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Functional HR Training for Technical Consultants

Part -II

By Venkata Subbarao PathangiSAP HR Functional Consultant

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What Is Personnel Management?

It includes 4 steps

1) Organization Structure org unit –T527Xjob – T513Sposition – T528Bperson

2) Enterprise structure Client Company Code – T880Personnel Area –T500PPersonnel Sub area –T001P

3) Personnel Structure Employee Group – T501

Employee Sub Group –T503KPayroll Area –T549AOrganization Key – VDSK1

4) Payscale Structure Payscale Type –T510A Payscale Area –T510G

Payscale Group –T510 Payscale Level –T510

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What Is Personnel Administration?

• Authorizations for master data maintenance;

• Personnel number assignment for persons being hired;

• Design of work processes for personnel administration;

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Personnel Administration

Features(ABKRS,TARIF,LGMST,VDSK1)Infotypes

(Master data Infotypes)

Additional Actions &

Dynamic Actions

Actions

Hire,Org Transfer,Planning for GE,Termination,Rehire,

Suspension and Reactivate

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Actions – Additional (Vs) Dynamic Actions

Actions(0000) are the Business processes used to perform complex business tasks. Table:T529AEx:Hire,Termination,Rehire,GE etc….

The Additional Actions infotype (0302) enables the automatic logging of all personnel actions types that you carry out for an employee on a key date.Note that in the Actions infoytype (0000), only one personnel action type is saved per day. In this infotype, you only store the personnel action types that change the status of the employee, such as the personnel action type Leaving.EX: change in Pay

Dynamic Actions are used to default infoptypes based on certain conditions.Ex: if you change IT0002 field marital status automatically next screen will leads to family members data(IT0021)

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Infotypes

0000 Actions0001 Organizational Assignment0002 Personal Data0003 Payroll Status0006 Addresses0007 Planned Working Time0008 Basic Pay0009 Bank Details0014 Recurring Payments/Deductions0015 Additional Payments0016 Contract Elements0017 Travel Privileges0019 Monitoring of Tasks0021 Family Member/Dependents0022 Education0041 Date Specifications

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Features

Features are used to default valuesTcode:PE03 ABKRS - Defaults Payroll area

TARIF – Defaults Payscale Area and Type LGMST – Planned Remuneration

VDSK1 – Organization Key ETC……

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Global Transfer(GE)

• Assignment Type

Microsoft PowerPoint Presentation

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Enterprise Structure

• Processor ( Sub-Type)• Client• Company code• Personnel Area(The personnel area is an organizational unit

that represents a specific area of the enterprise and is organized according to aspects of personnel, time management and payroll. A personnel area is divided into several personnel subareas. you must have set up at least one personnel subarea for each of your personnel areas even if you do not use personnel subareas in your enterprise structure)

• Personnel Sub area

Adobe Acrobat 7.0 Document

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Personnel Structure• Employee group (The employee group allows you to divide your employees into

groups and allows you to define their relationship to the enterprise. )• Employee Sub Group (The employee subgroup represents a subdivision of the

employee group. When you define employee subgroups )• Payroll Area (The payroll area fulfills two functions that are necessary for payroll: It groups together personnel numbers that are to be processed on the same date. It determines the exact payroll period)• Organizational Key (The organizational key improves the enterprise structure and

the personnel structure. You can use an organizational key to carry out a further organizational assignment for employees. The elements company code, personnel area and personnel subarea from the company structure, help to make up the organizational key. The organizational key is a part of the authorization check)

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Payscale Structure• Payscale Type (In this step you set up your enterprise's collective agreement types i.e. pay

scale types for short. The Basic Pay in infotype 0008 is derived from the pay scale type. By using the internal key, you can assign a fixed internal mean for evaluations to optional pay scale types)

• Payscale Area ( you set up different collective agreement areas (pay scale areas for short) in accordance with the collective agreement in your enterprise)

• Payscale Group ( represent the collective agreement governing payment of your employees in the SAP system. wage types in the Basic Pay infotype (0008) which should be valuated indirectly using the pay scale groups/levels)

• Payscale Level

Payscale Structure

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Creation of Company Code

• OX15- Define Internal Trading Partner• OX02- Define Company Code• OB72- Define Cross System Company Code• OBV7- Assign Cross System Company Codes to

COA(Chart of Accounts)• OBB5- Assign Company Code to Cross System

Company Code• OBY6- Enter Global Parameter for Company Code• OX19- Assign Company Code to Controlling Area• OB22- Define Additional Local Currencies

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Creation of Personnel Area and Personnel Sub Area

• T500P- Create Personnel Area

• V_T500P- Assignment of PA to Company

• V_T001P- Create Personnel Sub Area

• V_001P_ALL- Set up the Personnel Area Sub Area groupings