sunday 26 September 2021 saying there was a terrific turnout and thanked Council and Moreton Bay Region Industry & Tourism (MBRIT). Cr Peter Flannery (Mayor) together with Cr Karl Winchester, attended Redcliffe Oktoberfest 2021 on Saturday 2 October 2021. The Mayor said that the event was very well done in a traditional beer hall setting and recommended Councillors attend next year. ITEM 12.2 THE BRIBIE ISLAND TRIATHLON SERIES - BOND REDUCTION Cr Brooke Savige referred to the Bribie Island Triathlon Series and requested that for the 2021/22 financial year, they be provided with an exemption of the $5,000 bond for high-risk events and instead provide the previous bond amount of $1,000. Cr Savige said that the event had been running for more than 30 years with only one recorded incident in that time, and that the implementation of the increased fee should be sufficiently communicated for event organisers to prepare. RESOLUTION

Moved by Cr Brooke Savige Seconded by Cr Adam Hain CARRIED 13/0

That for the 2021/22 financial year, the Bribie Island Triathlon Series be provided with an exemption of the $5,000 bond for high-risk events and instead provide the previous bond amount of $1,000.

UNCONFIRMED



13. CLOSED SESSION

(s254J of the Local Government Regulation 2012) CLOSED SESSION RESOLUTION

Moved by Cr Brooke Savige Seconded by Cr Mark Booth CARRIED 13/0

That Council move into closed session pursuant to the provisions of s275 (1) of the Local Government Regulation 2012 to discuss Item C.1. The closed session commenced at 10.28am (livestreaming paused). OPEN SESSION RESOLUTION

Moved by Cr Mark Booth Seconded by Cr Jodie Shipway CARRIED 13/0

That Council resume in open session and that the following motions be considered. The open session (livestreaming) resumed at 10.51am.

UNCONFIRMED



14. CONFIDENTIAL OFFICERS’ REPORTS TO COUNCIL ITEM C.1 – CONFIDENTIAL PROPOSED PROPERTY ACQUISITION Meeting / Session: 4 WELL-PLANNED REGION (TRANSPORT) Reference: 62325185 : 3 September 2021 - Refer Confidential Supporting Information

62325186 Responsible Officer: RB, Senior Land Dealings Officer (CES Property & Commercial Services) Basis of Confidentiality Pursuant to s254J(3) of the Local Government Regulation 2012, clause (g), as the matter involves negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government. Executive Summary This report seeks Council’s approval to purchase land for the purposes of a transportation corridor, specifically a road. This matter is brought to the attention of Council under the Well-planned region (transport) portfolio as the acquisition proposed in this report will enable the construction of a road to meet the region’s future needs. RESOLUTION

Moved by Cr Mick Gillam Seconded by Cr Mark Booth CARRIED 13/0

1. That Council resolves to purchase the land (as described in this confidential report) for the purpose of transportation, specifically a road.

2. That Council delegates to the Chief Executive Officer the power to negotiate and finalise the

purchase of the land for the purpose of transportation, specifically a road in accordance with the terms of the confidential offer of purchase.

3. That Council authorises the Chief Executive Officer to do all other things reasonable and

necessary to give effect to the purchase of the land for the purpose of transportation, specifically a road in accordance with the terms of the confidential offer of purchase.

UNCONFIRMED



15. CONFIDENTIAL GENERAL BUSINESS No items for consideration. 16. CLOSURE There being no further business the Chairperson closed the meeting at 10.52am. CHIEF EXECUTIVE OFFICER’S CERTIFICATE I certify that minute pages numbered 21/1444 to 21/1512 the minutes of the General Meeting of the Moreton Bay Regional Council held Wednesday 6 October 2021. ________________________ Greg Chemello Chief Executive Officer CONFIRMATION CERTIFICATE The foregoing minutes were confirmed by resolution of Council at its meeting held Wednesday 20 October 2021. _____________________________ ______________________________ Greg Chemello Councillor Peter Flannery Chief Executive Officer Mayor

REPORT

Audit Committee Meeting

TELECONFERENCE

Thursday 7 October 2021 commencing at 1.38pm

Strathpine Chambers 220 Gympie Road, Strathpine

CHAIRPERSON’S REPORT: The recommendations contained within this report of the Audit Committee meeting held 7 October 2021 are recommended to the Council for adoption. STEPHEN COATES CHAIRPERSON AUDIT COMMITTEE 2021

Membership = 5 Quorum = 3 (two Councillors and three external members plus one alternate member (Councillor)) Councillors External Committee Members

Mr Stephen Coates (Chairperson) Ms Helen Moore Mr Peter Scott

Cr Matt Constance Cr Cath Tonks Cr Jodie Shipway (alternate member)

UN

CO

NFIR

MED

UNCONFIRMED

Moreton Bay Regional Council AUDIT COMMITTEE MEETING PAGE a 7 October 2021 Report

AUDIT COMMITTEE MEETING PAGE a 7 October 2021 Report

SCHEDULE OF ITEMS 1 POTENTIAL CONFLICT OF INTEREST DECLARATIONS

CONDUCT AND RECORD OF MEETING

4 FINANCIAL REPORTING

ITEM 4.1 1515 2020/21 FINANCIAL STATEMENTS AND SUSTAINABILITY STATEMENTS

COMMITTEE RECOMMENDATION

5 EXTERNAL AUDITOR REPORT

ITEM 5.1 1516 QUEENSLAND AUDIT OFFICE CLOSING REPORT

COMMITTEE RECOMMENDATION

7 GENERAL BUSINESS

8 NEXT AUDIT COMMITTEE MEETING

UNCONFIRMED

Moreton Bay Regional Council AUDIT COMMITTEE MEETING PAGE 21/1513 7 October 2021 Report

AUDIT COMMITTEE MEETING PAGE 21/1513 7 October 2021 Minutes

ATTENDANCE & APOLOGIES Attendance: Committee Members: Mr Stephen Coates (Chairperson) Cr Matt Constance Cr Cath Tonks Ms Helen Moore Mr Peter Scott Invited External Representatives: Mr Charles Strickland (Queensland Audit Office) Officers: Chief Executive Officer Greg Chemello *attended in person Director Finance & Corporate Services Donna Gregory *attended in person Internal Audit Manager Jill Tavares Accounting Services Manager Denis Crowe *attended in person Meeting Support Larissa Kerrisk *attended in person Apologies: Mr Michael Keane (Queensland Audit Office)

UNCONFIRMED

Moreton Bay Regional Council AUDIT COMMITTEE MEETING PAGE 21/1514 7 October 2021 Report


1 POTENTIAL CONFLICT OF INTEREST DECLARATIONS Committee members are required to provide written declarations declaring any potential or actual conflicts of interest they may have in relation to their responsibilities. As they arise between meetings, or at the beginning of each Committee meeting, members are required to declare any new or changed potential or actual conflicts of interest that may apply to specific matters on the meeting agenda. Helen Moore advised that on 11 August 2021 she became an Independent member of the Finance, Audit and Risk Committee of the National Centre for Indigenous Excellence. This entity is a fully owned subsidiary of the Indigenous Land and Sea Corporation and is based in Redfern, Sydney. Peter Scott advised that as of 1 October 2021 he became an Independent member of the internal audit committee for Brisbane City Council.

CONDUCT AND RECORD OF MEETING Conduct in closed session Council is obligated under Chapter 8, Part 2 Division 1A of the Local Government Regulation 2012 (Regulation) for its meetings to be open. s254A(2) of the Regulation states that Division 1A does not apply to Audit Committee meetings. In accordance with Council’s Decision-making Framework, Audit Committee meetings are not open to the public and are conducted in closed session. Record The Audit Committee is a non-decision-making meeting. S211 of the Regulation states: (1)(c) as soon as practicable after a meeting of the committee, give the local government a written

report about the matters reviewed at the meeting and the committee’s recommendations about the matters.

(1)(4) the Chief Executive Officer must present the report mentioned in subsection (1)(c) at the next

meeting of the local government. The report and recommendations from this meeting will be submitted to Council’s next General Meeting for adoption in accordance with s211 of the Regulation.

UNCONFIRMED

Moreton Bay Regional Council AUDIT COMMITTEE MEETING PAGE 21/1515 7 October 2021 Minutes


4 FINANCIAL REPORTING ITEM 4.1 2020/21 FINANCIAL STATEMENTS AND SUSTAINABILITY STATEMENTS Meeting / Session: AUDIT Reference: 62960492: 13 September 2021 - Refer Supporting Information 62957354 Responsible Officer: DC, Manager Accounting Services (FCS Accounting Services) Executive Summary The purpose of this report is to present the proposed Financial Statements for 2020/21 and the accompanying sustainability statements prior to management certification and subsequent Auditor-General sign off. The Local Government Regulation 2012, section 211(1)(b)(iii) requires that the Audit Committee review a draft of the local government’s financial statements for the preceding financial year before the statements are certified and given to the auditor-general under section 212 COMMITTEE RECOMMENDATION

Moved by Cr Matt Constance Seconded by Helen Moore CARRIED

1. That the proposed Financial Statements for 2020/21, Current Year Financial Sustainability

Statement and Long-Term Sustainability Statement be received. 2. That the Financial Statements for 2020/21 and the Sustainability Statements as presented be

certified by management and forwarded to Queensland Audit Office for signing by the Auditor-General.

3. That the Committee acknowledge the cooperation and assistance of the Queensland Audit

Office during the 2020/21 audit. 4. That the minor changes suggested by the Audit Committee be incorporated into the proposed

Financial Statements for 2020/21.

UNCONFIRMED



5 EXTERNAL AUDITOR REPORT ITEM 5.1 QUEENSLAND AUDIT OFFICE CLOSING REPORT Meeting / Session: AUDIT COMMITTEE Reference: Refer Confidential Supporting Information 63024497 The Queensland Audit Office attended committee to consider its closing report for the year ending 30 June 2021. COMMITTEE RECOMMENDATION

Moved by Stephen Coates Seconded by Cr Cath Tonks CARRIED

That the Queensland Audit Office closing report for the year ending 30 June 2021 be received and noted.

UNCONFIRMED



7 GENERAL BUSINESS Nil.

8 NEXT AUDIT COMMITTEE MEETING 11 November 2021. IN CAMERA SESSION Pursuant to the Audit Committee Terms of Reference, the Audit Committee to meet in-camera (closed session to Committee Members only). The in camera session commenced at 1.57pm with only Committee Members and External Representatives in attendance. The meeting reconvened in closed session at 2.03pm. CLOSURE There being no further business the Chairperson closed the meeting at 2.03pm.

General Meeting Agenda - 20 October 2021

Documents

Transcript of General Meeting Agenda - 20 October 2021