FVC GC – GYC Conference 2016

September 17, 2016Camp McLean

Welcome

• Introductions– Name– Group/Role– Time in role– Time in Scouts– 1 fun fact about yourself

• Logistics/Safety• Conduct

Fraser Valley Council

Who is part of “Council”?

Youth

Section Scouters

Group

Area

Council

National

“Inverted Pyramid” of Support

Service Team Approach

National Service Team

Council Service Team

Area Service Team

Group

Section Scouters

Youth

We are all part of the Council (and “National”)

Council Service Team• Council Key 3

– Kenya Mendoza – Council Youth Commissioner– Dave Russell – Council Commissioner– Alamin Pirani - Council Executive Director

• Deputy Council Commissioners– Sarah Hayden – DCC Program– Greg Perry – DCC Safety– Vacant – DCC Training– Vacant – DCC Communications

• Other Council Roles– Cathy Hauen – Council Administrator– Graham Walters – Council Property Chair– Lesley Walters – Council Popcorn Coordinator

Kathy SulymkaDCC Volunteer Support• Available to help with pending lists

– Interview support– Group WB1 Module 1– CYS training*– Follow up on References

• Set up workshops for special training• Questions on Myscouts• Find out information or documents you may be looking

for to help an Area or Group

Wendy Williams DCC Recognition• Reminder Request:

– Group Commissioners should be:• Reviewing their Scouters for service awards on a regular basis• Hitting the ‘Thanks Button’ for Scouters have gone above and

beyond• Contacting DAC Recognition when they feel a Scouters is

deserving of a medal review

• DAC Team– Nicomekl – Dianne Bouwmeester– Fraser Cheam – Pam Rushka– WestSurDel – Stephanie McKay– Coho – Vacant– Three Rivers – Vacant– Green Timbers - Vacant

Area Service Teams

ASM: Mariko Zamani

• Coho– AYC: Conor Rafferty– AC: Darren McCrabb

• Fraser Cheam– AYC: Amy Ringrose– AC: Dionne Kozak

• Three Rivers– AYC: Vacant– AC: Doug Pearson

ASM: Viki Fanous

• Green Timbers– AYC: Justin Scott– AC: Paul Richards

• Nicomekl– AYC: Vacant– AC: Pam Smith

• WestSurDel– AYC: Vacant– AC: Greg Lukan

Agenda Today

• Look back at 2015/16• Look forward at 2016/17 (Roadmap)• RESPECT Ed. Briefing• Breakout Sessions

– Membership Growth and Retention– Program Quality– Group Capacity– Safety

• Popcorn Briefing• Wrap-up Q&A

SUMMARY 2015 - 2016

Membership Growth – August 31, 2016Area 31-Aug-15 31-Aug-16 Diff % ChangeCoho Area 724 699 -25 -3.5%Fraser Cheam Area 476 480 4 0.8%Green Timbers Area 393 404 11 2.8%Nicomekl Area 1,015 1,037 22 2.2%Three Rivers Area 457 463 6 1.3%WestSurDel Area 429 435 6 1.4%Council 3,494 3,518 24 0.7%

FVC just made it over 100%. FVC was 10th amongst the 20 Scout Councils in Canada.FVC had an increase of 24 youth from 2015 to 2016, or 0.7%.Last year we had a 4.6% Membership Growth.

FVC Top Growing Groups - CongratulationsGroup 31-Aug-15 31-Aug-16 Diff % Change1st Cloverdale Scout Group 14 46 32 228.6%1st Vedder Scout Group 28 54 26 92.9%1st Central Surrey Scout Group 37 54 17 45.9%1st Willoughby Scout Group 42 61 19 45.2%9th Port Coquitlam Scout Group 20 27 7 35.0%1st Albion Scout Group 29 39 10 34.5%1st Fort Langley Scout Group 45 60 15 33.3%1st West Heights Scout Group 42 55 13 31.0%6th Chilliwack United Scout Group 33 43 10 30.3%4th Port Coquitlam Scout Group 83 102 19 22.9%21st Fraser Valley Medical Scout Grou 9 11 2 22.2%1st Ranch Park Scout Group 42 51 9 21.4%1st Laityview Scout Group 55 65 10 18.2%1st Matsqui LDS Scout Group 23 27 4 17.4%10th SurDel LDS Scout Group 29 34 5 17.2%6th Peace Arch Scout Group 53 62 9 17.0%5th Langley Creekside Scout Group 12 14 2 16.7%8th SurDel Scout Group 43 50 7 16.3%1st Agassiz Scout Group 26 30 4 15.4%9th SurDel Scout Group 81 93 12 14.8%2nd Aldergrove Legion Scout Group 74 82 8 10.8%

Safety Leadership

• Groups are focused on Safety with Safety Moments

• Groups are familiar with submitting Incident Forms and Process

• Completed 9 Incident Review Processes within the allocated timeline

• 95% Volunteers were ready within 90 days

Program Quality• Developed a Canadian Path Self-Assessments workshop• Presented over 30+ CP Self-Assessments workshops• Sections that implemented the PQS on a seasonal basis

Fall - 131

Winter - 142

Spring - 136

Summer - 16

Volunteer Support

• Area Service Teams continue to provide service and Support to Groups

Group Capacity

• Friend Storming Workshop• Parent Engagement Resources• Open Houses • Welcome and Parent Orientation Nights• 3 Non Section Scouters – 53% up by 2%• Continue to work on recruiting more volunteers to take

on Group Committee roles• Scout Popcorn Council Gross Sales:

– 2014 - $228,870; 2015 - $187,965; A loss of 18%

FVC Roadmap 2016 - 2017

One Scouts Canada – 5 Priorities

1 • Membership Growth

2 • Safety Leadership

3 • Program Quality

4 • Volunteer Support

5 • Group Capacity

• Full time youth membership will increase by 10%• Full time youth retention rate will increase yearly

(from 63% to 66%)

• All Major incidents reviewed within 30 days• Learnings are shared• 100% volunteers are ready within 90 days

• 50% of Sections are demonstrating engagement with the Canadian Path

• 50% are using the new Program standards and self-assessment process

• 80% of members are satisfied with the quality and impact of the 3 support visits per group

• Volunteer Scouters recommend Scouts Canada to others as a great place to volunteer

• Every Group has at least 3 dedicated non section scouters on the GC

• Every Group(s) or at least 10% more than last year, has a Popcorn Coordinator

Breakout Sessions

Groups

Group A Group B Group C Group DDaniel GlencrossDavid BostockDionne KozakJamie LamontLaura WilsonPam SmithPaul RichardsSarah HaddenShelly JohnstonTrish Ringrose

Alicia HurdConnor RaffertyKeith ShawLorna CraigMelissa GilesPaul HoskinPeter WayZahurAshrafuzzaman

Amy RingroseBrad ThiessenDarren McCrabbJulia CraigKorby MrazeLee RegiLesley KnoxRick Molnar Ron WasikStuart Taylor

Barb Taylor Doug PearsonKaren McCanseKiara IrwinLinda DerocheMarshall WhittakerSiobhan RichardsonSpring Stanley Tom WaldockWilliam Challis

Break Out SessionsSession 1 Session 2 Session 3 Session 4

Membership Growth and Retention A B C DProgram Quality D A B CGroup Capacity C D A BSafety B C D A

Membership & Volunteer Support

WHY NUMBERS?

• When you hear us talk about membership or numbers it is not for the sake of the numbers. We are ‘Mission’ driven - our mission is to provide as many youth as possible with a great Scouting experience and any discussion around ‘numbers’ is simply a measurement of how we are doing in achieving our Mission!

TOTAL PARTICIPANT MEMBERSHIP 2011-2015

3669

4018

31883356

3494 3518

0

500

1000

1500

2000

2500

3000

3500

4000

4500

2011 2012 2013 2014 2015 2016

Total Participant Membership

Year

Mem

bers

hip

ASM’s Assistance with Volunteer Recruitment

• Open Houses• Parent Orientation Nights (parent talks/meetings)• School Talks & School Newsletter Blurbs• Volunteer Intro to Online Training/Screening nights• Flyer blitz in the Community and Local Schools upon

request• Online Postings

ASM’s Assistance with Volunteer Recruitment

• Volunteer Fairs• Location Scouting for new Groups/Sections• Marketing Budget • Assisting with Scouter Interviews• Putting calls out for recruiting Group Commissioners

ASM’s Assistance with Volunteer Recruitment….QUESTIONS!

• Anything else that we can develop/create in terms of recruitment tools? What would be useful for you?

• Anything other actions by us that you would find helpful from us to help you in the recruitment process?

Not WHAT you do, but WHY you do it!

• Once we get into the open houses, it’s all about how you come across to the parents.

• Short TED Talk Video Clip with Simon Sinek “People Don’t Buy What You Do, They Buy Why You Do It”.

TED Talk with Simon Sinek

• Start with why -- how great leaders inspire action | Simon Sinek | TEDxPugetSound

• https://www.youtube.com/watch?v=u4ZoJKF_VuA

RETENTION

• Retention is the number of youth returning whether to the same section or moving up to the next section.

• Good retention is the product of 2 factors and is typically representative of a good program. 1. Caring one on one relationship.2. Input into the decisions that affect them.

• Holding productive and concise Group Committee Meetings is essential to keeping Volunteers interested, inspired, and committed once they are in!

Available Resources

• Volunteer Posters• Volunteer Post Cards• Postings on Charity Village• Postings around Colleges & Universities• Parent Info Pamphlet

What HINDERS us from providing more youth with our great Scouting

program??

What can we do TOGETHER to OVEDRCOME those hindrances??

WITH OUR MISSION IN MIND… TOGETHER WE CAN MAKE A

DIFFERENCE!

THANK YOU for all you do for so many YOUTH in your communities…

and for your PASSION for SCOUTING!

SUMMARY

Program Quality

Supporting Scouter Development on The Canadian Path

Four Elements

How do Support Scouters help drive Development?• Id/offer formal training opportunities• Five pillars Volunteer Support

– Orientation– Training– Program Tools– Personal Support– Feedback & Recognition

Learning Path

• Goal development = minimal/infrequent support• Increase experience, increase level ability• Ability determines level support• Collaborative conversation with Commissioner -

assessments

Scouter Development Map

• = “map” of learning path• Id skills need to be successful in role• SDP = collection scouting skills demonstrated by

successful volunteers wide array roles• Skills = technical & interpersonal• Not all skills are role specific

Support

Scouter Development isn’t an Event –It’s a Relationship!

Safe ScoutingStarts with Us

Safety first, second, and last

★ “Nobody gets hurt”: Page 3

★ Emergency Plans: Page 4

★ Incident Reports: Page 5

★ Safety Moments: Page 10

Nobody Gets Hurt

◆ Vast majority of injuries to young Canadians are preventable and predictable

◆ Core element to Scouts Canada programs is ensuring “nobody gets hurt”

◆ We all have a role to play in equipping our volunteers and youth with the knowledge andskills that will enable them to be safe in all of their pursuits

◆ Changes to our safety approach includeenhancing our incident and review process

Emergency Plans

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More than the Camping/Outdoor FormPlanning and risk management doesn’t just apply to high risk activitiesTake the time to talk with youth and Scoutersabout safety considerations for routine activities tooDo your Sections have Emergency Plans for their meeting place?

• Flyer Drop Example• Beaver Sleepover

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Incident Reports

• Reporting incidents that occur at Scoutingevents/camps/meetings is extremely important Completion of an Incident Report is key to“Nobody gets Hurt”

• Scouts Canada uses the information from Incident Reports to learn and avoid future injuries

• A thorough report is key to an efficient investigation process

Any questions about the Incident Report process, contact your ASM

•

•

Incident Reports…

✴ When should an Incident Report be completed?• If an incident occurs that you believe someone else would want to

or needs to know about, than an Incident Report should be completed

✴ Scouts Canada requires reporting of the following types of incidents:

✴ ABUSE:• Abuse of any kind including bullying, inappropriate sexual touching,

physical abuse, verbal abuse

✴ Failure to comply with the Code of Conduct:• Criminal activity• Being under the influence of drugs or alcohol at a Scouting event• Excessive swearing

Incident Reports…

◉ Personal Injury:➡ Any personal injury / illness that requires medical attention➡Especially any type of head injury

◉ Equipment or property damage:➡Any damage over $500 to either Scouting or personal

property or equipment

◉ Who should complete the Incident Report?➡Camp Chief, Scouter in Charge,➡Group Commissioner must review the report➡ Injured participants should never complete the report

Incident Reports…

• Incident reports should contain as much information on the incident as possible: type of injury, how it occurred, treatment provided and if necessary, any follow up required

• Forms with insufficient information may be returned to the “author” for follow up and completion

• Minor scrapes & scratches that are not due to property related issues and when no medical attention is required, it is not necessary to complete a report

Incident Reports

Review of an Incident Report•• Be specific:

✓ Location of the injury (e.g. left forearm)✓Medical treatment received & any follow up required✓ Full name, birthdate✓ Full address, including the postal code!✓Who is it: a youth member, a Scouter or a parent helper?✓ Date of the incident…& don’t forget the year!✓Place & nature of the activity when injury occurred (use separate page if

necessary)✓Description of the incident✓ Hospital/Clinic attended✓Any witnesses (complete information)✓ Information of the Group✓Reporting member’s information - name and contact info (phone & e-

mail)

Safety Moments

★ Key Learnings should be shared on a regular basis at all meetings

★ Group Committee, Section meetings. Good wayto get parents involved. Use outings/activities asexamples of where injuries can occur

★ Safety Tips readily available on the Scouts Canada website-seasonable based for timeliness

★ Just because an activity has been done in the past, does not negate the need for safety checks! These can be your safety moment.

Safety Incidents YTD

• Minor incidents

• 2014 - 445• YTD 2016 - 509

• Major incidents

• 2014 - 61• YTD 2016 - 56

scouts.ca/ca/scouting-safety