GenCap Monitoring, Communication and Reporting

GenCap Technical Workshop

25 February 2012, Geneva

M&E Tool

Monitoring & Evaluation BIQb and BIQe + Scorecards every 2 months

(exceptions to be agreed with GenCap Support Unit)

Decision-making tool for GenCap management Acknowledge the tool does not capture all activities (S)Low compliance – reduced capacity at support

unit = lack of updated analysis in time for workshop...

Continued use in 2012 Revision of tool in 2012 by external consultants

M&E Results (per May 2011)

Where do GenCaps work?

Information and Analysis

Program Planning Assistance

Capacity Building

Coordination

Advocacy

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

Number of GenCaps per "activity"

Activ

ities

M&E Results 2

I. Agriculture

II. Camp Coordination & Management

III. DDR

IV. Early Recovery

V. Education

VI. Emergency Shelter

VII. Environment

VIII. Food Distribution

IX. Food Security

X. Gender-based Violence (GBV)

XI. Health

XII. Livelihoods

XIII. Nutrition

XIV. Protection

XV. Water, Sanitation and Hygiene

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Number of GenCaps per "area of work"

Area

s of w

ork

M&E Tool overview

M&E Results: Impact on programming

Impact on institutionalization

0

1

2

3

1 (N=18) 2 (N=16) 3 (N=14) 4 (N=9) 5 (N=6) 6 (N=5) 7 (N=1)

Scorecard number

Ave

rag

e sc

ore

1 Months (N=28) 3 Months (N=24) 5 Months (N=18) 7 Months (N=13) 9 Months (N=9) 11 Months (N=6) 13 Months (N=2)0

1

2

3

Number of months after beginning of deployment

Ave

rage

sco

re

M&E Results: Impact on institutionalization

1 Month (N=20) 3 Months (N=18) 5 Months (N=15) 7 Months (N=9) 9 Months (N=6) 11 Months (N=5)0

1

2

3

Number of months after beginning of deployment

Aver

age

scor

e

GenCap Communication

GenCap Steering Committee

One member is focal point for each deployment/adviser

Advises on general approach/specific issuesEntry point for discussing

agency-specific challenges

GenCap PeersHas any done … ?How did you do …?Where can I find…?Do you know who to

ask/where to look for…?

GenCap Support UnitRequests, extensionsSubstantive questions

Entry point for raising issues with agencies/HC

M&E, narrative reportsOneresponse

NRCHR/Admin:

Pre-deployment preparations

Contract /Salary/ClaimsTravel / LeavePER/Debrief

Spirit of communication

Stay in touch! We are here to support you and eachother! Email Call (we are drowning in email, so don’t hesitate…) Skype, facebook, youtube, oneresponse Field visits Debriefs Annual retreats

You are a representative of GenCap… Shared vision Be solution - not problem - focused …how you all, and individually, behave and are perceived

affects the reputation of the project as whole.

GenCap

SupportUnit

GenCap Steerin

gCommit

tee

NRC

Donors

GenCapAdviser

s

Reporting for GenCap Advisers Written/narrative reports

Short Initial Report & workplan: after 1 month Regular update reports: each quarter – revised

template in 2011 End of mission: demand for external audience

report Lessons learned/GenCap experience documents?

How can we improve capturing and sharing good practices? GenCap thematic reports GenCap experience documents GenCap quarterly newsletter GenCap website

What else can we do?

What works well?What can be done better?

Ideas? Good Better Best

Thank you - Safe travels!