GENERAL CONDITIONS - CFIA RENNES 2022

INGREDIENTS | EQUIPEMENTS & PROCESSES | PACKING & PACKAGING 7

GENERAL CONDITIONS - CFIA RENNES 2022• ARTICLE 1 / ASSEMBLYThe editing will take place: Friday, March 4th, 2022 from 8:30 am to 5 pm (ONLY UNFURNISHED BOOTHS) Saturday, March 5th, 2022 from 8:30 am to 5 pm Sunday, March 6th, 2022 from 8:30 am to 5 pm Monday, March 7th, 2022 from 7:30 am to 10 pm Opening of the Exhibitor Park on Tuesday, March 8th at 7:30 am and Wednesday and Thursday at 8:00 am Opening to the public: Tuesday, March 8th, 2022 from 8:30 am to 6:00 pm Wednesday, March 9th, 2022 from 8:30 am to 7:00 pm Thursday, March 10th, 2022 from 8:30 am to 5:00 pm Disassembly will take place: Thursday, March 10th, 2022 from 6:00 pm to 10:00 pm Friday, March 11th, 2022 from 7:30 am to 5:30 pmSaturday March 12th, 2022 from 7:30 am to 12 pm.

The trucks will be able to enter the grounds of the park from 9:00 pm (subject to the smooth exit of the light vehicles). No dismantling before 5 pm on Thursday, March 10th, 2022.

• ARTICLE 2 / PARKING MONTAGEAssembly and disassembly: During assembly, we ask you complete the assembly / disassembly pass legibly and leave it visible on the dashboard. We remind you that the places of exhibitor parking inside the park are exclusively reserved light vehicles less than 1.90m.For any other utility type vehicle, or trailer or van, they must be parked in a retention car park supervised (under penalty of being moved at your expense).Show day: During the event, any exhibiting vehicle entering must have the «parking» badge stuck on the windshield in order to regulate circulation as well as possible, and to allow entry and Smoother Vigipirate control.

• ARTICLE 3 / GENERAL INSTALLATIONIn no case the exhibitor will nail, drill, staple on the partitions, headbands, poles, furniture ... any deteriorated material will be charged. Please provide attachment systems for your panels or frames.

• ARTICLE 4 / REGULATION OF DECORATION AND SAFETYPlease refer to the decoration rules for all your stand layout, as well as the security regulations, on the following pages:

• ARTICLE 5 / DISASSEMBLYAt the end of the show, Thursday, March 10th, 2022, the reserves and all furniture and personal belongings (cabinets, services, televisions, ...) must imperatively be emptied, 1 hour after the end of the show.The keys of the reservations and the furniture must be put back on the material at the closing of the living room.During disassembly, we ask you to legibly complete the assembly / disassembly pass and leave it visible on the dashboard.No derogation possible for dismantling, your machines must be removed from the site during the dismantling hours. To go beyond these dates we take no further responsibility.

• ARTICLE 6 / GUARDINGThe general supervision of the show is taken care of by the organizer. However the risk of theft is important during the periods of assembly and disassembly.It is strongly recommended that you keep a close watch on your stand by keeping a person permanently during these periods, until the complete withdrawal of valuable goods.Exhibitors providing for special monitoring on their stand are requested to inform the organizer: [email protected]

• ARTICLE 7 / DELIVERY ON SITENo delivery will be received by the show organizer. No package will be accepted at the general police station.Your deliveries must imperatively be delivered to the stand. Remember to clearly indicate your hall, your stand as well as the contact details of the person receiving the package.

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MARCH 8•9•10Parc expo • Rennes airport


REGULATIONS GOVERNING DECORATION AND ENTERTAINMENT

Any booth that does not respect the design rules will be subject to modifications by exhibition staff during assembly. You must turn in the design of your booth (both floor and wall plans) for approval, on your online technical space, or at the following email address:[email protected]

IMPORTANT NOTICEBy signing the application, the exhibitor commits to upholding all clauses of the «General rules of the Exhibition», and also to ensure that they are upheld by all other stakeholders (installers, decorators...) The General Regulations of the French Federation of Exhibitions can be obtained on request from GL EVENTS EXHIBITIONS INDUSTRIE - Fax: +33 (0)5 53 36 78 79. Please specify the exhibition in question.

1 – Specificity temporary structure Hall 6The maximum heights of construction inside the hall 6 : - Sidings of 2.5m maximum - Border of alley on the periphery 4m (with 5m of the sidings) - For the stands in the center 4.5m

2 - Floor, pillars, and wallsIt is forbidden to drill, screw, nail, or seal the walls, cladding panels, pillars, or floors of the halls, including in order to fasten machinery being exhibited. For any exceptions, please contact the Parc des Expositions, which will provide a quote based on your plans. At the close of the exhibition, you will be charged a lump sum of €450 plus VAT per undeclared hole. In addition, it is forbidden to paint or mark the walls, pillars, and floors of the halls.

Permissible ground load:Setups and equipment, including during the installation phase (the weight of transport and lifting machinery must be compatible with the load that can be effectively borne by the hall’s floors. The permissible load in all the exhibition halls of Parc Expo de Rennes is set at 1,000 kg / m2. The transportation and setup of loads exceeding the limits mentioned above must be the object of a specific written request addressed to Parc des Expositions de Rennes. The exhibitor and any contractors must ensure that ground loads are properly distributed, and in particular with regard to the service ducts throughout the halls. If necessary, exhibitors can be required to interpose weight distribution plates. Your booth must be restored to its original state by the close of the exhibition. All trash (carpets, adhesives ...) must be removed. Any damage reported during the dismantling of booths will be charged to the exhibitor. The exhibitor is responsible for all service providers: decorators, installers, contractors

3 - Installation of booths and presentation of equipmentAll equipment must be presented in a way that does not cause any inconvenience or prejudice to neighboring booths. No equipment should extend beyond the booth. Products being displayed are not limited in height (except the height of the building), as long as all signs and labels affixed on them follow the exhibition’s guidelines.

4 - SoundsThe sound strength of entertainment (music, video) shall in no case exceed 80 dB (A)—measured within an area of 2.50 m around the booth—with no exceptions, even short-term ones.

5 - Double-story boothExhibitors wishing to build a double-story booth must make a prior request for a building permit, using the form that will be sent on request. Upon receipt of the building permit, and depending on the approved surface area, the exhibitor will finalize the project and forward it to our service, which will give the final stamp of approval after verification of the booth’s compliance with design and safety regulations. Accordingly, the detailed plans for double-story booths must be sent by email for approval no later than two months before the start of the exhibition (i.e., 01.08.2018).The plans must include an estimated weight and height, indicating the heights of walls and pillars, details of the staircase, and a view in perspective of the booth. Any plan that does not match this description will not be validated. The plans should take into account the regulations concerning height and positioning, as well as the following:

1 - Height: the total height of structures, construction elements,and signage shall not exceed 5 meters from the ground.2 - Maximum Load: loads must meet the applicable nF P 06-001 standard. Railings must meet thenF P 01-012 and nF P 90-500 standards.3 - Second floor and staircase: Staircases must be located at least 1 meter from the booth walls, so as not to allow a direct view of neighboring booths. Where it is necessary tohave two staircases, they should be diametrically opposed.4 - Covered booths - ceilings and suspended ceilings - raised booths: If the surface area of these booths or premises is greater than 50m2, each of them must have appropriate means of fire extinction that remain manned by at least one fire security guard during opening hours.5 - Ceilings: The second floors should not be covered with a solid roof or canopy.6 - Positioning: the entire second floor of a booth (between2.5 m and 5 m in height), must be set back by 0.5 m from the aisles and 1.50 m from the adjoining booths. However, in the case of two adjoining double-story booths, each must be set back by 2 m (the minimum distance between two adjoining floors = 4 m), to comply with safety regulations.

6 - Construction height / positioningNo decorative items, furniture, signs, or lighting equipment should exceed the borders of the booth. For decorative features, and/or signage dependent on a structure higher than 2.50 m, the following minimum distances should be observed:

• 0.50 m from the aisles,• 1 m from the adjoining partitions.

Contact us for regulations concerning booths located on the perimeter of hall

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Partitions provided by the organizer are delivered without recess between the booth and the aisles. To show respect to the neighboring booths and ensure better visibility throughout the exhibition, any closed structure (offices, restaurant, VIP area, etc.) must be located in the central portion of each booth (or island), Items installed along the aisles should in no case hide more than 40% of the length of each wall, or they should leave a 2 m opening every 3 m (partitions, signs, decorative structures, vehicles, and large equipment), The maximum height of the booths, including all structures (signs, masts, banners, balloons) is 5 m from the ground.

7 - Sign / Lighting trussAll signs must be secured to the structure by a slight frame and reach a maximum height of 5 m from the ground.

8 – LightLighting battens (without any signage) are allowed above the booth, but they are subject to a maximum height of 5 m from the ground. Lighting harrows should be set back (see “positioning”)

9- Rigging / latching to the frameNo rigging is permitted.

10 - Electrical installations of boothsIt is forbidden to use the exhibition hall’s private infrastructure (hall raceways, underground networks, panels…) to drive electric cables.

11 - Use of gas cylindersThe number of gas cylinders should be kept to a minimum. Storing of gas cylinders at the booth is forbidden. They are required to be connected and attached to the machine. It is preferred to use empty or dummy bottles instead; these must be identified and marked by the exhibitor.

12 – LeafletsThe distribution of leaflets, flyers, etc. is strictly prohibited outside the booths, including in public areas around the halls (reception gallery, parking lot, and esplanade).

13 - Equipment in operationAll equipment presented in operation for the duration of the exhibition must be declared to security cabinet A2F Securite, failing which they will be neutralized. All displays and demonstrations are carried out under the sole responsibility of the exhibitor. In addition, the only machines or equipment permitted to be exhibited in operation are those that have been found to comply with the Safety Commission’s regulations.

14 - Moving equipmentA protected area must be established so that the public cannot get closer than 1 m. This minimum safety distance may be increased depending on the characteristics of the equipment being exhibited. These provisions apply to all booths, including those outside the halls.

15 – Access for people with reduced mobilityBooths with a floor height greater than 2 cm must have a means of access for people with reduced mobility.Such access should have a minimum width of0.90 m and a maximum incline of 5%.

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SAFETY REGULATIONS1 - GENERALSafety regulations regarding the risk of fire and panic in facilitiesthat are open to the public have been established by the Decree of March 25, 1980 (general provisions). The Decree of November 18, 1987, sets the particular provisions that apply to exhibition halls. The following text consists of excerpts of these regulations, in order to facilitate understanding.Any major project must be submitted for approval by the exhibition’s Safety Manager. Plans and technical information must be provided a month before the start of the exhibition.During assembly, the Safety Manager will ensure the application of the following safety regulations. Furthermore, all information regarding fire safety can be obtained from:SASU CABINET YVES GODIER-SOS1 Chemin de la Noé5 Résidence de la petite Gare35430 Châteauneuf d’Ille et Vilaine Tel: +33 (0)2 99 20 36 70Email: [email protected]

2 - REMINDER OF IMPORTANT REGULATIONS SPECIFICALLY APPLICABLE TO EXHIBITIONS

2.1 - ACCESS FOR PEOPLE WITH DISABILITIESBooths must be accessible to people with disabilities, and particularly, people with reduced mobility (Articles L.111-7, L.111-7-3, and R 111-19 to R.111-19-8 of the Code de la Construction et de l’Habitation and the decree of December 08, 2014, on accessibility for disabled people of facilities that are open to the public):Booths with a floor height of more than 2 cm should be accessible to people with disabilities, and particularly to people with reduced mobility. Access will be by an inclined plane (minimum width = 0.90 m) with the following inclines:• under 4%,• or 5% over 10 cm,• or 8% over 20 cm,• or 10% over 50 cm.

- The reception desks can be used by people in wheelchairs (maximum height of 0.80 m, 30 cm of empty space for knees at a height of 0.70 m).

- The raised booths should be available to people with reduced mobility if the second floor can hold > 50 people or if the activity on the second floor is not available on the ground floor. This requires the installation of an elevator.

3 - LAYOUT OF BOOTHS3.1 - THE GRADING REQUIREMENTS FOR MATERIALS

3.1.1 - GENERALThe materials used must meet the criteria for reaction to fire (French or European rating). It is forbidden to store or use, except for the sale and the exhibition of the dangerous substances and substances within the meaning of the decree of April 20, 1994 modified relating to the declaration, the classification, the packing and the labeling substances.

Any activity involving the use of fireworks or flames must be the subject of a special examination by the safety officer and validation by the competent safety committee

• Wall coverings (natural or synthetic textiles): minimum rating of M2 or C• Curtains, drapes, and wallpapers: minimum rating of M2 or C• Flooring, securely fastened: minimum rating of M4 or D• Decorative items or hanging decor (billboards larger than 0.50 m2, garlands,

light decorative objects, etc.),• Minimum rating: M1 or B• Full canopies: minimum rating of M2 or C,• Ceilings and suspended ceilings: minimum rating of M1 or B• Mesh canopies: Certified by CNPP (French test laboratory)

3.1.2 - REQUIREMENTS• Basic structure and partitions of booths: minimum rating of M3 or D (European

rating)• Large furniture (crates, counters, display, screens, etc.): minimum rating of M1

3.1.3 - EQUIVALENCIES• Non-coniferous hardwood: If e ≥ 14 mm, rated M3 or D• Coniferous hardwood: If e ≥ 18 mm, rated M3 or D• Wood-based panels (plywood, boarding fibers, and particles): If e ≥ 18 mm,

rated M3 or D.

3.1.4 - OBLIGATION OF EXHIBITORS• Keep at each booth the certified reports verifying the classification of materials

used and their reaction to fire.• Failing that, keep at each booth the equivalent fireproofing certificates.

3.2 - REGULATIONS COVERING CONSTRUCTION AND LAYOUT3.2.1 - LIST OF PROHIBITED ACTIVITIES• Fastening of any types of items whatsoever into the gas and electricity

distribution shafts, the ventilation, heating, and smoke ducts, and generally into any existing equipment or duct.

• Fastening items from the roof or any part of the hall’s structure is also forbidden throughout the Parc des Expos

• Obscuring exits with curtains or drapes.• Using flammable paints and varnishes (e.g., nitrocellulose or oil-based paints).• Using signs or billboards with white text over a green background.• Building a booth with more than two floors.• Covering the second floor (ceiling, suspended ceiling, full canopy). However,

mesh canopies are allowed

3.2.2 - DECORATIVE EQUIPMENTNo ratings requirement if the surface area is <20% of the support (wall, suspended ceilings, etc. ...)

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3.2.3 - COVERED BOOTH(ceiling, canopy, raised level):• Area <300 m2, each booth is 4 m apart,• If the surface area > 50 m2:- Suitable extinguishers.- Presence of one ERP1-qualified fire safety officer.- Self-contained emergency lighting units. This lighting should be in the «off»

state when the regular lighting is intentionally switched off.• In the case of canopies, effective hanging and support by a crossed wire

network (maximum mesh: 1 m2).

3.2.4 - CLOSED BOOTHS OR AREASRequests should be addressed to Security Cabinet « A2F »

• Number and width of exits, where «K» represents the surface area:- K < m2: 1 x 0.90 m,- 20 m2 < K < 50 m2: 1 x 0,90 m + 1 x 0,60 m,- 50 m2 < K < 100 m2: 2 x 0,90 m, or 1 x 1,40 m + 1 x 0,60 m,- 100 m2 < K < 200 m2: 1 x 1,40 m + 1 x 0,90 m, or 3 x 0,90 m,- 200 m2 < K < 300 m2: 2 x 1.40 m- K > 300 m2, contact Cabinet.• Evenly spaced exits.• Marked exits.

3.2.5 - CONSTRUCTION OF STAIRCASE AND SECOND FLOORInstallations should be verified by an approved inspector (A2F Securite can provide on request a list of approved inspectors in the Rennes area). The inspector’s report and the installation certificate should be presented to the safety committee who will approve the opening of the second floor to the public. The technical details for building the staircase and second floor will be provided by the approved inspector. Follow them exactly.

3.3 - FIREPROOFINGFireproofing can confer M2 rating to materials that are normally moderately or highly flammable. Fireproofing can be done by spraying, brushing, or dipping. Approved contractors regularly work with exhibitors to fireproof their equipment. Contact information can be obtained from:Groupement Technique Français de l’Ignifugation: 10, rue du Débarcadère - 75852 Paris cedex 17 Phone: +33 (0)1 40 55 13 13

3.4 - FIRE-RATING CERTIFICATIONExhibitors must keep at each booth the fire-rating certification of coatings and materials used, or alternatively, the equivalent fireproofing certificates. Exhibitors have every incentive to purchase coverings and materials from specialist suppliers or dealers, thus avoiding on-site fireproofing, which has certain drawbacks (the salts used attack metals, and fireproofing is only valid 3 months). Contact:Groupement NON FEU 37-39, rue de Neuilly BP 121 - 92113 Clichy Cedex Phone: +33 (0)1 47 56 30 80 or +33 (0)1 47 56 31 48

4 - ELECTRICITY

4.1 - GENERAL• The electrical system must contain only fixed wiring.• Cables and conductors should be rated C 2.• Cable ducting used for wire paths, trunking, and cable covers should have the

relevant flame retardant ratings,• All lines must include a protective conductor connected to the panel’s ground

terminal.• Exceptionally, equipment being exhibited might be rated 0. If so, they must be

protected by residual current devices with a maximum rating of 30 mA.• Devices rated I must be connected to the supply line’s protective conductor.• The use of individual grounding power outlets is prohibited.

4.2 - SWITCH BOXES AND CABINETS• Inaccessible to the public.• Easily accessible by staff and emergency services.• Kept apart from all flammable and combustible materials and products.

IMPORTANT: if P > 100 kVA• electrical cabinet in a closed room devoted to this sole purpose.• signage,• a CO2 or powder extinguisher.• M3-rated partitions.• should not be located below a platform accessible to the public.Turn in the attached form: “déclaration d’appareils et de matériels en fonctionnement” or fine wire mesh) to protect against the effects of a lamp exploding.

4.3 - HALOGEN LAMPS (EN 60 598 STANDARD)The booths’ lighting fixtures containing halogen bulbs must:• Be placed at a height of at least 2.25 m,• Be kept away from flammable materials (at least 0.50 meters from wood and

other decorative materials),• Be firmly fastened,• Be equipped with a safety screen (glass or fine wire mesh) to protect against

the effects of a lamp exploding.

4.4 - HIGH VOLTAGE IN SIGN ILLUMINATION• Protection by a screen material rated M3 or D• Stop switch clearly marked.• Processors kept away from the public,• Possible notice: “danger, high voltage”

5 - HELIUM BALLOONS• No helium bottles (empty or full) may be stored in the hall,• The balloons may not be inflated in the presence of the public.• Balloons must be kept within the booth.• Lighting balloons must be rated M2 or C.

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6 USE OF COOKING APPLIANCESOnly appliances used for demonstrations and advertising purposes are allowed! The use of electric cooking appliances with a rated capacity of less than 20 kilowatts is permitted in areas accessible to the public, subject to compliance with the technical requirements set out in articles GC of the amended decree of March 25, 1980. These include, but are not limited to, stipulations providing that cooking appliances must comply with the relevant French standards, must be fixed to the ground when they are not sufficiently stable, must include an emergency power-off feature, must be set apart by a gap of at least 0.50 meters from all flammable items. The use of demo cooking appliances must be declared to the Safety Manager.

7 USE OF LIQUIFIED HYDROCARBONS• Only cylinders containing a maximum of 13 kg of BUTANE liquefied gas are

allowed in the halls.• Cylinders being used should always be placed out of reach of the public and be

protected against impacts• Cylinders should be separated by a rigid incombustible screen or kept at least 5

m apart• A maximum of 1 cylinder per 10 m2 and 6 per booth,• No disconnected cylinders, whether empty or full, may be stored at the booth,• Flexible connecting tubes within their expiry date,• Cylinders placed upright, the stopcock being accessible at all times.

8 MACHINERY AND APPLIANCES IN OPERATION

8.1 GENERAL• Must be the subject of a statement to the organizer 30 days before the start of

the exhibition (see appended specimen),• Must not be a hazard to the public,• If the machinery or appliances, whether in use or not, are displayed in a fixed

position:- any dangerous part must be more than 1 m from the concourse or protected by

a rigid screen.- dangerous parts = moving parts, hot surfaces, spikes, and serrations• If the machinery or appliances are displayed in movement:- protected area keeping the public at least 1 m away.• If equipment with hydraulic cylinders is displayed in a high stationary position:- hydraulic safety features must be complemented by a mechanical system to

prevent any accidental sinking.• Properly stabilized equipment.

8.2 MACHINERY WITH COMBUSTION ENGINES -MOTOR VEHICLES• Combustion gases discharged outside the room,• Motor tanks displayed empty or fitted with locked caps,• Disconnected accumulator battery terminals protected as to be inaccessible,• If driving force is necessary = electrical origin, but if permission is granted for

combustion engines, then in addition to the aforementioned statement, provide:- a fact sheet detailing general characteristics and design features related to

security (type of energy used, power ratings, daily fuel requirement, etc.)- a layout map of the machinery’s location in the booth.

8.3 GAS FIREPLACESCombustion gases from gas fireplaces on display should be discharged outside the hall by means of a connecting line.

8.4 BIOETHANOL FIREPLACEWorking bioethanol fireplaces on display should comply with the following:• Device should comply with standards.• A security perimeter of 2.00 m should separate the device from its surroundings

(including the booth’s partitions).• Surface temperature <40 ° C,• The maximum amount of liquid fuel that can be kept at the booth is 5 L, stored

in a tank.• The cans containing ethanol should be kept closed and labeled with the

corresponding standardized pictograms.• The tanks should be filled out of reach of the public.• It should be impossible for members of the public to reach the flame.

9 PROHIBITED EQUIPMENT, PRODUCTS, AND GASSESAre prohibited:• The distribution of samples or products containing flammable gas,• Balloons filled with flammable or toxic gases,• Celluloid items,• The presence of pyrotechnic products or explosives,• The presence of ethylene oxide, carbon disulfide, ether, and acetone,• Pyrotechnic effects; sound, sparks, and flame generators.

10 FLAMMABLE LIQUIDSThe use of flammable liquids is limited to the following quantities per booth:• 10 liters of Category 2 flammable liquids per 10 m2 of booth area, to a maximum

of 80 liters,• 5 liters of Category 1 flammable liquids.

11 EMERGENCY SERVICES• Must remain visible at all times• Must remain accessible at all timesThe wall hydrants must remain free of any framing, doors, or decoration. Access should be possible: a path measuring at least 1.00 m wide must be reserved from the nearest concourse.

12 OPERATING INSTRUCTIONS• It is forbidden to deposit boxes, cartons, or wood at the booths and in the

clearance spaces.• Daily cleaning is required.

13 SAFETY INSTRUCTIONS INSIDE THE HALL 6Only inside the hall 6 heaters without combustion (exchangers, mixers, electric generators, etc. ...) are allowed.Cooking or reheating appliances, even for cooking purposes, are prohibited inside the Hall 6.

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GENERAL CONDITIONS - CFIA RENNES 2022

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