FROM THE TREASURERAuthor(s): Jack RobertsonSource: Art Documentation: Journal of the Art Libraries Society of North America, Vol. 9,No. 1 (Spring 1990), pp. 15-16Published by: The University of Chicago Press on behalf of the Art Libraries Society of NorthAmericaStable URL: http://www.jstor.org/stable/27948168 .

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Art Documentation, Spring, 1990 15

change every year. Therefore over a three- or four-year period, even allowing for members who exchange one position for another, as many as three or four hundred individual mem bers may be woven into the fabric that is ARLIS/NA.

Perhaps this fact helps to account for the effectiveness of ARLIS/NA in responding to members' needs. While it should not give us any grounds for complacency, one of the reassur ing findings of the 1988 "Report on the 1987 ARLIS/NA Mem ber's Satisfaction Survey" was the remarkably high degree of satisfaction of members with most aspects of the society's activities. (In general, any issues highlighted by the survey that caused concern to even a few percent of our members have been or are being addressed.)

Perhaps this degree of satisfaction is due to the responsive ness and permeability of ARLIS/NA. If one has ideas or par ticular missions it is not necessary to run for office in order to see them effected. Even the quietest voices are generally heard. In my experience ARLIS has always been alert to both ideas and criticism, and although not all ideas necessarily lead to action, they are usually given careful consideration. It has been fascinating for me to observe how an idea voiced initially by one member, but energetically communicated, ei ther directly or through a group, committee or chapter, can strike chords in others, pick up momentum, and become part of the practice of the society.

The structure of ARLIS also imposes limitations upon the power of individuals to make changes that do not gather a consensus?in spite of the society's responsiveness to indi vidual initiatives?whether the individual is an uninvolved member or the president of the society. With respect to the latter, the relative infrequency of board meetings, and the fact that the executive board includes not only the president, but also the president-elect and the past president, means that presidents find themselves inheriting initiatives from their predecessors, and passing on initiatives to their successors. But this ensures that actions are generally mediated through the consideration of several individuals, including, of course, the other members of the executive board, and are?proba bly?better realized and more consensual as a result.

Or perhaps I am just saying that over nearly two decades the structure of ARLIS/NA has evolved so that it has achieved a fine balance between the encouragement of individual ini tiative and of teamwork. Both are necessary and interdepen dent. Makes me think of baseball!

Clive Phillpot 1989 ARLIS/NA President

I I FROM THE EDITOR

As this issue is readied for the press the holiday season is mere days away, and the new decade will open in but two weeks. No matter how immediate the concerns associated with this time of year, I must remember that by the time Art Documentation has gone through printer's proofs and blue lines to arrive in members' mailboxes we will have adjusted to writing 1990 and many of us will be anxiously awaiting

warmer weather and the first signs of spring. Thankfully this seasonally dislocating timetable does not

apply to the kinds of information included in Art Documenta tion. As art and visual resource professionals, our needs are constant?timely articles about trends in the field, informa tion enlarging our ability to document and retrieve the litera ture and artistic fact, publications and interchanges that aug ment our information bank and resources. I ask you to keep the information flowing through articles, suggestions, and inquiry so that this publication continues to reflect the needs and interests of you, the members of ARLIS.

Finally, although late in arriving, I cannot refrain from wish ing all a healthy, happy new year.

Beryl Smith Rutgers University Art Library

FROM THE TREASURER Through the first two months of ARLIS/NA's current fiscal

year, there is little to note that is either extraordinary or alarming in the accompanying statement of operations. The budget for fiscal year 1990 is by far the largest in the society's history on both income and expenses sides; the totals on both sides are $50,000 greater than fiscal year 1989. The period of most fiscal activity includes the several months on either side of the annual conference, so the impact of both the conference and membership applications and the overall soundness of our financial status should be revealed by the late spring of 1990. The combined total for the lines in ARLIS/NA's budget

which provide support for chapter, committee, and division and section activities was increased by over 53% from $5,600 to $8,600 in the current year's budget. The society's ability to provide financial backing for special projects and activities by groups within the membership is certainly not unlimited, but this increase is, nonetheless, a promising indicator of the maturity and stability of ARLIS/NA's financial position. An other very promising sign is the establishment of the ARLIS/ NA Research Fund with an initial allocation of $2,000 by the executive board. To support research activities of individual ARLIS members, a substantial endowment fund will need to be built and invested in order to generate income for annual dispersal for worthy research projects. With successful fund raising for this fund, and, perhaps, with subsequent alloca tions from the society's cash reserve funds, the ARLIS/NA

STATEMENT OF OPERATIONS November 30,1989

'90 Budget Current Month Year to Date Income

Operations: Membership . $ 76,000.00 $ 14,556.00 $ 15,791.00 Conference. 96,000.00 00.00 00.00

Advertising . 14,000.00 1,630.70 3,635.45

Other: Publications. 10,000.00 444.50 923.50 Mailing List . 9,000.00 900.00 1,820.00 Interest . 6,000.00 806.03 1,655.92 Reserve Funds Interest . 5,000.00 00.00 00.00

Fundraising . 17,000.00 280.00 300.00 Other. 2,000.00 17.00 17.00

TOTAL INCOME . $235,000.00 $ 18,634.23 $ 24,142.87

Expense Management Fees . 61,480.00 5,078.67 10,157.34 Telephone. 2,000.00 134.71 296.64 Equipment/Supplies. 3,000.00 162.55 186.92 Travel/Mileage. 3,000.00 13.36 663.36 Art Documentation . 26,000.00 5,506.62 5,787.12 Printing/Publications . 7,000.00 1,122.18 1,164.86 Members' Handbook. 7,000.00 00.00 00.00 Postage/Mailing . 4,000.00 646.31 1,740.53 Conference. 75,000.00 1,818.78 1,835.78 Dues/Subscriptions . 1,000.00 380.00 575.00 Legal/Accounting . 1,000.00 00.00 00.00 I.R.S. Income Tax. 500.00 00.00 00.00 Executive Board . 6,200.00 00.00 700.78 Muehsam Award . 500.00 00.00 00.00 Committee Expenses. 5,800.00 124.68 206.97 Chapter Expenses. 1,000.00 00.00 250.00 Divi/Sect Expenses. 1,800.00 00.00 00.00 ARLIS Archives. 500.00 35.31 78.85 Strategic Planning Meeting .. 2,800.00 00.00 00.00 Fundraising . 13,000.00 00.00 00.00 Advertising

Commissions. 3,500.00 00.00 2,004.37 Reserve Fund. 6,500.00 00.00 00.00 Contingency. 2,420.00 329.69 349.09

TOTAL EXPENSE . $235,000.00 $ 15,352.86 $ 25,997.61

REVENUE/EXPENSE $ 0 $ 3,281.37 $ (1,854.74)

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16 Art Documentation, Spring, 1990

Research Fund should become a significant means of sup port for research projects designed to enhance art and visual resources librarianship. A final note on the society's cash reserve funds?two new

accounts of $5,000 each have been established with the so cially responsible mutual funds Pax World Fund and Par nassus Fund. Eventually up to $25,000 will be invested in each of these accounts, and these will be left intact for growth (unless the society suffers dire financial set backs) in order to assure a solid cash reserve foundation for ARLIS/NA.

Jack Robertson 1989 ARLIS/NA Treasurer

1989 MEMBERSHIP REPORT At the end of 1989, ARLIS/NA had a total of 1,308 members/

overseas subscribers, which is exactly the same number as last year although the configuration of the membership is slightly different. Compared to 1988, we have more institu tional and student members but fewer individual members. The breakdown by type of member is as follows:

Institutional 303 Individual 768 Business Affiliate 44 Student 73 Retired 38 Unemployed 26 Sponsor 1 Sustaining 2 Overseas Subscriber 53

ARLIS/NA extends special thanks to the Getty Center Library (Sponsor) and to the Metropolitan Museum of Art and the National Gallery of Art (Sustaining Members). We had 182 new members join the society in 1989, 21 of

whom had belonged to ARLIS/NA in 1987 or earlier but had not been members in 1988.

Section, Division, and Round Table membership in 1989 is as follows:

Arch itectu re Section 93 Cataloging Section 103 Computer Section 97 Reference/Information Services Section 80 Academic Library Division 136 Art & Design School Library Division 62 Museum Library Division 162 Public Library Division 50 Visual Resources Division 180 Serials Round Table 30

As always, our Eastern Region is by far the largest, with 603 members, followed by the West with 265 (including two Mexican members), the Midwest with 252, and Canada with 79 members in 1989. New York continues as our largest chap ter area, with 175 society members in the eligibility area, fol lowed by New England with 152 and Southern California with 130. As last year, Twin Cities and Kentucky-Tennessee have the smallest pool of local ARLIS/NA members, with 12 and 22 respectively.

Pamela J. Parry Executive Director

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