Fountain Valley BARON Football Boosters

Returning Player Parent Meeting

2013 SeasonMay 20, 2013

Fountain Valley BARON Football Boosters

Parent Meeting WelcomeBARON Football is a GREAT Program for our sons, our school and our community… We need EVERYONE’S COMMITMENT to continue to operate this GREAT Program at a level consistent with the expectations of our District, School, Administration, Faculty, Families, Coaches, Players and Alumni.

Agenda – • Player Commitments• Open Board Positions• Parent Packets

Fountain Valley BARON Football Boosters

Open Board Positions• Fundraising Coordination Assistance• Game Program Coordinator• Snack Bar Coordinator• Other Volunteer Opportunities• WE CAN HAVE MORE THAN ONE PERSON DO

THESE JOBS• NEED HANDS RAISED TONIGHT - CRITICAL

Fountain Valley BARON Football Boosters

2013 Booster PlanPreliminary Draft Budget of

$190,100 Changes from 2012• No Out of Town Travel • Reduced the number of non-

football related expenses• Equipment increase to cover

partial replacement.

Budget is based on making our fundraising goals.

Equip41%

Coaching22%

Fundrais-ing

Expenses25%

Player12%

Booster4%

Game8%

2013

Fountain Valley BARON Football Boosters

2013 Fundraising Plan include – – Moose Memorial Golf Tournament $33,000– FV Community Poker Tournament (Mar/Oct) $22,000– Baron Card Sales $38,000– Prius Ticket Sales $12,000– Bingo (offsets part of Coaches payments of $35,000)– Merchandise, Programs, and Concessions $27,000– Program Ad Sales $15,000– Email Sponsor Campaign $12,000– Car Washes $10,000– Summer Fest $3,000– Plus Others (Banquet, Post-Game, Fun Run, Corporate

Sponsors/Donations)

Fountain Valley BARON Football Boosters

Key to Fundraising - VolunteeringVolunteer commitments are met by helping with activities that generate income for the Booster Program– Bingo– Car Washes– Game Day Activities – Merchandise, Programs, Snack Bar– Golf Tournament, Poker Tournament, Summer Fest, etc

Booster Board Positions– still looking to fill the following positions:

•2nd Vice President (Fundraising)•3rd Vice President (Game Day Programs)• Snack Bar Coordinator

Extra Special Volunteering (no credit but rewarding) – Coaches’ Meals, Team Meals, Hell Week, Picture Day, etc

Fountain Valley BARON Football Boosters

Coach Fenton’s Comments

Boys of Fall

Fountain Valley BARON Football Boosters

Player Commitments• Personal Equipment Cost 40 Baron Cards or $400 per player• Player receives personal equipment (practice gear and spirit wear) which is not be returned after the

season. Additional spirit wear will be available online at additional cost if your player does not take care of their equipment or simply wants more.

• Car Wash Ticket Sales $75 for Varsity/JV Players• Each player pays for 15 tickets that are sold to recoup the $75, based on 3 events

• Program Ad Sale minimum $125 of program ads (Varsity/JV)• Qtr page Ad or $125 Must sell one quarter page ad. Can buy out for the amount of the ad. Will

receive 50% of the value for additional business ads sold above the minimum towards reducing the player assessment.

• Player Assessment $175 additional fundraising for Varsity/JV Players– Nominally involves the sale of additional Baron Cards but can be offset by – Poker Tournament Player sign-up at $25/player OR Poker Tournament Prizes– Program Ad Sales (above min per player) OR Additional Car Wash Ticket Sales– Prius Ticket Sales (under consideration by Booster Board)– 100% OF YOUR SON’S COMMITMENTS CAN – BE RECOUPED BY FUNDRAISING!!

Fountain Valley BARON Football Boosters

Player Commitments

Participation in E-mail Sponsorship Campaign• Provide email addresses of friends, family, neighbors, business owners you

know that might be willing to support the program.

Booster Volunteer Hours 20 hours (or buyout for $200)• Volunteer for Booster fund raising activities like car washes, poker

tournaments, golf tournament, bingo, snack bar, program or merchandise sales; any revenue generating event qualifies.

Drink Donations• Each player is expected to bring a case of water, a case of Gatorade, and a

case of soda (specified by the Snack Bar Director) – the current board is considering a $35 buy-out.

Fountain Valley BARON Football Boosters

Player CommitmentsSummer Football - Coaching Expense

There is a cost of $165 per player for the summer program paid to the school. Fountain Valley High School – Clearance Expense:

Clearance for football players approx $100 on top of other school expenses• Approx $100 + ASB• At clearance, the high school wants to collect the cost of transportation and trainers for

the football players which in the past has been about $90. The school may require the Booster organization to pay the transportation/trainer part of this expense in the future.

• At the same time, the high school has an ASB fee that covers the students ASB card, yearbook, and other school items. ALL STUDENTS PAY THIS FEE. This fee depends on what type of ASB card and if you want a yearbook. Purchasing these items together is a better deal than paying separately.

• The total cost for an ASB card, yearbook, and the transportation/trainer for Football has been about $190.

Fountain Valley BARON Football Boosters

Player CommitmentsPoker Tournament (October 5th)

Each player is expected to find at least one player to participate in each tournament – Alternately find a donated silent auction prize worth more than $100.

Golf Tournament (June 24th )

Each Varsity/JV player is expected to find a player for the tournament Prius Raffle (June 29th at Summer Fest)

Each Varsity/JV player is expected to sell raffle tickets – 4 per player before June 29th drawing…

Additional items• At this time we do not know what additional burden there will be

associated with transportation (buses) and trainer costs from the school.

Fountain Valley BARON Football Boosters

Player Commitments - SUMMARYPlayer Fund Raising $775 per Varsity/JV player• $400 (40 Baron Cards) Player Personal Equipment• $ 75 Car Wash Tickets (minimum)• $125 Program Ad Sales (minimum)• $325 Other Fundraising

Poker Players, Additional Ads, others

Volunteer Support 20 Hours or $200 for Varsity/JV PlayersMust be to revenue generating events or board positionsIncludes Bingo, Snack Bar, Program Sales, Poker and Golf Tournament, Summer Fest Booth

Other Player Support• Recruit Moose Golf Tournament Player• Poker Tournament Player sign-ups & Poker Tournament Prizes• Prius Ticket Sales• Snack Bar Beverage (or $35 Buy Out)

FVHS Commitments approximately $340 to FVHS• $165 Summer Camp Fee• $190 (approximate) Transportation/Trainer + ASB Card & Year Book

Fountain Valley BARON Football Boosters

Player Commitment Example• If you already…….

Fountain Valley BARON Football Boosters

Parent Packet Files• Click here to access the Parent Packet Flyers h

anded out at tonight’s meeting

Fountain Valley BARON Football Boosters

Coach Eggert: 1) E-mail Fundraising Campaign2) Summer Camp Registration

3) Athletic Physicals

Fountain Valley BARON Football Boosters

What Next?• Fill out your commitment sheet and make your first

commitment payment tonight• Sign up for volunteer opportunities

• Talk with Samantha Magill about Bingo (or go here to sign-up)

• Talk with Tim if you would like to join the Board (open positions)

• Talk with Mary Ann Schultz about Game Day Volunteer SignUps

QUESTIONS

Get Involved ---- GO BARONS!!!