From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar
description
Transcript of From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar
![Page 1: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/1.jpg)
From Ideas to Gameplan: Scoping and Scheduling
Creative Projects WebinarDavid Younger, PMP
![Page 2: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/2.jpg)
WHAT needs to be done? Scope defining the scope, breaking down the work
HOW to do it? Schedule activities, time, effort
WHO to do it?
Resourcing considerations: skills, availability, options
![Page 3: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/3.jpg)
Operational Work:
What is a Project?
Project: A temporary endeavor undertaken to create a unique product, service, or result.
Ongoing activity which produces repetitive products, services, or results. “Business as Usual” activity which sustains the organisation over time
VS
![Page 4: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/4.jpg)
Scenario: You’re a member of a marketing department at a large company, and you’ve been asked to manage a project to deliver a for a new movie.
It and must deliver
Let’s take an example
campaignstarts
immediatelyby Sept 1st
![Page 5: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/5.jpg)
Scoping the Project
![Page 6: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/6.jpg)
Step 1: Document the Scope
Project Scope: The work that must be performed to deliver a product, service, or result with the specified features and functions
Scope Creep: Adding features and functionality (project scope) without addressing the effects on time, costs, and resources, or without customer approval
How? Get it in writing! Scope Statement, SOW, etc.
![Page 7: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/7.jpg)
Step 2: Break down the work
“Divide and Conquer” Technique: Decomposition: subdividing
the project scope and deliverables into smaller, more manageable components.
![Page 8: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/8.jpg)
Scheduling the Work
![Page 9: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/9.jpg)
How? Starting with the work you’ve broken
down, determine the activities needed to deliver that work:
Step 1: define the activities
![Page 10: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/10.jpg)
Map out the order and interdependencies of the activities:
Step 2: sequence the activities
![Page 11: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/11.jpg)
You should be able to assign a person (or people) who can work on that task, and how long you expect that task to take.
Techniques: Past experience Expert opinion Interviews with resources
Step 3: estimate durations & resources
![Page 12: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/12.jpg)
After completing this exercise for all work, you should have a first draft of the schedule.
Time to interconnect, tweak, and finalize the schedule.
Step 4: put it all together
![Page 13: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/13.jpg)
Resourcing the Work
![Page 14: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/14.jpg)
When estimating and assigning resources to project task work, some considerations should be made for: Skill set Availability Outsourcing/subcontracting
Some considerations
![Page 15: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/15.jpg)
To Summarize
Document the Scope
Break Down the
Work
Define the
Activities
Sequence the
Activities
Estimate duration
s and resource
s
Put it all together
![Page 16: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/16.jpg)
Tools & Ideas
![Page 17: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/17.jpg)
Questions?
![Page 18: From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar](https://reader033.fdocuments.us/reader033/viewer/2022060118/558a567ad8b42a88468b45dc/html5/thumbnails/18.jpg)
Referenced in this presentation: Microsoft Project [microsoft.com/project] X-Mind [xmind.net]
Where else to look: Project tools for Creative Projects
[bit.ly/JGwdnq] Mind Mapping Software [bit.ly/JkML5T] Project Management Institute [pmi.org]
mindmap example
schedule example