Fraud and corruption prevention

on-line tools and techniques

Dr Robert LangChief Executive Officer

Background

In 2003 the Foreshore Authority commenced a program of using on-line tools to assist in fraud and corruption prevention measures by:

• raising awareness;• improving management;• enhancing implementation;• improving monitoring; and • improving reporting.

On-line technologies

• Innovative and cost effective.

• Centrally manage resources across multiple sites.

• Ensure consistency and ease of access to staff.

• Automatic cross-checking.

On-line access to Resources

• The Authority’s intranet contains a resource centre where all policies, procedures and guidelines can be searched and accessed.

• Electronic documents contain links to other relevant information and Government websites.

On-line access to fraud and corruption resources

On-line gift and benefit register

• Enables employees to enter details of gifts and benefits.

• Based on the gift and benefit flowchart developed by ICAC.

• Contains automated workflows with sound reporting and audit trail.

On-line Gift and Benefits Register

On-line Declaration of Interests

• Employees can report perceived or actual conflicts of interest.

• Automatically forwarded for assessment and further action if required.

On-line procurement system

• Developed in-house to meet procurement requirements.

• Complies with NSW Government Procurement guidelines.

• Integrated with financial management system and delegations.

• Allows detailed reporting on transactions and exceptions.

On-line procurement system

Pop-up alerts and on-line policies

• To assist with raising awareness of fraud and corruption prevention initiatives, pop-up messages and images appear when accessing the corporate intranet.

• Fraud and Corruption prevention and reporting.

• Key fraud and corruption policies and updates.

• Staff must electronically accept the policy.

Pop up alert for Code of Conduct

Code of Conduct acceptance confirmation

Third party on-line tools

• The Authority uses a number of proprietary tools developed by the Authority’s internal auditors Deloitte to complement in-house measures.

• Dtect monitors transactions in the financial management system.

• Dtermine, was used by the Authority to deploy the NSW Audit Office’s Fraud Health Check Survey.

Ethics workshops

• Ethics workshops are conducted for all staff on a regular basis and are available to both new and existing employees. The on-line initiatives are designed to complement these.

• The workshops are designed to raise employee awareness of fraud and corruption prevention initiatives in the Authority, including education about the Code of Conduct and expected behaviour.

• The workshops include role-plays of hypothetical conflict of interest situations.

Benefits of on-line tools

• Increased awareness.

• More easily manage and monitor its fraud and corruption measures.

• Reduced administrative overheads associated with keeping records on fraud and corruption.

• Easily accessible audit trail.

• Automatically check and identify activities that may warrant further investigation for fraud or corruption.

• Centrally manage the dissemination and control version of documents more effectively and efficiently.

Questions?