Franklin Community School CorporationBudget Reduction Process 2011

Linking financial

accountability and continuous

improvement

Project Name: Budget Reduction Date: Oct. 27, 2010Project Sponsor: David ClendeningProject Leader: Jeff Mercer Program Owner: Jeff Mercer

Problem Statement(s)State mandated budget reductions over the past two years in the amount of $3,821,943.20 have resulted in significant alterations in the way we deliver services. We anticipate an additional budget cut to be announced by Governor Daniels prior to January 1, 2011 in the amount of $1,385,838. Left unchecked the resulting deficit will place the Franklin Community School Corporation perilously close to a zero operating balance by December 2011.

Goal Statement(s)By January, 2011 the Finance Advisory Committee will provide a recommendation to the Superintendent, and subsequently to the Board of School Trustees for approval of budget reductions in the general fund in the amount of $1,000,000 in the 2011 calendar year.

Business or Educational Impact General fund will achieve a balanced budget status. By balancing the budget all new dollars can be more easily allocated to programs targeted as corporation priorities. Good stewardship of taxpayer dollars. Decreased pressure to deplete the corporation Rainy Day FundProject ScopeA complete analysis of potential budget reductions for 2011, possible revenue generation opportunities, and educational efficiencies that will result in a savings of $1,000,000. Project Timeline Project Kick-Off: October 27, 2010 Committee led Data Collection November 26, 2010 Analysis of Data December 6 , 2010 Present First Draft to School Board March 14 10, 2011 Final School Board Approval April 11, 2011 Control Plans and Communication May 27, 2011Team SelectionProject Leader: Jeff MercerWill Freeman Paige Banos Pam MillikanMary Beth Hensley Doug Dickinson Ryan DunfeeDale Ludwig Jerry Wolford Vita Viviano Mark Heiden Craig McCaffrey Christina Culp

FCSC Project Charter: Budget ReductionFCSC Project Charter: Budget Reduction

Proposed Recommendations 2011

Recommendations Savings/Revenue 2011 Total if Approved 2011

Athletic Feeder groups share building expenses (utilities, custodial, etc.) $ 10,000.00 $ 10,000.00

All Sunday events in buildings must all break-even status $ - $ 10,000.00

Reduce Special Ed. Payment to JCSS (Coordinator position coming to FCSC) $ 35,000.00 $ 45,000.00

Reduce one Maintenance position (attrition) $ 40,000.00 $ 85,000.00

Sharing of expenses for Middle School and High School pools $ 4,600.00 $ 89,600.00

Continue summer team clean for energy efficiency savings $ -

Indirect cost reimbursement from Food Service $ 200,000.00 $ 289,600.00

Recoup a portion of Reduced Food/Fees cost through 1 additional billing $ -

Expansion of Finish Strong Program at FCHS (20 students) $ 106,000.00 $ 395,600.00

Hire a Performing Arts Event Coordinator to grow facility usage $ (40,000.00) $ 355,600.00

Vocational Ed. Classes offered through paying for teacher's licenses $ 22,500.00 $ 378,100.00

Total Proposed Savings/Revenue

Additional RecommendationsSystems Effectiveness:

1. Completion of a Strategic Master Plan in 2011 - To provide both short and long term direction for Franklin Community Schools in support of our Guiding Principles as well as institutional effectiveness.

1. To align ideas, processes and opportunities with our five corporation Guiding Principles.2. Identification of the characteristics of a “World Class” education3. Effective financial stewardship of available dollars as they relate to our Guiding

Principles and educational goals4. Promoting a collaborative decision making environment5. Ongoing monitoring, assessment and plan revision

Additional RecommendationsMethods of Communication:

1. Economic and Social Impact Analysis - To identify the direct and indirect economic contribution that our school corporation makes to the Franklin community, and to measure the cumulative effect of that contribution.

2. Formal Board of Trustees School Visits - To learn about the programs, activities and concerns of the faculty, staff, parents, and students at individual school buildings.

3. Formal Tracking of Corporation Committees, Advisory Groups, Ad-Hoc Teams - To maximize the speed and effectiveness with which we evaluate procedures, programs and critical issues facing our corporation.

4. Interaction with Elected Officials - Establish an ongoing dialogue with elected government representatives concerning issues related to education, schools and children.

5. Interaction with Special Groups - Enhance awareness of programs and activities in the corporation or at a particular school and receive input from a variety of constituents regarding school issues.

6. Interaction with Students - Solicit input regarding issues/concerns that students may have, and share relevant information with key student leadership groups.

Additional RecommendationsMethods of Communication:

7. Internet/Electronic Technology - To create a wide range of opportunities to access information relevant to Franklin Community Schools.

8. Newspaper - Disseminate information about Franklin Community Schools and actions taken by the Board of School Trustees.

9. Opinion Surveys - To obtain opinions and feedback from staff, students, parents and other community members for use by the Administration and Board of School Trustees.

10. Publications and Marketing Materials - Make it possible for stakeholders of the corporation to obtain information about Franklin Community Schools through a variety of mediums, and to promote Franklin Community Schools to patrons and prospective patrons.

11. Recognition - To recognize and celebrate Franklin Community School employees and students as well as businesses and community organizations for the distinguished service they provide to the corporation and the community.

12. Speakers Bureau - To establish content specific speaker bureaus to represent Franklin Community Schools in a variety of public forums as well as to civic and community groups. Bureaus can also be used to address corporation employees and parents on certain corporation-wide issues.