GCO INFORMATION SESSION: YOU ASK, WE ANSWER C OMMON R EASONS F UNDING P ROPOSALS (FP S ) ARE R...

GCO INFORMATION SESSION: YOU ASK, WE ANSWER

COMMON REASONS FUNDING PROPOSALS (FPS) ARE RETURNED FOR CHANGES

PRESENTED BY: MICHELLE HUMPHREYS

GRANTS ANALYST IIGRANTS AND CONTRACTS OFFICE

COMMON REASONS FPS ARE RETURNED FOR CHANGES

FP Returned at PI or PT’s Request to Correct Attachments

• Application needs to be in the completed, final version before submission to GCO

• GCO reviews and validates at least 44 data points in every FP and budget

• Every time it gets sent back with changes, this requires another full review of the FP and budget by GCO

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FP Returned at PI or PT’s Request to Correct Attachments

• After AOR approves, FP and budget can no longer be edited or sent back for changes by PI/PT

• Numerous layers of review and approval were designed in the system, so departments/centers have multiple individuals /roles able to review prior to submission to GCO to ensure all application components are complete

3


Budget

eBridge Budget Grids and Application Budget Need to Match• The application budget should be completed

based on the information in the eBridge budget grids (Base salaries, effort levels, line item amounts for supplies, etc.)

• The application budget attached in R9.0 should match exactly the eBridge budget grid amounts (all non-NIH SF424 applications)

4


Budget

Budget and Budget Justification Need to Match• The Budget Justification in the application needs to

match the information in the budget grids• Most common error: Personnel Effort listed in the

Budget Justification does not match effort level(s) listed on page W

• Line item amounts for supplies, equipment, etc. listed in Justification do not match the numbers in the eBridge grids

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Budget

Cost Sharing• Cost-sharing not indicated on page T but

represented on page W, or page W completed incorrectly to capture cost-sharing

• Signed cost-sharing forms missing on page AG• Signed cost-sharing forms don’t match the

Effort % or Salreq % listed on page W

6


Budget

Cost Sharing• Cost-sharing is represented in the Salreq % line item

on page W• Effort % should always reflect full amount of actual

effort

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NIH SF424

If an NIH SF424, Page G Not Completed or Incorrect Budget Form Selected• Page G contains the Opportunity Announcement

information, including all Required and Optional SF424 forms available from the application package

• User must select the appropriate Optional forms here, including which budget type (R&R or Modular)

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NIH SF424

If an NIH SF424, Page G Not Completed or Incorrect Budget Form Selected

• If page G is not completed, the SF424 will not contain budget pages, R&R subaward budgets if applicable, a Planned Enrollment Report, etc.

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COMMON REASONS FPS ARE RETURNED FOR CHANGESNIH SF424

Page G

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NIH SF424

Missing AttachmentsRequired SF424 application attachments missing

• Additional Narrative Budget Justification (if Modular)

• Consortium/Contractual Plan • Multi-PI Leadership Plan• Subaward Site budget justification (in

R&R budget applications)

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NIH SF424

SF424 Package Needs to be Checked for Errors and Corrected

• After an NIH SF424 FP is completed and ready for submission to GCO, the SF424 must be generated and Hide/Show Errors used to check for needed corrections

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• In the Funding Proposal Workspace, under My Activities, select View SF424

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NIH SF424

SF424 Package Needs to be Checked for Errors and CorrectedIn the SF424 Workspace, select View SF424; Once in the SF424, click Hide/Show Errors• Any errors after the first 10 listed must be

corrected or the SF424 won’t be able to be submitted to Grants.gov

• The first 10 errors relate to the AOR information, which will be completed after the AOR approves the FP 15



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LOI

Missing Letter of Intent from Proposed Subrecipient Institution

• The Letter of Intent (LOI) is the institutional commitment from the collaborating site

• LOI for every potential subaward site is a requirement at application

• Need new/current LOI for Resubmissions

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LOI

LOI and Subaward Site Budgets Need to Match

• The Letter of Intent should list the subaward budget subtotals and/or total amounts, F&A rate, etc.

• These need to be consistent with the subaward site budget amounts in the MCW budget and application

• If changes were made to the subaward site budget after the LOI was signed, a new LOI is needed to reflect the changed budget amounts so MCW can validate that the collaborating institution is aware of and approves those changes

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Attachments

Attachments Uploaded to Wrong LocationsFor NIH SF424s:

• Biosketches attached anywhere but page B1.0 or B3.0

• Letters of Intent (LOIs) attached in Q5.1 Appendix• Subaward Site Budget Justification included in

MCW Budget Justification attachment

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Attachments

Attachments Uploaded to Wrong LocationsFor non-NIH SF424s:

• Attach all application documents on page R, question R9.0

• R9.0 is viewable across eBridge modules• R10.0 is for supplemental documentation only

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Incomplete FP

Funding Proposal Incomplete when Submitted to GCOMissing Attachments:• If non-NIH SF424, complete application not

attached in R9.0• missing sponsor instructions if documentation is

required (e.g. to document capped F&A rate)• Budget justification or SOW missing if a Federal

Pass-through FP

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Incomplete FP

Funding Proposal Incomplete when Submitted to GCOPlaceholder Attachments:

• Attachments labelled “Placeholder”, blank pages

• No Chickpea recipes!

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Incomplete FP

Funding Proposal Incomplete when Submitted to GCO

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The End

Presentation Questions?

Email [email protected]

mailto:[email protected]

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GCO Support Reorganization

• Single GCO Analyst contact for Departments and Divisions for all sponsor types: Federal, Non-profit, Internal, Gifts

• Transition Go-Live 2/1/2015• April Haverty still handling industry sponsored

clinical trials, CDAs, MTAs, DUAs

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GCO Resources

Check out our website!http://www1.mcw.edu/Grants-Contracts-Office.htm

FAQshttp://www1.mcw.edu/Grants-Contracts-Office/FAQ.htm

Future Information Sessions – Quarterly in 2015

http://www1.mcw.edu/Grants-Contracts-Office.htm



http://www1.mcw.edu/Grants-Contracts-Office/FAQ.htm



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