FY11 PC Refresh Plan
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Transcript of FY11 PC Refresh Plan
FY11 PC Refresh Plan
President’s CabinetDecember 9, 2009
• This presentation contains several images reproduced from the EDUCAUSE Core Data Service Fiscal Year 2008 Summary Report, October 2009.
• This work is licensed under a Creative Commons Attrirbution-NonCommercial-NoDeriv 3.0 License.
Hardware Cost
TechnicalSupport
Upgrades & Maintenance
Acquisition cost is just the tip
80% of costs occur after the purchase
Gartner
Setup & Implementation
Change means movement.Movement means friction.
S. Alinsky
SUPPORT STAFFING
FY11 Strategy – Support Staffing
• Fully Realize Centralized Administration • Manage Demand• Standardized Images• Lock Down Desktop• No Local File Storage (My Documents)• Encryption on Portable Devices
2003 2004 2005 2006 2007 2008 20090
5
10
15
20
25
IT Staffing Headcount
IT Managers IT Staff Resources
2003 2004 2005 2006 2007 2008 20090
5
10
15
20
25
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
IT Staffing Headcount
IT Managers IT Staff Resources Student FTE
Staffing Ratio
231:1
Student Worker (PT 17.5 Staff)
1.2
4.0
Staff Allocation
13%
15%
23%
FY11 Strategy – Refresh Plan
• Prepare for Windows Upgrade– Windows XP Support ends 2014– Faculty will demand Windows 7 tomorrow
• 10% Reduction in Inventory or Better• Plan for More Student Owned Devices• Plan for More Mobile Devices
– PDA’s, Phones, & Netbooks
Student Owned Computers
Student PC Requirements
Expectations for Student PCs
Benchmark – PC Refresh Rates
8 of 10 freshman own a laptop ≤1 year old
4-Yr Refresh & Current Inventory
2004 2005 2006 2007 2008 2009 20100
100
200
300
400
500
600
700
Desktops Laptops Tablets Thin Client
Year Purchased
Num
ber o
f Uni
ts
68% PCs will be >4 years
2001 2002 2003 2004 2005 2006 2007 2008 2009 20100
100
200
300
400
500
600
700
800
900
Emplyee PC Growth
Staff PC Inventory Full Time Employees Part Time Emplyees Total Employees
Num
ber (
PCs &
Em
ploy
ees)
1:1.36
1:1.02
Total Employees = 1,230Regular FT & PT = 804Casual Employees = 407 Work-Study Employees = 19
2001 2002 2003 2004 2005 2006 2007 2008 2009 20100
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
0.00
0.05
0.10
0.15
0.20
0.25
0.30
0.35
0.40
Student PC Growth
Student FTE Student PC Inventory Ratio
Num
ber (
PC /
FTE
)
Ratio
(PC-
Stud
ent F
TE)
1:3.7
1:2.86
Benchmark – PC per Student FTE
FUNDING REFRESH
FY11 Strategy - Funding
• DoIT Funds Refresh with Base Unit• Department Funds all Upgrades & Extras• Assets acquired with alternate funding are
refreshed with alternate funding– DoIT standards still apply
• Zero net expansion– New installs (Labs, new hires) DoIT budgeted or
contingency funds• Student Technology Fees
2007 2008 2009 2010 2011 $-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
IT Operating Expense by Function
92200 - Media Services 96101 - Network Services 96102 - Administrative Applications96104 - Desktop Services 96100 - IT Management
Year
Dolla
rs
2007 2008 2009 2010 2011 2012 2013 $-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
IT Capital Expense by Function
96101 - Network Services 96104 - Desktop Services 96102 - Administrative Applications96100 - IT Management 92200 - Media Services
Year
Dolla
rs
CHIPPEWA VALLEY TECHNICAL COLLEGEFIVE-YEAR CAPITAL BUDGET PLAN
Category Line Item 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
I. Computer/ PC Refresh (4 year refresh cycle) $287,000 $287,000 $287,000 $287,000 $400,000
Instruct'l Technology PC Expansion $0 $0 $0 $0 $0
Server Refresh $0 $30,000 $210,000 $400,000 $200,000 File Server Expansion $0 $90,000 $0 $0 $100,000 Data Projectors (Multi-media Refresh) $372,500 $106,500 $106,500 $206,500 $200,000 Multi-Media Expansion $50,000 $150,000 $150,000 $0 $0 Network Refresh $267,500 $310,000 $390,000 $100,000 $173,000 Network Expansion $102,500 $94,000 $94,000 $94,000 $94,000 Software Refresh $395,000 $330,500 $330,500 $330,500 $330,500 Software Expansion $100,000 $40,000 $0 $0 $100,000 Printer Refresh $0 $0 $0 $0 $0 Equipment $82,500 $62,500 $62,500 $82,500 $62,500
Subtotal - Computer/Instructional Technology $1,657,000 $1,500,500 $1,630,500 $1,500,500 $1,660,000Subtotal - Capital Equipment $1,343,000 $1,499,500 $1,369,500 $1,499,500 $1,550,000Subtotal - Facilities Improvements $2,000,000 $2,000,000 $2,000,000 $2,000,000 $1,000,000Subtotal - Non-Facilities Improvements $275,000 $65,000 $0 $0 $0Subtotal - Property Acquisitions $0 $0 $0 $0 $0Subtotal - New Facilities $1,500,000 $0 $1,500,000 $0 $1,500,000TOTAL COSTS PER YEAR $6,775,000 $5,065,000 $6,500,000 $5,000,000 $5,710,000
2001 2002 2003 2004 2005 2006 2007 2008 2009 20100
500
1000
1500
2000
2500
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000 College PC Growth
PC Inventory PC Refresh & Expansion Spending
PC In
vent
ory
Dolla
rs
Refresh Budget Only
Computer Pricing ModelDoIT Funded Base System Desktop Thin Client Laptop TabletBase Unit $590 $350 $1,210 $1,65017" Monitor $125 $125 n/a n/a
Total $715 $475 $1,210 $1,650
Departmental Funded Extras Desktop Thin Client Laptop TabletDocking Station n/a n/a $150 $19017" Monitor n/a n/a $125 $12520" Monitor $185 $185 $310 $310Keyboard & Mouse n/a n/a $16 $16Ergonomic Keyboard $65 $65 $65 $65Wireless Keyboard&Mouse $60 $60 $60 $60Add'l power adapter n/a n/a $30 $40Processor Upgrade (CAD) $420 n/a n/a n/a
Typical Total $321 $371
Current PC Inventory ValueDevice Type Inventory Refresh Cost Extended Value
Desktop 1925 $ 715 $ 1,376,375 Thin Client 360 $ 475 $ 171,000 Laptop 124 $ 1,210 $ 150,040 Tablet 97 $ 1,650 $ 160,050 Totals 2506 $ 1,857,465
4-Year Refresh $ 464,366
Proposed Refresh PlanDevice Type Inventory >4 Years Refresh Cost Extended Value
Desktop 1565 $ 715 $ 1,118,975 Thin Client 0 $ 475 $ - Laptop 67 $ 1,210 $ 81,070 Tablet 70 $ 1,650 $ 115,500 Totals 1,702 $ 1,315,545
4-Year Refresh $ 468,500
FY10 FY11 FY12 FY13 FY14
Current $287,000 $287,000 $287,000 $287,000 $400,000 Option 1 $900,000 $430,000 $430,000 $430,000
Option 2 $720,000 $610,000 $430,000 $430,000
Benchmark – Technology Fees
Benchmark – Technology Fees
Annual Refresh Funding
Method Fee Option
$430,000 4500 FTE $95.55/FTE
$430,000 135,000 credits $3.18/credit
$430,000 16,851 UHC $25.52/student
Benchmark - Technology Fees
$95.55Example
Benchmark - Refresh Funding
FY10~21%
FY09~7%
Actual Refresh Rates
FY10~21%
FY09~7%
COMPUTER UTILIZATION
FY11 Strategy - Utilization
• 1 Computer = 1 Person (EE FTE)– Shared Computers for Part Time Staff
• 10% Reduction in Total Inventory or Better– Must reflect mobile devices
• Shared Resource Model– Larger Open Labs– Leverage Infosilem Capabilities
• Lab Scheduling Targets
– Shared Labs - Eliminate most dedicated labs
Lab Utilization
Blocks Available M-F, 7:00 am – 10:00 pm 75 – 1 hour blocks
Utilization = Blocks Scheduled Blocks Available
Lab Util = 39 / 75Lab Util = 52%
Fall Block Utilization- Lab Avg 29%Room Block Utilization
EC BUS 139 33%EC BUS 141 33%EC BUS 144 52%EC BUS 146 15%EC BUS 147 0%EC BUS 149 17%
EC BUS 152A 52%EC BUS 154 5%EC BUS 155 25%EC BUS 156 49%EC BUS 158 48%EC BUS 176 60%
EC BUS 209A 37%EC BUS 222 31%EC BUS 239 45%EC BUS 241 31%
Room Block UtilizationCFCMPS 103 37%EC MFG 126 20%
EC MFG 136A 27%EC MFG 136B 13%EC MFG 136C 16%EC MFG 136D 24%EC MFG 136E 8%EC MFG 136F 43%EC MFG 136G 21%EC MFG 145A 11%ECEMER 114 13%ECEMER 120 77%ECHLTH 116 0%
MECMPS 104 49%MECMPS 105 5%RFCMPS 121 31%
BEC147 – CAD Lab
Computer Usage Activity (Fall 09)Machine Class In Use (Hrs)
Faculty and Staff 2.19
Instructional Labs 1.45
Instructor Workstations 1.32Campus
Business Education Center 1.9
East Annex 1.3
Health Education Center .8
Gateway 1.5
ESEC .7
Transportation Center .7
Chippewa Falls Campus 1.2
River Falls 1.1
Computer Usage Aug 31 – Oct 15
Day of Week
Average of Computers Reporting
Average of Computers Not
Used
Average of Instructional
Machines Reporting
Average of Instructional Not
in Use
Mon 1694 708 1175 517
Tue 1779 473 1229 348
Wed 1776 492 1226 368
Thu 1769 497 1223 351
Fri 1740 787 1199 593
Grand Total 1750 595 1209 438
Sat 1714 1597 1183 1126
Sun 1713 1621 1182 1143
Grand Total 1714 1609 1183 1134
Campus Data Detail - 1Business Education Center
ECB027 0.8ECB101 5.3ECB101A 0.4ECB101D 4.0ECB109 3.5ECB113 0.4ECB114 1.6ECB12 2.8ECB121 0.9ECB137 0.4ECB139 2.6ECB140B 0.9ECB141 3.1ECB143 1.4ECB144 3.5ECB144AC 1.9ECB144B 0.4ECB144BT 2.2ECB144IT 0.0ECB146 1.3
Business Education Center
ECB147 3.0ECB147A 0.1ECB149 1.7ECB150 0.0ECB152A 2.1ECB154 0.2ECB156 0.5ECB162 4.9ECB164 1.2ECB173 1.3ECB175 0.4ECB176 1.5ECB178 0.9ECB18 0.3ECB204G 0.0ECB207 2.2ECB209A 0.4ECB212 2.1ECB222 1.8ECB239 0.4Grand Total 1.9
Campus Data Detail - 2Health Education Center
ECH 2.7
ECH000 1.5
ECH106 0.0
ECH116 2.0
ECH120 0.0
ECH122 0.1
ECH124 1.9
ECH125B 0.1
ECH126D 0.4
ECH204 0.1
ECH204F 0.0
ECH204G 0.0
ECH205 0.3
ECH206 0.1
ECH207 0.2
Grand Total 0.8
East Annex
EA101 1.4
EA102B 0.8
EA103 0.3
EA107 1.1
EA108 1.9
EA112 2.0
EA115 0.8
Grand Total 1.3
Campus Data Detail - 3
Chippewa Falls Campus
CFC102 1.0
CFC103 1.3
CFC105 1.3
CFCPUB 2.2
Grand Total 1.2
River Falls
RFC105 1.1
RFC113 1.1
RFC114 0.0
RFC119 1.8
RFC121 0.4
RFCCOM 0.3
Grand Total 1.1
Transportation Center
ECT000 0.8
ECT100 0.2
ECT104 0.8
Grand Total 0.7
ESEC
ES000 0.6
ES114 0.8
ES120 0.7
Grand Total 0.7
Gateway
ECM000 0.5
ECM102A 0.3
ECM116 1.2
ECM136C 0.3
ECM136E 2.8
ECM137 1.2
ECM139 0.8
MEC103 0.6
MEC103B 1.0
MEC104 1.0
MEC105 0.5
MEC108 0.3
Grand Total 1.5
QUESTIONS