Oracle® Retail Furniture Retail System (FRS)

Barcode Processing Guide Release 1101

October 2015

Oracle® Retail Furniture Retail System (FRS) Barcode Processing Guide, Release 1101

Copyright © 2015, Oracle and/or its affiliates. All rights reserved.

Primary Author: John Hardwick

Contributors:

This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited.

The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing.

If this software or related documentation is delivered to the U.S. Government or anyone licensing it on behalf of the U.S. Government, then the following notice is applicable:

U.S. GOVERNMENT END USERS: Oracle programs, including any operating system, integrated software, any programs installed on the hardware, and/or documentation, delivered to U.S. Government end users are "commercial computer software" pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification, and adaptation of the programs, including any operating system, integrated software, any programs installed on the hardware, and/or documentation, shall be subject to license terms and license restrictions applicable to the programs. No other rights are granted to the U.S. Government.

This software or hardware is developed for general use in a variety of information management applications. It is not developed or intended for use in any inherently dangerous applications, including applications that may create a risk of personal injury. If you use this software or hardware in dangerous applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy, and other measures to ensure its safe use. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.

Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group.

This software or hardware and documentation may provide access to or information on content, products, and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third-party content, products, and services unless otherwise set forth in an applicable agreement between you and Oracle. Oracle Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third-party content, products, or services, except as set forth in an applicable agreement between you and Oracle.

iii

Value-Added Reseller (VAR) Language

Oracle Retail VAR Applications

The following restrictions and provisions only apply to the programs referred to in this section and licensed to you. You acknowledge that the programs may contain third party software (VAR applications) licensed to Oracle. Depending upon your product and its version number, the VAR applications may include:

(i) the MicroStrategy Components developed and licensed by MicroStrategy Services Corporation (MicroStrategy) of McLean, Virginia to Oracle and imbedded in the MicroStrategy for Oracle Retail Data Warehouse and MicroStrategy for Oracle Retail Planning & Optimization applications.

(ii) the Wavelink component developed and licensed by Wavelink Corporation (Wavelink) of Kirkland, Washington, to Oracle and imbedded in Oracle Retail Mobile Store Inventory Management.

(iii) the software component known as Access Via™ licensed by Access Via of Seattle, Washington, and imbedded in Oracle Retail Signs and Oracle Retail Labels and Tags.

(iv) the software component known as Adobe Flex™ licensed by Adobe Systems Incorporated of San Jose, California, and imbedded in Oracle Retail Promotion Planning & Optimization application.

You acknowledge and confirm that Oracle grants you use of only the object code of the VAR Applications. Oracle will not deliver source code to the VAR Applications to you. Notwithstanding any other term or condition of the agreement and this ordering document, you shall not cause or permit alteration of any VAR Applications. For purposes of this section, "alteration" refers to all alterations, translations, upgrades, enhancements, customizations or modifications of all or any portion of the VAR Applications including all reconfigurations, reassembly or reverse assembly, re-engineering or reverse engineering and recompilations or reverse compilations of the VAR Applications or any derivatives of the VAR Applications. You acknowledge that it shall be a breach of the agreement to utilize the relationship, and/or confidential information of the VAR Applications for purposes of competitive discovery.

The VAR Applications contain trade secrets of Oracle and Oracle's licensors and Customer shall not attempt, cause, or permit the alteration, decompilation, reverse engineering, disassembly or other reduction of the VAR Applications to a human perceivable form. Oracle reserves the right to replace, with functional equivalent software, any of the VAR Applications in future releases of the applicable program.

v

Contents Send Us Your Comments ........................................................................................... vii

Preface ......................................................................................................................... ix

Audience ........................................................................................................................... ix

Documentation Accessibility ........................................................................................... ix

Related Documents .......................................................................................................... ix

Customer Support ............................................................................................................ ix

Improved Process for Oracle Retail Documentation Corrections ................................. ix

Oracle Retail Documentation on the Oracle Technology Network ................................ x

Conventions ....................................................................................................................... x

Barcode Processing Guide ........................................................................................ 11

Overview.......................................................................................................................... 11

Keyboard Scanning ......................................................................................................... 11

Find Stock .................................................................................................................. 11

Manufacturers Barcodes........................................................................................... 11

Batch Processing .............................................................................................................. 12

Goods Receipting ...................................................................................................... 12

Upload Bays .............................................................................................................. 14

Transfer Between Locations ..................................................................................... 16

Stock Taking .............................................................................................................. 19

Send Us Your Comments vii

Send Us Your Comments

Oracle Retail Furniture Retail System (FRS), Barcode Processing Guide, Release 1101

Oracle welcomes customers' comments and suggestions on the quality and usefulness of this document.

Your feedback is important, and helps us to best meet your needs as a user of our products. For example:

Are the implementation steps correct and complete?

Did you understand the context of the procedures?

Did you find any errors in the information?

Does the structure of the information help you with your tasks?

Do you need different information or graphics? If so, where, and in what format?

Are the examples correct? Do you need more examples?

If you find any errors or have any other suggestions for improvement, then please tell us your name, the name of the company who has licensed our products, the title and part number of the documentation and the chapter, section, and page number (if available).

Note: Before sending us your comments, you might like to check that you have the latest version of the document and if any concerns are already addressed. To do this, access the Online Documentation available on the Oracle Technology Network Web site. It contains the most current Documentation Library plus all documents revised or released recently.

Send your comments to us using the electronic mail address: retail-doc_us@oracle.com

Please give your name, address, electronic mail address, and telephone number (optional).

If you need assistance with Oracle software, then please contact your support representative or Oracle Support Services.

If you require training or instruction in using Oracle software, then please contact your Oracle local office and inquire about our Oracle University offerings. A list of Oracle offices is available on our Web site at www.oracle.com.

Preface ix

Preface

This guide describes the Furniture Retail System (FRS) user interface. It provides step-by-step instructions to complete most tasks that can be performed through the user interface.

Audience This user guide is for users and administrators of Oracle Retail Furniture Retail System (FRS). This includes merchandisers, buyers, business analysts, and administrative personnel.

Documentation Accessibility For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

Access to Oracle Support

Oracle customers that have purchased support have access to electronic support through My Oracle Support. For information, visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if you are

hearing impaired.

Related Documents For more information, see the in the Oracle Retail Furniture Retail System (FRS) Release 1101 documentation set.

Customer Support To contact Oracle Customer Support, access My Oracle Support at the following

URL:

https://support.oracle.com

When contacting Customer Support, please provide the following:

Product version and program/module name

Functional and technical description of the problem (include business impact)

Detailed step-by-step instructions to re-create

Exact error message received

Screen shots of each step you take

Improved Process for Oracle Retail Documentation Corrections To more quickly address critical corrections to Oracle Retail documentation content, Oracle Retail documentation may be republished whenever a critical correction is needed. For critical corrections, the republication of an Oracle Retail document may at times not be attached to a numbered software release; instead, the Oracle Retail document will simply be replaced on the Oracle Technology Network Web site, or, in the

x Oracle Retail Furniture Retail System (FRS)

case of Data Models, to the applicable My Oracle Support Documentation container where they reside.

This process will prevent delays in making critical corrections available to customers. For the customer, it means that before you begin installation, you must verify that you have the most recent version of the Oracle Retail documentation set. Oracle Retail documentation is available on the Oracle Technology Network at the following URL:

http://www.oracle.com/technetwork/documentation/oracle-retail-100266.html

An updated version of the applicable Oracle Retail document is indicated by Oracle part number, as well as print date (month and year). An updated version uses the same part number, with a higher-numbered suffix. For example, part number E123456-02 is an

updated version of a document with part number E123456-01.

If a more recent version of a document is available, that version supersedes all previous versions.

Oracle Retail Documentation on the Oracle Technology Network Oracle Retail product documentation is available on the following web site:

http://www.oracle.com/technetwork/documentation/oracle-retail-100266.html

(Data Model documents are not available through Oracle Technology Network. You can obtain them through My Oracle Support.)

Conventions

Navigate: This is a navigate statement. It tells you how to get to the start of the procedure and ends with a screen shot of the starting point and the statement “the Window Name window opens.”

This is a code sample

It is used to display examples of code

Barcode Processing Guide 11

Barcode Processing Guide

Overview FRS is designed to provide each stock item with a traceable reference number known as the stock number (or ID). This stock number can easily be represented as a bar code and therefore tracked via a scanning device.

This document details the points where a barcode can be used within the application.

Note: At this time FRS offers ‘batch’ barcode scanning – RF or real time scanning is not included in this document

Keyboard Scanning A keyboard scanner is a device which connects to the computer via a USB or similar port and acts as a pseudo or secondary input to the keyboard. When it scans a barcode it sends the barcode to the computer as though it had been typed in manually via the keyboard. It provides a more accurate way of identifying stock and is of particular use at point of sale.

Keyboard wedge type barcode scanner

Find Stock

The catalogue and stock search routines are designed to allow the operator to enter a stock code. This stock code could be entered via ‘keyboard wedge’ type scanning device.

FRS can be configured to ‘focus’ the cursor on the stock code data entry field enabling the operator to simply scan a barcode for the system to show stocking levels.

Catalogue search – stock number

Manufacturers Barcodes

FRS also offers the ability to record the manufacturer’s barcode. If the supplier has a standard barcode for a product recording it against the SKU removes the need to re-barcode the product at GRN / write on.

12 Oracle Retail Furniture Retail System (FRS)

Where configured, FRS offers a ‘barcode’ field on the product category / stock search screen which allows the operator to scan the manufacturers barcode instead of the FRS stock code.

Search stock - barcode

Batch Processing This section identifies the places within FRS where is it possible to upload a file generated by a hand held barcode scanner. Once the scanner is ‘docked’, the data file can be uploaded to the FRS system and processed thus replacing the need to key in each stock movement separately.

Note: There are several scanners on the market, when purchasing please ensure the scanner is capable of creating a

data file as per the formats detailed in this document.

An example of a handheld scanner is shown below.

Hand held barcode scanner

Goods Receipting

The goods receipt routine allows the operator to upload a data file of goods received from the supplier.

Goods receipt note

Only operators possessing the CAN_UPLOAD_GRN privilege will see the upload file button. Selecting this option generates the following screen.

File selection screen

The operator may then browse their local disks (via the browse button), once selected clicking the upload button instructs the system to process the selected file against the GRN.

The GRN upload data file must be of the following format.

Barcode Processing Guide 13

4801 1 A1

4837 1 A2

4844 1 A3

4845 1 A99

4850 1 A1

The file has three data element separated by tabs, the elements are stock ID / suppliers bar code or manufacturer’s ID, quantity and bay location.

The system will process the data file and produce an on-screen display similar to the one shown below.

Scanned results message

Clicking ok returns control back to the GRN screen where the results of the data load will be displayed.

Scanned results list

In the example above 3 lines have been successfully processed and two lines rejected.

To be accepted the item must -

Contain a valid License plate / stock ID / stock detail ID

The line must be on purchase order and for the specified supplier.

Where not set the load quantity will be assumed to be 1.

It is not possible to over receipt (irrespective of application parameter setting) – if the quantity received exceeds the outstanding amount – the quantity recorded will be that of the outstanding amount with any excess being exception reported.

Measured goods will be assumed to be wholly receipted.

Accessory items will assume a receipt quantity of 1 unless the quantity field has been set.

Where used, if the bay location is not found an exception status will be produced but the item will be processed, (will not be rejected) the scanned bay will be replaced with the default from the GRN.

14 Oracle Retail Furniture Retail System (FRS)

The bay location is optional – where set it will be checked against the bays within the GRN location – if not found or not set the default bay location held against the GRN will be used.

The routine checks the first element of the load file for a valid stock reference and will only accept items that are not receipted into stock and linked to the GRN’s supplier.

Duplicate lines possible however the system will check the outstanding goods quantity.

Bay locations have to be valid within the specified GRN location.

The user may now decide whether to accept the loaded data, amend it, abort or reprocess the load file once modified.

To record the details against the GRN select the apply button. This returns control back to the GRN screen where more load files can be processed or data entered manually.

Upload Bays

Once the goods have been booked into stock it may be necessary to move them between bays within the warehouse

For users holding the CAN_UPLOAD_BAYS privilege it is possible to load a data file containing a list of stock items and associated bay locations.

The routine is available within the warehouse menu folder.

Stock movement search screen

The first step is to define the location where the stock has been moved.

To load a file either manually key in the location of the file on the local PC or a drive it can see or click the browse button to allow windows® to find the files location.

An example of a data load file is shown below –

3081 1 A1

3082 2 A3

3083 1 AAAAaa

3084 1 A1

3085 1 A2

3086 1 A3

3086 1 A3

38392 10 A5

The file needs to contain three data element separated by tabs, the elements are stock ID / suppliers bar code or manufacturer’s ID, quantity (ignored for this process) and bay location.

Barcode Processing Guide 15

Once identified click the upload button, the routine will verify the data file and if accepted produce a message indicating the number of lines processed.

Upload results screen

Clicking ok returns control back to the GRN screen where the results of the data load will be displayed.

Upload results list

In the example above 3 lines have been successfully processed and 6 lines rejected.

Note: If a stock number is repeated within the load file, the last repetition will be prevalent. I.e. the last stock item will

be used to update the bay location.

It is possible to mix stock from multiple suppliers within the load file.

To be accepted the line must

Contain reference stock held within the location to be accepted.

Bay locations have to be valid within the specified location.

Contain a valid License plate / stock ID / Stock detail ID

It will be assumed that the whole item is being moved

Unique items – quantity of 1 – the item is moving to the new bay.

Measured items – assumes the whole unit is moving – if a part of the item is to move then the ‘split batch’ functionality will be required.

Accessory items – assumes the whole batch is moving – if part of the batch is to move then the ‘split batch’ functionality is required.

For measured and accessory items if the manufacturing plate / stock ID locates product in more than one bay location the line will rejected with a reason given.

If the stock detail ID is used and the ID is no longer valid the system will attempt to find ‘its children’ if found and in a single bay within the location movement will occur if not an exception will be recorded.

16 Oracle Retail Furniture Retail System (FRS)

Note: when accessory goods are received they are given an internal use Stock detail ID – as these goods move between location or have the batch split they are given a new stock detail ID (a child code) which related back to the parent code (that of the original stock detail ID) therefore it is possible for the system to find out where the goods came from. If using the stock detail ID bar code type label it is recommended that as a batch is split or moved to another

physical location the bar-coded label is re printed.

If the item is not in the specified location the line will be rejected.

If the barcode scanned is that of a license plate and there is more than one of these references in the selected location the movement will be rejected.

To revise the bay locations of goods accepted click the update button.

Transfer Between Locations

Transferring stock between physical locations is a two stage operation, loading the transfer note and receiving the transfer note. Both elements have scan file upload capabilities.

Generating the Transfer Note

FRS enables the transfer note to be populated with data collected from a hand held scanner. Once the transfer note has been created users possessing the CAN_UPLOAD_TRN_IN_INSERT privilege will see the load file button in the transfer note header section.

Transfer note header

Selecting the load file button produces the following window –

File search

To load a file either manually key in the location of the file on the local PC or a drive it can see or click the browse button to allow windows® to find the files location.

An example of a data load file is shown below –

3081 1 A1

3082 2 A3

3083 1 AAAAaa

3084 1 A1

3085 1 A2

3086 1 A3

Barcode Processing Guide 17

3086 1 A3

38392 10 A5

The file needs to contain three data element separated by tabs, the elements are stock ID / suppliers bar code or manufacturer’s ID, quantity and bay location(ignored for this process).

Once identified click the upload button, the routine will verify the data file and if accepted produce a message indicating the number of lines processed.

Results notification

Clicking OK generates a load exceptions page (as shown below) where necessary or if the file was uploaded without mismatch the screen will return to the transfer page.

The data load file must adhere to the format described for adding items to the transfer note.

Results list

Clicking OK returns to the transfer note detail page.

Transfer note

It is possible to mix stock from multiple suppliers within the load file.

To be accepted the line must

Contain a valid License plate / stock ID

The process routine will check the stock detail ID for a match, then the license plate and if no match then the Stock ID. Where no matches are found the row will be rejected

The item must be present in the sending location.

The item cannot be on another transfer note.

Where not set the load quantity will be assumed to be 1.

For measured goods the system will assume all the item is being moved – this ignoring any quantity set.

Receiving the transfer note

18 Oracle Retail Furniture Retail System (FRS)

Once the goods have arrived at the destination location they can be scanned by the hand held and then uploaded into the system.

Operators possessing the CAN_UPLOAD_TRN_OUT_INSERT privilege will see the load file button in the transfer note header section.

Transfer note detail list

Selecting the load file button produces the following window –

File search

To load a file either manually key in the location of the file on the local PC or a drive it can see or click the browse button to allow windows® to find the files location.

An example of a data load file is shown below –

3081 1 A1

3082 2 A3

3083 1 AAAAaa

3084 1 A1

3085 1 A2

3086 1 A3

3086 1 A3

38392 10 A5

The file needs to contain three data element separated by tabs, the elements are stock ID / suppliers bar code or manufacturer’s ID, quantity and bay location(ignored for this process).

Once identified click the upload button, the routine will verify the data file and if accepted produce a message indicating the number of lines processed.

Load results notice

Barcode Processing Guide 19

Clicking OK generates a load exceptions page (as shown below) where necessary or if the file was uploaded without mismatch the screen will return to the transfer page.

Load results list

Clicking OK returns to the transfer note detail page.

Sent transfer note list

The system will only accept stock items already present on the transfer note which have not been previously received or lost in transit.

At this stage the upload simply ticks the A/N box for accepted items.

To confirm the transfer the operator must specify a received date and then click the receive button.

Stock Taking

FRS uses the scanned data file concept for stock takes. Please refer to the stock take guide tutorial for details.