Gavilan College Student Rights Responsibilities Handbook

8/7/2019 Gavilan College Student Rights Responsibilities Handbook

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Students Rights, Responsibilities and Academic Standards

Student

Rights,Responsibilities,

and AcademicStandards


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When you register atGavilan College, you enterinto a relationship with

the college.

There are clear rights

and privileges that youreceive as a student.

There are equally clearresponsibilities and

obligations that you assumeas a student.

The college also presumes

that you will adhere toacceptable standards of personal

conduct.


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Welcome to the Gavilan College

Student Community!

We are very pleased that you have made Gavilan your College o Choice oryour higher education experience.

As a student, you will not only have much to learn rom the courses you takeand the eld o study you are pursuing, but also about how be successul inthe college setting.

This handbook is designed to help you understand the rules, policies, proceduresand inormation that students nd helpul while attending Gavilan. As a student, you have many rights and privileges. You also assume the responsibility tolearn about the college environment and to respect other students in thisresponsibility.

Whether you nd yoursel with a question about grading, where to go i youare eeling under served, or what to do in a situation where you are havingissues with a ellow student, we hope that this resource, along with the collegecatalog, will guide you in what to do next.

I wish you tremendous success with your academic pursuits and invite youto engage in the rich environment we have created or you here at Gavilanoutside o the classroom.

Sincerely,

John Pruitt

Vice President, Student Services


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Gavilan College

Directory 2-3

Standards of Student Conduct 5-6

Policies and Procedures 7-23

Academic Honesty 7-11Student-to-Student Mediation 11

Students Problem Resolution Process 12-17

Academic Freedom 12

Student Discipline Procedures 18-23

College Policies 24-32

Services for Students with Disabilities 24

Accessibility 24

Americans with Disabilities Act (ADA) Compliance 25Title VI, Title IX and Americans with Disabilities Act Section 504/508 25

Aids/HIV 25

Open Enrollment 26

Vocational English Skills 26

Non-Discrimination 26

Prohibition of Harassment and Hate Crimes 26

Drug Free Schools and Campuses Act 26

Sexual Assault 27

Revision of Administrative Regulations 27

Computer Use 27

Photography, Video and Audio Recordings 27

Authority of Instructors 28

Table of Contents

Directory

Counseling Office 408-848-4723

DRC - Disability Resource Center 408-848-4865

Discrimination-Harassment Complaints 408-848-4731

EOPS - Extended Opportunity Programs & Services 408-848-4740

Evening Office 408-852-2814

Emergency/Campus Security:

First: Dial 911 (On campus, dial 8 first)

Second: Dial 10 for campus emergency support

From campus pay phone 408-710-7490

Non Emergency Security Office (S/M) 408-848-4703


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Family Educational Rights and Privacy 28

Smoke-Free Buildings 29

Policy for Children on Campus 29

Campus Posting Policy 30Parking 30

Transcripts 30

Financial Aid Policies 30

Withholding Records for Non-Payment of Financial Obligations 32

Refund Policy and Procedure 32

Refunds of Student Body Cards 32

Library 32

Academic Information 33-40

Academic Standards 33

Catalog Rights 35

Attendance Standards 35

Course Syllabus 35

Course Availability 36

Course Repetition 36

Withdrawal Policy 36

Course Prerequisite 37

Course Advisory 37

Units 38

Grades 39

Grading Options 40

H e a l t h S e r v i c e s 4 0 8 - 8 4 8 - 4 7 9 1

Instructional Services, Vice Presidents Office 408-848-4761

International Students 408-848-4754

Liberal Arts & Sciences, Deans Office 408-848-4701

Presidents Office 408-848-4711

Student Services, Vice Presidents Office 408-848-4738

Technical and Public Services, Deans Office 408-848-4719

TRIO Student Support Services 408-846-4981

TTY (for Deaf or Hard of Hearing) 408-846-4924

Veterans Services 408-848-4734


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Gavilan College

Where do I go I I have...

...problems with other students?

Student-to-Student Mediation provides students with an opportunity to problem-solve together in a sae environment. To obtain mediation services, contact theCounseling Department at 408-848-4723. See page 11 or details. In an extremeemergency, call security. Pnone numbers are listed on page 2.

...problems with an instructor or staff member?

In the educational environment, there are times when a student and a college

employee (aculty/teacher/instructor, support sta, or administrator) may have aproblem or issue which needs some clarication and resolution. Thereore, GavilanCollege has a procedure to help students address problems and work

on solutions that hopeully benet all the people involved.

The process or resolving issues is called The STUdeNTSProBLeM reSoLUTIoN ProCeSS and applies

to specic situations on campus. Please see page12. We also encourage you to speak with a

counselor or assistance in clariying your issues andunderstanding the correct process to ollow.

...problems with alleged

discrimination orharassment

concerning sexual harassment as well as other unlawulharassment and hate crimes, including those which are based on any

o the ollowing statuses; race, color, religion, ancestry, national origin, disability, sex(i.e., gender), sexual orientation, or the perception that a person has one or moreo the oregoing characteristics. I you eel you have experienced discriminationbased upon any o these actions, you must ollow a procedure available rom theGavilan College equal opportunity ocer. Consult with the sta at the oce o theVice President o Administrative Services located in HR 101 or call 408-848-4731or 408-848-4753.

...been accused of plagiarism

See Academic Honesty Procedures beginning on page 8 o this booklet.


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Gavilan College is committed to treating

all students fairly, yet, as with any complex

organization, misunderstandings and conflicts

can occur.

STaNdardS o STUdeNT CoNdUCTReference: Education Code Section 66300 and BP 5500

Gavilan College is dedicated to promoting a harmonious learning and socialenvironment characterized by mutual respect or all our students, sta andcommunity. A student enrolling at Gavilan College assumes an obligation to actin a manner compatible with the college's unction as an educational institution.Students and visitors are expected to obey all ederal laws that pertain to behavior

on a college campus or at a campus-sponsored event.

The ollowing standards o conduct represent reasonable expectations o studentbehavior and violations shall constitute good cause or discipline, including but notlimited to the removal, suspension or expulsion o a student.

1. Causing, attempting to cause, or threatening to cause physical injury toanother person.

2. Possession, sale or otherwise urnishing any rearm, knie, explosive orother dangerous object, including, but not limited to, any acsimile rearm,knie or explosive, unless, in the case o possession o any object o thistype, the student has obtained written permission to possess the item roma district employee, which is concurred in by the Superintendent/Presidento the College.

3. The manuacture, possession, use, sale, oer to sell or urnishing, orbeing under the infuence o, any controlled substance listed in Chapter 2(commencing with Section 11053) o Division 10 o the Caliornia Health

and Saety Code, an alcoholic beverage, or an intoxicant o any kind; orunlawul possession o, or oering, arranging or negotiating the sale oany drug paraphernalia, as dened in Caliornia Health and Saety CodeSection 11014.5.


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Gavilan College

4. Committing or attempting to commit robbery or extortion.

5. Causing or attempting to cause damage to district property or to privateproperty on campus.

6. Stealing or attempting to steal district property or private property on

campus, or knowingly receiving stolen district property or private propertyon campus.

7. Willul or persistent smoking in any area where smoking has been prohibitedby law or by regulation o the college or the District.

8. Committing sexual harassment as dened by law or by District policies andprocedures.

9. Engaging in harassing or discriminatory behavior based on race, sex

(i.e., gender), religion, age, national origin, disability or any other statusprotected by law.

10. Willul misconduct which results in injury or death to a student or to collegepersonnel or which results in cutting, deacing or other injury to any realor personal property owned by the District or on campus.

11. Disruptive behavior, willul disobedience, habitual proanity or vulgarity orthe open and persistent deance o the authority o, or persistent abuseo, college personnel.

12. Cheating, plagiarism (including plagiarism in a student publication), orengaging in other academic dishonesty.

13. Dishonesty; orgery; alteration or misuse o college documents, records oridentication; or knowingly urnishing alse inormation to the District.

14. Unauthorized entry upon or use o college acilities.

15. Lewd, indecent or obscene conduct on District-owned or controlled

property, or at District-sponsored or supervised unctions.

16. Engaging in expression which is obscene; libelous or slanderous; orwhich so incites students as to create a clear and present danger o thecommission o unlawul acts on college premises, or the violation o lawulDistrict administrative procedures, or the substantial disruption o the orderlyoperation o the District.

17. Persistent, serious misconduct where other means o correction have ailedto bring about proper conduct.

Students who engage in any o the above are subject to the procedures outlinedin Student Discipline Procedures (Administrative Procedures 5520, Education Codesection 66300, 72122, 76030.)


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aCadeMIC hoNeSTyEducation Code Section 66300, AP5500

Academic honesty depends upon the integrity o the students and aculty. TheCollege itsel is derauded i aculty and/or students knowingly or unwittingly allowdishonest acts to be rewarded academically. It is the acultys responsibility to makeevery reasonable eort to oster honest academic conduct. I theaculty member believes that there is evidence oacademic dishonesty on the part o a studentit is the aculty members responsibility totake appropriate action in accordancewith these procedures.

Students at Gavilan College have theright to know what constitutes academichonesty at the college and in each coursein which they are enrolled.

Faculty members will apprise theirclasses o the ethical standards requiredin their courses and the permissible

procedures in class work and examinations. A statement reerring to this policy as a reerence or the

class will be presented in the course outline (green sheet)* and/or on theindividual examinations.

Students will be inormed o the consequences o violating these standards,their rights o appeal, and the procedures to be ollowed in the appeal.

The purpose o this procedure is to expand, clariy, and set orth clear levels o

authority and disciplinary protocols in response to violations o the Standards oStudent Conduct (BP 5500), specically as it relates to academic honesty. Theseprocedures guarantee the student or students involved the due process rightsextended to them by state and ederal constitutional protections. The procedureswill be used in a air and equitable manner, and not or purposes o retaliation.

Planning on cheating?

Read this section very carefully.

PoLICIeS aNd ProCedUreS


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Gavilan College

aCadeMIC hoNeSTy ProCedUreSReference: BP 5500

The purpose o this procedure is to expand, clariy, and set orth clear levels oauthority and disciplinary protocols in response to violations o the Standards oStudent Conduct, specically as it relates to academic honesty. These proceduresguarantee the student or students involved the due process rights extended to themby state and ederal constitutional protections. The procedures will be used in a airand equitable manner, and not or purposes o retaliation.

dfnitin acmic disnst: The act o deliberately exhibiting a seto unacceptable behaviors that dey ethical and scholarship standards. Examplesinclude but are not limited to:

When you register at Gavilan College, youenter into a relationship with the college.

There are clear rights and privileges that youreceive as a student.

There are equally clear responsibilities andobligations that you assume as a student.

The college also presumes that you willadhere to acceptable standards ofpersonal conduct.


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Purposely allowing another student to copy rom another student duringa test.

Giving homework, term paper or other academic work to another studentto plagiarize.

Having another persons work submitted in anothers name.

Lying to an instructor or college ocial to improve a grade.

Altering graded work ater it has been returned, then submitting the workor re-grading (without knowledge o the instructor).

Removing test(s) rom classroom or any other place without instructorsapproval.

Stealing tests or keys to tests. Forging signatures on drop/add slips or other college documents.

dfnitin Ctin: The act o obtaining or attempting to obtain credit oracademic work through any dishonest, deceptive, or raudulent means. Examplesinclude, but are not limited to:

Copying, in part or in whole, rom anothers test or other evaluationinstrument or obtaining answers rom another person during the test

without instructors approval. Submitting work previously presented in another course, i contrary to the

written rules o the course.

Using or consulting, during an examination, sources or materials notspecically authorized by the instructor.

Intentionally altering, changing, misusing documents or records.Knowingly urnishing alse inormation or generally interering with grading

procedures or instruction o a class. Any other act committed by student(s) in the course o academic work,

which derauds or misrepresents, including aiding or abetting, in any othe actions dened above.

dfnitin Pliism: The act o incorporating the ideas, words, sentences,paragraphs, or parts thereo, or the specic substance o anothers work withoutgiving appropriate credit, and representing the product as ones own work. Anexample can include, but is not limited to:

Representing another s artistic/scholarly works such as musicalcompositions, writings, computer programs, photographs, paintings,drawings, scriptures, or similar works as ones own.


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0 Gavilan College

rePorTINg ProCedUreS: When a Gavilan aculty member, responsible or acourse, has reason to believe, and has evidence to substantiate, that the behavioro a student or students alls within one or both o the above sets o denitions, itis an instructors responsibility to take the ollowing steps:

1 Arrange an oce conerence with the student and at that time advise the

student o the allegations and make him or her aware o the supportingevidence and the probable consequences. Any classroom conrontationshould be as discreet as possible. I, as a result o this meeting, the instructorbelieves that the students response is insucient to oset the charge oacademic dishonesty to the extent that the student may be excused, theinstructor will inorm the student o the sanctions to be recommended orassessed in accordance with this policy.

2 At the discretion o the instructor, a written report o the inraction and

the sanction taken may be submitted to the Vice President o Instructionwith a copy to the appropriate area Dean.

3 When a student, who has been inormed o an impending conerenceto discuss the alleged dishonesty, ails to attend, or when the apparentdishonesty is detected near the end o the semester and the instructormakes a good aith eort to contact the student but is unable to do so, theinstructor may impose the recommended sanctions and le a written reportto the area Dean and Vice President o Instruction without a conerence.

In either case, the students right to appeal is preserved.

SaNCTIoNS: There shall be two major classications o sanctions that may beimposed or Academic Honesty violations: Academic and Administrative. Theimposition o one variety o sanction (Academic or Administrative) will not precludethe addition o the other.

Academic sanctions will be dened as those actions related to courseworkand grades. Faculty are responsible or the type o academic sanction tobe applied to students involved in incidents o cheating or plagiarism.Usually a orm o grade modication will be employed.

Administrative sanctions concerning a students status on campus and areacted on by the Vice President o Instruction.

Faculty Discretion: Cases involving the careless or inept handling o quoted materialbut alls short o the denitions o the acts o cheating and/or plagiarism as dened inthis policy, may be dealt with at the discretion o the aculty member concerned.

acmic Snctins: Beore sanctions can be employed, the aculty membermust have veried the instance(s) o academic dishonesty by personal observationand/or documentation. In all cases the violation should be reported to the areaDean. A student may be:

1. Reprimanded orally. A student may be reerred or counseling but cannotbe required to seek counseling.


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2. Failed in the evaluation instrument (paper or exam).

3. Reduced course grade, including possible ailure o course.

4. Reerred or administrative sanctions. A aculty member may choose toreer a student to the Vice President o Instruction or disciplinary action

in lieu o any academic sanction or in addition to the academic action theaculty member has taken.

aministti Snctins:As stipulated in the Caliornia Administrative Code,Sanction 41301, cheating or plagiarism in connection with an academic programat a campus may warrant expulsion, suspension, probation or a lesser sanction.

Administrative action involving academic dishonesty at Gavilan is the responsibilityo the Vice President o Instruction according to the Standards o Student Conduct(Student Discipline Procedures, AP5520). The Vice President o Instruction will notiy

aculty members involved when action has been taken.

The Vice President o Instruction will respond to:

1. reerrals rom the dean

2. fagrant violations o academic standards; and

3. repeat violations as brought to his/her attention by the aculty or throughthe written reports led with the Vice President o Instruction.

ProTeCTIoN o rIghTS: Nothing in this procedure is intended to denystudents who come within its scope appropriate due process. Students have theright to be inormed o the charges, the nature o the evidence supporting thecharges, and to have a meeting with the aculty member, Vice President o Instruction,or other decision-makers. Students have the right to appeal any decision resultingrom such a meeting.

1 Academic sanctions may be appealed through the Vice President oInstruction in accordance with the Students Problem Resolution Process.

2 Administrative sanctions resulting in disciplinary suspension or expulsioncan be appealed through the Student Discipline Procedures. (StudentDiscipline Procedures, AP5520) (Education Code 66017).

STUdeNT-To-STUdeNT MedIaTIoN

Mediation services will provide students with an opportunity to problem-solvetogether in a sae environment. Trained student mediators will work with two ormore students who are in confict to reach mutually agreeable solutions. Mediationservices are ree and condential.

Students wishing to become mediators can register or Introduction to ConfictResolution (Psychology 6).

To obtain mediation services, contact the Counseling Department at 408-848-4723.


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Gavilan College

STUdeNTS ProBLeM reSoLUTIoN ProCeSSReference: AP5530

Confict and miscommunication are, unortunately, a act olie. Choosing how we deal with dicult issues becomes

a personal choice we all must make.

In the educational environment, there are also timeswhen a student and a college employee (aculty/teacher/instructor, support sta, or administrator) mayhave a problem or issue which needs some clarication

and resolution. Thereore, Gavilan College has a procedureto help students address problems and work on solutions

that hopeully benet all the people involved.

The ollowing process or resolving issues is called THE STUDENTSPROBLEM RESOLUTION PROCESS and applies to specic situations on campus.

There are also times when the students attempt to resolve problems must ollowlaws determined by the Federal Oce o Civil Rights. These situations includealleged discrimination or harassment around race/ethnicity, sexual harassment,disability, religion, gender, color, national origin and age. I you eel you haveexperienced discrimination based upon any o these actions, you must ollow aseparate procedure available rom the Gavilan College armative action ocer.

Consult with the sta at the oce o the Vice President o Administrative Serviceslocated in HR 101.

The areas covered by the STUDENTS PROBLEM RESOLUTION PROCESS caninclude an issue with a grade (within Education Code 76224 limitations), poorcommunication or negative behavior between you and a sta member, etc. Weencourage you to speak with a counselor or assistance in clariying your issues andunderstanding the correct process to ollow.

I your problem is with a aculty member, you need to be aware o the concept and

rights surrounding academic reedom.

aCadeMIC reedoM

It shall be the policy o the college to maintain and encourage ull reedomor its aculty, to teach, research and pursue knowledge subject to theapplicable provisions o law.

In the exercise o this reedom the aculty member may, as provided in

the U.S. and Caliornia Constitutions and other applicable laws, discusshis/her own subject or area o competence in the classroom, as well as anyother relevant matters, including controversial matters, so long as she/hedistinguishes between personal opinions and actual inormation.


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Faculty shall be ree rom unlawul harassment or rom unlawul intererenceor restrictions based on political views.

Faculty shall be ree rom any and all orms o electronic or other listening orrecording devices, except with his/her express and non-continuing consent,except where allowed otherwise by law.

The Board shall not unlawully inquire into, nor predicate any adverse actionupon a aculty members personal, political or organizational activities orpreerences.

The Board shall not interere with a aculty members reedom o speech oruse o materials in any teaching assignment, except as allowed by law.

The intent is to allow those activities protected by constitutional reedom

o speech and other orms o academic reedom protected by the laws othe State o Caliornia and the laws o the United States. (From the GavilanCollege Faculty Contract, Article VII, Academic Freedom.)

The college also recognizes and understands the hesitation you may eel whenconsidering addressing a problem with an instructor. You may ear that yourgrade in the class may suer, you may later need to take another course romthis instructor, or that nothing will change, so why bother?

Because o these perceptions, you may sometimes think it is not worth trying

to clear up a misunderstanding or resolve a confict. We hope that you do tryto resolve any problems, as unresolved issues take energy away rom otheraspects o your lie.

The basic premise o any problem-solving is that you must discuss the problemwith the person who is directly involved. Although this is sometimes dicult,it is the best way to resolve a problem.

This PROBLEM RESOLUTION PROCESS also requires this rst step.

Preparation or your problem-solving session includes asking yoursel theollowing:

1. What was the specic behavior with which I have a problem?

2. How did this behavior make me eel?

3. What specic actions do I want to see as part o a possible resolution?

Too requently our emotional reactions to an incident cloud the actual behaviorto which we are reacting. These common reactions can also prevent us rom

clearly stating what we would like to have happen as a resolution.

You can work on identiying the problem alone or work through it with acounselor, sta member or riend. This preliminary thinking should help youpresent your concerns in a clear and concise manner.


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Gavilan College

A Checklist forClarifying the Issue

Date of incident(s) _____________________________

Time_________________________________________

Location______________________________________

People involved or present:

Description of incident or problem:

What actual behaviors or actions were demonstrated?

What specifc words or statements were made?

How did you feel about the interactions? Example: I felt ______________ (an

emotion, not a thought) when Mr./Ms. _____________ (said or did what?)

The resolution I would like to see is:

Does the solution ft the incident? Is it reasonable? Realistic?

Other thoughts on the situation:


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STePS or STUdeNTS ProBLeM reSoLUTIoN ProCeSS:

The purpose o this procedure is to provide a prompt and equitable means toaddress complaints as applied to and regarding academic, administrative, andinstructional matters relating to students, and including, but are not limited to, anycomplaints dealing with any certicated, classied, or management employee oGavilan College.

The areas covered by this procedure can include, but is not limited to poorcommunication, or negative behavior between the student and a collegerepresentative. Students with issues regarding grades must be aware o the EducationCode Section 76224 (a) which govern grievances relating to course grades. The codestates: When grades are given or any course o instruction taught in a communitycollege district, the grade given to each student shall be the grade determined by theinstructor o the course and the determination o the students grade by the instructor,

in the absence o mistake, raud, bad aith, or incompetence, shall be nal.

This procedure is not appropriate or situations regarding alleged discrimination orharassment around race/ethnicity, sexual harassment, disability, religion, gender,color, national origin, and age (please reer to AP 5530).

This procedure guarantees to the student or students involved the due process rightsguaranteed to them by state and ederal constitutional protections. This procedurewill be used in a air and equitable manner, and not or purposes o retaliation. It

is not intended to substitute or criminal or civil proceedings that may be initiatedby other agencies.

STeP 1. Within ten (10) school days o an incident, a student must meet with theperson with whom they have a problem. The student may bring another persono their choice (i.e., sta, riend, student) to the meeting. This person is not to speakor the student, but can provide support and quiet encouragement.

CheckPwhen step one is completeoIf the student is still dissatised, the student must notify the staff person that they will

be taking the problem to the next step.

STeP 2. Within ten (10) school days o Step 1, the student must meetwith the department chairperson or supervisor o the person with whom theyhave the problem. The department chairperson or supervisor can ask the student,the students supporter, and the sta member to meet together, or meet separately

with the student and the sta person with whom there a problem. The departmentchairperson/supervisor can meet with the student again to discuss the problem,review what occurred at the previous meeting (Step 1) and discuss the studentsproposed resolution. The student may bring to the meeting the same person romthe rst meeting to act as a supporter.

CheckPwhen step two is completeo


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Gavilan College

If the student is still dissatised, the student will move to Step 3 of the process.

STeP 3. The student must meet with the dean o the related areawithin ten (10) school days o Step 2. This meeting will include the student, thedepartment chairperson/supervisor, and the dean o the related area. During thismeeting the outcomes o prior discussions will be reviewed and proposed resolutionsdiscussed.

CheckPwhen step three is completeo

If the student is still dissatised, the student will move to Step 4 of the process.

STeP 4. Within ten (10) school days o Step 3, the student must meet withthe Vice President o the area. During this meeting the outcomes o prior discussionswill be reviewed and proposed resolutions discussed.

CheckPwhen step our is completeo

If the student is still dissatised, within ve (5) school days, the student must notify theVice President with whom they met in step 4, that a hearing committee review is requested

to resolve the issue. This request will be forwarded to the Superintendent/President of

the College who, within ve (5) school days from receiving the request, will convene a

hearing committee at a time to be determined by the college President.

STeP 5. Within ive (5) school days ater receiving a request, theSuperintendent/President o the College will convene a committee to hear the

issue.

This committee will be composed o:

a) A student appointed by the ASB

b) One aculty member rom an unrelated disciplineappointed by the Faculty Senate

c) One aculty member appointed by the CounselingDepartment chairperson

d) One member o the classied sta rom an unrelatedarea appointed by the Proessional Support StaPresident

e) One area Dean or vice president rom an unrelated areaappointed by the college Superintendent/President

Conflict and miscommunication are, unfortunately,

a fact of life.


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) The department chairperson or supervisor rom the

area involved.The Hearing Committee will conduct the hearing in private. They will call the student orrelated personnel i they think it will help resolve the problem. The committee will make

recommendations or a win-win resolution and orward these recommendations to allthe involved parties and the Superintendent/President o the College.

CheckPwhen step ve is completeo

If either the student or the college staff member is not satised with the recommendations

of the Hearing Committee, the next step in the process, an appeal, will follow. The

student must request an appeal within ve (5) school days after the Hearing Committees

recommendations were received by the student and the related college staff member. If

not, the resolution process is closed and there is no appeal.

STeP 6. An appeal may be made to the college Superintendent/President.

This step requires that the student or the other sta member involved write a

letter outlining the action taken so ar and the hoped-or resolution. The CollegeSuperintendent/President will review this letter and the recommendations rom theHearing Committee. She/he will schedule and hold a private meeting with the student

to discuss and, hopeully, resolve the problem.

CheckPwhen step six is completeo

If the student or the staff member does not feel satised with the Presidents resolution,

a nal step may be taken.

STeP 7. A written appeal may be made to the colleges Board o Trustees.

The Board must respond in writing within thirty-ve (35) school days o receivingthe written appeal. This is the last step in the colleges Problem Resolution Process.Decisions at this level are nal.

CheckPwhen step seven is completeo

Choosing how we deal with difficult issues

becomes a personal choice we all must make.

School Day: For the purposes o this procedure, a school day is any Mondaythrough Friday that all normal college business is conducted, both in the classroomand in the administrative oces. All weekend and college holidays are not consideredschool days.


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Gavilan College

STUdeNT dISCIPLINe ProCedUreSReference: Education Code Section 66300, 72122, 76030, AP5520

The purpose o this procedure is to provide a prompt and equitable means toaddress violations o the Standards o Student Conduct (BP5500). The procedureguarantees the student or students involved the due process rights extended to

them by state and ederal constitutional protections. The procedure will be used ina air and equitable manner, and it is not extended to substitute or criminal or civilproceedings that may be initiated by other agencies.

In all disciplinary actions the student will be notied o the nature o the chargesagainst him/her, that he/she is given a air opportunity to reute them, and that theinstitution will not be arbitrary in its action.

dISCIPLINary aCTIoNS aNd ProCedUreS

The type o sanction rendered or a violation o the Standards o Conduct shall bedetermined by the appropriate college ocials or committee. Penalties are listed inthe degree o severity, but not in chronological administration. They are:

1. Admonition: An oral statement to student oender who has violatedcollege rules.

2. Warning: Notice to student, oral or in writing, that continuation orrepetition o wrongul conduct may be cause or additional disciplinaryaction. Written warnings may be considered in the event o utureviolations.

3. Reprimand: Written statement o violation o a specied regulationincluding the possibility o more severe disciplinary action. Reprimandsmay be considered in the event o uture violations.

4. Disciplinary Action: Exclusion rom participation in privileges orextracurricular activities as set orth in the notice o disciplinary action.

5. Restitution: Reimbursement by the student or misappropriation o property.Reimbursement may take the orm o appropriate service to repair orotherwise compensate or damage.

6. Removal rom Class: [Education Code Section 76032] An instructor mayremove a student rom his/her class when the student has interered withthe instructional process. Duration will be or the day o the removal andthe next class meeting.

a. Instructors must complete the Student Removal rom Class orm andsubmit the orm to the area Dean.

b. The Dean shall arrange or a conerence between the student andthe instructor regarding the removal. I the instructor or the studentrequests, the Dean shall attend the conerence.


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c. The student shall not be returned to the class during the period o theremoval without the concurrence o the instructor. Nothing herein willprevent the Dean rom recommending urther disciplinary proceduresin accordance with these procedures based on the acts which led tothe removal.

7. Summary Suspension: A summary suspension is or the purpose oinvestigation. It is the means o relieving the campus o tension dueto serious misconduct, removing a threat or the well-beingo students, or removing a student or students whosepresence would prevent the continued normal conducto the college community. Summary suspension islimited to that period o time necessary to ensure thatthe investigation is accomplished. This summary

suspension shall not exceed ten (10) school days.8. Disciplinary Suspension: Exclusion rom classes

and other privileges or activities as set orth in thenotice o suspension or denite period o time.Conditions or readmission will be stated in thenotice o suspension.

A short term suspension is exclusion rom oneor more classes or a period o up to ten (10)

consecutive school days.

A long-term suspension is exclusion rom oneor more classes or the remainder o the schoolterm, or rom classes and activities o the collegeor one or more terms.

9. Expulsion: Termination o student status or anindenite period. The conditions o readmission, ipermitted, shall be stated in the order o expulsion.

adMINISTraTIve CorreCTIve MeaSUreS or

MISCoNdUCT

1. Immediate Interim Suspension [Education Code Section 66017]: ThePresident o the College or designee may order immediate suspension o astudent where he or she concludes that immediate suspension is requiredto protect lives or property and to ensure the maintenance o order. Incases where an immediate interim suspension has been ordered, thetime limits contained in these procedures shall not apply. The right to aDisciplinary Appeal Hearing (when a long-term suspension or expulsionis recommended) will be aorded to the student within ten (10) schooldays o the disciplinary action.


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0 Gavilan College

2. Withdrawal o Consent to Remain on Campus. The Vice President o StudentServices or designee may notiy any person or whom there is a reasonablebelie that the person has willully disrupted the orderly operation o thecampus that consent to remain on campus has been withdrawn. I theperson is on campus at the time, he or she must promptly leave or be

escorted o campus. I consent is withdrawn by the Vice President oStudent Services a written report must be promptly made to the Presidento the College. The person rom whom consent has been withdrawnmay submit a written request or a Disciplinary Appeal Hearing withinten (10) school days o the withdrawal. The hearing will be conducted inaccordance with the provisions o this procedure relating to ImmediateInterim Suspensions. In no case shall consent to remain o campus bewithdrawn or longer than twenty (20) school days rom the date uponwhich consent was initially withdrawn. Any person as to whom consent

to remain on campus has been withdrawn who knowingly reenters thecampus during the period in which consent has been withdrawn, exceptto come or a meeting or hearing, is subject to arrest. [Penal Code Section626.4]

dISCIPLINary aPPeaL hearINg ProCedUreS

1. Request or Hearing. Within ve (5) school days ater receipt o thePresidents decision regarding a long-term suspension or expulsion, the

student may request a ormal hearing. The request must be made in writingto the President o the College or designee. Appeals are only heard orlong-term suspensions and expulsions.

2. Schedule o Hearing. The ormal hearing shall be held within ve (5) schooldays ater a ormal request or hearing is received.

3. Composition o the Hearing Panel. The hearing panel or any disciplinaryaction shall be composed o one administrator, one aculty member, andone student.

4. Selection o the Hearing Panel Members. The President o the College, thePresident o the Academic Senate, and the ASB President shall each, at thebeginning o the academic year, establish a list o at least ve (5) personswho will serve on student disciplinary hearing panels. The President othe College shall appoint the hearing panel rom the names on theselists. However, no administrator, aculty member or student who has anypersonal involvement in the matter to be decided, who is a necessarywitness, or who could not otherwise act in a neutral manner shall serve

on a hearing panel.

5. Hearing Panel Chair. The President o the College shall appoint one membero the panel to serve as the chair. The decision o the hearing panel chairshall be nal on all matters relating to the conduct o the hearing unlessthere is a vote by both other members o the panel to the contrary.


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6. Conduct o the Hearing. The members o the hearing panel shall beprovided with a copy o the accusation against the student and any writtenresponse provided by the student beore the hearing begins. A collegerepresentative who shall be the Vice President o Student Services shallpresent the acts supporting the accusation.

a. The college representative and the student may call witnesses andintroduce oral and written testimony relevant to the issues o thematter.

b. Formal rules o evidence shall not apply. Any relevant evidence shall beadmitted. Unless the hearing panel determines to proceed otherwise,the college representative and the student shall each be permittedto make an opening statement. Thereater, the college representativeshall make the rst presentation, ollowed by the student. The college

representative may present rebuttal evidence ater the studentcompletes his or her evidence. The burden shall be on the collegerepresentative to prove by substantial evidence that the acts allegedare true.

7. Representation. The student may represent him or hersel, and may alsohave the right to be represented by a person o his or her choice. Thestudent shall not be represented by an attorney unless, in the judgment othe hearing panel, complex legal issues are involved. I the student wishes

to be represented by an attorney, a request must be presented not lessthan ve (5) school days prior to the date o the hearing. I the studentis permitted to be represented by an attorney, the college representativemay request legal assistance. The hearing panel may also request legalassistance; any legal advisor provided to the panel may sit with it in anadvisory capacity to provide legal counsel but shall not be a member othe panel nor vote with it.

8. Condentiality. Hearings shall be closed and condential unless the student

requests that it be open to the public. Any such request must be made noless than ve (5) school days prior to the date o the hearing.

a. In a closed hearing, witnesses shall not be present at the hearing whennot testiying, unless all parties and the panel agree to the contrary.

b. The hearing shall be recorded by the District either by tape recordingor stenographic recording, and shall be the only recording made.No witness who reuses to be recorded may be permitted to givetestimony. In the event the recording is by tape recording, the hearing

panel chair shall, at the beginning o the hearing, ask people presentto identiy themselves by name, and thereater shall ask witnesses toidentiy themselves by name. Tape recording shall remain in the custodyo the District at all times, unless released to a proessional transcribingservice. The student may request a copy o the tape recording.


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Gavilan College

c. All testimony shall be taken under oath; the oath shall be administered

by the hearing panel chair. Written statements o witnesses underpenalty o perjury shall not be used unless the witness is unavailable totestiy. A witness who reuses to be tape-recorded is not unavailable.

9. Decision. Within ten (10) school days ollowing the close o the hearing,the hearing panel shall prepare and send to the President o the Collegea written decision. The decision shall include specic actual ndingsregarding the accusation, and shall include specic conclusions regardingwhether any specic section o the Standards o Student Conduct were

violated. The decision shall also include a specic recommendationregarding the disciplinary action to be imposed, i any. The decision shallbe based only on the record o the hearing, and not on matter outsideo that record. The record consists o the original accusation, the writtenresponse, i any, o the student, and the oral and written evidence producedat the hearing.

aPPeaL ProCeSS aTer hearINg PaNeL deCISIoN

Long-term suspension. Within ten (10) school days ollowing receipt o the hearingpanels recommended decision, the President o the College shall render a nal writtendecision. The President o the College may accept, modiy or reject the ndings,decisions and recommendations o the hearing panel. I the President o the Collegemodies or rejects the hearing panels decision, the President o the College shall


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review the record o the hearing, and shall prepare a new written decision, whichcontains specic actual ndings and conclusions. The decision o the President othe College shall be nal.

Expulsion. Within ten (10) school days ollowing receipt o the hearing panelsrecommended decision, the President o the College shall render a writtenrecommended decision to the Board o Trustees. The President o the College mayaccept, modiy or reject the ndings, decisions and recommendations o the hearingpanel. I the President o the College modies or rejects the hearing panels decision,he or she shall review the record o the hearing, and shall prepare a new writtendecision, which contains specic actual ndings and conclusions. The President othe College decision shall be orwarded to the Board o Trustees.

The Board o Trustees shall consider any recommendation rom the President o theCollege or expulsion at the next regularly scheduled meeting o the Board ater

receipt o the recommended decision.

The Board shall consider an expulsion recommendation in closed session,unless the student has requested that the matter be considered in a publicmeeting in accordance with these procedures. (Education Code Section72122)

The student shall be notied in writing, by registered or certied mail orby personal service, at least three (3) school days prior to the meeting, o

the date, time, and place o the Boards meeting. The student may, within orty-eight hours ater receipt o the notice, request

that the hearing be held as a public meeting.

Even i a student has requested that the Board consider an expulsionrecommendation in a public meeting, the Board will hold any discussionthat might be in confict with the right to privacy o any student other thanthe student requesting the public meeting in closed session.

The Board may accept, modiy or reject the ndings, decisions andrecommendations o the President o the College and/or the hearingpanel. I the Board modies or rejects the decision, the Board shall reviewthe record o the hearing, and shall prepare a new written decision, whichcontains specic actual ndings and conclusions. The decision o the Boardshall be nal.

The nal action o the Board on the expulsion shall be taken at a public meeting,and the result o the action shall be a public record o the District.


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Gavilan College

CoLLege PoLICIeS

Below are the Gavilan College Board o Trusteesapproved policies, which present a broad vision

o the relationship between the college andthe student. We have highlighted portions

o the college policies that directly relateto students. For a complete copy o the

policies, stop by the personnel oceor the oce o the superintendent/president.

ServICeS or STUdeNTSWITh dISaBILITIeS

The Disability Resource Center (DRC)provides a variety o services and classes

that equalize educational opportunities or

students with disabilities as they move toward theireducational or vocational goals.

Students requiring academic or physical accommodations because ovisual, physical, learning and/or other veried disabilities should contact the DRCDepartment at (408) 848-4865.

Services include note taking, academic, career and personal counseling, reerralservices, learning skills assessment, vocational classes, academic and educationaltutoring, registration assistance, mobility assistance, vocational aptitude testing,

multi-media educational aids, sign language interpreting, job training andplacement, accommodations and alternate media services.

aCCeSSIBILITy

Gavilan College is an accessible campus. All the classroom buildings, the Library/Tutoring Center, the administrative buildings, and the Student Center are accessibleto individuals with physical disabilities. Ramps provide access to upper and lowerlevels. Mobility assistance can be provided or students with disabilities. Designated

parking is provided or vehicles displaying a state issued disability placard/parkingpermit. Call (408) 848-4823 or (408) 848-4865 or tram service.


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aMerICaNS WITh dISaBILITIeS aCT (ada) CoMPLIaNCe

I you have a veried disability and need academic materials in an alternate ormator other services, contact the Disability Resource Center or the Vice President oStudent Services or assistance.

TITLe vI, TITLe IX aNd aMerICaNS WITh dISaBILITIeSaCT/SeCTIoN 504/508

To le complaints in the ollowing areas please contact the Equal Opportunity Ocer,Joseph D. Keeler, Vice President o Administrative Services, HR 101 (408-848-4731)or Shairon Zingsheim, Director o Human Resources, HR103 (408-848-4753).

The areas are:

Civil rights complaints (Title VI)

Gender equity, sex discrimination/harassment complaints (Title IX)

Persons with disabilities discrimination complaints (ADA/Section504/508)

aIdS/hIv

The Gavilan Joint Community College District is committed to providing a sae aswell as air, sensitive and nondiscriminatory environment which is in compliance withFederal, State and local restrictions. The Gavilan Joint Community College Districtwill treat all employees and students equally without regard to their HIV-antibodystatus or the presence o AIDS . . . disease. An individual with AIDS, or who testspositive or the HIV antibody, will not be denied employment or enrollment orinstruction in the district as long as he/she is able to perorm in accordance with therespective standards o each position. The District will not deny a person who has

AIDS, or tests positive or the HIV antibody, any benets to which he/she is eligible.Persons with AIDS, or who are perceived to have such conditions, are considered

protected under state and ederal law and shall be provided with accommodationsnecessary to meet their disability-related needs. A student with AIDS may be servedthrough state-unded Disability Resource Center i the condition imposes unctionallimitations that impede access to the educational process. The medical records oa student are condential and such inormation may not be related without thewritten consent o the individual, except as provided by law.

There is no medical necessity to advise co-workers or students o the presence oa person with AIDS or a positive HIV-antibody test. Persons with AIDS or a positive

HIV-antibody test result shall not be denied equal access to student unions, culturalor athletic events, dining areas, gymnasium, swimming pools, recreation acilities,or other common areas. Persons with AIDS or a positive HIV-antibody test resultshall be given assistance in obtaining reerrals to appropriate medical care andcounseling.


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Gavilan College

The Gavilan College Child Development Center shall ollow guidelines developedby the Centers or Disease Control or education and care o children with AIDS ora positive HIV-antibody test result.

The Gavilan College Vice President o Student Services shall move quickly andeectively to deal with any incident o harassment or psychological or physical abuseinficted on students or employees who may have or are suspected to have AIDS ora positive HIV-antibody test. The coordinator o Student Health Services will serveas a spokesperson to answer questions about its AIDS policies and will be preparedto address the social questions, civil rights issues, and public health considerations.(Personnel, Section 3.03)

oPeN eNroLLMeNTReference: Title V, sections 58106, 58108

Unless specically exempted by statute, every course, course section or class, theaverage daily attendance o which is to be reported or state aid shall be ully opento enrollment and participation by any person who has been admitted to thecollege and who meets all prerequisites. Class enrollment is limited by size o acilityand program content. Gavilan College is in compliance with Section 504 o theRehabilitation Act o 1973 and the Americans with Disabilities Act o 1990.

voCaTIoNaL eNgLISh SkILLS

Limited English language skills will not be a barrier to admission to and participationin vocational education programs.

NoN-dISCrIMINaTIoN

The District is committed to equal opportunity in educational programs, employment,and all access to institutional programs and activities.

ProhIBITIoN o haraSSMeNT aNd haTe CrIMeSReference: Education Code sections 212.5; 66252; 66281.5

The District is committed to providing an academic and work environment thatrespects the dignity o individuals and groups. The District shall be ree o sexualharassment and all orms o sexual intimidation and exploitation. It shall also be reeo other unlawul harassment and hate crimes, including those which are based onany o the ollowing statuses; race, color, religion, ancestry, national origin, disability,sex (i.e., gender), sexual orientation, or the perception that a person has one ormore o the oregoing characteristics.

drUg ree SChooLS aNd CaMPUSeS aCT

District Policy AP 3550 prohibits the use, distribution, sale or possession o alcohol,narcotics, dangerous or illegal drugs or other controlled substances, as dened inCaliornia statutes, on District property or at any unction sponsored by the District


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o colleges. Gavilan College complies with the Drug-Free Schools and CampusesAct o 1989 and the Drug-Free Workplace Act o 1988.

The college recognizes the legal drinking age o 21 years and enorces all state lawsregulating the use o alcoholic beverages. All members o the campus communityare subject to disciplinary action and/or criminal prosecution or the on-campuspossession, use, sale or distribution (by either sale or git) o any quantity oinappropriate prescription drugs, or controlled substances as dened by the Stateo Caliornia Health and Saety Code. Students ound to be in violation o this policymay be subject to the Standards o Student Conduct and Discipline Procedures. Iwarranted, employees will also be subject to disciplinary sanction.

SeXUaL aSSaULT

Sexual assault can happen to anyone, anywhere and at anytime. Gavilan Collegeis committed to providing a sae environment or students and sta. Reports osexual misconduct will be thoroughly investigated and the victim inormed o theoutcome. I you, or someone you know, have been the victim o sexual assault, notiyCampus Security at 848-4703 or 710-7490. Condential counseling is available oncampus through Counseling at 848-4723 or Student Health Services at 848-4791.O campus condential counseling is available at Community Solutions: (408)779-2115 and (831) 637-SAFE/637-7233.

revISIoN o adMINISTraTIve regULaTIoNSAny regulation issued by the administration o the college shall have the same orceas those printed in the catalog and shall supersede, ater notice has been given,any ruling on the same subject which may appear in the printed catalog or otherocial bulletins o the college.

CoMPUTer USeReference: BP 3720

Employees and students who use District computers and networks and theinormation they contain, and related resources have a responsibility not to abusethose resources and to respect the rights o others. The President o the College shallestablish procedures that provide guidelines to students and sta or the appropriateuse o inormation technologies. The procedures shall include that users must respectsotware copyrights and licenses, respect the integrity o computer-based inormationresources, rerain rom seeking to gain unauthorized access, and respect the rightso other computer users.

PhoTograPhy, vIdeo aNd aUdIo reCordINgS

Audio, video, and photographic recording o classes or meetings may only be donewith the consent o aculty or sta responsible the classes or meetings.


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Gavilan College

aUThorITy o INSTrUCTorS

Gavilan College instructors have ull authority in their classrooms. Every student isexpected to attend classes and to satisy the instructor that the work o the courseis being perormed in a systematic manner.

Students whose classroom behavior is inappropriate may be removed rom theclass or the day o the removal and the next class meeting (See Student DisciplineProcedures in the Appendix.) Any student who reuses to leave a classroom whenrequested to do so by the instructor or an administrator o the college is subjectto disciplinary action.

Students who eel that an instructor's authority has been misused may seek dueprocess by initiating the Students Problem Resolution Process.

aMILy edUCaTIoNaL rIghTS aNd PrIvaCyGavilan College is in compliance with the Federal Education Rights and Privacy Acto 1974 as amended (sometimes called the Buckley Amendment) and CaliorniaTitle V regulations (SB 182). The ollowing is in eect:

1. Ocial academic, discipline, and other necessary records are maintainedon all students who have applied to attend Gavilan College.

2. Ocial records are maintained by and in the Admissions and Records

Oce.

3. Oicial records will be released only on written request or writtenpermission o the student and upon payment o any and all ees andcharges due the college, except as provided by law.

4. The ollowing directory inormation may be released by Gavilan Collegewithout written consent o the student:

a. name o student

b. dates o enrollment/attendance at Gavilan College

c. date o graduation and degree or certiicateawarded.

The release o any urther inormation will require written permission o thestudent, except as provided by law. Students may notiy the Admissionsand Records Oce in writing within the rst week o each term that suchinormation indicated in (a), (b), and (c) above is not to be designated asdirectory inormation with respect to that student.

5. Students have the right to review their own records. Challenges to theserecords are required in writing to the Vice President o Student Services.Challenges will be acted upon by the Vice President, and action will beled with the students records, but not released with said records. In thecase o disagreement, the Students' Problem Resolution Process o thecollege will be ollowed.


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Copies o the complete Federal and State Regulations and the Students ProblemResolution Process are available through the Admissions and Records Oce andmay be reviewed by students by appointment with the Vice President o StudentServices or Director o Admissions and Records. The Students Problem ResolutionProcess is available in the appendix o the Catalog, online and in the Student Rights,

Responsibilities and Academic Standards booklet available through the oce o theVice President o Student Services.

SMoke-ree BUILdINgSEducation Code BP 6500

Smoking is prohibited inside all public buildings, within twenty eet o allentrances/exits, operable windows or ventilation air intake. Smoking isalso prohibited in all college-owned vehicles.

Tobacco products shall not be sold on campus either through vendingmachines or campus establishments.

Implementation o the campus smoke-ree environment policy will bethe responsibility o every student, aculty member, sta person and visitoron campus.

PoLICy or ChILdreN oN CaMPUSEducation Code AP 6800

Gavilan College welcomes children to our campus when they are enrolled in courseoerings or are accompanied by a parent, legal guardian, or adult caregiver andunder appropriate supervision. Our acilities are open to the public, a situationwhich might present risks to children. It is the Colleges goal to maintain a sae andwelcoming environment or both children and adults.

The ollowing guidelines exist:

A child not yet in high school must be under the supervision o an adultwho assumes responsibility or him or her unless the child is ociallyenrolled/participating in a Gavilan course or program.

Except in situations where young people are ocially enrolled/participating,parents, guardians and adult caregivers are responsible or being withchildren at all times and must monitor all activities and behavior o theirchildren while on campus.

Any child ound unattended will be reported to the Gavilan Security Oce

and/or the Sheris Department.

Adult students and employees should plan or childcare as children are notintended to be a part o the classroom learning environment or workplaceat Gavilan College.


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CaMPUS PoSTINg PoLICyEducation Code AP 5550

Students shall be provided with bulletin boards or use in posting student materialsat campus locations convenient or student use. All materials displayed on a bulletin

board shall clearly indicate the author or agency responsible or its production

and shall be dated with the date o posting by the Oce o the VicePresident o Student Services, ASB advisor or designee. Materials

displayed shall be removed ater the passage o ten (10) days.

ParkINg

There are two types o campus parking permits - daily andsemester. Daily parking permits are available rom machineslocated near each entrance to the campus. No parking

ees are charged at the Morgan Hill or Hollister sites.Semester permits are purchased rom Admissions andRecords during registration and throughout the year.

Student parking is permitted on campus in designatedareas only. Trac rules and regulations are availablerom the Gavilan College Security Department. Parkingregulations are strictly enorced and tickets are issued or

violations.

The Caliornia Vehicle Code applies to all vehicles on campusand is enorced by local law enorcement and campus

security.

TraNSCrIPTS

Transcripts o a student's permanent academic record are released only withwritten authorization o the student. Telephone and email requests are not accepted.

The rst two copies are ree. Additional copies may be ordered or a ee.

INaNCIaL aId PoLICIeS

abilit t Bnft Tst: Any student who lacks a high school diploma, GEDor the equivalent, must take and pass an Ability to Benet test in order to beeligible or nancial aid. Gavilan Colleges placement assessment will not satisy thisrequirement. Students will be required to take an additional test to satisy Ability toBenet regulations. Sign up or the test at the Financial Aid Oce (SC 124).

A student whose primary language is not English has the option o taking analternative test designed or limited English procient students. This test is theCombined Language Skills Assessment (CELSA) test. Any student who does notreceive a passing score may retake the test ater thirty (30) days. Tests and nancialaid are given throughout the entire semester. Sign up or the test at the Financial

Aid Oce (SC 124).


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STaNdardS or SaTISaCTory aCadeMIC ProgreSS:

Ts stns ppl t fnncil i cipints nl.

The Gavilan College Financial Aid Oce is required to measure your academicprogress toward a certicate, associate or transer degree program twice per year. I

you are not pursuing one o these programs, you are not eligible or fnancial aid.

UNIT CoMPLeTIoN reqUIreMeNT CharT or INaNCIaL aId:

Course successully completed A, B, C, D, PassCourse not successully completed F, W, I, RD, IP, No Pass

A maximum allowable time rame o 150 % o your program length is permitted.This is equivalent to 3 years or 6 semesters o ull time enrollment or an A.A., A.S.or transer degree program. This is equivalent to 1.5 years or 3 semesters o ull

time enrollment or a certicate program.

MaXIMUM aLLoWaBLe TIMe raMe:

aCadeMIC ProgreSS

Students who ail to maintain a 2.0 GPA or complete required units are subject to

nancial aid disqualication. Students can appeal ater attending a Satisactory Academic Progress workshop and submitting a request directly to the FinancialAid Oce.

I an appeal is denied, students must ollow a reinstatement process dened bythe Financial Aid Oce. It is essential or a student to obtain complete nancial aidinormation directly rom the Financial Aid Oce.

Units Attempted Enrollment Status Required to Complete

12+ Full time 9

9-11.5 Three quarter time 7

6-8.5 Hal time 6

1-5.5 Less than hal time All attempted

Academic Goal Average number ounits required to achievethe degree or certicate

The maximum number ounits you may attempt is:(150% o program length

Associate Degree 60 units 90 units

General Educationor Transer

60 units 90 units

CerticateProgram

30 units 45 units


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Gavilan College

WIThhoLdINg reCordS or NoN-PayMeNT oINaNCIaL oBLIgaTIoNS

Gavilan College may withhold grades, transcripts, diplomas, registration privileges,or any combination thereo, rom any student or ormer student who has beenprovided with written notice that he or she has ailed to pay a proper nancial

obligation due to the college (e.g., returned checks, book loan payments,outstanding library books, etc.). Any item or items withheld shall be released whenthe student satisactorily meets the nancial obligation.

reUNd PoLICy aNd ProCedUre

Gavilan College shall not issue reunds or courses dropped past the second weeko instruction in the regular terms, not beyond the rst week o instruction duringthe summer session and, or short term courses, not beyond 10% o the course

meetings. A $10 processing ee will be assessed.

Fall/Spring SummerSemester Reund Session Reund

During rst week *100% *100%

During second week *100% NoneDuring third week None None

* Less processing ee

Reund Date or short-term courses: Short-term courses must be dropped beore10% o the course meeting times have passed. For one- or two-day courses, thisdate will occur beore the start o the course.

Reunds o the Enrollment Fee, Student Center Use Fee, parking ees and/or tuitionare not automatically processed when a student withdraws or when classes arecancelled. All students must apply or a reund, even in the event o cancelledclasses, by completing a Petition or Reund obtainable rom the Admissions andRecords Oce. There is a minimum o a our-week processing time or all reunds

to be received by mail. Requests or reunds must be made no later than two weeksollowing the date that the withdrawal/cancellation becomes eective. Reundamounts will ollow the stated policy, minus the $10 processing ee.

reUNdS o STUdeNT Body CardS

Anyone requesting an ASB card ee reund must obtain the written approval o boththe ASB advisor and the Vice President o Student Services.

LIBrary Education Code Section 78100, AP 4040When a complaint is received concerning the merits o materials in the Library, itshall be addressed rst to the Librarian. The Library may reer the matter to the VicePresident o Instructional Services or consideration and action. I necessary, he shalladvise the Superintendent/President and the Board o Trustees o any complaintsso received and disposition o the complaint.


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aCadeMIC INorMaTIoN

aCadeMIC STaNdardS

dns List: Special recognition is accorded students who maintain a 3.0 (B) gradepoint average during any semester in which they accumulate at least 12 graded(A, B, C, D, F) units at Gavilan College. Deans List achievement shall be noted on

the students transcript.

Psint's hn rll: Special recognition is accorded to students who earn a3.5 or higher grade point average during any semester in which they accumulateat least 15 graded units (A, B, C, D, F) at Gavilan College. Presidents Honor Rollachievement shall be noted on the students transcript, and additional specialrecognition shall be given.

Stns Pbtin:Academic Probation: A student who has attemptedat least 12 semester units as shown by the ocial academic record shall be placedon academic probation i the student has earned an accumulated grade pointaverage below 2.0.

Pss Pbtin: A student who has enrolled in a total o at least 12 semesterunits as shown by the ocial academic records shall be placed on progress probationwhen W, I, NC and "NP" recorded entries reach or exceed ty percent (50%)o all units in which a student has enrolled.

rml m Pbtin:A student who is on academic probation or a grade

point deciency shall be removed rom probation when the students accumulatedgrade point average is 2.0 or higher.

A student on progress probation because o an excess o units or which entries oW, I, NC and "NP" are recorded shall be removed rom probation when thepercentage o units in this category drops below ty percent (50%).


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Gavilan College

Stns dismissl: A student who is on academic probation shall besubject to dismissal rom the college i the student earned a cumulative gradepoint average o less than 2.0 in all units attempted in each o three consecutivesemesters.

A student who has been placed on progress probation shall be subject to dismissal ithe percentage o units in which the student has been enrolled or which entries oW, I, NC and "NP" are recorded in at least three consecutive semesters reachesor exceeds ty percent (50%).

A student who has been dismissed may petition or reinstatement with a writtenpetition. The petition will be reviewed by a counselor. A decision can includecontinued enrollment, continued enrollment with a reduced unit load or apredetermined period or dismissal rom the college or a predetermined period otime. Petitions are available rom the counselors and the Admissions and Records

Oce.

A student decient in grade points who transers to Gavilan College rom anothercollege will be admitted on probationary status and allowed to remain as long asa 2.0 or higher grade point average is maintained.

acmic rnwl: In accordance with state guidelines, academic renewal maybe accomplished in one o two ways:

1. Repeat a course graded D, F, NC or "NP". The grade and units o the rst

attempt will remain on the students permanent record but will be annotatedto show that they are no longer computed in the grade point average.

2. Petition or renewal o a maximum o three terms o substandard course workwhich is not refective o the students demonstrated ability. To be eligible orrenewal, the ollowing criteria must be met:

a. A period o two years has elapsed between the time o the petition and thedate o the course work to be renewed.

b. Subsequent to the semester being renewed, the student must completeeither:

30 or more units with a grade point average o 2.0 or

24 units with a grade point average o 2.5 or

18 units with a grade point average o 3.0

No grade or course will be removed rom the students permanent record. However,the record will be annotated to show that the coursework or that term is notcomputed in the grade point average. Subject completion, but not unit value, willbe allowed or any course completed satisactorily in the term(s) to be renewed orthe purpose o satisying requirements or a certicate or degree. (All work, includingthe semester(s) or which academic renewal has been granted, will be computedin determining honors (3.50) at graduation.


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CaTaLog rIghTS

Students who maintain continuous attendance status may, or purposes o meetinggraduation requirements, elect to meet the requirements in eect at:

1. The time o entrance to Gavilan College, or

2. Any catalog year thereater

Developing new course curricula is an ongoing process. Ater the catalog has beenprinted, new and revised courses and majors may be available. These changes willbe available on the web version o the catalog, as it is a living document. Consultwith a counselor i your area o study has changed.

Continuous attendance is dened as enrollment in at least one credit course peracademic year, including summers at any accredited college or university.

Attendance at another accredited institution o higher learning is not considered aninterruption, providing the absence does not exceed our (4) years.

A student who is absent or at least three (3) consecutive terms, including summer,is considered to be a returning student or purposes o "catalog rights" and mustollow the graduation requirements in eect at the time he or she returns or anycatalog year thereater.

aTTeNdaNCe STaNdardS

Students at Gavilan College are expected to attend all classes or which they areenrolled.

Students missing one more class hour than the unit value or a particular coursewithout making prior arrangements may, at the instructors option, be droppedwithout possibility o credit.

Students who do not attend the rst class session may be dropped rom class inorder to admit other students desiring to enroll. I it is necessary or a student to

miss more than three consecutive class periods, a Leave o Absence Petition Formshould be obtained rom the Admissions and Records Oce.

The petition must be approved by all the students instructors and returned to theAdmissions and Records Oce. Ordinarily, a petition or leave o absence will notbe granted or more than two weeks. Prolonged absence, even when excused,may result in grade penalties, since the student is still responsible or courserequirements.

CoUrSe SyLLaBUSA course syllabus is an outline o expectations, major projects, test and assignmentdue dates, attendance policies, and other pertinent inormation established or anindividual course by the instructor. Students should read and review their coursesyllabus or each course and keep it handy throughout the semester or quickreerence.


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Gavilan College

CoUrSe avaILaBILITy

Every course, course section or class, the average daily attendance o which is to

be reported or State aid, wherever oered and maintained by the district, shallbe ullyopen to enrollment by any person who has been admitted to the collegeand who meets such prerequisites as may be established pursuant to Chapter II,

Division 2, Part VI, Title V o the Caliornia Administrative Code, unless specicallyexempted by statute.

Gavilan College provides special registration assistance to disabled and disadvantagedstudents in compliance with Title V o the Caliornia Administrative Code, Section504 o the Federal Rehabilitation Act and the Americans with Disabilities Act.

CoUrSe rePeTITIoN

There are limitations on the number o times a student may repeat a course. Allcourses listed in this publication with no repeat notation ollowing the descriptionmay be repeated once without ling a petition i a grade o D, F, NC or NP wasearned. A student may le a petition to repeat a course a second time i a gradeo D, F, NC or NP is earned again. To le a petition, the student must meet with acounselor to evaluate circumstances and receive written approval. The studentstranscript and grade point average will refect the last grade the student receivesin the course. A student may petition to repeat the course a third time by ling aRequest to Repeat a Course Under Special Circumstances and providing the necessary

documentation to support the special circumstances claim.

To repeat a course in which the student has received a nal grade o C or better,a student must le a Request to Repeat a Course Under Special Circumstances priorto registering or the course again. Units and grade points or the repeated courseare not computed in the grade point average unless the course is being repeatedto meet legally mandated training requirements as a condition o continued paidor volunteer employment. This request must also be approved by a counselor.

WIThdraWaL PoLICyStudents may withdraw rom a course by notiying Admissions & Records either

online or in person. The ollowing grading practices apply when withdrawingrom a course:

A student who withdraws rom a course prior to 30% o the class meetingsbeing held will receive no grade o record.

A student may withdraw rom a course and receive a grade o W priorto completion o 75% o the class meetings or the course; thereater, thestudent will receive whatever grade they would have earned, based uponthe entire semesters work.


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A student may withdraw rom a course up to our times and receive agrade o W; ater a ourth W, the student will receive the grade theywould have earned, based upon the entire semesters work.

A withdrawal may be excluded rom the our-time maximum limit inthe case o extenuating circumstances such as natural disasters or other

circumstances beyond the control o the student including veried caseso accident or illness.

CoUrSe PrereqUISITe

A prerequisite is a measure o readiness or a course or program that a student isrequired to meet as a condition o enrolling in a course or program. Successulcompletion (a grade o C or better) o the prerequisite is required.

hw Cus Puisits estblis: Course prerequisites aredeveloped by aculty members and accepted by the Gavilan College CurriculumCommittee with the intent o promoting student success. Courses are individuallyreviewed to assure that prerequisites are a valid measure o readiness or studentsuccess.

Clln Puisit: Students who have reason to believe that they havealready ullled a prerequisite, or that a prerequisite has been improperly establishedor implemented, may challenge the prerequisite. The student is responsible to

provide compelling evidence to substantiate the challenge claim. Challenge ormsare available at the Admissions and Records Oce and must be completed andreturned to the Vice President o Instruction prior to the rst day o classes.

The college must respond to a completed challenge submitted by a student withina period o ve (5) school days or the challenge is valid. Although the student mayregister in the class or which the prerequisite is being challenged, i the challengeis denied, the student will be dropped rom the class. Academic credit will not beawarded or successully challenged prerequisites. For urther inormation regardingthe prerequisite challenge, contact a counselor.

CoUrSe advISory

An advisory is a measure o readiness or a course or program that is recommendeda student meet in order to enroll in a course or program. Successul completionwith a C or better is strongly recommended.

hw Cus aisis estblis: Course advisories are developedby aculty members and accepted by the Gavilan College Curriculum Committee.

Courses are individually reviewed to assure that the advisories assist a student toeciently and successully complete the course. The departments and the CurriculumCommittee have concluded, ater review o content, that the advisory or its equivalentis strongly recommended.


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Gavilan College

UNITS

dfnitin Unit: Units o credit are based upon the Carnegie Unit, whichrequires a minimum o 3 hours o course-related work per unit o credit each weekthroughout a 16-week semester.

During a 16-week semester at Gavilan College, a typical 3 unit lecture class will meetan average o 3.3 hours per week or classroom instruction and require an additional6.7 hours per week o outside work (reading, library research, problem-solving,projects, term papers, etc.) or a total o approximately 10 hours o course-relatedwork per week (or 160 total hours or the course). This time requirement increasesto 27 hours per week during a 6-week summer session.

Units o credit earned in laboratory/activity classes are also based upon the 3 hoursper week per unit ratio

A typical ull-time load is approximately 15 units per semester, requiring a minimumo 720 hours o course-related work when class lectures, labs and outside homeworkare combined. This will vary somewhat, based upon assignments, individual goalsand academic ability, but each student is encouraged to budget adequate timeor required study.

d vsus Nn-d Units: Gavilan College has designated certaincourses non-degree appropriate. This means that units earned in selected courseswill not count toward an associates degree. This inormation is contained in the

course descriptions in the Catalog.

ull-tm Smst Unit Ls:

1-5 units Less than hal-time student

6-8 units Hal-time student

9-11 units Three-quarter time student

12+ units Full-time student (12 units is the minimum number o units to beeligible or ull veterans benets, Deans List and intercollegiate

athletic competition)15 units Full-time student (Presidents Honor Roll eligibility).

18 units Must have minimum GPA o 2.5 and counselors approval.

19 units Counselor's approval required. Appeals by students willbe directed to the Vice President o Student Services ordesignee.

Summ n Intsssin Unit Ls:

4-5.99 units Full-time student6 units Must have a 2.5 GPA and counselor's approval

more than 6 units Counselor's approval required. Appeals by students wi llbe directed to the Vice President o Student Services ordesignee.


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gradeSReference: AP 4230

The GPA is the colleges method o assigning numerical value to the grades youreceive or your coursework so that all students work is evaluated in the samemanner. The GPA is computed by dividing the total grade points by the totalnumber o units attempted.

Your GPA will be calculated at the end o each semester and cumulatively (allsemesters to date). Your transcripts and grade record wil

Gavilan College Student Rights Responsibilities Handbook

Documents

Transcript of Gavilan College Student Rights Responsibilities Handbook