FQHC Look-Alike Registration for Implementation of Electronic Information Systems June 16, 2010...
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Transcript of FQHC Look-Alike Registration for Implementation of Electronic Information Systems June 16, 2010...
FQHC Look-Alike Registration for
Implementation of Electronic Information
Systems
June 16, 2010
Twyla Adams, MHS, Branch ChiefAnil Bommakanti, Consultant
Department of Health and Human ServicesHealth Resources and Services Administration
Bureau of Primary Health Care
Slide 2
Objectives of this Session
To review the progress towards FQHC Look-Alike Program integration into electronic information systems and upcoming activities.
To provide FQHC Look-Alikes with detailed information about registration in EHB.
To present technical assistance resources.
Slide 4
Description
FQHC Look-Alike application submissions will be submitted electronically through EHB.
HRSA will process FQHC Look-Alike application submissions electronically in EHB.
HRSA will communicate electronically with FQHC Look-Alikes and applicants through EHB.
Slide 5
Benefits
To HRSA: One centralized system for processing application
submissions and monitoring FQHC Look-Alikes.
Ready access to reliable information for effective decision-making and continuous performance improvement.
More efficient communication between HRSA and FQHC Look-Alikes and applicants.
• FQHC Look-Alikes and applicants can view the status of application reviews at each step in the process.
• HRSA and FQHC Look-Alikes and applicants share the same information.
Slide 6
Benefits
To FQHC Look-Alikes and applicants: More streamlined application processes.
• Some application information will be pre-populated.
• More on-line guidance in completing application forms.
More efficient communication between HRSA and FQHC Look-Alikes and applicants.
• FQHC Look-Alikes and applicants can view the status of application reviews at each step in the process.
• HRSA and FQHC Look-Alikes and applicants share the same information.
Slide 7
Key Activities
EHB Registration
Baseline Scope Verification (BSV) Module
Change in Scope (CIS) Module
FQHC Look-Alike Applications Module (FLAAM)
Slide 8
Progress To Date
HRSA successfully collected basic information about all FQHC Look-Alike organizations and their Authorizing Officials.
Slide 9
Next Steps
The next step towards the integration of the FQHC Look-Alike Program into HRSA’s electronic information system will be Registration in the Electronic Handbooks (EHB).
Slide 10
EHB Registration
Purpose To register all FQHC Look-Alikes into HRSA’s
electronic system so that they can continue to do business with HRSA.
Process In June 2010, HRSA will verify basic
information about each FQHC Look-Alike and its authorizing official.
Slide 12
Training Objectives
You will learn how to register yourself within the EHBs,
assign a role to yourself, and
associate yourself to an organization.
Slide 13
Training Content
EHB Registration Unit 1:
• EHB Registration
Unit 2:
• Choosing a Role
Unit 3:
• Associating Your User Account with an Organization
Slide 15
Unit Overview
EHB Registration HRSA’s EHBs are designed to support FQHC Look-Alike
organizations to submit Initial, Recertification and Renewal applications electronically (future capability)
The purpose of the registration process is to collect consistent information from all users, avoid collection of redundant information and uniquely identify each system user
Registration provides assurance that only authorized individuals from an organization can update institutional data, submit applications and manage other program related data on behalf of the institution
The Registration process is broken down into two steps
• Registering the user
• Associating the user to an organization
Slide 16
Navigate to: https://grants.hrsa.gov/webexternal/registration.asp
Slide 20
Unit Overview
HRSA EHBs offer three functional roles for Look Alikes currently not registered with EHBs
Authorizing Official (AO)
• Is authorized to act for the applicant and to assume the obligations imposed by the Federal laws, regulations, requirements, and conditions that apply to the program
Business Official (BO)
• Is authorized to review and submit the financial status report (mostly used for Grant programs)
Other Employee (for project directors, assistant staff, AO designees and others)
• All other individuals of an organization who wish to participate in the electronic application process should register using this role. If you are a project director, data submitter, AO or BO designee, or an application preparer, you should use this role for registration
You must choose a role. Choose the one that best reflects your participation in the program management and application process
Users only need to register with EHBs one time, if you already have an account, you can continue to use the existing profile
Slide 22
This box is meant for grant users responsible for approving or submitting
Financial Grant Reports only
Slide 23
Choose the reason why you are registering with the organization. This allows the EHBs to help you find
your organization.
Slide 25
Unit Overview
Adding an Organization You cannot register an organization
You must associate your user account with a registered organization
All organizations that have received a grant with HRSA since June 2003 are registered in the EHBs (check to see if your organization has dealt with HRSA grant programs in the past)
Many organizations that have submitted a HRSA grant application, or intend to submit a HRSA grant application, are already registered in the EHBs. You can search for the organizations using different search parameters
If you cannot find your organization, call the HRSA Call Center for guidance (877-GO4-HRSA; 877-464-4722) email: [email protected]
Slide 26
Use the grant number from a HRSA grant awarded to your organization or use the PIN from PMS and EIN to
search for your organization.
Slide 28
Organizations matching your search criteria will be listed. It is important to
choose the right organization.
Slide 30
Once logged in, you will be brought to the Welcome Page of the EHBs. The organization you have selected
will appear on the top banner
Slide 31
To associate your account with additional organizations, click on the “Associate My Account with Another Organization” hyperlink and follow the same
steps as associating your first organization.
Slide 32
Once multiple associations are made, an organization can be set as a default, or accessed by selecting the
“My Registered Organizations” section from the navigation panel
Default Organization
Slide 33
Timeframes
FQHC Look-Alikes can begin EHB registration on June 16, 2010.
All FQHC Look-Alikes must complete EHB registration by July 1, 2010.
Slide 35
Resources
For technical questions about EHB,: Call HRSA’s Call Center at 877-464-4722, or
Send an e-mail to [email protected].
Replay of this technical assistance conference call will be available until December 16, 2010. To access the replay, please call 866-489-2847and provide pass code 68221.
Slide 36
Contact Information
Twyla Adams
Chief
Health Center Systems Branch
Office of Policy and Program Development
301-594-4300
Slide 37
Contact Information
Esther Paul
Public Health Analyst
Health Center Systems Branch
Office of Policy and Program Development
301-594-4300