ENGINEERING AND INFORMATION TECHNOLOGY COMMITTEE MEETING SUMMARY MINUTES

Monday, May 14, 2018

ATTENDANCE ~ Director: John Weed (Chair) fVP

4:15 p.m.

Staff: Robert Shaver, Ed Stevenson, Toni Lyons, Jason Ching, Beth Gentry, Kalpana Gandhi

DISCUSSION TOPICS

1. Overview of Cathodic Protection Improvement Project: Beth Gentry, Project Engineer, provided an overview of the District's impressed current cathodic protection systems and outlined the scope of work for the Cathodic Protection Improvements Project (Project).

Cathodic protection systems are used to mitigate corrosion of the District's steel infrastructure, including buried steel pipelines and above ground water storage tanks. Originally installed between 1972 and 1995, many of the District's impressed current cathodic protection systems have reached or are near the end of their useful life. Several of the District's cathodic protection systems are currently non-operational and are in need of rehabilitation or replacement. The Project will replace or rehabilitate up to 35 impressed current cathodic protection systems and their associated anodes and monitoring stations, which collectively protect approximately 70 miles of buried steel pipeline and six water storage tanks against corrosion.

Ms. Gentry informed the Committee that the Project will include an evaluation for each of the District's 3 5 impressed current systems and will identify recommendations for the corrective actions that are necessary to bring these systems into proper operation. These recommendations may include the replacement or installation of electronic equipment housed in small above-ground or below-ground structures such as cabinets and vaults, replacement or repair of cabinets and vaults, minor excavations and restoration of street and landscaped areas, maintenance of buried pipeline appurtenances, replacement or addition of anodes, anode beds in drilled or trenched configurations in the ground, and other related activities.

At the May 2018 Board meeting, staff will recommend Board action to approve the Project, and to adopt a resolution finding the Project exempt from the California Environmental Quality Act (CEQA). The budget for the Project is $319,200. Construction is expected to commence during second half of FY 2019/20.

Staff responded to several questions from Director Weed.

2. Update on Division of Safety of Dams Oversight of District Facilities: Kalpana Gandhi, Project Engineer, provided an update on the of Division of Safety Dams (DSOD) oversight of the District facilities and newly adopted emergency regulations for dam safety. DSOD, a division of the California Department of Water Resources, maintains jurisdictional oversight of six District facilities: Rubber Dam No. 3, two levees within the Quarry Lakes

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Groundwater Recharge Facility (a levee between Shinn Pond and Stevenson Pond and a levee at the outlet of Horseshoe Lake), and three distribution reservoirs (Decoto, Middlefield, and Patterson). The District performs routine monitoring of the jurisdictional levees and embankments, including performing monthly groundwater monitoring measurements and quarterly elevation monument surveys. The monitoring data is tabulated and reported to DSOD on an annual basis.

Ms. Gandhi also reported on recently adopted emergency regulations for dam safety. In response to the Oroville Dam incident, on July 1, 2017, the California State Legislature passed Senate Bill 92 (SB 92), which added new Sections 6160 and 6161 to the California Water Codes. These new sections to the Water Code require owners of State-regulated dams to prepare and submit inundation maps and Emergency Action Plans (EAP). In response to the new regulations, staff has prepared and advertised a Request for Proposals for the preparation of inundation maps and supporting technical studies for the District's six state­jurisdictional levees and embankments. At the next Board meeting in June 2018, staff plans to recommend the award of a professional services agreement for engineering services for Dam Inundation Mapping of District Facilities Project.

Lastly, Ms. Gandhi informed the Committee that DSOD's annual fees have increased by approximately 40% over the previous year's costs. Historically, DSOD fees have increased on the order of 4-5% annually. The significant increase is associated with the new safety regulations and the additional responsibilities assumed by DSOD for the oversight of State­regulated dams. Future increases have not been announced, but staff anticipates that DSOD annual fees will continue to escalate significantly in the coming years.

Staff responded to several questions from Director Weed.

3. Review of Capital Improvement Program: Toni Lyons, Project Engineering Manager, provided a review of the proposed Capital Improvement Program (CIP) to be covered in greater detail at the May 22, 2018, Board Workshop. Although this proposed CIP reflects only mid-cycle adjustments, staff completed a comprehensive update in order to reflect cost estimate and schedule changes that have occurred since the 2-year CIP was adopted last June. The resulting proposed CIP remains consistent with the overall CIP budget reflected in the District's Financial Planning Model.

Ms. Lyons presented the proposed CIP and program cost changes over a ten-year period, beginning with the current fiscal year, for the total CIP and for six large capital programs. Budgeted costs in the proposed budget and CIP were compared to the CIP which was adopted in 201 7. The significant changes include a significant increase to the Fish Passage and Dam program budget due to current cost estimates, a budget decrease in the Main Renewal program due to expected construction scheduling, and a schedule adjustment to the Storage Improvements program to remove a scheduled overlap of two reservoir projects. Staff also discussed a modified program approach for the Main Renewal program to ensure a greater ability to meet the program milestones and goals. This approach ensures multiple main renewal projects are being designed concurrently in order to minimize impacts to overall main renewal progress should technical or permitting delays occur on one project.

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Staff responded to several questions from Director Weed.

4. Potential Expanded Use of District Dassel Road Property at Mowry Avenue and Mission Boulevard (APN 507-0826-004-00): Ed Stevenson, Manager of Engineering and Technology Services, provided an update on the District's discussions with two entities who are proposing use of portions of the subject property. As previously reviewed with the Committee, a local landscaper is proposing the use of approximately 6,000 square-feet of the property for storing and staging landscaping materials and equipment. Also as previously reviewed with the Committee, Local Ecology and Agriculture Fremont (LEAF) is currently under agreement to use a portion of the property for not-for-profit community agricultural uses, and is proposing to expand their operation to much of the remainder of the property. Mr. Stevenson reviewed the key elements of the proposed agreement which would provide for that expanded use.

Staff responded to several questions from Director Weed.

5. Potential Water System Relocations Supporting Other Agency Projects: Ed Stevenson, Manager of Engineering and Technology Services, informed the Committee of the City of Newark's plans to construct a bridge on Central Avenue over the railroad tracks between Cherry Street and Morton Avenue. This grade separation project will require the relocation of several District water mains, pipelines and appurtenances, and staff is currently discussing the project with staff from the City of Newark.

Mr. Stevenson also reported that the Fremont Unified School District (FUSD) is constructing an expanded swimming pool complex at the Mission San Jose High School. The construction, which is currently underway, will take place adjacent to, and within approximately 4-5 feet from, an existing District water main which is within an existing 10-foot wide easement. District staff advised that the water main be relocated to avoid any project related impacts. In a letter to the District, FUSD has suggested that the District should relocate the main. The issue remains under discussion.

Staff responded to several questions from Director Weed.

6. Public Comments: There were no public comments.

RECOMMENDATIONS Topics discussed by the Committee were informational only and no recommendations are being made.

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