FY 2015 Proposed Budget

Work Session

Thursday, February 27, 3:30 – 5:30

General Government

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Agenda Thursday, February 27, 2014

3:30 – 5:30 PM

Related FAAC Report: None

Department / Topic Book pgs Web pgs Web Link

Revenue Overview 65 - 122 77 - 133 Click here

County Attorney’s Office 141 - 142 212 - 217 Click here

Human Resources Department 137 - 139 191 - 211 Click here

Office of the County Manager 125 - 127 142 - 157 Click here

Department of Management and Finance

129 - 131 158 - 171 Click here

County Board Office 123 -124 135 - 141 Click here

Non-Departmental 213 -215 685 - 687 Click here

Office of the County Attorney Proposed FY 2015 Budget Highlights

February 27, 2014

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CAO Budget at a Glance

• Proposed budget totals $2.7M – A 7% increase from FY 2014 due to:

• Personnel increases due to employee salary increases, an increase in the County’s cost for employee health insurance, adjustments to retirement contributions based on current actuarial projections, and increases due to reclassifications of positions

• Total FTEs: 14.00 – FTEs remain at the same level as FY 2014

Department of Human Resources Proposed FY 2015 Budget Highlights

February 27, 2014

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HRD Budget at a Glance

• Proposed budget totals $8.6M – 3% increase from FY 2014 due to:

• Personnel increases due to employee step increases, an increase in the County’s cost for employee health insurance, and adjustments to retirement contributions based on current actuarial projections.

• Removal of one-time funding for Healthsmart ($25K) and Civic Engagement PLACE ($50K)

• Total FTEs: 52.00

– FTEs remain at the same level as FY 2014

• Added funding for the County Ethics Initiative ($20K)

Graphic Department Summary

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Major Initiatives

FY 2015: • Complete last year of the Compensation Maintenance

Program • Increase Diversity

– Working with the Professional Diversity Network to increase diversity in candidate pools

– Diversity Inclusion Steering Committee (DISC) established with senior leaders to provide advice and recommendations related to County-wide initiatives

• Implement and communicate possible benefit plan design changes after health and dental plan bid process is complete

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Major Initiatives

FY 2015: • Begin bid processes for Day Care Provider and Deferred

Compensation Administration • Assess and implement Ethics Work Group

recommendations • Consider possible Wellness Initiatives • Recruit for the first County-wide intern cohort

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FY 2016 and Beyond

FY 2016 & Beyond: • Total Compensation Work Group: Working to develop

Benefits recommendations and long term strategies to maintain competitiveness

• Millennial Work Group: Recently convened to develop

strategies and recommendations for next generation recruitment and retention

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Office of the County Manager Proposed FY 2015 Budget Highlights

February 27, 2014

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County Manager Budget at a Glance

• Proposed budget totals $5.5M – An 8% increase from FY 2014 due to:

• Personnel increases due to employee step increases, an increase in the County’s cost for employee health insurance, adjustments to retirement contributions based on current actuarial projections, and increases due to reclassifications of positions

• Non-personnel decreases due to elimination of one-time funding for civic engagement, offset by the addition of $50,000 in one-time funding for the Fair Housing Study completed every two years.

• Total FTEs: 35.85 – FTEs remain at the same level as FY 2014

Major Initiatives • Communications & Public Affairs

– Expand website, continuing to improve the experience for users – Continue supporting the online/mobile problem-reporting tool – Advance the rollout of a new intranet to replace AC Source

• Arlington Television (ATV) – Complete transition to High Definition for all equipment, programming – Expand closed captioning for TV/online programming; supports ADA

• Human Rights Office – Fair Housing Study. Conducted every two years, last completed in FY 2013.

• Community Corrections – Refine and provide an additional substance abuse group that is short term and

can address a more specialized type of court referred client – Anger management/anger issue pilot group composed of court ordered

supervision clients

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Department of Management and Finance Proposed FY 2015 Budget Highlights

February 27, 2014

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DMF Budget at a Glance

• Proposed budget totals $6.8M – Less than 1% increase from FY 2014 due to:

• Personnel expenses increase due to proposed new position; merit step increases; and health insurance and retirement contributions

– New capital analyst position approved in FY 2014 is funded with capital dollars in FY 2015

• Non-personnel expenses decrease due to removal of one-time funding for internal audit

• Total FTEs: 56.50 – a net increase of 1.00 FTE from FY 2014 for

additional purchasing position

Update with Final Version

Major Initiatives

• Real Estate Assessments – Focus on reducing outstanding building permits – reduced from

close to 3,400 in 2012 to 1,611 in January 2014 – Final phases of upgraded assessment system

• Purchasing

– Combination of increased workload and complexity of projects and contracts result in need for new staff

• Would bring total staffing in Purchasing to nine (including eight in General Fund and one in Transportation Capital Fund)

– Environmental Purchasing Policy development

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Major Initiatives

• Technology – With DTS and HR, completed upgrade of PRISM this past

summer – Budgeting module is next major refreshment

• Internal Audit

– Goal: strengthen County operations and minimize risk and fraud through systematic evaluation of operations and internal controls

– 0.5 FTE currently dedicated; internal reallocation for an additional 1.0 FTE

– Additional one-time contractual funding

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FY 2016 and Beyond

• Refreshment of existing technology (PRISM, real estate assessments) & enhancements

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County Board Office Proposed FY 2015 Budget Highlights

February 27, 2014

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County Board Budget at a Glance

• Proposed budget totals $1.1M – A 9% increase from FY 2014 due to:

• Personnel increases due to employee salary increases, an increase in the County’s cost for employee health insurance, adjustments to retirement contributions based on current actuarial projections, and increases due to reclassifications of positions

• Total FTEs: 7.75 – FTEs remain at the same level as FY 2014

Major Initiatives

• Implementation of additional module in GRAMS for Advisory Board member tracking

• Digitization of older Board meeting recordings

from 1985 - 2007

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Non-Departmental Proposed FY 2015 Budget Highlights

February 27, 2014

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Non-Departmental Budget at a Glance

Non-Departmental FY 2015 Budget ($57.9 million, -9%) – Non-Departmental includes funding for County insurance,

OPEB, building rent, AHIF, lease purchase, miscellaneous contracting & consultants, and one-time Board funding

– Major Adjustments from FY 2014 • Insurance

– Decreases $130k based on projections • AHIF funding

– Base budget totals $9.7 (including one-time $’s) – County Manager recommends adding $2.8 million in one-time

funds from anticipated FY 2014 Mid-year/3rd Qtr. Review • Economic Stabilization Contingent

– FY 2014 one-time funding removed ($3 million) – County Manager will recommend one-time FY 2015 funding as a

part of FY 2014 Mid-year/3rd Qtr. Review • Health Plan Adjustment

– Costs to be allocated at budget adoption