Collaboration ServicesBringing together people, process and technology

http://www.gleeds.comjasper.singh@gleeds.co.uk +44 7718 804333

“The internet has a great potential as it relates to construction. This is an industry that continually moves information back and forth between offices and remote job sites. Pulling together even a simple straightforward project now requires the interaction of hundreds of people and thousands of documents. Today’s communication challenges are incredible”

B Gates (1996) “The Road Ahead” New York - Viking Publishing

OUR SERVICES

• Technology Provision (BIW Information Channel)

• Technology Implementation & Training

• Helpdesk Services

• Document Control & Compliance

• Reporting, Key Performance Indicators and Benchmarking to measure how well the

technology is being used

• CAD Management Consultancy

• Document Management & System Administration

ABOUT USGleeds Collaboration Services (GCS) are a specialist team operating within the wider Gleeds business.

We provide web based electronic document and process management systems for project teams with the

aim of providing our clients with the communication tools they require to complete projects within time,

within cost and to the required specification.

Since 1997 we have partnered with BIW Technologies to develop the Information Channel. The

Information Channel is now considered to be an Industry Standard system, providing web-based

document management to over 100,000 users working on over 10,000 projects around the world.

BIW’s geographical spread spans the world with data centres in London and the UAE and a support base in India to support Asia Pacific clients. Combined with the Gleeds network of worldwide offices, we bring

unparalleled technology and support to projects, wherever they may be.

Gleeds have acted as a bridge to make web based technology relevant for the construction industry since

the inception of the World Wide Web in the 1990s. We now pioneer implementation methodologies to bring systems to the everyday lives of the construction industry worker from Site Managers to CEOs.

We have a team of experts who will deliver innovation to the enterprise, who will join the project team to

provide ongoing expertise and bring Project Execution Plans to life through Technology.

The diagram below shows how project teams normally work with different stakeholders sending a myriad of information via different methods to multiple recipients. This can lead to delays resulting in time and cost

over-runs.

Using the Information Channel, Gleeds promote a collaborative way of working where all parties are looking at the same information, this promotes teamwork, reduces mistakes and provides

transparency

PEOPLEFor a solution to be successful, people must use it. GCS monitor system usage and ensure that project teams use the system.

PROCESSGCS ensure that the systems are configured to meet the requirements of the project whether this is an NEC, a Design & Build or a Traditional scheme.

TECHNOLOGYIt is important that the technology is robust enough to meet the requirements of the project, The BIW system allows for unlimited usage in terms of users and data plus an industry standard environment within which to operate.

HOW WE DO IT

DELIVERING THE

SOLUTION

Gleeds provide a tried and tested methodology to deliver

results, this is based on

experience of delivering

solutions over the past

decade. GCS take away traditional risks associated

with technology

implementation. The

foundation stone of this is our

approach, based on overcoming the main

obstacles to technology

adoption: namely people,

process and technology.

DELIVERING A SOLUTION THAT BRINGS TOGETHER PEOPLE, PROCESS

AND TECHNOLOGY

TECHNOLOGY - BIW INFORMATION CHANNEL

BIW Technologies provide us with the backbone for technology provision in the form of the Information Channel. This award winning, industry standard technology provides project teams

with a number of benefits including:

• Unlimited Users

• Unlimited Data Storage

• In-built CAD viewing technology

• Online mark-ups and commenting

• Reporting Mechanisms

• Document & Process Management tools

• Audit Trail

PEOPLE & PROCESS

Gleeds Collaboration Services bring over 10 years of expertise to the implementation of

extranets, we pride ourselves on our ability to bring together project teams using the information

management system implementations we provide. Our expertise means that the solution will be customised to work for you and your project.

A COMPLETE SOLUTION

We believe that technology implementations are only successful if the Technology, People and

Process issues are addressed.

In plain English this means that Technology will only work if:

1. The Technology is robust and flexible.

2. The Technology is configured to mirror the aims of the project (D&B, PFI, CM etc). The

Technology should incorporate and enhance Processes.

3. People use the Technology

Achieving all of the above requires an experienced and concerted approach, this is what GCS

bring to projects.

THE O2 The O2 was developed by Anschutz Entertainment Group using BIW Information Channel combined with GCS services.

Logins 78,055Documents 19,752

BBC WEST ONE The redevelopment of Broadcasting House in the West End of London continues with the support of BIW Information Channel and GCS.

Logins 40,325Documents 17,389

EUROVEA BRATISLAVABallymore’s landmark scheme in the heart of the Slovakian capital uses the BIW Information Channel combined with GCS to manage flows of information.

Logins 55,901Documents 37,103

OUR CLIENTS

MARKS & SPENCER

Marks & Spencer manage their entire property portfolio using the BIW Information Channel, the technology is combined with Gleeds services to manage the People and Process issues.

Logins 227,734Documents 1,167,931

HARWORTH ESTATESFormerly known as UK Coal, Harworth Estates are carrying out infrastructure works on 5 sites using the Information Channel in conjunction with GCS services.

CHESHIRE WASTE PFICheshire County Council are using the Information Channel and GCS services for the procurement of a Waste Management facility.

MINSTER SCHOOLThe Minster School project in Nottinghamshire was delivered using the Information Channel system implemented by GCS.

BALLYMOREDeveloping property across Ireland, UK and Eastern Europe, Ballymore use the Information Channel and GCS services to deliver schemes and manage their portfolio.

HAMMERSON CORPORATECurrently deploying the Information Channel and GCS services to deliver the Sheffield and Leeds regeneration programmes in the UK.

NHSThe South Glasgow Hospital PFI is being delivered using the Information Channel in conjunction with GCS,

KENT COUNTY COUNCILBuilding Schools for the Future design development and collaboration managed using the Information Channel and GCS services.

O2Store refurbishment projects managed via the Information Channel and GCS support.

BODYSHOP SHOP-ME PROGRAMMEBodyshop are currently using the Information Channel in conjunction with Gleeds to manage information for the “Shop-Me” programme of works

CLIENTS CONTINUED

TESTIMONIALS.“A contractor published a drawing of a mechanical item for comment at 8.30am one day recently. Sixteen people commented on it during the morning. The contractor uploaded a revised drawing at 4pm that afternoon — again for comment. The entire matter was resolved in less than two days. If this had been done by printing and posting, it would have taken a week or more. Plus, this way you can see exactly what’s going on. There’s a full audit trail and you can’t lose

anything.”

Construction manager, Capital One project, Nottingham

“We looked at a typical 90-day project where we issued a total of four revisions of 25 drawings to an issue list of 13 people. We saved more than £250 on printing, copying and postage, and more than £3500 in employee costs, by replacing traditional methods and using the System instead.”

Specialist sub-contractor, retail project, London

CONTACT US

JASPER SINGHGLEEDS COLLABORATION SERVICES

WILFORD HOUSE

1 CLIFTON LANE

WILFORD

NOTTINGHAMNG11 7AT

jasper.singh@gleeds.co.uk

Telephone 0115 977 8247Mobile 07718 804333