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FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia REGULAR SCHOOL BOARD MEETING AGENDA
and
PUBLIC HEARING ON COMPREHENSIVE PLAN 2016-2021
Monday, September 12, 2016
Closed Session 6:30 p.m. - Open Session 7:30 p.m.
JAMES MONROE HIGH SCHOOL, LECTURE HALL 2300 Washington Avenue I. Call to Order II. Roll Call III. Closed Session - Freedom of Information Act 2.2-3711(A) -
Section 1 – Personnel (discussion regarding employment recommendations, contract adjustment, change in location for cafeteria personnel, extra-duty assignments, resignation recommendations, ERIP recommendation, substitute teacher recommendations, substitute nurse recommendations, substitute bus/car driver recommendations, substitute custodian recommendations, volunteers for athletic programs, and student teacher/practicum student placement)
IV. Approval of Agenda
V. Approval of Minutes of the August 8, 2016 School Board Work Session and the August 8, 2016
Regular School Board Meeting
VI. Recognitions
A. Word of the Month – “Inquirers” – James Monroe B. Teachers of the Year – 2017 C. Employee Incentive Award Winners – 2016 D. FCPS Birthday and Holiday Card Contest Winners
VII. Public Hearing on Comprehensive Plan – 2016-2021 VIII. Hearing of Citizens
A. Richard Finkelstein – Hugh Mercer Living Landscape Project B.
IX. Superintendent's Report
A. Consent Agenda
1. Trip Request – James Monroe High School DECA
2. Additional Extra-curricular Activity – Walker-Grant Middle School
B. Action Items
1. Personnel
C. Additional Action Items
1. D. Information Items
1. Presentation by First Choice Public Private Partners – Original Walker-Grant School Renovation Update
2. Instructional Presentation – School Health Advisory Board Annual Report
3. Financial Report
4. Summer Programs
5. Update on Instructional Program
6. Report on Opening of Schools
7. Update on New School Bus Parking Lot
8. Annual Joint Legislative Reception – October 6, 2016
9. VSBA Events
Bullying Prevention Month – October Take Your Legislator to School Month - November
E. Additional Information Items
1.
2. X. Old Business
A. VSBA Legislative Advocacy Conference – September 15, 2016
B. VSBA Hot Topic Conference – October 18, 2016
C. VSBA Annual Conference – November 16-18, 2016
XI. New Business
A.
XII. Good of the Order
XIII. Adjournment
FREDERICKSBURG CITY PUBLIC SCHOOLS
Fredericksburg, Virginia
A work session of the Fredericksburg City School Board was held at 4:30 p.m. on August 8, 2016 at James
Monroe High School, 2300 Washington Avenue. Board members present were:
Rev. Jarvis E. Bailey, Chairperson
Mrs. Elizabeth R. Rehm, Vice-Chairperson
Mrs. Jennifer L. Boyd
Ms. Jannan W. Holmes
Mrs. Barbara A. Miller-Richards
Absent: Ms. Malvina Rollins Kay
Others Present:
Dr. David G. Melton, Division Superintendent
Mrs. Deborah B. Wright, Clerk of the Board
The meeting was called to order at 4:40 p.m. by the Chairperson.
16-17-22: WORK SESSION ON COMPREHENSIVE PLAN 2016-2021. Rev. Bailey stated that the
purpose of the work session is to discuss the Fredericksburg City Public Schools Comprehensive Plan for
2016-2021. The Superintendent noted that every two years, the School Board is required to update its
Comprehensive Plan and that an update on progress to meet the goals contained in the plan is provided by
staff in alternate years. This year the Comprehensive Plan will be updated. A draft of the plan was provided.
Dr. Melton stated that the Board will hold a Public Hearing on the plan at the September meeting and will
then approve the 2016-2021 Comprehensive Plan at the regular meeting in October.
Dr. Harry Thomas, Director of Instruction, provided an overview of the division’s Comprehensive Plan.
Dr. Thomas noted a change in format which was due to the fact that data was recently received from the
Department of Education relating to sub-group achievement. The staff did not have sufficient time to
develop changes and strategies to support the data. Therefore, the Comprehensive Plan review focused on
the division plan.
Dr. Thomas noted that Goal #1 focuses on student achievement to ensure that programs are developed
which will enable students to become productive citizens in a global society and to meet laudable academic,
career, and personal goals. Staff will continue to utilize Measures of Academic Progress (MAP) and unit
test data to monitor achievement throughout the academic school year. Career and technical classes (CTE)
will be developed and implemented in order to increase CTE course offerings for students. The school
division is in the beginning stages of forming a partnership with Spotsylvania County along with King
George and Caroline which will make additional CTE courses available. The Superintendent has also
discussed the possibility of offering students an opportunity to study fire and rescue programs. The school
division annually evaluates all programs which have been implemented to remediate academic deficits in
reading and mathematics. This year feedback from building administrative staff has been considered and
will result in elimination or reduction of some programs. Dr. Thomas stated that the Istation program was
used to provide grade level equivalencies and determine reading proficiency. We have now progressed
beyond the use of Istation and the program will be eliminated. The Cortez mathematics program was
offered in an integrated way in the mathematics curriculum. For the coming year the program will be used
in a supplemental capacity for remediation. These two items will result in an estimated savings of $25,000
for Istation and $75,000 for Cortez.
Dr. Thomas stated that Goal #2 focuses on school environment. The school division will ensure that
students are safe and feel supported along with developing an appreciation for diversity. The work done to
implement the International Baccalaureate program will facilitate the process of cultural changes in the
schools and emphasize global awareness. The IB program will be implemented at James Monroe High
School in the 2016-17 school year and at Walker-Grant Middle School in the 2017-2018 school year. The
online presence of students is an ongoing issue with many programs available including Instagram and
Snapchat, etc. Administrators recently participated in a training provided by the local police department
to help in developing strategies to address cyberbullying.
Goal # 3 addresses highly qualified staff. With the transition from No Child Left Behind, there is flexibility
in terms of staffing. With this flexibility, school administrators are focusing recruitment efforts on
proactively addressing shortage areas including math, special education, CTE and English as a Second
Language. Administrators will continue to ensure that staff remains highly qualified. Many professional
development activities are provided throughout the year.
In terms of School and Community Relations, Goal #4, the staff thanked the School Board for its support
in allowing seniors to graduate early beginning this school year. This will allow the staff to focus on the
undergraduates as they transition at the end of the year. Based on feedback, each school will reinstitute
Back-to-School Night for the coming year. Recognitions at School Board meetings will focus more on
academic accomplishments starting this year. Other non-academic accomplishments will be recognized at
school events throughout the year.
Dr. Thomas then began a review of data, assessment and accountability. Dr. Thomas stated that the school
division has become a victim of its own success in that it has been difficult to maintain such a high level of
excellence. It was noted that preliminary reports indicate that all schools will be fully accredited. Staff is
still very pleased with progress and expects to meet state benchmarks of 75% in most areas. Dr. Thomas
discussed mathematics programs and the fact that much effort goes toward science, technology, engineering
and mathematics programs (STEM). Data was provided showing unadjusted reading, math, history, and
science scores. Dr. Thomas noted the change in data when new standards were fully assessed in 2012.
Staff continues to transition to these new standards. A comment was made concerning the drop in chemistry
scores which was attributed to some staffing changes. School administrators are expecting to see a rebound
in the chemistry scores.
Dr. Thomas then responded to questions from the Board. Mrs. Miller-Richards noted that scores are for
different groups of students when looking at grade levels. Dr. Thomas stated that data is analyzed in a
number of ways including year to year comparisons by grade level as well as by student cohorts. Mrs.
Miller-Richards stated that it might be helpful to include the total number of students taking the tests when
data is assembled.
Dr. Melton commented that the School Board recognitions will become more focused on academic
achievement to include items such as perfect scores on the Standards of Learning tests. He noted that
teachers meet several times a year to review data and develop individual plans for student achievement.
Ms. Holmes stated that she was excited to hear about the plans to increase career and technical education
offerings and about the return of Back-to-School Night. In response to a question from Ms. Holmes
concerning the plans to use Cortez programs in a supplemental way, Dr. Thomas explained how the program
will be used for remediation. Track lessons will be pulled back and teacher guided lessons will be offered
in a supplemental way. The Superintendent discussed how programs or supplementary materials are being
scaled back following discussions with the instruction department. Dr. Melton stated that while he is proud
that schools will be fully accredited, he still wants to do better. Supplementary materials will be used by
teachers at their discretion depending on what will be most beneficial to students.
Dr. Melton also stressed that the CTE partnership with Spotsylvania, Caroline and King George is still in
preliminary discussions. Spotsylvania Superintendent Dr. Scott Baker is receptive to the idea but the
county’s CTE center is very crowded. In addition, programs for medical technicians and fire and rescue
personnel have been discussed with the City Manager as part of a future plan but not in the coming year.
Mrs. Miller-Richards asked about plans to share information on graduation rates. Dr. Thomas noted that
staff are working with each building principal to review programs and graduation rates. Dr. Melton
commented that each spring the principals review how the Effective Schools program has been used. Staff
will continue to present this type of information to the Board in the spring.
In response to a question from Ms. Holmes, Dr. Thomas explained the presentation of unadjusted data
rather than adjusted data. Mrs. Lori Bridi added that there are major differences in formulas used to
determine state or federal gap group data. Mrs. Miller-Richards suggested that the staff continue to present
the unadjusted data at this meeting and at some point later to provide the state adjusted scores. Dr. Melton
stated that the adjusted scores are included in the Superintendent’s Performance Report which is prepared
each year.
Dr. Thomas commended the staff for the work toward achieving full accreditation with a very diverse
student population.
Mrs. Rehm asked if there are any plans to include coding for Career and Technical Education. Dr. Kay-
Wyatt stated that Walker-Grant will offer a new design course and Dr. Rachal stated that staff at the high
school are in discussions with Mrs. Allison, CTE Director, concerning this topic.
Mrs. Boyd asked if data has shown any impact with the move to online testing. Dr. Thomas stated that
there has been no significant change noted in test scores since moving to computer testing. Mrs. Bridi noted
that there have been changes in status of various assessments but these changes are not specific to the type
of testing.
Rev. Bailey encouraged staff to continue to look at education programs in law enforcement which may
increase the applicant pool for police officers. Rev. Bailey also asked about the estimated savings from the
elimination of Istation. Dr. Thomas clarified that Istation was eliminated in the original budget. Other
programs will be used to provide the types of services formerly provided through the Istation program.
Rev. Bailey asked if the Board should consider adding an objective in the Comprehensive Plan to include
highly qualified staff requirements for CTE. In addition, Rev. Bailey suggested including an objective to
increase online security as a part of the School Environment goal.
Dr. John Gordon provided an update on the International Baccalaureate philosophy and growth. The IB
program has been viewed by administrators as the missing link to close groups and reporting categories.
Dr. Gordon reviewed the timeline for the school division’s implementation of the IB program. James
Monroe High School is set to become an IB World School as of September 1, 2016. James Monroe and
Walker-Grant are in the candidate phase for the Middle Years Program for grades 6-10. The authorization
visit for the Middle Years Program is expected around September 1, 2017. Staff from Hugh Mercer and
Lafayette have recently begun training related to the characteristics needed for the Primary Years Program.
The application for the Primary Years Program is expected to be submitted in January 2017 and the
notification of becoming a candidate school is anticipated in April 2017. The candidate school phase takes
three years and the implementation would then be expected for September 1, 2021.
The Middle Years Program at Walker-Grant and James Monroe will be a whole school model with specific
requirements for each grade level. It was noted that the change in the master schedule was a part of this
process. In the first year of the Middle Years Program, students will participate in a world language carousel
studying French, Latin, Spanish and Design. Students will also have additional opportunities to study a
variety of CTE courses as well as fine and performing arts. Dr. Gordon then explained that eighth grade
students will complete a Community Project. As a culminating project for the Middle Years Program, tenth
grade students will be expected to complete a Personal Project.
The IB instructional focus will ensure that students show characteristics of the IB Learning Profile and
become global learners. Instruction will become more student-centered with creativity and project based
learning.
Mrs. Miller-Richards suggested that information from the presentation concerning the schedule breakdown
be included on the school’s website.
Ms. Holmes commented that she continues to get feedback that the website is not as user friendly as needed.
Dr. Gordon asked Ms. Holmes to share any specific suggestions she may have about the website.
Ms. Rehm asked for clarification on the community project to be completed by eighth graders in regard to
whether or not this is an individual or group project. Dr. Kay-Wyatt responded that the projects will target
small groups. If desired, the project can be individual. As a whole school model, all eighth graders will
be expected to undertake the community project. Ms. Boyd noted that this type of project is an excellent
opportunity to build in teaching leadership skills.
Rev. Bailey commented that he is pleased with the process to implement the IB program as the missing link
for the school system. He noted the pros and cons to the program and believes it will work for
Fredericksburg City Public Schools. Rev. Bailey applauded the administrators and teachers for applying
the right programs and strategies for the students in the school system. Rev. Bailey suggested that both
presentations be included on the division’s website.
Mrs. Rehm stated that she is pleased that the IB program will be open to all students after the first year. Dr.
Melton commented that the division is not eliminating Advanced Placement classes.
16-17-23: ADJOURNMENT. There being no further business to conduct at this work session of the
Fredericksburg City School Board for August 8, 2016, the session was adjourned at 5:43 p.m. on a motion
by Ms. Holmes, seconded by Mrs. Rehm, and unanimously approved.
Jarvis E Bailey, Chairperson Deborah B. Wright
Fredericksburg City School Board Clerk of the Board
FREDERICKSBURG CITY PUBLIC SCHOOLS
Fredericksburg, Virginia
A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on August 8, 2016
in the Lecture Hall at James Monroe High School, 2300 Washington Avenue. Board members present
were:
Rev. Jarvis E. Bailey, Chairperson
Mrs. Elizabeth R. Rehm, Vice-Chairperson
Mrs. Jennifer L. Boyd
Ms. Jannan W. Holmes
Ms. Malvina Rollins Kay
Mrs. Barbara A. Miller-Richards
Others Present:
Dr. David G. Melton, Division Superintendent
Mrs. Deborah B. Wright, Clerk of the Board
The meeting was called to order at 6:39 p.m. by the Chairperson.
16-17-24: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN
SESSION. The Superintendent recommended that the Board convene into closed session under FIA
2.2-3711(A), Section 1 - Personnel (discussion regarding employment recommendations, change in
positions/adjustments, extra-duty adjustments, resignations/contract release recommendations,
retirement recommendations, and substitute bus/car driver recommendations for 2016-17). A motion
to approve the Superintendent’s recommendation was made by Ms. Kay, seconded by Ms. Holmes,
and unanimously approved by a roll call vote. The Board convened in closed session at 6:40 p.m. On
a motion by Ms. Kay, seconded by Mrs. Miller-Richards, and unanimously approved by a roll call
vote, the Board reconvened in open session at 7:33 p.m. and approved Certificate of Closed Meeting
No. 16-17-2 which involves a statement concerning items discussed in closed session. A copy of
Certificate of Closed Meeting No. 16-17-2 is attached to the minutes.
16-17-25: APPROVAL OF AGENDA. The Chairperson called for a motion to approve the agenda as
presented. A motion to approve the agenda was made by Ms. Kay, seconded by Ms. Holmes, and
unanimously approved.
16-17-26: APPROVAL OF MINUTES OF THE JULY 20, 2016 REGULAR SCHOOL BOARD
MEETING. Minutes of the July 20, 2016 Regular School Board Meeting were presented for approval.
A motion to approve the minutes as presented was made by Miller-Richards, seconded by Mrs. Boyd,
and unanimously approved by the Board.
16-17-27: RECOGNITIONS. As part of the school division’s character education program, Mrs.
Miller-Richards presented the “Word of the Month” for August – Patience.
The next recognition was presented by James Monroe High School. Mr. Justin Woodside, Assistant
Principal, announced that each year the Fredericksburg Kiwanis awards a valedictorian and
salutatorian scholarship to graduating seniors at James Monroe High School. This year, Mr. Woodside
recognized the following student as Co-Valedictorian for the Class of 2016:
Catesby Willis
The award was presented by Dr. Taneshia Rachal, Principal of James Monroe High School, and Mrs.
Holly Stinchcomb, Director of Guidance.
16-17-28: CONSENT AGENDA. The following items were included on the consent agenda:
Policy Revisions – Second Reading – A recommendation was made that the School Board
approve several policy revisions as recommended by the Virginia School Boards Association
Policy Services on second reading. Copies of the policy revisions are attached to the minutes.
School Nutrition Program Bids for Canned/Dry and Frozen Products – Fredericksburg City
Public Schools issued a competitive sealed bid for canned/dry foods and frozen foods in May,
2014. Bid specifications included the attached “Special Provisions” for the bids and specified
in Item #3 that the original base bid period is for two years beginning July 1, 2014 through
June 30, 2016. Additional options for renewal are also specifically described under Item #3 –
“Bid Period” of the “Special Provisions”. In its actions on July 14, 2014 and July 14, 2015,
the Board awarded the bids for the period of July 1, 2014 through June 30, 2016 to the
companies meeting specifications and other criteria pertinent through lowest bid, including
quality of product and service. A recommendation was made that the School Board renew the
current bid agreements for canned/dry foods and frozen foods with Richmond Restaurant and
Schenck Foods as the companies meeting specifications and other criteria pertinent through
lowest bid, including quality of product and service. Due to an unstable food economy, price
changes may occur from companies following a 30-day notice. Every effort will be made to
purchase products from the lowest bid prices available. Copies of the bid documents are
attached to the minutes.
School Age Child Care Program – A recommendation was made that the School Board approve
the contract with Minnieland Private Day School, Inc. to provide before and after school child
care during the 2016-17 school year. The program ran smoothly during the 2015-16 school
year and served four students in the Before-School Program, 13 students in the Before and
After-School Program and 23-24 students in the After-School Program. A copy of the contract
is attached to the minutes.
Extra-Curricular Activities for 2016-17- Lists of extra-curricular activities for Hugh Mercer
Elementary School, Lafayette Upper Elementary School, Walker-Grant Middle School, and
James Monroe High School for the 2016-17 school year were recommended for approval. A
copy of the list of activities for each school is attached to the minutes.
2016-17 School Time Schedules – A recommendation was made that the Board approve the
school time schedules for 2016-17 as shown on the attachment. The time schedules are the
same as last year.
New VHSL Sport for James Monroe – Girls’ Lacrosse – A recommendation was made that the
Board approve the establishment of a Virginia High School League sanctioned sport for Girls’
Lacrosse beginning with the 2016-17 school year.
The Superintendent recommended approval of the items which were included on the consent agenda.
A motion to approve the Superintendent's recommendation was made by Ms. Kay, seconded by Mrs.
Boyd, and unanimously approved by the Board. Copies of the consent agenda items are attached to
the minutes.
16-17-29: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel
list as presented. A motion to approve the Superintendent’s recommendation was made by Mrs. Miller-
Richards, seconded by Mrs. Rehm, and unanimously approved by a roll call vote. A copy of the
personnel list is attached to the minutes.
16-17-30: CODE OF CONDUCT FOR FREDERICKSBURG CITY SCHOOL BOARD MEMBERS.
In February 2013, the Board adopted a code of conduct for School Board Members in accordance with
a sample code developed by the Virginia School Boards Association. Since that time, the Board has
annually renewed the adoption of its Code of Conduct. Therefore, the Superintendent recommended
that the School Board approve the Fredericksburg City School Board Code of Conduct for 2016-17. A
motion to approve the Superintendent’s recommendation was made by Ms. Holmes, seconded by Mrs.
Rehm, and unanimously approved by the Board.
16-17-31: APPOINTMENT OF SCHOOL BOARD’S STUDENT DISCIPLINARY COMMITTEE.
The Superintendent recommended that the Board appoint three School Board members to serve on the
Student Disciplinary Committee for the 2016-17 school year. A motion was made by Mrs. Miller-
Richards that Mrs. Rehm join the Student Disciplinary Committee along with Jarvis Bailey and
Barbara Miller-Richards with an alternate sought whenever necessary should a member not be
available for a hearing. The motion was seconded by Mrs. Boyd, and unanimously approved. The
Superintendent noted that there have been no expulsions in Fredericksburg City Public Schools for the
last two years.
16-17-32: 2016-2021 LOCAL PLAN OF EDUCATIONAL SERVICES FOR GIFTED STUDENTS.
Virginia requires that each school division provide for the identification of gifted students; assist in the
preparation of teachers to serve the educational needs of gifted students; and evaluate programs for the
gifted following the Board of Education’s regulations. The major changes in the 2016-2021 Local
Plan of Educational Services for Gifted Students are:
Changed some of the wording (i.e. instructional vs. calendar or school day etc.) and
changed the timeline as recommended (“typically a 65-day timeline” to “90 school days”)
for eligibility.
All students in kindergarten and first grade will receive enrichment lessons in their
classrooms from the gifted teacher on a rotating schedule; pull out will be in second grade.
Cognitive assessment as a gifted screening will be given to all second graders.
The Superintendent recommended that the School Board approve the 2016-2021 Local Plan of
Educational Services for the Gifted. A motion to approve the Superintendent’s recommendation was
made by Mrs. Rehm, seconded by Ms. Holmes, and unanimously approved by the Board. A copy of
the plan is attached to the minutes.
16-17-33: WORD OF THE MONTH DESIGNATIONS. The Superintendent noted that the
International Baccalaureate Program will be implemented at James Monroe at the start of the 2016-17
school year and implementation will soon follow within the other schools. The administration
requested the School Board to consider revamping the traditional words of the month with
characteristics of the IB Learning Profile. The IB Learner Profile describes a broad range of human
capacities and responsibilities that go beyond academic success. The IB Learning Profile also implies
a commitment to help all members of the school community learn to respect themselves, others and
the world around them. The ten characteristics of the IB Learning Profile aim to develop learners who
are global citizens. The proposed word of the month designations are:
September 2016 – Inquirers
October 2016 – Knowledgeable
November 2016 – Thinkers
December 2016 – Communicators
January 2017 – Principled
February 2017 - Open-minded
March 2017 – Caring
April 2017 – Risk-takers
May 2017 – Balanced
June 2017 – Reflective
The School Board can continue to have their own Word of the Month for July and August. The
Superintendent recommended that the School Board approve the Word of the Month schedule as
indicated above to incorporate the IB Learner Profile. The Superintendent further recommended that
the Board discuss the selection of the Word of the Month for July and August. A motion to approve
the Superintendent’s recommendation was made by Mrs. Miller-Richards and seconded by Ms.
Holmes. Ms. Holmes suggested diversity and charitable or service as possible words for July and
August. Mrs. Miller-Richards suggested that Ms. Holmes be asked to select words for the Board for
the months of July and August. Ms. Holmes agreed. Following these comments, the motion to approve
the Superintendent’s recommendation was unanimously approved.
16-17-34: FINANCIAL REPORT. Chief Financial Officer David Baker stated that the year-end report
reflects positive variances for revenues and expenditures. Accruals have been posted in the year-end
report. Mr. Baker is currently beginning work on the Superintendent’s Annual Report which is due at
the Department of Education in early September. In addition, the finance department is preparing audit
materials for the upcoming city audit. Mrs. Miller-Richards asked how we expect to end the year. Mr.
Baker stated that accruals have been posted and the cut-off date for accruing expenditures has passed
so other than some outstanding revenue from grants, the year-end figures should be set. In response
to a question from Ms. Holmes, Mr. Baker and Dr. Gordon discussed the potentially large expense
incurred for HVAC repairs at Walker-Grant. Invoices for these repairs have not yet been received.
The expenses will be a part of the maintenance operating budget. There has also been no word yet on
the state deficit.
16-17-35: PRE-SCHOOL WEEKS SCHEDULE. Dr. Thomas shared the schedule for pre-school
weeks. As in the past, the first week will be for new teachers and the second week will have all staff
members reporting to work. Board members were reminded about invitations to attend various
programs including the new teacher picnic on Thursday, August 25, breakfast with new employees on
Friday, August 26 which will be held at Lafayette Upper Elementary School, and the opening
convocation on Tuesday morning, August 30 at James Monroe High School. A Benefits Fair will also
be held on Tuesday morning for staff to meet with various vendors who offer services or discount
programs for division employees. Board members were also provided with information about
orientation schedules and various training sessions for new and returning staff members. Dr. Melton
encouraged Board members to attend convocation if possible. The keynote speaker for the program,
Mr. Rohan Murphy, is an exceptional motivational speaker. Rev. Bailey encouraged Board members
to make an effort to attend as many events as possible.
16-17-36: OLD BUSINESS. The VSBA Legislative Advocacy Conference will be held in
Charlottesville on September 15, 2016. Ms. Holmes, Rev. Bailey, Mrs. Boyd and Dr. Melton are
planning to attend.
16-17-37: NEW BUSINESS. The following items of new business were discussed:
New Teacher Picnic - Board members are invited to the new teacher picnic on August 25, 2016.
The picnic will be held at Snowden House at 5:30 p.m.
VSBA Annual Convention - Board members were informed that the VSBA Annual
Convention is scheduled for November 16-18, 2016 in Williamsburg. Board members were
asked to let Mrs. Wright know if they wish to attend so that registrations may be submitted.
16-17-38: GOOD OF THE ORDER. The following comments were made under “Good of the Order”:
Ms. Holmes wished all staff good luck with the start of the school year.
Mrs. Boyd commented that she was honored to be a part of the School Board and was looking
forward to great things.
16-17-39: ADJOURNMENT. There being no further business to conduct at this regular meeting of
the Fredericksburg City School Board for August 8, 2016, the meeting was adjourned at 7:58 p.m. on
a motion by Mrs. Rehm, seconded by Ms. Kay, and unanimously approved.
Jarvis E. Bailey, Chairperson Deborah B. Wright
Fredericksburg City School Board Clerk of the Board
MOTION: Ms. Kay
SECOND: Mrs. Miller-Richards
CERTIFICATE OF CLOSED MEETING
16-17-2
WHEREAS, the Fredericksburg City School Board has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this
School Board that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board hereby
certifies that, to the best of each member's knowledge, (i) only public business matters lawfully
exempted from open meeting requirements by Virginia law were discussed in the closed meeting
to which this certification applies, and (ii) only such public business matters as were identified in
the motion convening the closed meeting were heard, discussed or considered.
VOTE:
AYES: 6
NAYS: 0
ABSENT: 0
Clerk of Fredericksburg City School Board
August 8, 2016
Meeting Date
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-A-1
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. David Melton
SUBJECT: JAMES MONROE HIGH SCHOOL DECA FASHION MARKETING/SPORTS MARKETING
TRIP REQUEST
INTRODUCTION AND BACKGROUND INFORMATION:
James Monroe High School’s DECA has been given the opportunity to participate in a
Fashion/Sports Marketing field trip to tour New York City with Courtland High School and Massaponax
High School in Spotsylvania County. Students will study and discuss the role of designers, manufacturers
and retailers in the fashion industry. Students will also observe the role of the New York sports and
entertainment industry and the operations of major venues such as Madison Gardens and fashion houses as
well as Times Square, China Town, Little Italy, Greenwich Village and SoHo.
James Monroe High School will take 15 students enrolled in Fashion Marketing or Sports Marketing
on Friday, November 18, 2016 and return November 19, 2016. The students will miss one day of school and
will be responsible for their expenses for the trip ($260 per student).
RATIONALE FOR RECOMMENDATION:
The educational objectives of this trip to New York City are to observe the marketing practices and
procedures of the fashion industry including designers, manufacturers and retailers and to observe marketing
procedures and operations of benchmark sports and entertainment businesses. These behind-the-scene tours
and presentations meet the following tasks/competencies of the Virginia Fashion Marketing, and Sports,
Entertainment and Recreation Marketing courses:
Fashion Marketing:
1. Explain the role of fashion designers including current trend-setting designers.
2. Identify current trends in fashion.
3. Compare types of fashion retailers and their target markets.
4. Identify domestic and international fashion market centers.
5. Identify the role of the fashion information media.
6. Explain types of media used in fashion promotion.
7. Analyze the importance of special promotional events.
8. Explore fashion careers.
9. Explain the concept of market segmentation.
10. Explain the channels of distribution used in the fashion industry.
Sports, Entertainment and Recreation (SER) Marketing:
1. Explain the importance and impact of SER marketing.
2. Analyze the trends in SER marketing.
3. Explain the role of product/service planning in SER marketing.
4. Analyze the concept of branding in SER marketing.
5. Explain channels of distribution in SER marketing.
6. Determine methods of communication/promotion used in SER marketing.
7. Explain the role of corporate sponsorship in SER marketing.
8. Analyze the importance of merchandising in SER marketing.
9. Explore the career opportunities in SER marketing.
Marketing:
1. Explain the nature of business activities.
2. Explain the components of the marketing mix.
3. Describe trends in marketing.
4. Identify marketing functions and their importance.
5. Explain the effects of economic change on business and employment.
6. Identify the role of product/service planning.
7. Explain the importance of branding.
8. Examine the concept of promotional mix.
9. Identify career opportunities in marketing.
SUPERINTENDENT'S RECOMMENDATION:
The Superintendent recommends that the Board approve the trip request for James Monroe High School
DECA Fashion Marketing/Sports Marketing students to visit New York City.
ATTACHMENT: Trip Itinerary
DECA FASHION MARKETING/ SPORTS MARKETING
TRIP ITINERARY
Friday, November 18, 2016
4:30 a.m. Departure from Massaponax High School
10:00 a.m. Arrival in Jersey City. Join Tour Guide at Paulus Hook and take a ferry ride to
the NYC Financial district
Guided Tour of Chinatown and Little Italy
Visit Greenwich Village and SoHo
1:00 p.m. Backstage tour of Madison Square Garden
Visit a Fashion Designer House (TBA)
3:00 p.m. NBC Studio Tour
6:00 p.m. Dinner at Puglia’s Restaurant in Little Italy
8:00 p.m. Attend a performance of “Blue Man Group”
9:45 p.m. Departure for home
Saturday, November 19, 2016
2:30 a.m. Arrival at Massaponax High School
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-A-2
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. David G. Melton and Dr. Melanie Kay-Wyatt
SUBJECT: ADDITIONAL EXTRA-CURRICULAR ACTIVITIES FOR 2016-17 –
WALKER-GRANT MIDDLE SCHOOL
INTRODUCTION:
Prior to the start of each school year, the School Board approves a list of extra-curricular activities
for each of the schools. This is done in accordance with the Standards for Accrediting Schools in Virginia
which states:
"It is the responsibility of the local school authorities to determine which
activities are appropriate for their school system. Extra-curricular activities
should be approved by the School Board and lists of such activities filed in the
offices of the division superintendent and principals of the respective schools."
Since the activities were approved last month, Walker-Grant Middle has recommended the addition
of the Fiddle Club as an extra-curricular activity.
SUPERINTENDENT'S RECOMMENDATION:
The Superintendent recommends that the School Board approve the addition of the Fiddle Club to
the list of extra-curricular activities at Walker-Grant Middle School for the 2016-17 school year.
ATTACHMENT: Request for Extra-Curricular Activities Update
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-1
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. David Melton and Dr. John Gordon
SUBJECT: PRESENTATION BY FIRST CHOICE PUBLIC PRIVATE PARTNERS – ORIGINAL
WALKER-GRANT SCHOOL RENOVATION UPDATE
INTRODUCTION:
Doug Westmoreland, Principal Architect for First Choice, will present the Board with a brief
presentation describing the demolition process at Original Walker-Grant. Mr. Westmoreland will
show the Board pictures of the machinery and equipment used during the demolition phase as well as
provide some pictures for the transition to new construction. Mr. Westmoreland will also be able to
discuss with the Board details on the Walker-Grant Center including components of safety and
security as well as other amenities. The project remains on schedule for an August 31, 2017
completion.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-2
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Pamela Steinkoenig
SUBJECT: SCHOOL HEALTH ADVISORY BOARD ANNUAL REPORT
INTRODUCTION:
Dr. Fran Meyer will provide the Board with an overview of the highlights and answer any
questions from the Board about the School Health Advisory Board Annual Progress Report. As
requested there is a brief synopsis of the report attached.
ATTACHMENT: SHAB Annual Report Abstract
SHAB Annual Report 2015-2016
FREDERICKSBURG CITY SCHOOL HEALTH ADVISORY BOARD (SHAB)
2015-2016 SCHOOL BOARD REPORT
September 12, 2016
An Abstract
During the 2015-2016 school year, co-chairs Dr. Fran Anthony Meyer and Ms. Pamela Steinkoenig
provided leadership for the FCPS School Health Advisory Board (SHAB). Its goal focused on raising
community awareness of issues that impact the city schools’ students and its individual schools. During
the year, 15 parents, four (4) students, 68 staff members, and 34 representatives of community
organizations and agencies were engaged in meetings and activities of the SHAB and its substructures:
administrative sub-committee, six (6) standing committees, relevant school correlates and/or school
health councils.
The following report highlights special projects and activities of the previous year, as well as future plans
of the six standing committees, pertinent school correlates and/or school health councils. Some initiatives
across the school division involved:
creating opportunities for increased physical activity among students, staff, and parents
providing healthy eating options in school and in out-of-school environments
screening students for BMI, vision, hearing, and possible scoliosis
developing or obtaining tools for assessing aspects of students’ physical, mental, social, and
emotional health at various age/developmental levels
identifying and implementing meaningful curriculums at pre-school, elementary, middle, and high
school levels
educating students about healthy behaviors related to their physical, mental, social, and emotional
health
strengthening relationships among students, their peers, and staff members
documenting and monitoring achievement of staff and students toward reaching certain milestones
related to positive physical, mental, social, and emotional growth
building relationships with relevant community organizations and agencies to engage services to
address specific students’ needs
informing students of available resources and supports to avoid situations that can have negative
impacts
During three (3) meetings in the 2015-2016 school year, SHAB members heard reports or presentations on:
information on the State Codes related to the Virginia Freedom of Information Act, the State and
Local Government Conflict of Interests Act, and the Virginia Public Records Act
a Teen Parenting Program provided by the Rappahannock Area Community Services Board
an update on the Summer Feeding Program implemented through the FCPS School Food Service
Program
an update on a Mary Washington Healthcare Community Health Needs Assessment
bullying and cyberbullying- in the schools and in the community
an update on the McKinney-Vento Homeless Education Assistance Act and its relationship to the
FCPS students
Empowerhouse’s services regarding domestic violence assistance and community awareness
instruction
a summary of the Paper Tigers documentary film
a report on the opiate epidemic in the region and the community awareness activities underway
More detailed information and a summary of the members’ assessment of the 2015-2016 SHAB
functions are found in the full report.
1
FREDERICKSBURG CITY SCHOOL HEALTH ADVISORY BOARD (SHAB)
2015-2016 SCHOOL BOARD REPORT
September 12, 2016
I. LEADERSHIP INFORMATION
SHAB Chairperson: Fran Anthony Meyer, PhD, CHES SHAB Co-Chairperson and School Liaison: Pamela
Steinkoenig
Address: 601 Caroline St. City: Fredericksburg Zip code: 22401
Telephone: (540) 372-1127 Fax: (540) 371-9843
E-Mail Address: [email protected]
II. STRUCTURE AND OPERATIONS OF THE FCPS SHAB
A. Membership
The SHAB membership/participation is listed by three categories.
Parent __15__ Parents of a school-aged child
Community Organizations/Agency
Representative _34___ e.g., Rappahannock Area Community Services
Board, Parks & Recreation, Community Collaborative
for Youth & Families, Mental Health America, Mary
Washington Health Care, SRO, Empower house
__4__ Students
School Personnel
_68___ e.g., School Nurse, Health /Physical
Education/FLE Teacher, Psychologist, Counselor, Food
Service, Staff Wellness Coordinator, Social Worker,
Administrator,
B. Meetings
1. During the 2015-2016 school year, there were three (3) sub-committee and three (3) general meetings
of the SHAB.
2. There were thirty-four (34) meetings that included the individual standing committees, relevant
school correlates, and school health councils.
C. Policy Recommendations and SHAB Bylaws and Procedures
Following the biennial review of the SHAB bylaws, there were no changes recommended.
III. GOALS AND ACCOMPLISHMENTS
A. Goal
Community Awareness Related to Issues That Impact Our Students and Therefore Our Schools
2
B. Accomplishments Related to the Substructures’ Goals and Initiatives
1. Schools-based Health Initiatives
a. Original Walker Grant (OWG)
Current Projects
Students, parents, and staff were invited to participate in weekly yoga sessions.
Parent and community engagement is the key to success at Head Start. Families need to
have not only the information we provide, but the support of programs and opportunities
to apply the information. We provide this with Fun Food Academy, Family Night
participation, and increasing communication between the school nurse and parents.
Future Plans
We will continue to increase movement throughout the day, provide asthma education,
nutrition assessment and counsel.
b. Hugh Mercer Elementary School (HMES)
Current Projects
Various Fun Runs for students: Kindergarten: Bunny Hop
1st grade: Mini Marathon
2nd grade: Pumpkin Run
BMI Screenings for K-students
Balancing Ball “seats” for children with attention issues
After-school Karate Program
Indoor field day: Field House
Outdoor field day: Hugh Mercer School
Sunshine Ballpark field trips: Trip 1: Fall: Various exercise activities
Trip 2: Spring: Baseball oriented activities
Afterschool Exercise class for the teachers, also offered Yoga and Thai Chi
Boosterthon: PTA fund raiser
Jump rope for heart
Parent/Teacher Basketball Game
Morning movement: 15 minutes in a.m. for students after announcements
Healthy food choices for class parties
Healthy school lunch choices
Future Plans
Parents: Parent/teacher basketball game, Chaperones for Field days/trips, Boosterthon
Run, and healthy food items for our parties.
Community: Sunshine Ballpark field trips and Indoor Field day-Field house.
c. Lafayette Upper Elementary School (LUES)
Current Projects
Non-mandated Health Screenings: Height/Weight/ BMI measurements for grades 3 and
5. These are done by the school nurse in conjunction with the mandated school
screenings (5th grade Scoliosis and 3rd grade vision/hearing). Parents are allowed to opt
3
out their child from the height/weight/BMI measurements. Individual results are shared
with parents and group results are shared with teachers and SHAB.
Class parties are held at Halloween and Valentines. Healthy snack sign up letters are sent
home for the class parties. Valentine's day continues to be "Healthy Heart Day" with the
annual Jump Rope for Heart event on this day.
Specific Safe School Correlate Activities Include:
1. Creating procedures to address playground supervision and safety concerns.
2. Promoting healthy snacks and food for our quarterly activity-based Lion Fun Days,
as well as initiating a school dance that had healthy snacks and water for
refreshments.
3. Creating staff surveys to evaluate bullying and discipline to formulate actions for
improvement next year.
The PTA implemented the Apex Fun Run, which was its major fundraiser and was 100%
activity based!
Future Plans
Due to high staff turnover, there are plans to put more emphasis on the current bullying
program with staff training about the program and using it with fidelity.
Increase student promotion/enthusiasm of Lion Fun Day activities and explore fun and
desirable student activities.
d. Walker-Grant Middle School (WGMS)
Current Projects
Reviewed monthly reports
1. Hearing and visions screenings
2. BMI
3. Scoliosis screening
4. Value of resource officer
5. New resources for PE
6. Fall Hill Corridor project
7. First aid certifications/self-harm training (reference book)
8. Quantico network
Reviewed/discussed student activities
1. Explored new student activities.
2. The process of family life classes
Received the Clean Team Award.
Monitored the numbers of self-harm injuries and recorded a decrease for this year.
Improved safety of field (gate, reduce cars), fence.
Discussed the need for a track for PE/Athletic programs.
Social media issues seem to be on the increase.
Both counselors were certified in Mental Health First Aid.
Hoopla for Heart--Raised $1,400 for American Heart Association.
Held a dance to promote anti-bullying.
Future Plans
Increase parent participation and outside groups on the student health council.
Increase activities and education related Internet safety and social media.
4
e. James Monroe High School (JMHS)
Current Projects
Bullying Prevention: The Leadership/SCA clubs worked cooperatively to increase funds
and community awareness about bullying prevention through bringing the Rachel’s
Project (a bully prevention program) to the school.
Tip 411: Parents, community, and students can provide tips regarding bullying, fight
rumblings and other community/school related issues can be anonymously reported.
Positive Behavior Support: Surveyed the staff to determine interest in starting the PBIS
(Positive Behavior Intervention and Supports) program or a modified form of it to JM
next year.
Cell phone Use: Held discussions about the negative impact of cell phone use and social
media in the schools.
Special Committee: To increase faculty and student relationships, a school atmosphere
committee was established.
Future Plans
Bring Rachel’s Challenge to James Monroe.
Continue the anti-bullying posters and parent awareness letters.
Bring back the FBI staff members to talk with students about cyberbullying.
Explore peer mediation .
2. SHAB Standing Committees
a. Health, Physical Education, and Family Life Education
Current Projects
With community support, reviewed new textbooks for health and physical education for
potential implementation in 2016-2017 school year.
Future Plans
Improve the curriculum offering for all students.
b. Staff Wellness
Current Projects
Connected with a variety of community agencies to talk about potential staff wellness
opportunities.
Future Plans
Investigate a potential staff health fair, wellness profiles, and other activities that can be
implemented on work days or after school to promote healthy living.
c. Mental Health
Current Projects
Developed self-injury documentation procedures.
Advocate for a school psychologist intern for 2016-2017 school year.
Future Plans
The committee is targeting concerns and brainstorming future activities.
5
d. Health Care (School Health Services)
Current Projects.
In conjunction with Mental Health staff, developed the self-injury documentation
procedures.
Tracked the BMI in specific grades levels and advocated for healthy snacks.
Continued to educate staff about the dangers of too much sugar in the diet.
Adjusted the Medicaid procedures related to federal/state billing requirements.
Advocated for hiring a nurse during summer school.
Supported training of the new registrar regarding medical requirements for registering
new students.
Advocated for new vision screening equipment.
Revised the Student Special Dietary Needs Form.
Discussed a possible policy related to the future use of Narcan at JM.
Explored the possibility of electronic charting of student information through a web-
based system.
Future Plans
Improve on the 504 procedures for evaluating health plans and 504 needs.
Update and maintain the website.
Monitor concerns related to opiate use and abuse in the community and, as appropriate,
implement procedures for Narcan use.
e. Safe and Healthy School Environment
Current Projects
Promoted focus on bully prevention.
Worked with Mental Health staff on creating the self-injury documentation procedures.
Future Plans
Continue to focus on bully prevention
Explore mental health risk assessments
Continue emphasis on building relationships between faculty and students
Identify students to serve on the Teen Council
f. School Food Nutrition
Current Projects:
● The 7-day/week Summer Feeding Program (SFSP) was expanded in 2016 to include the
Dixon Park Pool. All Fredericksburg children at the pool received a free nutritious lunch
between the hours of 12-2 daily. Approximately 4000 lunches were served from June
27th – Sept 5th.
A second mobile feeding truck is being developed for use next year.
Through community support, participation at the feeding sites has grown over the first 3
years of operation. We continue to monitor each site’s participation.
6
Future Plans
Dialogue with a local produce company to support a “mobile fresh fruit and vegetable
program” for next summer to coincide with the mobile feeding program.
Review the Teen Cuisine cooking and nutrition curriculum for potential use. This
curriculum is provided by the Virginia Cooperative Extension for 6th thru 12th graders as
a way to introduce better eating habits along with basic food preparation skills.
3. Member Presentations and Reports
SHAB members were provided information on:
a. November 5, 2015, the State Codes related to the Virginia Freedom of Information Act, the State
and Local Government Conflict of Interests Act, and the Virginia Public Records Act.
b. November 5, 2015, the state guidance for local School Health Advisory Boards by the Virginia
Department of Education: Promoting Healthy Students: A Guide for School Health Advisory
Boards (revised 2012).
c. November 5, 2015, Teen Parenting Program offered by the Rappahannock Area Community
Services Board
d. November 5, 2016, an update on the Summer Feeding Program implemented through the School
Food Service Program
e. November 5, an update on a Community Health Needs Assessment by the Mary Washington
Health Care
f. March 18, 2016, a community presentation on bullying and cyberbullying by the SRO
g. March 18, 2016, an update on the McKinney-Vento Homeless Education Assistance Act and its
relevancy to the FCPS students
h. May 6, 2016, a presentation by Empowerhouse about services offered regarding domestic
violence assistance and community awareness instruction
i. May 6, 2016, a summary of the Paper Tigers documentary film with a discussion following it
regarding related mental health issues
j. May 6, 2016, a report on the opiate epidemic in the region and the community awareness
activities underway
7
IV. EVALUATION OF SHAB OPERATIONS
Member Comments
Fredericskburg School Health Advisory Board (SHAB) Meetings
2015-2016 Evaluation
A. Number of SHAB meetings attended during the 2015-2016 school year (Nov, Mar, May) _(1)_ 1 _(2)_ 2 _(20)_ 3
B. Are the current morning meetings a good time? _(23)_ Yes ___ No (If “no,” state an alternative on the back of
the paper.)
C. Is this facility and parking a good place for our meetings? _22_ Yes ___No (Provide any comments on the back.)
One person did not offer a response.
D. 2 respondents identify themselves as parent; 12 identify themselves as a city schools employee; 5 identify
themselves as a community member; and 7 identify themselves as a combination of roles.
1. The discussions at our SHAB meetings during the 2015-2016 year were:
1 2 3 (2) 4 (10) 5 (11)
Rambling Focused
2. In terms of what we accomplished during 2015-2016, our SHAB meetings were:
1 2 (1) 3 (4) 4 (9) 5 (9)
Waste of Time Productive
3. The pace of our SHAB meetings during 2015-2016 was:
1 2 (2) 3 (14) 4 (7) 5
Too Slow Too Fast
4. At the 2015-2016 SHAB meetings, everyone participated in the discussion:
1 2 (2) 3 (9) 4 (7) 5 (5)
Never Throughout
5. The purposes of our meetings were:
1 2 3 (2) 4 (8) 5 (13)
Confusing Clear
6. Open discussion of issues was encouraged by the leadership:
1 2 (1) 3 (1) 4 (7) 5 (14)
Never Throughout
7. Advisory Board members were able to openly share their opinions:
1 2 3 (1) 4 (6) 5 (16)
Rarely Frequently
8. The decision-making process during the SHAB meetings was clear and acceptable:
1 2 3 (2) 4 (11) 5 (10)
Never Throughout
9. Based on how decisions were made, I feel we are committed to working together as a group:
1 2 3 (1) 4 (6) 5 (16)
Rarely Frequently
10. I think my role on the SHAB throughout the year is important.
1 2 (1) 3 (7) 4 (8) 5 (7)
Never Throughout
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-4
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. Harry Thomas
SUBJECT: SUMMER PROGRAMS
INTRODUCTION:
Dr. Thomas will provide the Board with a brief report on Summer School Programs across the
division. Included in the presentation will be a review of student enrollment, attendance and
achievement in the summer intervention programs. Additionally, highlights of participation and
activities undertaken in the Superintendent’s Summer Scholars Program will be provided.
ATTACHMENT: Summer School Reports
Fredericksburg City Public Schools
2016 K-8 Summer Academic Intervention Program
Academic Data and Student Performance
Enrollment:
Hugh Mercer Elementary: 110
Lafayette Upper Elementary: 69
Walker-Grant Middle: 125
School Site Attendance
Mathematics
Percentage
Growth
Reading
Percentage
Growth
Disciplinary
Infractions Promoted
Hugh Mercer
Elementary 92% 63% 67.5% 0 Incidents 100%
Lafayette Upper
Elementary 91% 61% 50% 2 Incident 100%
Walker-Grant
Middle School 90% 56% 49% 7 Incidents 100%
Fredericksburg City Public Schools
2016 9-12 Summer Academic Intervention Program
Academic Data and Student Performance
Enrollment/Attendance Data Total Enrollment-68 Total Attendance Drops-12
June 2016 EOM-65 June 2016 ADA-60 July 2016 EOM-53 July 2016 ADA-62 Student Behavior/Student Discipline There were no discipline referrals this summer.
Transportation Concerns There were no transportation concerns this summer.
Breakfast/Lunch Concerns There were no meal concerns this summer.
Instructional Component-Course Credits The following classes were offered during the 2016 summer session.
o English 9-Dropped due to Low Enrollment o English 11-4/4 Passed the Course o Earth Science-7/7 Passed the Course o Biology-Dropped due to Low Enrollment o World History I-Dropped due to Low Enrollment o US/VA History-4/4 Passed the Course o Foundations of Algebra-9/12 Passed the Course o Algebra 1-9/9 Passed the Course o Geometry-12/12 Passed the Course
Edgenuity-This new online credit recovery program enabled 10 students to successfully complete assigned coursework. There were four seniors who needed coursework for graduation in 2016. Three of the four seniors will be awarded their diplomas. Also, students who were withdrawn traditional courses due to lack of enrollment, where subsequently enrolled in Edgenuity. SOL Component
English 11-0/2 passed the SOL-0% pass rate
Earth Science-1/7 passed the SOL. Four students did not sign up for expedited retakes. SOL-14% pass rate
Biology-0/1 passed the SOL-0% pass rate
World History I-0/2 passed the SOL-0% pass rate
US/VA History-0/1 passed the SOL-0% pass rate
Algebra I-4/6 passed the SOL-67% pass
Geometry -3/8 passed the SOL-38% pass rate
Algebra 2-0/1 passed the SOL-0% pass rate
FREDERICKSBURG CITY PUBLIC SCHOOLS
ACADEMIC YEAR: 2015-2016
Fredericksburg City Public Schools
2016 Superintendent’s Summer Scholars Program
Summer Scholar Teachers:
K/1: 2/3: 4/5:
Chelsea Goldberg Shelby Murray Laura Mastrangelo
Tobin Traxler Jolene Jonas Sarah Cook
Ashlie Ciprich Rachel Novak Robert Anne
Ciara Taylor Elizabeth Wolfe
Susan Johnson
Superintendent’s Summer Scholars is an experiential program intended to provide intellectual
enrichment and cultural awareness to a diverse array of learners. Students from grades
kindergarten to five, participated in field trips and excursions, which facilitated real-world
connections to academic concepts explored during the school year. Superintendent’s Summer
Scholars has remarkably served the students of Fredericksburg dating back to the early 1990s.
Program Details:
Year Participating Students Scholarships Granted
2012
140 81 (56% of Attendees)
2013 160 (14% Increase)
91 (57% of Attendees)
2014
166 (3% Increase)
4 Students added from Wait
List
94 (57% of Attendees)
2015
163 (2% decrease)
7 Students added from Wait
List
87 (53% of Attendees)
2016
164 (1% increase)
3 Students added from Wait
List
87 (53% of Attendees)
2016 Summer Scholars Field Trips
Kindergarten & First
The teachers worked very hard to coordinate the field trips and classroom
lessons to be geared towards the summer Olympics.
July 29th
Braehead Farms
The students were able to see, pet, and
feed various farm animals. This was a
great experience for most students since
this was their first time seeing a farm.
August 1st & August 10th
Paragon Training Center
The students rock-climbed, jumped in
a foam pit, and learned different
gymnastic positions and moves.
August 3rd
Flying Squirrels Baseball Stadium
The students took a tour of the baseball
stadium. They were able to see the
locker rooms and walk onto the field.
August 4th
AMF Bowling
The students were given the
opportunity to learn to bowl. They had
a ball doing so; some even got a strike!
August 9th
National Zoo
The students learned about mammals,
reptiles and various animal habitats.
This was the first time many students
and parents visited the National Zoo.
August 11th
Luray Caverns
The students absolutely loved this field
trip. Most of the students had never
heard of this place before and found it
very fascinating.
2016 Summer Scholars Field Trips
Second & Third
August 2nd
Fredericksburg Trolley Tour
The students were able to learn many
historical facts about the city of
Fredericksburg. They even got to enjoy
a sweet, cold treat from Carl’s Ice
Cream.
August 4th
National Archives
Students viewed documents of
important events about our nation’s
history. They were able to see the
Declaration of Independence and the
Constitution of the United States. This
was definitely one field trip that will
stick with them forever.
August 5th
Potts and Palettes
Students were able to decorate and
paint their own pots, to be used later for
planting in their classrooms.
August 9th
Pope Leighey House
Students learned about the famous
architect Frank Lloyd Wright. The
students were able to walk though his
house and learn about the history of the
property.
August 10th
Wegmans
The students were able to try different
cuisines. Yummy! They were also able
to walk behind the counter of the
bakery and learn how to make delicious
desserts sold at Wegmans. They even
got a baker’s hat to wear home!
August 11th
Air & Space Museum
This might have been students’ single
favorite field-trip. The looks on their
faces when they returned were priceless.
They learned so much about places,
space ships, astronauts, and so much
more. Definitely a field trip they will
never forget.
2016 Summer Scholars Field Trips
Fourth & Fifth
July 29th
Discovery Theatre
Students had the privilege to see an urban,
theatrical performance-African dancing.
The students really enjoyed themselves.
August 1st
Carabbas
Students got to see how a restaurant
works. They were given a special tour and
learned various staffing positions. They
even got to make and enjoy their own
pizza!
August 3rd
Friends of the Rappahannock
Students investigated the river habitat by –
observing, describing, and charting. They
discovered how animals use their senses
for survival. This was a really cool field
trip.
August 8th
Government Island
This island was bought by the federal
government many years ago so that they
could construct the White House and
Capitol Building. The students were able
to walk the quarry and learn about its rich
history.
August 10th
Living Classroom
Students were able to learn about marine
and maritime life by chartering a boat and
sailing on the Potomac River.
August 11th
Westmoreland Park
The students walked along the beach
looking for shark teeth, and hiked up a
large hill where they were able to see a
variety of animals that inhabit the area.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-5
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Mrs. Marceline Catlett
SUBJECT: UPDATE ON INSTRUCTIONAL PROGRAMS
INTRODUCTION:
Mrs. Catlett will provide the Board with an update of the review and evaluation of current instructional
programs and initiatives for the 2016-17 school year. Following the Administrative Retreat, central office and
building administrators met and reviewed supplemental instructional programs and initiatives. Mrs. Sonya
Walsh, Supervisor of Instruction, developed a Programs/Initiatives Summary to document each building’s
findings. The summary will be provided in a weekly packet to the Board.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-6
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. David G. Melton
SUBJECT: REPORT ON OPENING OF SCHOOL
INTRODUCTION:
The Superintendent will provide the School Board with a report on the opening of school. Included
in the briefing will be a report on the enrollment in each of the schools.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-7
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. John B. Gordon III
SUBJECT: UPDATE ON NEW SCHOOL BUS PARKING LOT
INTRODUCTION:
Fredericksburg City Public Schools issued a request for proposals (RFP) in October of 2015 for
the construction of a new bus lot for the transportation department. The RFP was awarded to Mr. Carey
Leitch of Carico. Mr. Leitch and his architects have worked closely with the city for the development of
a new bus lot to include a new transportation office, sixty-three parking spaces, and a bus-washing
platform. This project has been delayed due to environmental codes that require a determined distance
for run-off water. Dr. Gordon would like to update the Board on the revision to the permanent bus lot
including a new timeline for completion.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-8
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: David Melton
SUBJECT: JOINT LEGISLATIVE RECEPTION
INTRODUCTION:
The Spotsylvania County School Board has recently invited local School Boards to participate in
its fourth annual Joint Legislative Reception on Thursday, October 6, 2016 at 6:30 p.m. in the School
Board Meeting Room of the Administrative Services Building, 8020 River Stone Drive, Fredericksburg.
The following legislators have been invited to the reception: Senators Bryce Reeves, Ryan
McDougle, and Richard Stuart; Delegates Bobby Orrock, Buddy Fowler, Peter Farrell, Mark Cole, and
Speaker of the House William Howell. Also invited are Governor McAuliffe, Congressman David Brat,
Congressman Rob Wittman, Senator Mark Warner, and Senator Tim Kaine.
For planning purposes, the Spotsylvania School Board would like to know the number of
individuals who plan to participate in this reception by September 26.
SCHOOL BOARD AGENDA ITEM
MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-9
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: Dr. David Melton
SUBJECT: VSBA EVENTS
INTRODUCTION:
The Virginia School Boards Association has announced two upcoming events, Bullying
Prevention Month and Take Your Legislator to School Month. Participation in each of these events has
been included in the updated requirements for the Board of Distinction. Therefore, the Board may wish
to discuss the events and decide how you wish to participate. The following information has been
provided by the VSBA for each event:
Bullying Prevention Month (October)
In an effort to promote awareness of school bullying, the VSBA Board of Directors has
designated the month of October as VSBA Bullying Prevention Month. Childhood bullying is a
significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school
performance, poor self-esteem, and in some cases, school violence. Statistics show that 160,000 children
in the United States miss school each day as a result of being bullied. School Board members,
superintendents, teachers, and parents play a critical role in creating a climate where bullying is not
tolerated. It has been proven when adults and children stand together, bullying ends. The VSBA has
prepared the attached packet of documents related to Bullying Prevention Month.
Take Your Legislator to School Month (November)
In an effort to promote a closer relationship between public education and the Virginia General
Assembly, the Virginia School Boards Association urges each school division in the state to invite at least
one of their state legislators to visit their schools during the month of November. There are many benefits
from participating in VSBA Take Your Legislator to School Month, including developing closer
relationships between school divisions, local communities and our elected officials, and creating
opportunities for productive dialogue so that educational and political leaders can work together to ensure
that we provide the best possible education for our students.
This year, the VSBA encourages school divisions to choose an area of focus for your legislative
visits. For example, you may decide to have “VSBA Take Your Legislator to CTE School" Month or
"VSBA Take Your Legislator to Blended Learning School" Month. This will allow you to emphasize
particular aspects and programs in the division that you are most proud of or wish to highlight.
Attached is a packet of information that includes quick tips/suggestions, a sample invitation letter,
and a proclamation from the VSBA Board of Directors.
ATTACHMENTS: Bullying Prevention Month (October) Materials
Take Your Legislator to School Month (November) Materials
OCTOBER 2016 – VSBA BULLYING PREVENTION MONTH
Dear School Board Member/Superintendent: In an effort to promote awareness of school bullying, the VSBA Board of Directors has designated the month of October as VSBA Bullying Prevention Month. Childhood bullying is a significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school performance, poor self-esteem, and in some cases, school violence. Statistics show that 160,000 children in the United States miss school each day as a result of being bullied. School board members, superintendents, teachers, and parents play a critical role in creating a climate where bullying is not tolerated. It has been proven that when adults and children stand together bullying ends. VSBA will publicize Bullying Prevention Month in our newsletter, on the VSBA website, through social media and will send out a statewide news release urging news organizations to provide coverage of local activities. School divisions are encouraged to issue their own news releases, and it would be helpful if divisions would apprise the VSBA of any related activities taking place in their division. Potential activities could include: Adopt a proclamation similar to the one adopted by the VSBA Board of Directors (see
enclosed). Write a letter to the editor or contact a local reporter to see if they will do a story about
bullying prevention initiatives taking place in the division. Hold school or division student contests (poster, video, writing, etc.) around the theme of
“VSBA Bullying Prevention Month”. Conduct parent/caregiver workshops on bullying, which could include the opportunity for
parents/caregivers to spend time with their child’s guidance counselor. This guide includes several resources to assist you in these efforts, including references to VSBA policies on bullying, a sample news release, and a proclamation adopted by the VSBA Board of Directors. We hope you will take advantage of this opportunity to help spread awareness of the serious nature of bullying in our schools. Sincerely, William S. Kidd Gina G. Patterson VSBA President Executive Director
VSBA ANTI-BULLYING POLICIES
The VSBA Policy Manual includes several policies that address bullying. For example, Policy JFC-R Standards of Student Conduct states: Bullying A student, either individually or as a part of a group, shall not bully others either in person or by the use of any communication technology including computer systems, telephones, pagers, or instant messaging systems. Prohibited conduct includes, but is not limited to, physical, verbal, or written intimidation, taunting, name- calling, and insults and any combination of prohibited activities. "Bullying" means any aggressive and unwanted behavior that is intended to harm, intimidate, or humiliate the victim; involves a real or perceived power imbalance between the aggressor or aggressors and victim; and is repeated over time or causes severe emotional trauma. "Bullying" includes cyber bullying. "Bullying" does not include ordinary teasing, horseplay, argument, or peer conflict. Policy IGAI Character Education states that the division’s character education program will include instruction on the inappropriateness of bullying. Policy GCL Professional Staff Development provides that the division’s professional development program educates school board employees about bullying and the need to create a bully-free environment. In addition to policies that address bullying by name, it is important to remember that bullying is a term which incorporates many types of conduct. Some of that conduct, such as hitting, may amount to criminal misconduct. When that is the case, the conduct must be reported to law enforcement officials pursuant to VSBA Policy CLA Reporting Acts of Violence and Substance Abuse. The conduct may also be addressed by VSBA Policy JFHA/GBA Prohibition Against Harassment and Retaliation. Whenever a division is confronted with conduct that may be bullying, it should carefully consider whether the conduct is also prohibited harassment. When a division discovers harassment, it should consider not only appropriate discipline for the harasser(s) but should also consider whether broader remedies, such as school-wide or division-wide training are necessary. Additional information from the Office for Civil Rights (OCR) is available by visiting http://www2.ed.gov/about/offices/list/ocr/letters/colleague-201010.html
VSBA BOARD OF DIRECTORS PROCLAMATION
WHEREAS, school bullying has become an increasingly significant problem in the United States and Virginia; and
WHEREAS, over twenty percent of the youth in the United States are estimated to be involved in bullying each year, either as a bully or as a victim; and
WHEREAS, an estimated one hundred sixty thousand students in kindergarten through twelfth grade miss school every day due to a fear of being bullied; and
WHEREAS, bullying can take many forms, including verbal, physical, and most recently in cyberspace, and can happen in many places on and off school grounds; and
WHEREAS, it is important for Virginia parents, students, teachers, and school administrators to be aware of bullying, and to encourage discussion of the problem as a school community; and
WHEREAS, the VSBA has developed a model policy on anti-bullying to encourage positive behaviors and to eliminate bullying behaviors;
Now, THEREFORE, the Virginia School Boards Association recognizes the month of October 2016 as VSBA Bullying Prevention Month, with the intention that the issue of bullying and its prevention be discussed in Virginia schools and classrooms during that time.
SAMPLE NEWS RELEASE For Immediate Release [DATE]
Contact [NAME] [PHONE]
October Is VSBA Bullying Prevention Month [CITY/COUNTY], VA -- School board members, superintendents, teachers and parents can play a critical role in creating a climate where bullying is not tolerated. It has been proven when adults and children stand together, bullying ends. This is why the Virginia School Boards Association (VSBA) has declared October to be VSBA Bullying Prevention Month. Childhood bullying is a significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school performance, poor self-esteem, and, in some cases, school violence. Over twenty percent of all school-aged children are bullied each year - upwards of 13 million students. [INSERT QUOTE FROM BOARD MEMBER AND/OR SUPERINTENDENT] Local activities include [INSERT LIST OF ACTIVITIES] The Virginia School Boards Association, a voluntary, nonpartisan organization of Virginia school boards, promotes excellence in public education through advocacy, training and services.
NOVEMBER IS “VSBA TAKE YOUR LEGISLATOR TO SCHOOL” MONTH In an effort to promote a closer relationship between public education and the Virginia State Legislature, the Virginia School Boards Association urges each school division in the state to invite at least one of their state legislators to visit their schools during the month of November.
There are many benefits from participating in VSBA Take Your Legislator to School Month, including developing closer relationships between school divisions, local communities and our elected officials, and creating opportunities for productive dialogue so that educational and political leaders can work together to ensure that we provide the best possible education for our students.
In addition, when legislators visit your schools as part of VSBA Take Your Legislator to School
Month, local students will have the opportunity to interact with elected officials and learn about the important roles and responsibilities of Virginia General Assembly members. Almost like a field trip that is coming to your school, a visit by your local legislator creates many different “teachable moments”.
What Types of Activities Can We Implement? There are many different types of activities that your division and local legislators can implement, including speaking to civics classes about current “hot topics”, reading to younger students, participating in a mock election, discussing the Virginia legislative process, etc. The precise format for each visit should be negotiated between the division or school and the legislator, but we recommend it include a tour of school facilities conducted by a board member or other division officials. Use this opportunity to raise awareness of division successes, showcase a particular program that a legislator helped fund, or highlight division needs that have gone unmet.
Promote & Celebrate Your Visit
After you have issued your invitation and planned the visit, distribute a media alert
(sample enclosed) and invite the media to cover the visit. Take pictures and include a story about the visit in your division newsletter and on the
division web site. Have participating students send thank you letters to the visiting legislator. Notify the VSBA of your activities. We may attend your event, promote it in our
newsletter or on our web site, and/or include a news story in the VSBA Daily News. We hope you will take advantage of this opportunity to strengthen the already solid bond between public education and the Virginia General Assembly. These activities cannot help but aid VSBA as it lobbies on your behalf on education issues. Thank you for all that you do as a leader, advocate, and supporter of public education.
Page 2 – Quick Tips
Page 3 – Sample Invitation
Page 4 – Sample Media Alert
Page 5 – VSBA Proclamation
QUICK TIPS & SUGGESTIONS Discuss what your divisions or school would like to get out of a visit by a state legislator
and phrase your invitation accordingly.
Consider activities involving one or two classes, rather than the entire student body.
Thank the legislator for his or her past support for public education.
Help the legislator decide what activities and topics would be appropriate for what age groups. Legislators may have received some suggestions from the clerks, but school staff might help them plan others.
Be sensitive to the fact that every school and division has at least two representatives in the legislature, a senator and delegate, and perhaps more.
Invite all of your legislators. While some may not respond to your invitation, others might feel slighted at not receiving one.
Obtain the lawmaker’s biography from his or her office or web site for use in introductions and news releases.
Be alert to promising opportunities for photos. Sometimes that alone will be sufficient to attract newspaper or TV media coverage.
Apprise the VSBA of your activities, past and planned, to help us promote this event this year and in future years.
VSBA Take Your Legislator to School Month should be just one part of ongoing year- round communication that takes place between your division and Virginia elected officials.
http://whosmy.virginiageneralassembly.gov
Visit the Virginia General Assembly web site to identify yourlocal legislators and obtain contact information.
SAMPLE INVITATION LETTER Dear Delegate/Senator :
On behalf of the school board of , we would like to invite you to visit our schools as part of VSBA Take Your Legislator to School Month, which is being observed in November.
Coordinated by the Virginia School Boards Association (VSBA), the goal of VSBA Take Your
Legislator to School Month is to build a stronger relationship between schools and legislators. The event gives legislators an opportunity to observe what is going on in Virginia schools, and provides Virginia’s young people the opportunity to meet and interact with an elected official.
There are many exciting and innovative things happening each day in ______________ schools, and several members of our school board would like to give you a tour of our school facilities. Our teachers are implementing new, research-based instructional strategies, and our students are using a variety of new technology methods such as _______________________. In addition, you are welcome to speak to our government classes, read to our elementary students, or just walk the buildings with our principals to learn about public education in our division. We are open to your ideas on how to make this time with your young constituents most productive.
We plan to invite the local media to attend your visit, which we think communicates the high degree of interest that state and local leaders have in public education.
If your schedule permits you to accept this invitation, please contact us at _______________ with some dates and times and we can discuss the details of your visit.
We look forward to hearing from you.
Cordially,
_____________________________ School Board Chairman
_____________________________ Division Superintendent
SAMPLE MEDIA ALERT
Media Alert For Immediate Release
Senator/Delegate <INSERT NAME> to Visit <INSERT SCHOOL NAME>
for VSBA Take Your Legislator to School Month Who: Senator/Delegate <INSERT NAME>, School Board Chairman <INSERT
NAME>, Superintendent <INSERT NAME>, <INSERT OTHER KEY PARTICIPANTS>
What: As part of VSBA Take Your Legislator to School Month, Senator/Delegate <INSERT NAME> will be visiting <INSERT SCHOOL NAME> to lead discussions and conduct other activities designed to show students how the democratic process works and to heighten awareness of citizen rights and responsibilities.
Why: November is VSBA Take Your Legislator to School Month. It was created by the Virginia School Boards Association to build stronger relationships between public education and the Virginia General Assembly. VSBA Take
Your Legislator to School Month gives legislators an opportunity to observe what is going on in Virginia schools, and provides Virginia’s young people the chance to meet and interact with an elected official.
When: <INSERT DATE AND TIME; IF THERE IS A SPECIFIC SCHEDULE, INSERT HERE>
<TIME> Arrival <TIME> Tour of school facilities <TIME> Visit to classroom <TIME> Departure
Where: <INSERT LOCATION>
Contact: <INSERT SCHOOL DIVISION CONTACT>
###
A Few Tips Distribute the media alert via email anywhere from a few days to a few weeks prior to the
event, depending on the deadline of the media outlet, how quickly you have the necessary information, and how fast the opportunity has come up.
Take photos at the legislator’s visit and send a press release to your local media after the event (let them know that photos are available). That way, even if they couldn’t attend they can still cover the story.
Use the photos and press release as content for a division newsletter or web site article and share them with VSBA.