Foundation Excel 2013 Gareth Johns & Paul Mugleston 1.
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Transcript of Foundation Excel 2013 Gareth Johns & Paul Mugleston 1.
Foundation Excel 2013
Gareth Johns & Paul Mugleston
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Course Aims
Introduce Microsoft Excel 2013 Provide ideas and techniques for organising and formatting data
Explore essential functions and tools that can be used to gain information from your data.
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Session Objectives
By the end of this session you should be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard
shortcuts to input and edit data. • Select, insert and delete rows, columns and cells
to re-organise spreadsheet data• Apply appropriate formatting and styles to text
and cells.
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Session Objectives
• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are
appropriate to the data they represent.• Insert and use worksheets effectively to organise
data.• Apply good practice principles when organising
and formatting data.
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Excel Terminology
Rows are horizontal
Referenced by numbers
Columns are verticalReferenced by letters
Cell: D4
Cell: B9
The rectangles created by the intersection of rows and columns are called cells.
Cells are referenced using the A1
notation: Column then Row
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Cell References – Cell Ranges
A range of cells can be referenced using colon notation. First cell of the range : Last cell of the range
Reference:A1:A5B6:D6B2:C6A8:D8
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Click icon to add picture
“A formula performs calculations or other actions on the data in your worksheet.” (Office Help)
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Excel Formulae
Always start with an “=“. Can contain numbers, operators, brackets and…
Cell references.
Quiz:
=14+B2
=B3-A1+10
=(B2+B3)*3
=(B1-B2)/(A1-A2)
Operation OperatorAdd +Subtract -Multiply *Divide /
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-5
75
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Functions
A Function is an advanced form of a formula. Excel has a wide range of functions available.
E.g.• Mathematical – SUM, AVERAGE• Statistical – MIN, MAX, STDEV, COUNT• Logical – IF, AND• Conditional – SUMIF, COUNTIF
Can be used in conjunction with other formula elements - brackets, operators & cell references.
A function requires one or more arguments.
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Function Arguments
“Arguments supply the data for the function to use in its calculations.”About.com
Arguments can be numbers, but are usually cell references.
Different functions require different arguments.
=AVERAGE(5,10,25,4,12)
=AVERAGE(C3,C4,C5,C6,C7)
Number Arguments
Cell Reference Arguments
=AVERAGE(C3:C7)
Cell Range Argument
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Using Functions
Method 1: Typing• Function suggestions appear as
you type.• Argument tooltip helps you
select arguments.
Method 2: Function Wizard• Search for a function.• Suggested functions are
presented in a list, together with a help link.• Arguments are then chosen.
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Number Formatting
Numbers can be formatted to display data more appropriately.
E.g.• Currency• Date/Time• Percentage
Decimal places can be specified. Negative numbers can be formatted specially.
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Excel Workbooks & Worksheets
An Excel spreadsheet is also known as a workbook.
Each workbook can contain multiple worksheets.
Worksheets can be independent of others or A worksheet can reference other worksheets. Good practice: store raw data on one worksheet and final data (calculations and analysis) on another.
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Recap
You should now be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard
shortcuts to input and edit data. • Select, insert and delete rows, columns and cells
to re-organise spreadsheet data• Apply appropriate formatting and styles to text
and cells.
15
Recap
• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are
appropriate to the data they represent.• Insert and use worksheets effectively to organise
data.• Apply good practice principles when organising
and formatting data.