GEAR UP 101 MYTHS AND TRUTHS COST SHARE/MATCH AND OTHER TIPS Charlotte Curtis, Ed.D., Facilitator...
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Transcript of GEAR UP 101 MYTHS AND TRUTHS COST SHARE/MATCH AND OTHER TIPS Charlotte Curtis, Ed.D., Facilitator...
![Page 1: GEAR UP 101 MYTHS AND TRUTHS COST SHARE/MATCH AND OTHER TIPS Charlotte Curtis, Ed.D., Facilitator Nevada State GEAR UP Director.](https://reader038.fdocuments.us/reader038/viewer/2022110210/56649e885503460f94b8d51b/html5/thumbnails/1.jpg)
GEAR UP 101 MYTHS AND
TRUTHSCOST SHARE/MATCH
AND OTHER TIPSCharlotte Curtis, Ed.D., FacilitatorNevada State GEAR UP Director
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WHO ARE WE?
ONewbie to GEAR UPOFirst grant everOSecond grant, new staffOThird or more grants, new staffOExperienced staff
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WHAT DO WE ALREADY KNOW RE: COST SHARE?
Cost Share Match
Who?
What?
Why?
When?
Partners?
How?
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WHY IS GU COST SHARE GRANT?
O Bipartisan Congressional decision in 1999
O Brings partners to assist with college preparation
O Increases value of grant due to inkind services and goods
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WHY IS COST SHARE MAJOR COMPONENT OF GU?
O Brings partners to advise and assistO USDE pays major attention to cost
shareO Internal practices and auditsO External auditsO Integrity/fidelity O Future grants
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WHAT ARE CONSEQUENCES OF FAILURE TO MATCH $ FOR $?
OReduction of Federal award amount
OPotential refund of Federal funds to USDE
OPossible termination of grant
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SYSTEM FOR RECORDKEEPING
OGroupthink – chart recordkeeping ideas and report out
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WHERE SHOULD COST SHARE RECORDS BE KEPT?
O Fiscal agent officeO Facility for current record storageO Facility for archivesO Centralize or decentralizedO Database or excel
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WHEN SHOULD COST SHARE RECORDS BE KEPT?
O OngoingO Timely Fashion – over the 6 or 7 year
term of grantO System that is flexibleO Provide technical assistance to
subgrantees and contractors
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HOW TO KEEP RECORDS?
OSystemOExcelODatabaseOTools = Timelines & FormsOTransparencyOCapacityODigital records
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MAJOR GU SOURCES OF NON FEDERAL MATCHO Financial assistance obligated to
studentsO Waivers of tuition, feesO Mentoring & counseling provided by
volunteers & partnersO Equipment, supplies, cash
contributions, discounts, grantsO Facility usageO Honor match commitments in
application
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PARTNER DEVELOPMENT
OHow do you develop, keep and/or split up from partners?
OName some of your partners in your grant?
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WHO ARE PARTNERS?
Interdependent relationships among:OEducatorsOCommunityOBusinessOParentsOSeniors
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GEAR UP MATCH STAFF
O Teacher/counselor time should be after regular school day, that is, volunteer after school or weekends or holidays for planning and activities.
O Administrator/Professional Staff time should be kept per event, per month, etc.
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PARTNER STAFFO Postsecondary education staff – put a
value on timeO Business and community – put a
value on timeO Major presenters – often give GU
discount from regular presentation price
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TRAINING/PROFESSIONAL DEVELOPMENT
OWhat are some of the training/professional development opportunities you provide?
OHow often do you train GEAR UP professionals?
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SUPPLEMENT RATHER THAN SUPPLANT
O Enhance beyond current educational funding
O Avoid replacing any funds that are paid from local and state sources
O Count match only once for one grantO Avoid overlapping services with TRIO
and CACG or other programs
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OTHER TIPS
OEvaluation is a major component of grant
OFollow the same studentsOTrain and retain staff &
volunteersOPublic RelationsOAdvocacy should be information
onlyOProject Officer Technical
Assistance
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OTHER TIPS – cont.O Project officer – questions, out of
state travel beyond NCCEP meetings, watches grant draws, matching amounts, data, activity progress and reads evaluation reports.
O Professional Development – USDE, NCCEP, state/regional college readiness & access conferences
O Relationship with other states
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OTHER TIPS – cont.O Relationship with Partnership grants
in your stateO Tools and techniques – refine those
that have been developed
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COST SHARE TABOOS
O Athletic ticketsO Antiques/fine artO Social eventsO Development of proposalsO Commencement expenseO FinesO FlowersO GiftsO PrizesO Lobbying
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SOURCES FOR COST SHARE INFORMATIONO OMB
O A-102 for StatesO A-110 for PartnershipsO A-21 for IHEsO A-133 for everyone
O EDGAR, 34 CFR 74.23 and 80.24O GAGAS
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QUESTIONS