GENERAL ELECTIONS 2014

GENERAL ELECTIONS 2014

Training for

Presiding Officer

District Election Officer Hyderabad & Commissioner GHMC

Compiled by

2

Sri Somesh Kumar, IASDistrict Election Officer, Hyderabad

Commissioner, GHMC

Sri Mukesh Kumar Meena, IAS RO 09-Hyderabad, PC

Dist collector, Hyderabad

Sri Rahul Bojja , IAS

Special Commissioner, GHMC

Sri E. Sridhar, IAS08-Secunderabad PC

Joint Collector , Hyderabad

3

1. Sri P.Chandraiah RO 57-Musheerabad AC

2. Sri I. Samuel Anand Kumar IASRO 58-Malakpet AC

3. Sri P Venkatarami Reddy IAS RO 59-Amberpet AC

4. Sri D. Ronald Rose IASRO 60-Khairatabad AC

5. Sri L. KishanRO 61-Jubilee Hills AC

6. Sri Balaji Ranjit PrasadRO 62-Sanathnagar AC

7. Sri A. Ravindra BabuRO 63-Nampally AC

8. Sri R. AnjaiahRO 64-Karwan AC

9. Sri N. Chandra Mohan Reddy, IFSRO 65-Goshamahal AC

10. Sri Balasubramanyam Reddy: RO 66-Charminar AC

11. Smt. B. NavyaRO 67-Chandrayangutta AC

12. Sri L. Vandan Kumar RO 68-Yakutpura AC

13. Smt. P. Masuma Begum RO 69-Bahadurpura AC

14. Smt.Preeti Meena, IASRO 70-Secunderabad AC

15. Smt. Sujatha GuptaRO 71- Secunderabad Cantonment AC

16. Sri Aleem Basha RO AC Elections & ZC, West, GHMC

Contributors

GENERAL ELECTIONS 2014• The General Election 2014 in India is the largest democratic

event of the world.

• Highlights of 2014 Elections In India

• Matter of pride & privilege to work as Presiding Officer

(PrO)

• PrO is critical to conduct of free and fair election as overall in charge of a Polling Station (PS)

Important Points

• Read PrO hand book and check list.

• Follow the procedure and guide lines- no deviations at all.

• Be patient and tactful.

• Don’t side with any party, be impartial.4

•1.5 crore polling staff

•1.5 crore 1st time voters

•85 crore voters

•6.87 lakh polling stations

On appointment as PrO

• Report at the training venue as per time specified for training.

• Attend training programmes and listen carefully .

• Obtain copy of Presiding Officers Hand book /check list & other material and read them carefully.

• Familiarize with election process and procedure.

• Practice on the Electronic Voting Machine (EVM).

• Apply for Postal Ballot for your self. Your right to vote is important.

• Clarify doubts about elections and your role if any.

• Don’t waste your time on attempts for exemptions. Take pride in your work as PrO.

5

Conduct of Election Rules 1961.Indian Penal Code 1860.

6

Sec Content Punishment for Violation

128 Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person.

Imprisonment for 3 months.

129 Employee’s at election duty not to persuade or dissuade any person to act for any candidate or influence voting.

Imprisonment up to 6 months or fine or both.

130 Prohibition of canvassing a)By candidates or agents within 100 meters of PS b)By polling agents inside PS c)Polling agents should not wear cap, scarf etc with party symbols.

Punishable with fine of Rs.250/-

131 Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc.

3 months imprisonment or fine or both.

Important provisions of Representation of Peoples ( RP) Act 1951

7


132 Misconduct or disobedience of lawful directions by PrO.

In case of re-entry into the PS by the miscreant.

Removal of such person by PrO/Police Officer.

Imprisonment upto 3 months or fine or both.

133 Illegal hiring or procuring of conveyance at elections.

Imprisonment upto 3 months or fine or both.

134 Breach of official duty in connection with elections.

Punishable with fine upto Rs.500/-

134 A

Govt employee not to act as election agent /polling agent/counting agent.

Imprisonment upto 3 months or fine or both

Important provisions of RP Act 1951

8


134 B Prohibition of going armed to or near the PS.

Imprisonment upto 2 years or fine or both.

135 Removal of ballot papers from PS.

Imprisonment for a term of 1 year or fine or both.

135 A Offence of booth capturing. Imprisonment from 1-3 years. For Govt employees 3 - 5 years and fine.

136 Fraudulent or unauthorised destruction of election papers, documents , ballot papers, ballot boxes or abetting to any such act.

Imprisonment upto 6 months or fine or both & for Govt employees upto 2 years or fine or both

Important provisions of RP Act 1951

• Stay at PS for all polling staff is must on previous night to election

(29th April 2014).

• Election material and EVMs cant be left unattended.

• Poll preparation starts at 5.30 AM , mock poll at 6.00 AM and

voting at 7.00AM sharp on poll day (30th April 2014).

• Surprise inspections by Observers , DEO and ROs /AROs and

regular inspections by special teams .

• Severe action on PrO, APO and other staff if found absent from

PS.

• For your stay in the PS on 29th April 2014 , list and carry to the

distribution centre what you may need like

• Bedding material Pair of clothes

• Medicines you may need Personal toilet kit

• Mobile charger

9

Stay at Polling Station

• Basic minimum facilities are provided in the PS. But be

ready to rough it out.

• Lunch will be provided at distribution centres (29th April

2014).

• Lunch and snacks or an amount of Rs 150/- will be provided

at polling stations on the poll day (30th April 2014).

• First aid kits will be available at the Polling Station locations.

• Remuneration will be paid at the Polling Stations

• Rs. 350/- per day for PrO / APO

• Rs. 250/- per day for OPOs

• Rs 150/- for Class IV Employees10

Facilities for Polling staff

• Arrive at the venue of distribution centre at schedule time

• Check polling station allotment from list displayed

• Find your designated location, team members and sector

officer

• Verify the polling material supplied

• Election material

• EVM

• Paper seal

• Electoral roll

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Distribution Centre

Important election material

12

• Check EVMs allotted, pertains to your PS and has the correct

ballot papers of Assembly and Parliamentary Constituency.

• Check “Cand Set Section” of CU is sealed and address tag is firmly

attached.

• Ensure correct ballot paper is affixed on the BU and is sealed

properly.

• Check that slide switch is set correctly. If 2 BUs are there, for 1st

BU slide switch is at 1 and 2nd BU is at 2.

• Ensure address tags are properly attached to the cases of EVMs

• Verify functioning of EVM by switching on the power and then

don’t forget to switch it off.

13

EVM verification at distribution centre

Paper seal

•Ensure that paper seals and strip seals are not damaged and are numbered.

Electoral roll

•Verify that the electoral roll pertains to PS allotted to you.

•Ensure that all the pages are there and print is clear

•Ensure that supplement 1 and 2 are attached to the electoral roll.

•Ensure that postal ballot voters are marked in the electoral roll as ‘PB’.

Team & departure

•Interact with your team and sector officer.

•Board the bus and reach the PS with all material.

•Don’t leave any material unattended.

14

Material verification at distribution centre

15

• Have a look at the PS and surrounding area

• Meet your Booth Level Officer (BLO) and Assistant Sector Officer ( ASO) who will help you in arrangements

• Secure your polling material.

• Remove all publicity material (100 meter radius).

• Cover all the pictures of political leaders (if any) in the PS.

• Affix notice showing polling area and list of contesting candidates outside the PS.

On reaching the polling station

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• Decide the layout on reaching PS including seating as per model layout.

• Take into account room , its size and window and door etc (next slide)

• Ensure simple and straight and no criss-cross movement

• Fix the voting compartments

• Ensure secrecy of voting – BU not visible from any window or door

• Ensure proper lighting

• Fix pledges

• Fix boards of polling staff , No smoking sign

• Make arrangement for sitting of staff and polling agent

Model layout of PS

Model Layout of Polling Station

17

Meeting with PS team

• Conduct meeting with your team and explain tasks at hand

• Preparation of PS

• Preparatory work of forms, covers etc.

• Allotment of duties

• Team work & Do’s & Dont’s

• Discuss with your team, understand their election experience

& capabilities and allot duties accordingly

• Polling Officer 1 – quick to identify, clean & loud voice,

good eye sight.

• Polling Officer 2 – quick to write, good listening skills

• Polling Officer 3 – Quick to write

• Allot duties to the polling officers-select the right person for

the right job 18

• Day of poll is very hectic so do all preparatory

work in advance to save time on day of poll.

• Prepare the covers for the sealing by affixing

seal on two sides and leaving the third side for

inserting papers.

• Write the address on the envelopes.

• Put serial number in 17A register.

• Fill all fixed details in forms wherever possible

and leave the dynamic columns/space for poll

day.

Preparatory work

19

20

• Get ready and set up the PS (5.30 AM)

• Appointment of polling agents (by 6.00 A.M)

• Mock poll (from 6.00 A.M) and maximum by 6.15 AM in the case of

no polling agents available

• Sealing of EVM (by 6.55 A.M)

• Declaration (by 6.58 A.M)

• Commencement of poll (from 7.00 A.M)

• Conduct of poll whole day

• Close of poll (6.00 P.M)

• Finalization of covers, forms and registers

• Sealing of EVMs

• Handing over polled material

• Getting relieved

On the day of poll (30-04-2014)

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• Polling agent are appointed by candidate / election agent in Form

10. Verify the signatures from the photocopied signature of

candidate or agent available.

• Polling agent shall be ordinarily resident and elector of the

concerned polling areas or of neighbouring polling station.

• Explain the role DOs and DONTs and expectations from polling

agent.

• In case of small size of PS , polling agents will sit outside , few

inside and few outside or few will sit inside by rotation and others

outside

• Order for seating arrangements for polling agents

• Recognized Party : National – INC, BJP, BSP, NCP, CPI, CPI(M) / State – TDP, TRS

• Registered – All other registered parties including MIM

• Independent

Appointment of polling agents

22

• Explain the role and expectations from polling

agent.

• No cell phones, party badges, cameras, cps, scarfs

with party symbol allowed inside

• No cross talk and arguments with other polling

agents or polling staff

• Listen carefully to serial no. , name and identity

proof of voters as PO 1 reads out

• Cooperate with polling staff and don't slow down

polling by unnecessary objections

Role of polling agents

23

Press the latch

Pull out the cover

Preparation of EVM for mock Poll

24

Preparation of EVM for mock poll

Connect BU and CU with connecting cable (socket

near the power switch)

25


Switch on power using toggle switch

26


Close the rear compartment

• Mock poll shall start by 6 AM

• In case no polling agent turns up, wait maximum up to

6.15 AM

• Press clear button (Result section of CU)

• Release the ballot (Press ballot button in the CU)

Mock poll

27

• Recording of votes by agents (Press blue button against any

candidate in the BU).

• Beep sound should be heard. If no beep sound, check

connection.

• Repeat the process of releasing ballot and voting (at least 50

votes).

• Note the no. of votes polled for each candidate by agents.

• CRC

• Press CLOSE button.

• Press RESULT button.

• Display the panel to show the result & compare with the

candidate wise vote polled.

• Press CLEAR button to ensure zero.

• Set the power switch to off position.

• Prepare mock poll certificate and get agents to sign.

Mock poll

28

EVM problems

29

S.No. Problem Action

1 No display when Switch on

Contact SO

2 Link error Check interlink cables

3 Error Contact SO for replacement

4 Any other Go to Pg 88 of PO handbook 2014

• Lets hope, there is no problem but you

may encounter certain problems, it is

important to act immediately

• Common problems include:

•Inform your Sector Officer and Asst. Sector Officer

• Fixing of Green paper seal

• Fix green paper seal in the inner side of the result section door

• Close the door with both ends of the paper seal protruding out.

• Green surface of paper seal to be seen from outside

• Don’t use damaged paper seals

• Agents can note down the Sl.No of the paper seal

• Signatures of PrO and Polling agents on the white side of

the paper seal

Sealing of EVM

30

Front side

Back side

Special Tag

• Write serial number of CU on the back and sign, allow

polling agents also to sign.

• Read out the serial number on the special tag and

allow polling agents to note down.

• Fix special tag to seal with the inner compartment

covering clear and result buttons.

• After affixing the green seal close the compartment

door.

• Run a twine through the hole of the compartment

door attach special tag seal it.

• Place the special tag in the compartment of close

button.

Sealing of EVM

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Election To: (Lok Sabha or Legislative Assembly)

From: (No. and Name of)Constituency

Control Unit/ Balloting Unit No.: (ID number)

Serial No. & Name ofPolling Station Where Used ……..…….… …

Date of Poll:………………………………………

Closing and sealing of outer cover of result section

• Pass thread through holes (left side of the cover)

• Attach address tag after signing

• Affix metal seal

Sealing of EVM

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A B D

Front side

C

Back side

Fixing of strip seal

Sealing of EVM

33

Fixing of strip seal

• Double fold inner end of green

paper seal

• Attach “A” of strip seal to the inner

portion of green paper seal.

• Attach “B” of strip seal to outer

layer of green paper seal

• Attach “C” portion to the green

paper seal protruding from the top

portion of the outer door

Sealing of EVM

34

Fixing of strip seal• Pass the strip seal below the close button (left

side)

• Bring the “D” portion of strip seal over “A”, “B”,

“C” and fix it

Sealing of EVM

35

Prepare and read out the declaration before

commencement of poll by exhibiting:

•Marked copy of the electoral roll

•Register of voters (Form 17A)

•Sign and get the signatures of agents present

•If any agent refuses to sign, mention his name in

the declaration

•Explain provisions of Sec 128 RP Act – 1951

regarding maintenance of secrecy of vote

Declaration by PrO

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• Poll shall commence exactly at 7.00 AM

• All preparatory works to be completed

before 7.00 AM

• For any reason if the poll doesn’t

commence at 7.00 AM record in PrO

diary.

• Poll cannot be extended beyond the

closing hour (6.00 PM).

Commencement of Poll

37

Duties of Polling Officer 1

• In charge of marked copy.

• Verify the ID card /voters slip from the voter and read

out loudly Serial number, Name of the voter, Type of

ID given EPIC (EP), Photo Voter Slip (PVS), Driving

License (DL).

• Draw line across the box giving details of the voter in

red ink as shown in next slide.

• If the voter is female also round off the serial number

as shown in next slide.

Conduct of Poll

38

PB

Red circle

for woman

voters in

addition

Polling Officer 1 : Marking of electoral roll

39

Red line

across voter

box

Polling Officer 1 : Tips

• Read aloud the serial no., Voter Name, type of ID proof with cursory look right hand fore finger

• Tell the polling agent to follow your reading rather than again asking no. & name.

• PVS (Photo Voter Slips) in itself is a proof of identification and no other photo ID proof is needed.

• Look at the electoral roll and learn/practice to arrive at the page and serial of the voter quickly.

• Every page has 30 voters, names are left to right

• Some names are there in Supplementary 1 & 2

• Minor errors and typing mistakes shall be ignored

• Don’t get into arguments with voters and polling agents. If any issues/disputes directed them to PrO. Let the polling go on without disruption.

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Polling Officer 2: Duties

• Incharge of 17 A register and indelible ink

• Note serial number, type of document while PO1 reads in 17 A register.

• If the voter is identified with EPIC or Voter slip write EP or VS. If other documents are used write the last 4 digits of the document in 17A in Column 3.

• Clean the right hand fore finger of voter with cloth to remove oil, etc.

• Be sure that there is no mark of earlier indelible ink.

• Apply indelible ink (give enough time to dry the ink) from the upper tip of the nail to the bottom of the 1st joint on the right forefinger.

• Obtain sign or thumb impression of voter in 17A register.

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• Incharge of Voter slips

• Prepare Voter slips by writing serial no. in 17A & voter serial

while the 1st polling officer reads the name of the voter.

• Use different colour slips as follows:

• White slip for PC (Parliamentary Constituency)

• Pink slip for AC (Assembly Constituency)


• In-charge of CU for Parliament

• Receive the voter slip.

• Verify the indelible ink mark and release the ballot for

Parliament.

Duties of Polling Officer 3, 4

42

43


•In-charge of CU for Assembly

•Receive the voter slip.

•Verify the indelible ink mark and release the ballot

for assembly.

Shortage of staff & breaks

•In case of shortage of staff or for short break, PO4

& PO5 function can be handled by one person.

Conduct of Poll

Persons authorized to enter PS

1. Electors

2. Polling Officers

3. Candidate/Election Agent/Polling Agent

4. Public Servants on duty

5. Persons authorised by EC

6. Helper to blind/inform voter

7. Child in arms of elector

8. Other helpers at special occasions

9. Specially authorized by PrO

44

Queue Management

• Ensure separate queue for men and women – for every

man allow 2 woman voters.

• Allow physically challenged, infirm, senior citizen voters

inside PS on priority without waiting.

• No entry to unauthorized persons in PS.

• No photography or videography of recording vote by

electors in PS.

• Police/staff/PrO/incharge of queue shall check • voter belongs to the same PS.

• Voter has PVS or serial number & PS

• Have PVS or one of the admissible photo ID proof.

• Send the voters without PVS and voter serial number to BLO or help desk to get the serial no. & PS number.

• PrO to brief police staff / queue manager and keep watch 45

Conduct of PollDocuments authorized for Identity of voters

1. Photo Voter Slip (PVS)

2. EPIC

3. Passport

4. Driving License

5. Service Identity Cards with photo graphs issued to employees by Central/State Govt. PSUs/Public Limited Companies;

6. Passbooks with photograph issued by Bank/Post Office;

7. PAN Card;

8. Aadhar Card;

9. Smart Card issued by RGI under NPR;

10. MNREGA Job Card;

11. Health Insurance Smart Card issued under the scheme of Ministry of Labour;

12. Pension document with photograph46

47

Certain Situations

• As a PrO you will encounter certain peculiar

situations such as:

Challenged vote

Refusal to observe voting procedure

Tender Ballot

Refusal to vote

Blind & infirm voter

Underage looking voter

Challenged vote

Incase, one of the Polling Agent challenges the identity of

voters follow the steps:

• Challenger pays Rs. 2 and receives receipt.

• Burden of proof vested upon the challenger.

• PrO enters details in form 14 & ask the voter to sign.

• If the voter refuses to sign, he shall not be allowed to

vote.

• If the voter signs PrO conducts Summary enquiry.

• If the challenge is established the fee is returned and

the voter handed over to the police.

• otherwise forfeiture of challenge fee & allow to vote.

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Refusal to observe voting procedure

• Withdraw and cancel voters slip

• Inscribe the fact in Register of Voters

• Put signature below the entry in the remarks column

• Never change the serial no in 17A

Elector deciding not to vote

• Shall not compel to cast his vote

• Inscribe “Refused to Vote” in remarks column of register of voters (17A)

• Signature or Thumb impression of the elector against the entry

• Never change the Sl.No in 17A

49

• If a voter comes to the polling station and

finds his vote is already polled he can ask for

tender ballot

• PrO conduct summary enquiry, if satisfied

issues ballot paper

• Inscribe words tender ballot on the back side

• Allow the voter to vote and put the tender

ballot in the appropriate cover and seal it

• Mention in Form-17A, 17B,17C & PrOs diary

Tender ballot

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• Polling agent/staff cannot act as a companion.

• Companion to be allowed above 18 Years.

• Take a declaration from the companion in Annexure 12.

• Companion can enter the voter compartment along

with the voter.

• Same person cannot be allowed as companion.

Under age looking voters

• Voter looks young

• PrO satisfies about identity and inclusion of name

• Take declaration in Annexure 10 & allow to vote

Blind and infirm voters

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• Announce Closing of vote (6.00 PM) - the fact a few minutes before

• Permit voters present at the PS and in the queue at 6.00pm to vote.

• Distribute slips with PrO signature in full with serial number starting from the last person in the queue as No. 1.

• Poll process not to be disturbed. PrO to distribute the slips.

• Do not allow any one to join the queue after 6.00 PM.

Close of poll

52

Closing of EVM

• Press “Close” button of CU show the “Total” in the Control

Unit and record in 17C

• Prepare and supply attested copies of 17 C to polling agents

present

• Closing of voters register (17A)

Close of poll

53

• Read out the declaration at the end of the poll

• Seal the EVMs

• Seal the other election materials

• Packet 1 Statutory Covers (Green)

• Sealed Cover containing marked copy of electoral roll

• Sealed cover containing the Register of Voters (17 A)

• Sealed Cover containing voters slips

• Sealed Cover containing unused tendered ballot papers

• Sealed Cover containing used tendered ballot papers and

the list in Form No.17 B

• If any cover mentioned above is nil, a NIL cover should

be placed.

Close of poll

54

Packet No 2 : Non Statutory Covers(Yellow)

• Copies of Electoral Roll other than marked copy

• Appointment letters of polling agents in Form 10.

• Cover containing list of challenged votes Form-14

• List of blind and infirm electors in Form 14 A and the

declaration of the companion.

• Declaration obtained from electors as to their age and list of

such electors (Annexure XI)

• Receipt book and cash, if any, in respect of Challenged votes

• Cover - Un-used and damaged paper seals

• Cover – Un-used voter slips

• Cover – Un-used and damaged special tags

• Cover – Un-used and damaged strip seals

Sealing of Election papers

55

Packet 3 (Brown)

• Hand book for PrO

• Manual of EVM

• Indelible ink set without leakage

• Self linking pad

• Metal seal of the PrO

• Arrow cross mark

• Cup of setting indelible ink

Packet 4 (Blue)

• All other items such as voting compartment, waste Paper basket, Polythene bag etc.,

Sealing of Election Papers

56

Material to be handed over at Special counter

• EVMs

• Presiding officers diary

• Cover containing 17C

• Cover containing 17A

• Packet containing statutory covers

• Packet containing non-statutory covers

Material to be handed over in General counters

• Packet - 3

• Packet – 4

• In case of any incident meet the RO and Observer to hand over

material to be given in the special counters

• Obtain acknowledgment for the material handed over

• Get yourself relieved

• Return back home with the pride of performing your role

successfully, in the conduct of election.

Reception Centre

57

On the day prior to poll

• Set up the polling station

• Write the address on tags and covers where ever required.

• Seal the covers on two sides leaving one side open to insert papers

on the day of poll.

• Indentify the forms and reports to be put up in each cover and put

the blank forms in, when ever required take out and fillup.

• There are 30 voters on each page of electoral roll, voters are

arranged in serial order in rows starting from left to right. For

example voter with sl.no 303 will be on the 11th page in the first row.

• 1st, 2nd, 3rd polling officers can practice identifying voters sl.no in the

voter list.

• On the day of Poll start the pre poll process by 5:30 am

• Start the mock poll by 6.00 am or latest by 6:15 am if polling agents are

not there.

• Conduct mock poll simultaneously on both PC and AC EVMs

TIPS for efficient conduct of Poll

58

TIPS for efficient conduct of Poll

• Inform the agents the way voters are arranged in the voter list.

• 1st polling officer while reading out the name and sl no of the voter should

be loud and clear, can also read the page number.

• PrO to direct the BLO and person maintaining queue to verify if the voter is

in the correct queue and has a voter slip showing his part no and Sl.No, if

not guide the voter to Voter assistance booth.

• Record the PrOs diary at regular intervals.

• When ever poll percentage is taken, PrO shall also tally with figure in 17 A.

• Maintain order in the polling station by not allowing polling agents to move

freely in the polling station.

• When ever there is challenge, tender ballot request or any other situation

refer the voter to PrO and process shall continue with the other voters.

• During the Visits of Senior election officers PrO should attend to them and

Poll process should continue.

• Ensure proper tie up for food, snacks, tea, etc. for smooth poll.

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e Help desk / Help desk

• Each polling station BLO will work as a help desk

• BLO will have :

– Alphabetical list

– Voter list

• In locations where more than one PS are there a special computer

based search system will be placed.

• Any voter who comes without PVS should be directed to help desk.

• Help desk can search the serial number and PS based on

• Name

• House no.

• EPIC number

• Help desk incharge should tell PS number and serial number of

voter, check the Id proof and show them where to go.

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Flow Chart of Polling (Main Processes)

Mock Poll(6.00 A.M) (50 Votes)

Close – Result – Clear, (CRC), Switch Off

Mock Poll Certificate

Fix Green paper seal, Special Tag

Seal outer cover of result section

Strip seal

Declaration of Presiding Officer

Poll commencement (7.00 P.M)

Flow Chart of Polling (Main Processes)

PO-5 Control Unit operation for Assembly

PO-2 17A register, Ink application

PO-4 Control Unit operation for Parliament

PO-3 In charge of Voter slips (Both PC & AC)

1 Blind/Infirm voters(Companion,

declaration)2 Deciding not to vote (Sign & remark on 17-A)3 Disallowed to vote4 Tendered vote (Vote by ballot after identification record in 17B)5 Challenge to voter6 Proxy 7 Under age voter

PO-1 Identification of voter, marking in Electoral Roll

Distribute slips starting from last person (6.00 P.M)

Close, Switch off, Seal

Declaration of Poll Close

Preparation of Covers & Forms1Statutory Covers - Green (17A, 17B, Marked copy, voter slips, Tendered ballot papers Used and Un-used)

2Non statutory covers – Yellow

3Packet – 3 (Brown)

4Packet – 4 (Blue)

17 A RegisterSl. No Sl. No of

Elector in the Electoral Rolls

Details of the document

Produced by the elector in proof of his /

her identification

Signature / Thumb

impression of Elector

Remarks

(1) (2) (3) (4) (5)

Form 17C

S. N. Election to the House of the People ............or Legislative Assembly

From -----------Constituency • No. and name of Polling Station -------- • Identification No. of Voting Control Unit No:. ------ Machine

used at the PS Balloting Unit No:.----- Printer (if used)

1. Total No. of electors assigned to the Polling Station. 2. Total No. of voters as entered in the Register for Voters

(Form 17A) 3. No. of voters deciding not to record votes under rule 490 4. No. of voters not allowed to vote under rule 49M

Form 17C (2)

5. Total votes recorded under rule 49MA(d) required to be deducted-

a) total number of votes to be deducted: Total No. S.Nos.of electors in Form 17A ………. …………………………….

b) candidate(s) for whom test vote(s) cast: S. No. Name of candidate No. of votes …….. ………………….. ……..

6. Total No. of votes recorded as per voting machine 7. Whether the total No. of votes as shown against item 5

tallies with the total No. of voters as shown against item 2 minus Nos. of voters deciding not to record votes as against item 3 minus No. of voters as against item 4 (2-3-4) or any discrepancy noticed

8. No. of voters to whom tendered ballot papers were issued under rule 49P

9. No. of tendered ballot papers S. N. From To a) received for use

b) issued to electors

c) not used and returned

FORM 17 (3)

10. Account of paper seals Signature of polling agents.

Date ................... Place .................. Signature of Presiding Officer

1. Paper seals supplied for use:

Total No…….. S.No from…to…..

1 .……………………..2 .……………………..

2. Paper seals used: Total No…….. S.No from…to…..

3 ………………………4 ………………………

3. Unused paper seals returned to Returning Officer:


5 ………………………6 ………………………

4. Damaged paper seals, if any


7 ………………………

PRESIDING OFFICER’S DIARY

1.Name of the constituency (in block letters): 2.Date of poll : 3.Number of the polling station : Whether located in-

i. Government or quasi-government building; ii. Private building; (iii)Temporary structure;

4.Number of polling officers recruited locally, if any : 5.Appointment of polling officer made in the absence of duly

appointed polling officer, if any, and the reasons for such appointment

6.Voting Machine- i. Number of Control Units used : ii. S. No. (s) of Control Units used : iii. Number of balloting units used : iv. S. No. of balloting units used : v. S.No. of VVPAT, if used

PRESIDING OFFICER’S DIARY (2)

7 i. Number of paper seals used : ii. Sl. Nos. of paper seals used :

7A i. Number of special tags supplied: ii. S.No.(s) of special tags supplied: iii. Number of special tags used: iv. S.No.(s) of special tags used: v. S.No.(s) of special tags returned as unused

7B i. Number of Strip Seals supplied: ii. S.No.(s) of Strip Seals supplied: 517 iii. Number of Strip Seals used: (iv) S.No.(s) of Strip Seals used: iv. S.No.(s) of Strip Seals returned as unused: v. Number of polling agents and the number who arrived late :


8.Number of candidates who had appointed polling agents at the polling stations :

9..i. Total no. of voters assigned to the polling station: ii.Number of electors allowed to vote according to marked

copy of the electoral roll: iii.Number of electors who actually voted as per the Register

of Voters (From 17-C). iv.Number of votes recorded as per the voting machine

( ) ( )

Signature of first Polling Officer Signature of Polling officer

PRESIDING OFFICER’S DIARY ( 4)

11.Number of electors who voted- – Men .......................................................... – Women ....................................................

– Total .........................................................

12.Challenged vote- – Number allowed ....................................... – Number rejected ...................................... – Amount forfeited Rs

13.Number of persons who have voted on production of Election Duty Certificate (EDC) :

13A Number of proxy voters who voted: 14.Number of electors who voted with the help of companions 15.Number of tendered votes : 16.No. of electors

From whom declarations as to their age obtained.... Who refused to give such declaration .............


17.Whether it was necessary to adjourn the poll and if so, the reasons for such adjournment :

18.Number of votes cast- from 7 a.m. to 9 a.m. from 9 a.m. to 11 a.m. from 11 a.m. to 1 p.m. from 1 p.m. to 3 p.m. from 3 p.m. to 5 p.m.

19.Number of slips issued at the closing hour of the poll: 20.Electoral offences with details : Number of cases of- a) canvassing within one hundred metres of the polling station : b) impersonation of voters : c) fraudulent defacing, destroying or removal of the list of notice or

other document at the polling station. d) bribing of voters : e) intimidation of voters and other persons : f) booth capturing


21. Was the poll interrupted or obstructed by- 22. riot : 23. open violence : 24. natural calamity : 25. booth capturing: 26. failure of voting machine: 27. any other cause Please give details of the above 22. Was the poll vitiated by any voting machine used at the polling station having

been- a) unlawfully taken out of the custody of the Presiding Officer:– a) accidentally or intentionally lost or destroyed : (c)damaged or tampered with : Please give details 23. Serious complaints, if any, made by the candidate/agents : 24. Number of cases of breach of law and order :


25.Report of mistakes and irregularities committed, if any, at the polling station

26.Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place .................................... Date ..................................... Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers.

Report for 17 A - Scrutiny

S.No Description Figures

1

Total Electors in the PS•Male •Female •Others•Total

2

No. of Persons who voted in the PS•Male•Female •Others•Total

3 No. of Tendered votes4 No. of challenged votes

•After the election is over, the polling trend is analysed and scrutiny of 17 A done•Based on the trend the election observers decide on repoll,etc.•Please fill the details in the following form :

Report for 17 A - ScrutinyS.No Description Figures

5No. of Proxy votes by CSVS

6 No. of electors who exercised their right of vote on the basis of EPIC

7No. of electors who exercised their right of vote on the basis of Photo voter slip provided by the Commission.

8No. of electors who exercised their right of vote on the basis alternative document.

9No. of electors who exercised their right under rule 49 ‘O

10‘No. of polling agents in the polling station

11No. of polling stations where no polling agent or only on polling agent was present

Report for 17 A - ScrutinyS.No Description Figures

12No. of overseas electors who voted in the poll

13No. of EVMs used

14Whether the EVM was changed or replaced

15If so the time when changed and what was the reason for it

16Total ASD voters in the list

17Total persons who cast their votes from the ASD voters list

18Any incident of violence or poll interruption due to any reason

Do’s and Dont’s

Do’s Dont’s

Attend all trainings Don’t leave the polling material to the custody of Police or others.

Read all material given Don’t all agents to bring phones or cameras to PS or any electronic gadgets

Have hands on experience with EVM’s Don’t allow voters also to come into PS with phones cameras or any electronic gadgets

Use Postal Ballot facility Don’t allow arguments with polling staff

Verify material carefully at distribution centre

Don’t allow any one to light fire in the PS

Stay in the Polling Station on the night before poll

Don’t allow any agent to canvass in the PS

Cover or remove photographs of political leaders in the PS

Don’t allow any one to enter the PS with any publicity material or outfit.

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Do’s and Dont’s

Do’s Dont’s

Start and complete the pre

poll process as per schedule

Don’t allow press photographers to

photograph inside the voting compartment

Work as team and be

cooperative

Don’t get into argument

Be impartial and also appear

to be impartial.

Don’t discuss with agents about the result or

voting trends.

Verify if the polling agent is a

voter in the PS.

Don’t allow candidates or election agents to

enter the PS with gunmen or supporters

Allow Polling agents present to

sign on the seals

Don’t allow visiting candidates or election

agents to disturb the election process.

Perform CRC on the CU before

sealing.

Don’t allow police to enter PS unless called .

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Do’s and Dont’s

Do’s Dont’s

Maintain visitor sheet Don’t allow unauthorized persons to enter polling station including ministers.

Supply copies of 17 C to all polling agents

Don’t allow any one to go to the voting compartment while the voter is casting his vote.

Fill up PrO’s diary meticulously Don’t allow agent to be a companion

PO to attend the authorised visitors and allow the poll process to continue

Don’t allow anyone to join the queue after 6 pm

Close the poll at the scheduled hour and follow the procedure.

Don’t be in hurry. Hasty work leads to error.

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Hyderabad District profile

• Area: 175 Sq.KM

• No of Voters: 3964478

• No of Assembly Constituencies:15

• No of Parliamentary Constituencies: 02

• No of polling stations: 3382

• RO’s:17

• ARO’s:58

• ERO’s:15

• Sector Officers: 255

Important contacts

District Election Officer:

Sri Somesh Kumar, IAS: 9441411112

08-Secunderabad Parliamentary Constituency

R.O. Sri E. Sridhar, IAS: 9440815889

A.R.O. Sri Surya Rao: 9849308086

A.R.O. Smt. Nikhila: 9849072928

09-Hyderabad Parliamentary Constituency

R.O. Sri Mukesh Kumar Meena, IAS: 9618877033

A.R.O. Sri V. Ashok Kumar: 9440815887

A.R.O. Sri E. Narasimha Reddy : 9440815870

A.R.O. Sri P. Gopal Rao: 9440815857

Important contacts57-Musheerabad Assembly Constituency

RO Sri Ch Chandraiah: 9849065429

ARO Sri V V Manohar: 9989930839

ARO Sri B Vasant Kumari: 9440815881

ARO Smt Mamatha Bai : 9618880833

58-Malakpet Assembly Constituency

RO Sri I Samuel Anand Kumar, IAS: 8978111811

ARO Sri B Hanumanthu : 9989855558

ARO Sri C V Purushotham: 9701362804

ARO Smt D Devuja: 9440815883

59-Amberpet Assembly Constituency

RO Sri P Venkatarami Reddy, IAS: 9440291451

ARO Sri Purnachander Rao: 9440815859

ARO Sri N Sridhar : 9177530452

ARO Sri N Jagadishwar Reddy: 9440815871

60-Khairtabad Assembly Constituency

RO Sri D.Ronald Rose, IAS: 9701362873

ARO Sri MSSSomaraju : 9989930500

ARO Sri Mukund Reddy: 9000113021

ARO Sri Ramchander : 7702775298

ARO Sri M Srinivas Rao: 9440815879

ARO Smt D Suguna: 9440815878

61-Jubilee Hills Assembly Constituency

RO Sri L Kishan: 9440815891

ARO Smt B Geetha Radhika: 9849907700

ARO Sri S Sadanandam: 9963333780

ARO Sri V Venkat Reddy: 9440815885

62-Sanathnagar Assembly Constituency

RO Sri Balaji Ranjit Prasad: 8790806866

ARO Smt KSB Kumari : 8897882211

ARO Sri Ch Venkateswarlu : 9440815872

ARO Smt T Saritha: 9177153861

Important contacts63-Nampally Assembly Constituency

RO Sri A Ravindra Babu: 9963007344

ARO Smt B Aparna : 9618877044

ARO Sri U Prabhu Lingam : 9885410506

ARO Sri K Hari: 9959742181

ARO Sri Rajendar Reddy: 9440815873

64-Karawan Assembly Constituency

RO Sri R Anjaiah: 9440815892

ARO Smt T Roja Rani : 9866999698

ARO Sri K Satyanarayana: 9849906062

ARO Sri G Shankar : 9949994050

ARO Sri Ch Ravindar Reddy: 9440815877

65-Goshamahal Assembly Constituency

RO Sri NChandra Mohan Reddy, IFS: 9701362861

ARO Smt A Shailaja: 9963550421

ARO Sri V Raja Sheakar: 8008301400

ARO Sri K Sambaiah: 9849906452

ARO Sri P Narasimha Rao: 9440815882

66-Charminar Assembly Constituency

RO Sri Balasubramanyam Reddy : 9603717060

ARO Sri P Vishwanath: 9000115893

ARO Sri M Rajesh: 9885120394

ARO Sri M Prem Kumar: 9440815876

ARO Sri M Srinivas Rao: 9989930444

ARO Sri K Raja Rao: 9959552460

67-Chandrayanagutta Assembly Constituency

RO Smt B Navya: 9848568724

ARO Sri Anil Kumar: 9440815875

ARO Smt Jyothi Laxmi: 9885712343

ARO Sri B Narsimloo: 9949185401

68-Yakutpura Assembly Constituency

RO Sri L Vandan Kumar: 7893115467

ARO Sri N Chandra Sheakar Reddy: 9652063619

ARO Sri N Samrat Ashok: 9989922091

ARO Sri A Ranga Rao: 9440815854

Important contacts

69-Bahaburpura Assembly Constituency

RO Smt P Masuma Begum: 9440815856

ARO Sri Dasharatha Ramaiah 9603221958

ARO Sri Y Rajender Reddy: 9951905089

ARO Smt S Sandhya : 9440815874

70 Secunderbad Assembly Constituency

RO Smt Preeti Meena, IAS: 9963856784

ARO Sri EDVijaya Raju : 9000811018

ARO Sri K Shashikirana Chary : 7702774742

ARO Sri V Lachi Reddy: 9440815884

ARO Sri C Nagalingam: 9440815880

71-Secunderabad Cantonment Assembly Constituency

RO Smt Sujatha Gupta: 9491064554

ARO Sri S Venkateswarulu: 9959269436

ARO Sri TSuresh Kumar : 9440815886

ARO Sri N Chennaiah: 9666898060

Statement Showing the information of the Laison Officers of Police Department of (15) Assembly Constituencies of Hyderabad District

SL.NoNo. & Name of the Assembly Constituency

Name of the Officer Designation Cell No.

ASSEMBLY

1 57-MusheerabadAssembly Constituency Sri T Amarkanth Reddy ACP,Chikkadpally 94906-16322

2 58-MalakpetAssembly Constituency Sri CH Sudhakar ACP, Malakpet 94906-16380

3 59-AmberpetAssembly Constituency Sri J Ranjan Ratan Kumar ACP, Kachiguda 94906-16169

4 60-KhairatabadAssembly Constituency Sri AS Mohd Ismail ACP, Saifabad 94906-163415 61-Jubilee HillsAssembly Constituency Sri M Ramesh Reddy ACP, Banjarahills 94906-165756 62-SanathnagarAssembly Constituency Sri D Vasanth Rao ACP, Gopalapuram 94906-16439

7 63-NampallyAssembly Constituency Sri K Ram Bhoopal Rao ACP, Goshamahal 94906-16591

8 64-KarwanAssembly Constituency Sri D Srinivas ACP, Asifnagar 94906-16553

9 65-GoshamahalAssembly Constituency Sri P Jaipal ACP, Abids 94906-16302

10 66-CharminarAssembly Constituency Sri S Gangadhar ACP, Mirchowk 94906-16515

11 67-ChandrayanguttaAssembly Constituency Sri M A Bari ACP, Falaknuma 94906-16158

12 68-YakutpuraAssembly Constituency Sri S Sai Krishna ACP, Santoshnagar 94906-16133

13 69-BahadurpuraAssembly Constituency Sri D Venkata Narsaiah ACP, Charminar 94906-16477

14 70-SecunderabadAssembly Constituency Sri N Mahender ACP, Mahankali 94906-16456

1571-Secunderabad Cantt. (SC)Assembly Constituency

Sri B Manohar ACP, Begumpet 94906-16418

PARLIAMENT

1Reserve (08-Secunderabad Parliamentary Segment)

Sri P.V.R.S.S.S.M.V.R. Varma ACP, Mahankali 94906-16609

2Reserve (09-Hyderabad Parliamentary Segment)

Sri TS Ravi Kumar ACP,Sultanbazar 94906-16396

All The Best !

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GENERAL ELECTIONS 2014

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