FY 2008 Port Security Grant Program United States Coast Guard and FEMA Grant Programs Directorate...

FY 2008 Port Security Grant Program

United States Coast Guard and FEMAGrant Programs Directorate

Area Maritime Security Committee Briefing

2Port Security Grant Program Teleconference 5/18/05

DHS Port Security Grant Program

Overview

PSGP Funding

Timeline

Key Updates

Eligibility

Port Security Priorities

Port Wide Risk Management Planning

Grants.gov

Summary


Homeland Security Grant Programs (HSGP)- State Homeland Security Program

- Urban Areas Security Initiative Program

- Law Enforcement Terrorism Prevention Program

- Metropolitan Medical Response System

- Citizen Corps Program

Infrastructure protection activities- Buffer Zone Protection Program

- Intercity Bus Security Grant Program

- Port Security Grant Program

- Transit Security Grant Program

- Trucking Security Program

FY 2008 Grant Programs Overview


Grant programs strengthen the security of our nation’s infrastructure through:- Laws, strategy documents, plans

- Policy directives:• National Preparedness Guidelines

• National Infrastructure Protection Plan

• National Strategy for Transportation Security

• National Strategy for Maritime Security

Coordination is facilitated through:- FEMA – Grant Programs Directorate

- Transportation Security Administration

- United States Coast Guard

- Department of Transportation (MARAD)

- Industry

FY 2008 Grant Programs



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


FY 2008 PSGP Funding

Group Funding

Group I $210,649,989

Group II $134,049,701

Group III $19,150,310

All Other Port Areas $19,150,000

Ferry Systems $5,600,000

Total PSGP $388,600,000



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


FY 2008 PSGP Timeline

February 1, 2008

Application Period Opens

*Completed applications must be received on Grants.gov by

11:59pm EDT on March 17, 2008

February 16, 2008

FA Option Decision Due

March 17, 2008*

Application Due Date

Late Spring 2008

Announcementof Awards



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


Groups I and II - Port allocations are based on results of FY 2008 Risk Analysis

- Ports will adopt a strategic purpose while implementing a port wide risk management/mitigation and continuity of operations plan

- A higher level of Federal involvement through Cooperative Agreements

Fiduciary Agent (FA) Requirement/Option- New port areas in Group II, must identify a FA to apply for funding

- Existing Groups I and II port areas have the option of:• Continuing with their current FA

• Selecting a new FA*

• Opting out of the FA process**

* Because the FA represents the interests of the entire AMSC, it is highly recommended that AMSCs select an FA with the capacity to manage federal grants

** Individual applicants opting out of FA process must apply directly to FEMA and comply with all application requirements of Group III and All Other port areas including IJs, budgets, Field Review and National Review Panel

FY 2008 PSGP Key Updates


What is the Fiduciary Agent (FA)?- An entity, not an individual

- Point of contact with FEMA for application/management/administration of award

- Not the sole decision maker

The FA may retain up to 3% of total award to be used solely for Management and Administration (M&A) purposes associated with the PSGP award. Approved M&A costs include:- Hiring of full-time or part-time staff, contractors or consultants and M&A expenses

related to pre-application submission management activities and application requirements or meeting compliance with grant reporting or data collection requirements, including data calls

- Development of operating plans for information collections and processing necessary to respond to DHS data calls

- Travel expenses



What does the FA do?- Applies for award via Grants.gov

- Accepts award *

- Registers in PARS *

- Submits deliverables to Portal (CONOPS, Draft Plan, Final Plan, IJs)

- Maintains an official grant folder to keep all grant related documents

- Stays up-to-date on all reporting requirements including: *• Financial Status Reports (SF269s) - due quarterly

• Categorical Assistance Progress Reports (CAPRs) - due biannually

- Sends official requests for Grant Adjustment Notices (GANs) to Program Manager*

- Ensures all sub-recipients are compliant with the following:• Organizational audit requirements of OMB Circular A-133

• Audits of States, Local Governments, and Non-Profit Organizations


* See Grantee Quick Guide for step-by-step instructions on how to complete this task



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


DHS directed by Congress to apply funds to highest risk ports

Who can apply for consideration of funding?- All entities covered by an AMSP

- “All Other Port Areas” not located within Groups I-III and covered by an AMSP

FY 2008 PSGP Eligibility

103

Critical Ports

74

Port Areas

5

Pools of Funds


Entities encouraged to apply- Owners/operators of federally regulated terminals, facilities, US inspected

passenger vessels or ferries as defined in the Maritime Transportation Security Act (MTSA) 33 Code of Federal Regulations (CFR) Parts 101, 104, 105, and 106

- Port authorities or other State and local agencies that are required to provide security services to eligible Ferry System applicants (MTSA regulated facilities) pursuant to a AMTSP or a facility or vessel security plan

- Consortia composed of local river organizations, ports and terminal associations, and other local stakeholder groups representing federally regulated ports, terminals, US inspected passenger vessels or ferries that are required to provide security services to federally regulated facilities in accordance with an AMTSP or a facility or vessel security plan

- Group I and II Fiduciary Agents as identified under the FY 2007 Supplemental PSGP Guidance

- The twenty three newly identified Group II port areas in FY 2008 PSGP Guidance

- Eligible Ferry Systems (identified in Table 3 of the guidance)



IMPORTANT All PSGP applicants are required to be fully compliant with relevant

Maritime Security Regulations (33 CFR parts 101-106)

Any open or outstanding Notices of Violation (NOVs) that have not been resolved prior to the application submission deadline will result in the applicant being denied for consideration of FY 2008 PSGP funding




Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


Enhancing Maritime Domain Awareness (MDA)- Through projects that address knowledge capabilities within the maritime domain

- i.e. access control/standardized credentialing, command and control, communications

Enhancing Improvised Explosive Device (IED) prevention, detection, response and recovery capabilities- IEDs of particular concern include those delivered on small crafts, by underwater swimmers or on

ferries

Training and exercises- Emergency drills and exercises test operational protocols used in the event of a terrorist attack

Efforts supporting implementation of the Transportation Worker Identification Credential (TWIC)- TWIC is a congressionally mandated security program

- Grant funds cannot be used for TWIC card application fees

FY 2008 Funding Priorities



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


Implementing the NIPP Risk Management Strategy is a fundamental shift of DHS’ PSGP:

Port Wide Risk Management

This strategy will focus the security needs of port stakeholders and will provide ports with investment justifications for Federal dollars

Primarily a facility security focused grant program

Port-Wide Risk Management program that compliments

urban area and state efforts

Old Focus New Focus


Deliverables Timeline and Overview:


Due within 30 calendar days of award

Federal comments provided within 14 days after receipt of CONOPS

Concept of Operations

Due 180 calendar days after CONOPS approval

Federal comments provided within 21 days after receipt of draft

Due 90 days after comments received on draft plan

Reviewed and approved by the National Review Panel

Due 30 days after Final Plan approval

i.e. Projects (based on Final Plan)

Reviewed and approved by AMSC and PSGP Executive Steering Committee

Draft Plan

Final Plan

InvestmentJustifications


Deliverables Specifications:- Concept of Operations (CONOPS)

• 2 pages in length

• 2 part focus

1. Risk Management/Mitigation

2. Business Operations/Resumption of Trade

• Primary elements:

Roles and responsibilities of key subcommittee members

Relationship of FA and AMSC

How plan will be developed (in house/contract support)

Timeline for developing and implementing plan



Deliverables Specifications:- The Plan

• Not an extensive document

• Complements Area Maritime Security Plans (not meant to replace them)

• Provides a 5-year investment strategy (establishes a forward-looking risk management approach for non-federal segments of the port community

• Identifies port wide gaps in security, authorities, capabilities, capacities, competences and partnerships across the security continuum of awareness, prevention, protection, response and recovery

• Port specific risk based upon MSRAM results and Area Maritime Security preparedness activities

• Links to other Federal plans (National Strategy for Maritime Security, National Infrastructure Protection Plan, Maritime Incident Response Plan)

• Should be marked Sensitive Security Information




Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


The application process requires four steps:- Step 1: Download a Grant Application Package and Application Instructions

- Step 2: Complete the Selected Grant Application Package

- Step 3: Submit a Completed Grant Application Package

- Step 4: Track the Status of a Completed Grant Application Package

DUNS® Number:- A DUNS number is a unique nine-digit number recognized as the universal

standard for identifying and keeping track of businesses worldwide

- FEMA requires that applicants obtain a DUNS number before applying for a grant

- To request a DUNS number visit http://www.grants.gov/RequestaDUNS

Grants.gov

Grants.gov Help Desk: 1-800-518-4726


Resource Description

DHS Website PSGP Application Kit, Information Bulletins, Fact Sheet and other documents relating to program will be posted to: http://www.fema.gov/grants

OGO Financial Management Guide

http://www.ojp.usdoj.gov/odp/docs/

Financial_Management_Guide.pdf PSGP Program Office Please send programmatic inquiries to:

[email protected]

Grants.gov Help Desk 1-800-518-4726

AskOGO The Financial Accountability and Oversight Division (formally OGO) can be reached at 1-866-9ASKOGO or by email at [email protected]

CSID General questions related to this grant program may be directed to the DHS Centralized Scheduling and Information Desk (CSID) 800-368-6498 or [email protected]

Additional Resources


Program Managers Contact Information

Gerald Del Rosario [email protected]

Jackie Jackson [email protected]

Duane Davis [email protected]



Overview

PSGP Funding

Timeline

Key Updates

Eligibility



Grants.gov

Summary


Total award amount for FY 2008 PSGP is $388.6 million

Apply for grant using Grants.gov website (must have a DUNS number)

Application Timeline:- Application period opens February 1, 2008

- Decisions on FA option due February 16, 2008

- Applications due on Grants.gov by 11:59 pm EDT on March 17, 2008

- Awards will be announced in late spring 2008

New port areas in Group II must identify a FA when applying for funds

Existing Groups I and II port areas have the option of:- Continuing with their current FA

- Selecting a new FA

- Opting out of the FA process

Summary


Questions?

FY 2008 Port Security Grant Program United States Coast Guard and FEMA Grant Programs Directorate...

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