General Cost Center Planning SAP Best Practices Baseline Package (China) SAP Best Practices.

General Cost Center Planning

SAP Best Practices Baseline Package(China)

SAP Best Practices

Scenario Overview – 1

Purpose During the annual budgeting process, the managers of non-operational cost

centers such as sales, marketing, administrative, research and development etc. plan the costs for various cost types/elements on their respective cost centers.

Benefits Possibility to compare planned and actual costs, monitoring of costs on cost

centers.

Purpose and Benefits:


SAP enhancement package 4 for SAP ERP 6.0

SAP Applications Required:

Company Roles Involved in Process Flows: Enterprise Controller

Key Process Flows Covered: Check cost center masters Check version validity for current budget period Copy previous year’s actual expenses or budget as a basis for planning Transfer planned depreciation from assets Set planner profile Download cost elements to spreadsheet for income/expense budget Update budget values for income and expense excluding operations Upload cost elements for income and expense excluding operations Plan accrual costs, statistical key figures, assessments Confirm non-operating cost center budget Copy AOP version to actual version 0 and lock both versions for planning


General Cost Center Planning

After checking cost center master data and versions, you can copy the previous year’s actual expenses for the cost centers into an AOP (annual operative planning) budget version in cost center accounting. As an alternative the previous year’s budget data can also be used as a basis for planning.

The planned fixed or variable depreciation per cost center is transferred to the AOP version separately.

The data in this version is downloaded into spreadsheets by each cost element and cost center. The respective cost center managers review and update the budget values according to their requirements and plans. The revised figures are uploaded back into SAP.

The cost center planning in SAP is reviewed and finalized (accrued costs, statistical key figures, assessments).

The planned data of the AOP version is copied into active version 0. Planning is locked in both versions.

Detailed Process Description:

Process Flow DiagramGeneral Cost Center Planning

Even

tEn

terp

rise

Con

trol

ler

Data Correct

?

Check Cost

Center Master Data(188)

Lock AOP and Active Version

for Planning

Annual Operating

Plan

Cost Center Planned Values

AOP= Annual Operating Planning

FROZEN Annual

Operating Plan

Copy AOP to Active Version

Copy Previous Year Budget as a Basis for the

AOP

Download cost elements to

excel for income/expense

budget

Copy Previous Year Actuals as a Base for the

AOP

Set Planner Profile

Transfer Planned

Depreciation from Assets

Check Versions are Valid for

Current Budget Period

Update Budget Values for

Income and Excluding Operations

Upload Cost Elements for Income and

Expense Excluding Operations



AOP – Manufacturing Cost Center Budget (176)

AOP – Revenue Cost

of Sales Transfer (173)

No

Yes


Plan Accrued Costs

Plan Statistical Key Figures

Plan Assessments




Legend

Symbol Description Usage Comments

Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role.

The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario.

Role band contains tasks common to that role.

External Events: Contains events that start or end the scenario, or influence the course of events in the scenario.

Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow.

Connects two tasks in a scenario process or a non-step event

Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario

Does not correspond to a task step in the document

Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario

Corresponds to a task step in the document

Process Reference: If the scenario references another scenario in total, put the scenario number and name here.


Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here


Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond.

Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution

Symbol Description Usage Comments

To next / From last Diagram: Leads to the next / previous page of the Diagram

Flow chart continues on the next / previous page

Hardcopy / Document: Identifies a printed document, report, or form

Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines

Financial Actuals: Indicates a financial posting document


Budget Planning: Indicates a budget planning document


Manual Process: Covers a task that is manually done

Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow.

Existing Version / Data: This block covers data that feeds in from an external process

Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines

System Pass / Fail Decision: This block covers an automatic decision made by the software

Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed.

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AP

Business Activity /

Event

Unit Process

Process Reference

Sub-Process

Reference

Process

Decision

Diagram Connection

Hardcopy / Document

Financial Actuals

Budget Planning

Manual Proces

s

Existing Version /

Data

System Pass/F

ail Decisio

n

General Cost Center Planning SAP Best Practices Baseline Package (China) SAP Best Practices.

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