FRIENDS OF SCOUTINGFRIENDS OF SCOUTING

PRESENTER ORIENTATION

THANK YOUTHANK YOU

Our Packs, Our Packs,

Troops, Troops,

Crews,Crews,

and their familiesand their families

need to hear the story need to hear the story

of Friends of Scoutingof Friends of Scouting

EVERYTHING OUR EVERYTHING OUR COUNCIL DOESCOUNCIL DOES

depends on meeting depends on meeting our FOS goalsour FOS goals

Our districts make Our districts make 2 kinds of 2 kinds of

Friends of Scouting Friends of Scouting presentations:presentations:

PRESENTATIONS TO UNIT COMMITTEESPRESENTATIONS TO UNIT COMMITTEES

&&

PRESENTATIONS TO FAMILIESPRESENTATIONS TO FAMILIES

Presentation to FamiliesPresentation to Families

this is the main eventthis is the main event

our chance to ask familiesour chance to ask families

to support the programto support the program

that benefits their son so muchthat benefits their son so much

BUTBUTan important preliminary stepan important preliminary step

isispresenting to the Unit Committeepresenting to the Unit Committee

this is where we:this is where we:• Secure the date for the Family PresentationSecure the date for the Family Presentation• Ask unit leaders to accept a Fair Share GoalAsk unit leaders to accept a Fair Share Goal

• Ask for unit participation in the Family Ask for unit participation in the Family PresentationPresentation

• Ask unit leaders to communicate their Ask unit leaders to communicate their support for FOSsupport for FOS

Presenting to Unit Presenting to Unit CommitteeCommittee

Ideally, this meeting occursIdeally, this meeting occursbefore December 15.before December 15.

In some units, meeting with a key leaderIn some units, meeting with a key leaderis all that is needed.is all that is needed.

Your district professionalYour district professionalor FOS Chair will decide.or FOS Chair will decide.

Presenting to Unit Presenting to Unit CommitteesCommittees

Your district professionalYour district professional

or FOS Chair will provide you with ouror FOS Chair will provide you with our

Kit for Presenting to Unit CommitteesKit for Presenting to Unit Committees

which includes:which includes: A copy of the Notes for Presenting to FamiliesA copy of the Notes for Presenting to Families

A Unit Fair Share Acceptance FormA Unit Fair Share Acceptance Form Demonstration copies of presentation postersDemonstration copies of presentation posters

Copy of the presentation scriptCopy of the presentation script Follow up letter for unit leader to sign Follow up letter for unit leader to sign

Samples of brochures, pledge envelopes, patches & give-Samples of brochures, pledge envelopes, patches & give-away itemsaway items

During the Presentation toDuring the Presentation to Unit Committee Unit Committee

Explain that cost of running our council is Explain that cost of running our council is $146 per boy$146 per boy

Popcorn and special events meet some of Popcorn and special events meet some of the cost but Family FOS is essential.the cost but Family FOS is essential.

Last year the unit supported FOS with x Last year the unit supported FOS with x donations.donations.

District FOS committee is asking the unit District FOS committee is asking the unit to accept a Fair Share Goal of x. to accept a Fair Share Goal of x.

Have unit fill out the Unit Fair Share Have unit fill out the Unit Fair Share Acceptance form. Acceptance form.

Fair Share GoalFair Share Goal

Ask the unit leaders to recognize that Ask the unit leaders to recognize that

every Pack, Troop & Crewevery Pack, Troop & Crew

should do its share to support our council.should do its share to support our council.

Fair Share is based on unit size & past Fair Share is based on unit size & past giving.giving.

Fair Share GoalFair Share Goal

Strong units are asked to stay strong.Strong units are asked to stay strong.(try for an increase of 10% over last year).(try for an increase of 10% over last year).

Fair Share GoalFair Share Goal

Units that have not supported FOS Units that have not supported FOS

in the pastin the past

are asked to get off the sidelinesare asked to get off the sidelines(try for an achievable goal that gets (try for an achievable goal that gets

them involved in FOS).them involved in FOS).

Fair Share GoalFair Share Goal

If the unit has specific reasonsIf the unit has specific reasons

(decline in membership, (decline in membership,

one large donor has moved away, etc.),one large donor has moved away, etc.),

the suggested goal can be revisedthe suggested goal can be revised..

Fair Share GoalFair Share Goal Accepting the Fair Share Goal Accepting the Fair Share Goal

is not a guaranteeis not a guarantee

that it will be reached.that it will be reached. It is a guarantee that the unit will It is a guarantee that the unit will

““do its best”.do its best”. Unit leaders will participate in the Unit leaders will participate in the

Presentation to Families,Presentation to Families,

will communicate the importance of FOSwill communicate the importance of FOS

before and after the presentation,before and after the presentation,

will publicly turn in their own pledge card.will publicly turn in their own pledge card.

Fair Share GoalFair Share Goal

Ask the unit leadersAsk the unit leaders

to sign theto sign the

Fair Share Goal Acceptance form. Fair Share Goal Acceptance form.

Date of the Family Date of the Family PresentationPresentation

Should be their best-attended meetingShould be their best-attended meeting For Packs, prior to Feb. 28 is recommendedFor Packs, prior to Feb. 28 is recommended

For Troops, prior to April 30For Troops, prior to April 30

On the Fair Share Goal Acceptance form,On the Fair Share Goal Acceptance form,

note the date, time & locationnote the date, time & location Note any special information Note any special information

(Blue & Gold, where to park, etc.) (Blue & Gold, where to park, etc.)

Unit Participation in the Unit Participation in the Presentation to FamilyPresentation to Family

Unit will allow up to 15 minutes for the Unit will allow up to 15 minutes for the presentation.presentation.

Unit will select 5 of our presentation posters.Unit will select 5 of our presentation posters. Unit will have 5 leaders or older youth Unit will have 5 leaders or older youth

hold the posters hold the posters

and read the descriptions on backand read the descriptions on back

during the presentation.during the presentation. Unit leaders will publicly turn in their ownUnit leaders will publicly turn in their own

pledges after the presentationpledges after the presentation

& encourage families to do the same.& encourage families to do the same.

Unit CommunicationUnit Communication

Unit leaders will send an email Unit leaders will send an email

to families prior to the presentationto families prior to the presentation

(sample included in your Presentation Kit)(sample included in your Presentation Kit)..

Unit CommunicationUnit Communication

Unit will send follow up letter one week after Unit will send follow up letter one week after the presentationthe presentation

(included in your presentation kit)(included in your presentation kit)..

Ask the unit leader to sign the letter.Ask the unit leader to sign the letter.

Our council will print and mail one week Our council will print and mail one week after the presentation.after the presentation.

Presentation to FamiliesPresentation to Families

One week beforehand:One week beforehand: Confirm date, time & locationConfirm date, time & location

Ask unit to send email to families Ask unit to send email to families (samples are in Notes for Presenting to Unit Committee(samples are in Notes for Presenting to Unit Committee

& Notes for Presenting to Families)& Notes for Presenting to Families)

Get materials from district professionalGet materials from district professional

The Main Event

Presenting to FamiliesPresenting to Families

MATERIALS NEEDEDMATERIALS NEEDED Set of presentation posters.Set of presentation posters. Copy of presentation script.Copy of presentation script. Brochures and pledge envelope.Brochures and pledge envelope. Extra pens.Extra pens. Set of FOS patches for display Set of FOS patches for display (these will be left with (these will be left with

unit leader as recognition)unit leader as recognition).. Follow up letter for unit leader to sign.Follow up letter for unit leader to sign. ““Giveaway” itemsGiveaway” items (carabiners for Boy Scouts and silly (carabiners for Boy Scouts and silly

bands for Cub Scouts. Only to families who turn in a pledge bands for Cub Scouts. Only to families who turn in a pledge card tonight).card tonight).

Labels “to the parents of”.Labels “to the parents of”. Turn in envelope.Turn in envelope.

Before Presenting to Before Presenting to FamiliesFamilies

Arrive earlyArrive early Ask the unit leader to be the first one to publicly Ask the unit leader to be the first one to publicly

submit their pledge at the end of the presentation submit their pledge at the end of the presentation and encourage others to do so.and encourage others to do so.

Confirm that the 5 adults or older youth are ready Confirm that the 5 adults or older youth are ready to hold and read their poster.to hold and read their poster.

Decide where the presenters should stand with Decide where the presenters should stand with the posters – all at the front or scattered around the posters – all at the front or scattered around the room.the room.

Ask Scouts to place brochures and pledge Ask Scouts to place brochures and pledge envelopes on each seat.envelopes on each seat.

Have a few Scouts prepared to hand out Have a few Scouts prepared to hand out brochure, pledge card or pen to anyone who brochure, pledge card or pen to anyone who cannot find theirs cannot find theirs (it may have fallen off their seat).(it may have fallen off their seat).

During the Presentation to During the Presentation to FamiliesFamilies

Use the script as a guide. Your own words will be Use the script as a guide. Your own words will be best. best.

Relax. You are talking about Scouting to Scouting Relax. You are talking about Scouting to Scouting families.families.

Brevity is fine. Brevity is fine. The posters will do much of the presentation for The posters will do much of the presentation for

you.you. Instead of just collecting envelopes, bring a Instead of just collecting envelopes, bring a

creative way to collect them … ie. feed the bear, creative way to collect them … ie. feed the bear, build a fake campfire, scout soup – add build a fake campfire, scout soup – add ingredients to the soup…etc. ingredients to the soup…etc.

After the Presentation to After the Presentation to FamiliesFamilies

After the presentation, wait to the side. After the presentation, wait to the side. As families give you their pledge envelope, As families give you their pledge envelope,

put the label “to the parents of” on the put the label “to the parents of” on the outside. outside.

Give the “giveaway” item to each family Give the “giveaway” item to each family that returns a pledge card.that returns a pledge card.

Place all pledges in the “turn in envelope”.Place all pledges in the “turn in envelope”. If unit leader has not already signed the If unit leader has not already signed the

follow up letter, ask them to do so now.follow up letter, ask them to do so now.

Next day Next day (or as soon as possible)(or as soon as possible)

Bring turn in envelope with pledges to Bring turn in envelope with pledges to council.council.

Return:Return:• follow up letter signed by unit leaderfollow up letter signed by unit leader

• unused labels “to the family of”unused labels “to the family of”• set of presentation postersset of presentation posters

• left over brochures, envelopes, left over brochures, envelopes,

& giveaway items& giveaway items

THANK YOUTHANK YOUBy presenting to a unit committee By presenting to a unit committee

or gathering of families, or gathering of families,

you help keep Scoutingyou help keep Scouting

strong in our council. strong in our council.