Immunodeficiency - Forward Across the Frontiers

17th Biennial Meeting of the

EUROPEAN SOCIETY FOR IMMUNODEFICIENCIESBarcelona, Spain | 21-24 September, 2016

www.kenes.com/esid

Exhibitors' Technical Manual

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Dear Exhibitor:

This Exhibitor Services Manual contains important information and is designed to assist you in preparing for the ESID 2016 Exhibition.

The Exhibition will be held as part of the 17th Biennial Meeting of the European Society for immunodeficiencies (ESID) which will take place in Barcelona, Spain, October 21- 24, 2016.

The floor plan has been designed to maximize the exhibitor’s exposure to the delegates with lunch, coffee breaks, Cyber Café and posters taking place in the Exhibition area.

Please read all of the information in this manual. It will take you very little time now and could save you a great deal of time later.

Please forward this manual to everyone who is working on this project, including your stand builder, as it contains useful information about the Congress.

For your convenience, the manual has been divided into sections:

Section 1: General Information Section 2: Exhibition Floor Plan, List of Exhibitors Section 3: Exhibition Services Section 4: Technical information Section 5: Official Contractors Section 6: Delivery Regulations and Instructions Section 7: Order Forms Section 8: CCIB - General Regulations

Please do not hesitate to contact us for further information or assistance.

We look forward to welcoming you in Barcelona and wish you a successful Congress and Exhibition.

Best Regards,

Elianne Baran Ganot Exhibition Manager

Tel: +41 22 9080488 Ext 921 Fax: +41 22 9069140 Email: eganach@kenes.com Site: www.kenes.com

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Table of Contents Section 1: General Information

• Congress Secretariat • Exhibition Contacts • Registration & Hotel Accommodation • Sponsorship and Exhibition Sales Contact • Venue Address • Website • Exhibition Related Table • Exhibition Timetable At-a-Glance • Off Exhibition Information • Smoking

Section 2: Exhibition Floor Plan, List of Exhibitors

• Exhibition Floor Plan • List of Exhibitors

Section 3: Exhibition Services

• Exhibitors’ Badges • Access to the Exhibition Hall During Set-up and Dismantling Times • On Site Exhibition Management Desk • Lead Retrieval Wireless Barcode Reader

Section 4: Technical information

• Stand Design • Build-up Height • Ceiling Hangings • Electricity and Electrical Installations • Exhibition Area • Floor • Flowers & Plants • Hostesses • Internet • Parking • Platforms • Security • Site Visit • Stand Catering • Stand Cleaning • Waste Removal • Rules and Regulations

Section 5: Official Contractors

• Stand Fittings, Hostess services, Electricity, Storage, Cleaning Services, Internet, Plants & Floral Arrangements

• Catering Services • Freight Handling & Customs Clearance

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Section 6: Delivery Regulations & Instructions

Section 7: Order Forms

• Fascia• Badges• Lead Retrieval Wireless Barcode Reader• Constructor Services Order Forms

Section 8: CCIB - General Regulations

• CCIB Stands• Requests for Services• Service Cancellations• Payment Conditions• Method of Payment• Closing Dates

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Section 1: General Information

Congress Secretariat Kenes International 1-3 rue de Chantepoulet P.O.Box 1726 CH-1211 Geneva 1 Switzerland Tel: +41 22 908 0488 Fax: +41 22 732 2850

Congress Dates Wednesday, September 21 until Saturday, September 24, 2016.

Exhibition Manager Ms. Elianne Baran Ganot Tel: +41 22 908 0488 ext. 921 Fax: +41 22 732 2850 Mobile: +972 54 678 7921 E-mail: eganach@kenes.com

Registration & Hotel Accommodation Kenes International Tel: +41 22 908 0488 Fax: +41 22 732 2850 E-mail: reg_esid16@kenes.com

Sponsorship and Exhibition Sales Contact Ms. Carolina Groenendal Tel: +31 20 763 01 01 Fax: +41 22 906 9140 E-mail: cgroenendal@kenes.com

Venue Address CCIB – Centre Conventions International Barcelona Plaça de Willy Brandt 11-14 08019 Barcelona, Spain Tel: + 34 932301000 Fax: +34 93 230 10 01 E-mail: stands@ccib.es

Website For updated information regarding the Congress, please visit the website: http://www2.kenes.com/esid/Pages/Home.aspx

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Exhibition Related Table

Submission of Exhibition Forms Deadlines Tick Box Upon Completion

Hotel Reservation for Staff As soon as possible

Designed Stand Approval Thursday, September 1, 2016

Text for Fascia (Shell Scheme booths only) Thursday, September 1, 2016

Furniture Rental

2016-09-03 10% increase 2016-09-13 Deadline Once the boutique is closed any possible orders will have a 50% surcharge and pending product availability

Stand Cleaning, Flowers and Plants, Telecommunications, Electricity & Electrical application

2016-08-30 20% increase2016-09-07 no more orders accepted

Badge Order Thursday, September 1, 2016

Lead Retrieval Wireless Barcode Reader Wednesday, August 10, 2016

Payment of Invoice Balance Must be received in full before Exhibition opens

Please note these important dates:

Cargo Information (The CCIB will not receive any goods) SERVICE DEADLINE

Door to door shipments ready for pick up Please contact Hermes – Merkur

Airfreight shipments Arrival to Frankfurt airport September 8 , 2016

Shipment via Germany warehouse No later than September 12 , 2016

Exhibition goods - Direct deliveries to Congress venue

** Deliveries have to arrive to the freight agent onsite (Hermes) . The CCIB will not accept any kind of good .

From Monday 19th September 2016 08:00-20:00the info mentioned below.

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Exhibition Timetable At-a-Glance

Set-Up

Monday, September 19 for Space only Stands exceeding

50 m2 only.10:00 – 18:00

Tuesday, September 20 For all stands 08:00 – 18:00

Exhibition Opening Wednesday, September 21

17:30-20:00( End of Networking Reception)

Thursday, September 22 09:30-16:30 Friday, September 23 10:00-17:00

Saturday, September 24 09:30-13:00

Dismantling/Breakdown Saturday, September 24 13:00-23:00 (The hours are subject to change.)

Please note that all exhibitors should be in their booth 30 minutes before the official opening hour.

PLEASE NOTE: Empty crates and packaging material must be removed after set-up and no later than

Tuesday, September 20 at 16:00. All aisles must be clear of exhibits and packaging materials to enable cleaning.

Any equipment, display aid or other material left behind on Friday, September 24, 2016 after 23:00 will be considered discarded and abandoned.

Off Exhibition Information Please note that participants will be walking through the Exhibition area to reach the Posters area and other Congress activities which will be active before and after the Exhibition Opening Hours. Therefore, you may either man your booth during those times or consider hiring extra security for your valuables. Please note: It is the exhibitor’s responsibility to dispose of all materials after dismantling. Any charges incurred for waste removal will be sent to the exhibitor.

Opening ceremony and Welcome Reception You are cordially invited to the ESID, IPOPI & INGID Opening Ceremony Room 116+117 on Wednesday, September 21, 2016 at 16:30.

The ceremony will be followed by a Welcome reception at the Exhbition area at 18:00.

**Dismantling of the stands before the official hour is not permitted.

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Section 2: Exhibition Floor Plan, List of Exhibitors Exhibition Floor Plan (As of June 2016)

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List of Exhibitors (as of June 2016)

Company Booth # Size Layout

Beckman Coulter 12 12 Shell Biotest AG 07 21 Space Cane SPA 05B 18 Space CSL Behring 03 84 Space Grifols 06A 42 Space GSK Bio 05 42 Space Kedrion 02 36 Space LFB 09 42 Space

Mabtech 14 9 Shell

Micrel Medical Devices 13 9 Shell Octapharma 06 42 Space PerkinElmer 18 12 Shell RMS Medical Products 04 18 Space Sysmex 11 18 Space TMH Medizinhandel 10 21 Space Uno Medical a/s 08 18 Space

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Section 3: Exhibition Services

Exhibitor BadgesAll exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and 1 additional badge for each 9 sqm thereafter. Any additional exhibitors’ badges will be charged an exhibitor registration fee of € 180.

• Exhibitors’ badges give free access to the Exhibition Area, Coffee breaks, Welcome Receptionand shall be used by company staff only.

You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com Deadline: Thursday, September 1, 2016 The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details.

Individual participant names will not appear on badges in order that they may be used interchangeably between staff members. All personnel are required to wear badges to access the Venue. Company representatives not wearing their badges will not be allowed to access the Exhibition. Company name badges are for the use of company personnel for stand manning purposes and should not be used by companies to bring visitors to the Exhibition.

Exhibitor badges will not be mailed in advance and may be collected from the onsite Registration Desk.

Access to the Exhibition Hall during Set-up and Dismantling Times The CCIB will provide wristbands that stand contractors and staff must wear during setup and dismantling times. Exhibitors are requested to send in advance the name/s of any company/ies involved with the set-up of your booth through the Exhibitors portal by Wednesday, August 10, 2016.

Please make sure to have and ID card for the onsite staff.

On Site Exhibition Management Desk The Exhibition Managemment Desk will be open throughout the Exhibition set-up, opening and dismantling period. The desk will be located within the Exhibition area. Prior to this time, if you have any queries regarding your participation ESID 2016 please feel free to contact: Ms.Elianne Baran Ganot at: eganach@kenes.com

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Lead Retrieval Wireless Barcode Reader Lead Retrieval Wireless Barcode Readers are a helpful tool for receiving contact information about participants who visit your booth or attend your symposium.

Barcode readers may be rented in advance for the duration of the Congress.

The Smart Scanner • On-line comments per scanned badge• On-line expanded participant info• Hand held• Cost per unit – EURO 400

The Mini Scanner • No editing capabilities• Basic participant info• Pocket size• Cost per unit – EURO 300

Please Note: Barcodes on participants' badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details. In addition, please note that neither Kenes International nor the Organising Committee is responsible for the content of the information.

Furthermore, in some cases, the participant does not give his permission to transfer his contact details to any other party. Therefore, although he visited your booth and was scanned by your barcode reader, we are unable to forward you his contact details.

You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details.

Deadline: Wednesday, August 10, 2016

• The system may be picked up on site at the Exhibition Management Desk on:Tuesday, September 20 from 12:00.

• The lead retrieval system needs to be returned to the Exhibition Management Desk on:Friday, September 24, 2014 by 13:00.

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Section 4: Technical Information Stands Design Stands Design (Space Only) Exhibitors who build their own stands are required to submit a scale drawing of their booth, including elevation view and dimensions.

Prior to assembly of the exhibition structures the floor must be entirely laid with suitable protective coverings that can be removed without leaving residues.

Each exhibiting company should submit the name and details of their construction company.

You can submit your booth design drawing through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com

The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details.

Deadline: Thursday, September 1, 2016

All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the premises. Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits.

The Organisers will not approve stands that do not comply with the accepted standards until the necessary changes have been made. Work cannot commence until the exhibitor layout is approved by the Organizers.

Multi-level structures are not permitted.

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Shell Schemes that have been pre-booked from Kenes include: • Shell Scheme Frame including 2.5H system walls• Fascia Panel (incl. Lettering)• Carpet (Blue)• 1 spot per 3 m2.

Furniture and electricity should be ordered separately.

* Actual panel size: 103.5 cm wide x 245 cm highVisible panel size: 94.5 cm wide x 235 cm high

Please note: • Corner stands are provided with two open sides• Cleaning is not included

ID Sign *7 characters, including spaces, may be written on your ID sign. Please submit your ID sign orderform by Wednesday, August 10, 2016 If text for your ID sign is not received by this date, we will provide you with a title as per your application form.

You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com

The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details.

If you require additional furniture or services for your stand, please refer to the ONLINE forms.

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Build-Up Height The maximum building height for the top of all elements in the booths is total of 5 meters Please see the the building height indicated on the floor plan.

Any part facing neighboring stands that needs to be designed with neutral surfaces (white).

Exhibitors who will have stands higher than the maximum permitted height will not be allowed to set-up their stands. Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for handicapped access.

Ceiling Hangings Ceiling hanging is permitted. A minimum of 22 working days before the set-up is required in order to receive approval and quote from the venue. Please submit your request by September 1 2016.

Stand builders can not hang any item directly to the venue ceiling \hanging points. The CCIB has to build pre-rigging in order to provide a hanging point.

Please be sure to read thoroughly all of the “Rigging Manual” found at the end of this manual. The Order Form for Rigging is also at the end of this manual. Kindly note that the hanging points are spread randomly throughout the Exhibition hall and may not be available above your booth location

Electricity and Electrical Installations According to the regulations, the electrical installations for the Exhibition will only be connected to the power supply after being checked and approved by the official contractor.

Only the CCIB is authorized to provide the electrical switchboard for the power points. Thus, every exhibitor has to order an electrical switchboard from the CCIB and to pay for the electrical consumption according to his power needs. Shell Schemes will be provided with a 1.1kW (230V/6A) Electrical switchboard. Power supply included / Cuadro electric - 1 Schuko output. On the P0 Level - Exhibition area the main electrical outlets on the floor are 32A, 380v. This power sometimes has to be split up between different exhibitors. In this case CCIB has the authority to cross other stands, corridors or structures to deliver technical service to other stand plastic cover to hide those electrical cables will be charged to the exhibitors.

Please note the following: • A power supply of or over 50 KW requires an electricity plan.• The exhibitor is responsible for calculating the power necessary for the elements to be

connected, together with the request for the necessary voltage (220V or 380V).• The electrical output of the CCIB power points is 32A. 380V. This means that the biggest electricalswitchboard to be delivered is 20kw 380v. • The maximum power delivered in one stand is 49kw (always that they have 3 electrical outlets on the stand floor space). In this case, 3 electrical switchboards will be delivered, one from each electrical outlet. If the stand builder wants only 1 electrical switchboard, a special quote should be requested. • For more than 49 kw an electrical project has to be done.• Electrical switchboard over 20kw requires a special quote.• If the installer/electrician brings his own switchboard to be connected at the CCIB, he is obliged

to inform the CCIB (CETAC, etc.)• In the event that the installer/electrician bring his own switchboard it is compulsory to connect

it to the switchboard ordered by the exhibitor and provided by the CCIB.

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• The CCIB can provide electricity only from the power points situated on the floor of theExhibition Hall.

• At the end of the day, all the lights of the stands have to be switched off.To order 24 hours power supply please contact the CCIB.

Electrical Switchboard is Compulsory. To order electricity, please fill in order form 2# and fax\E-mail it to GL Events CCIB. Order forms: http://esid.kenes.com/Documents/ESID_2016.xls

Exhibition Area The Exhibition is being held in Exhibition Areas in the Convention Center Building of the CCIB, on the ground floor Level P0.

Floor Floor finish: The floor in the Exhibition hall is gray plain concrete. It is recommended to place a carpet or other floor covering. Maximum Floor Load: 2.500kg/m²

Flowers and Plants Please fill in order form 11# and fax it to GL Events CCIB. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies Hostesses If you require hostesses, please fill in order form 8# and return it to GL Events CCIB. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies Internet Wired internet connection may be ordered through GL Events CCIB using order form. CCIB must be informed in advance when the stand has a platform as well as the scheduled set-up day and time due to internet foundation. Creation of Wi-fi network are forbidden, WI-FI should be ordered from the orginazer directly, information may be found under Wi-fi section. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies

Platforms It is necessary to forewarn the CCIB of the set-up day and time of all stands with platforms, as the services requested from the CCIB must be installed previously. Please contact the CCIB at: stands@ccib.es 1) The CCIB is not responsible for the passing of the requested installations (electricity, water, telephonecables, Internet, etc.) across the stand space, if the exhibitor / Organiser has not foreseen the installation of the corresponding platform. 2) Access to the service points / water tramp/ electricity tramp is obligatory whenever a platform isinstalled. 3) Once the platform is installed, no further installation requiring access to the service point and requiringcables to be passed under the platform will be carried out. If the services cannot be installed due to the platform being in place, payment for the requested service will not be refunded. 4) The booth constructor is responsible for confirming the requested technical installations beforeinstalling the platform.

Parking There are no parking facilities for exhibitors on the venue. There are a few car parks around the CCIB

Please see the symbol in the map on the following page.

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Site visit We recommend Exhibitors using Independent Booth Contractors to include a site visit in the

planning process to assure a smooth and well planned set up. Please contact GL Events CCIB, SL

at: stands@ccib.es to coordinate a meeting.

Security The organizers will provide security guard services in the Exhibition Hall during closing hours. Neither the organizers nor the CCIB – Centre Conventions International Barcelona can accept responsibility for security of the stands and their contents or damage to and theft of any goods. Exhibitors are responsible for the security of their stand and equipment. Individual stand security may be ordered through GL Events CCIB - order form 9#. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies

Stand Catering The catering in the CCIB is exclusive and needs to be requested in advance. • CCIB has strict exclusivity on all kind of food and beverages provision on the venue. Thus, all theexhibitors and clients who want to bring in their own material will have to pay for the corresponding fee. Please inform the CCIB in advance. • There are 2 options, in the case of bringing in an external coffee machine:1) If the exhibitors bring in their own coffee machine, with their own refills of coffee, water, milk, etc. theapplicable fee is 150€. 2) If the exhibitors bring in their own coffee machine but get the refills from our catering department, theapplicable fee in this case will be 100€. For any other product, our catering department will inform you about the applicable fee in each case.

For all enquiries, please contact GL Events CCIB or fill in the catering order forms 12# - 17#. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies

Stand Cleaning The Organizers will arrange for general cleaning of the Exhibition premises (excluding exhibits and displays) prior to the opening of Exhibition and daily prior to opening thereafter. For ordering daily stand cleaning please refer to order form 10#. Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies

Wi-fi We are happy to offer you a private wi-fi network: Exhibitors High-Speed Wi-Fi hidden & Secured Wi-Fi Network (802.11n 2.4Ghz + 5Ghz). (Bandwidth allocation Up to 4Mbps per device) cost is €85 per connection for a device. For further information please contact Elianne Baran Ganot at: eganach@kenes.com. Please submit your order through the Kenes Exhibitors’ Portal: https://exhibitorportal.kenes.com

Waste Removal Exhibitors are responsible for the removal of all refuse/waste from the Exhibition area. Any discarded waste, including promotional material, left behind will be removed by the organizers at the expense of the exhibitor concerned.

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Rules and Regulations -Binding for all exhibitors and their subcontractors Build-Up & Dismantling Period During the period of build up and dismantling, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol and drugs. The Exhibitors and contractors are required to wear the necessary personal protective equipement such as safety footwear, protective helmets, eye protection, and hand protection required by the specific work activity. Safety footwear is compulsory for all the people on the Exhibition area and building up & dismantling spaces.

Damage to the Building Exhibitors are liable for all damage caused to floors, walls, and pillars during the installation, Exhibition, and dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls, and pillars.

Disposal of Material It is obligatory to collect and dispose of all material during the build up or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind. Any costs incurred by the venue in removing this property will be charged to the exhibitor.

Fire Regulations Stand material and fittings must be non-flammable or impregnated with fire-retardant chemicals. As a general rule, easily inflammable synthetic substances, foam polyester, and nonfireproof straw and reeds are prohibited.

Fire Insurance (compulsory) Exhibitors must be insured against fire.

Hanging of Posters, Banners etc. Hanging of posters, banners or decals, stickers or similar items, on the walls, floors, ceilings, or pillars within or outside the installations of the venue are not allowed without a prior written authorization.

Insurance (compulsory) While every reasonable precaution will be taken to protect the exhibitors’ property while on display at the Exhibition, it must be clearly understood that the organizers, the management of the CCIB – Centre Conventions International Barcelona, and the official contractors can accept NO liability for any loss or damage sustained. You are also responsible for insuring against any legal liability incurred with respect to injury or damage to property belonging to third parties. In addition to this, you should protect your expenditure against Abandonment and Cancellation or curtailment of the event due to reasons beyond our control. Please ensure that you have adequate insurance cover for the duration of the event.

Liability Companies are responsible for all property damage as well as any loss or injury caused by their property, agents or employees. Companies will indemnify the organizers against all claims and expenses arising from any damages.

If for any reason whatsoever the Exhibition needs to be abandoned, postponed, or altered in any way, either in whole or part, or if the organizers find it necessary to change the dates of the Exhibition, the organizers shall not be liable for any expenditures, damages or loss incurred in connection with the Exhibition. The organizers shall further not be liable for any loss which the Exhibition or Exhibition contractors may incur due to the intervention of any authority which prevents or restricts the use of the venue or any part thereof in any manner whatsoever.

Promotional Activities All demonstrations or instructional activities must be confined to the limits of the Exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.

Special Effects Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will be given for projection in the aisles or on the walls of the hall. Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.

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Section 5: Official Contractors

Stand Fittings, Furniture, Graphics Esther Garcia Servis Exhibition Solution Tel: +34 93 423 330 01 Mobile: +34608954696 E-mail: egarcia@servisgroup.es If you require additional furniture for your stand, please refer to the contractor’s website found at: https://servisboutique.com/esid16/ Please register to receive User name and Password.

Rigging\ AV\ Hostess services \ Electricity\ Cleaning Services \ Telecommunications & Internet \ Plants & Floral Arrangements. GL Events CCIB, SL Tel: (00 34) 93 230 10 00 Fax: (00 34) 93 230 10 01 E-mail: stands@ccib.esOrder forms: http://esid.kenes.com/Documents/ESID_2016.xls

Catering Services The catering in the CCIB is exclusive and needs to be requested in advance. Exhibitors who wish to order food and beverages for their Exhibition booth are welcome to do so directly with the ESID official and exclusive caterer. For further assistance, please contact: GL Events CCIB, SL Tel: (00 34) 93 230 10 00 Fax: (00 34) 93 230 10 01 E-mail: stands@ccib.es

Deadline for sending forms: GL events CCIB must receive these forms before August 30, 2016

A 20% surcharge will be applied to orders received after the August 30, 2016. 7 working days prior to set-up, no order forms will be accepted. Septemebr 7

Two weeks before the event, cancellations or changes will no longer be accepted, 100% of the cost will be charged.

7 WORKING DAYS BEFORE THE SET UP no more order forms will be accepted. Order forms:http://www.ccib.es/esid-2016-european-society-of-

immunodeficiencies

Deadline for sending forms: SERVIS GROUP September 3, 2016 10% increase

September 13, 2016 Deadline Once the boutique is closed any possible orders will have a 50% surcharge and pending product availability

Webshop: https://servisboutique.com/esid16/ Please register to receive User name and Password.

Freight Handling & Customs Clearance Agent Hermes/Merkur Ms. Zehavit Akerman Tel: +49 69 747 848

+972 8 914 6382 Tel: Mobile: +972 52 511 4982 E-mail: zehavitak@hermes-exhibitions.com

exhibitions.com-hermes: siteWeb

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Section 6: Delivery Regulations and Instructions

The shipping instructions include the following information: • Shipping Instructions• Tariff• Material Handling Form• Labels

Delivery & Logistic Services Hermes/Merkur Ltd. has been appointed the official forwarding agent and clearance agent for this Congress and offers the following services: customs clearance, delivery to the stand, freight forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty crates, transportation to and from the Exhibition hall.

For security, insurance, and efficiency reasons, Hermes/Merkur is the sole official agent to handle cargo inside the venue. Stand builders are prohibited from using trolleys during set-up and dismantling periods. Kindly note that the official agent is the exclusive agent for move in and move out of the venue.

Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with the official logistics agent.

Insurance of Goods All cargo should be insured from point of origin.

Exhibition Goods, Insert and Display Materials Please note that all materials entering the venue incur a handling charge. This includes materials for inserts to the Congress bags and display.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions.

Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by courier, must be coordinated with Hermes. In order to assure receipt of sent materials, Hermes, must receive the Pre-Advise form found at the end of this manual. Please complete this form and return it to Zehavit Akerman: zehavitak@hermes-exhibitions.com. You will then receive confirmation of your material arrival.

Customs Clearance Hermes Exhibitions & Projects Ltd. Ms. Zehavit Akerman Tel: + 49 6173 966 95 28

972 8 914 6382 + Tel: Mobile: +972 52 511 4982 E-mail: zehavitak@hermes-exhibitions.com

exhibitions.com-hermes :siteWeb

The 17th Biennial Meeting of the European Society for Immunodeficiencies

(ESID 2016) 21-24 September 2016

Dear Exhibitor/Stand Builder,

Hermes-Merkur is the official handling agent for KENES congresses in 2016. We are a full door-to-door service company. As such, we are pleased to update you regarding arrangements for shipping, international freight forwarding, customs clearance and onsite services.

Onsite Handling

Due to security, insurance and organizer policy, Hermes-Merkur is the exclusive handler inside the venue. No other company is permitted to handle cargo within the venue.

Please note that companies, stand builders & PR companies may make their own arrangements to deliver and retrieve goods directly to the warehouse/venue entrance.

Contact Details:

Hermes Exhibitions & Projects Ltd. Contact: Ms. Zehavit Akerman Tel: + 49 6173 966 95 28 Mobile: +972 52 511 4982 E-mail: zehavitak@hermes-exhibitions.com

Please note these important dates:

SERVICE DEADLINE

Door to door shipments Please contact Hermes – Merkur

Airfreight shipments

Arrival to Frankfurt airport September 8 , 2016

Shipment via Germany warehouse No later than September 12 , 2016

Exhibition goods - Direct deliveries to

Congress venue Monday 19th September 2016 08:00-20:00

Shipment Categories

All shipments must be packed, labeled and sent according to the appropriate category (see below). Please use only the attached labels. Please do not mix different types of shipments in one box.

Categories:

(1) Marketing/promotion material-for unmanned display (2) Exhibition goods-for exhibition stand only

Services, Delivery Address & Shipping Instructions

1. Door to Door Shipment

We offer companies consolidated trucking services from starting point to venue as part of consolidated international shipments for the congress. This will assist in reducing costs and ensuring timely delivery.

2. Airfreight ShipmentsPlease send all airfreight shipments to Frankfurt airport only. Airway bill (AWB) must be sent prepaid and consigned to:

Consignee: Merkur Expo Logistics GmbH 65760 Eschborn – Germany Tel: +49 6173 966 95 11 Att: Mr. Bernd Blum

Notify: Congress name _________________ Name of Exhibitor ________________ Stand no. ______________________

IMPORTANT !!! Please do not send any airfreight shipment unless you receive very specific instructions for invoices, packing list, etc.

Documents: Original AWB, BL + Proforma invoice must be received 2 working days prior to goods arrival.

The above instructions are only for Airfreight shipments.

3. Shipment via Frankfurt Warehouse

Warehouse address: Merkur Expo Logistics GmbH Schmitt Peterslahr AUF DEM HOHCHEN 2 56587 Oberhonnefeld - Germany Att: Dirk Dewald Tel: +49 2634 95 44 50

Congress name _________________ Name of Exhibitor ________________ Stand no. ______________________

4. Direct Deliveries to Congress Venue

Domestic Cargo /courier shipments / full load trucks Exhibition goods will be accepted Septemebr 19 ,2016 As per the following timetable

Delivery Address: CCIB - Centre Convencions Internacional de Barcelona Plaça de Willy Brandt 11-14 08019 Barcelona, Spain

For delivery direct to the venue , please make sure to send time slote request form

Courier Shipments

It is not recommended to use a courier service for shipping your goods to the congress venue. In case of sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment: courier company, number of pieces and tracking number. All courier shipment must be send PPD terms . Courier charges for handover of import shipping documents € 85.00/ document. Shipments that arrive without pre alert and payment confirmation will not be accepted.

Dangerous Cargo

Exhibitors need to complete a special form for dangerous goods. These forms will be provided upon request and the completed forms should reach us before shipment is dispatched. There will be surcharge of 100% for handling this kind of shipment.

Insurance All goods must be fully insured with all risk coverage.

We regret that we can take no responsibility for goods after delivery to the exhibitors stand regardless if the exhibitor is present or not.

Heavy & Oversized Shipments Heavy and oversized shipments applies to any single exhibit in excess of 1000 kg and 5 CBM that requires the use of a forklift mobile crane for installation.

Exhibitors with heavy and oversized exhibits must inform us at least seven days prior to delivery. A detailed layout should also be provided to better assist our onsite operations.

Payment terms In order to ensure move in/out of your shipment/s, please complete and sign the attached material handling form/payment confirmation and return it to our attention. Please note that your signature will be used as payment guarantee based on the general tariff.

Please notify “Hermes - Merkur” immediately about any requirements relating to invoices. All invoices must be settled by exhibitors/contractors and agents in advance of the congress. In case of non-payment of invoices, shipments will be held in storage until the invoices are paid in full.

Please note that all payments are in €.

Any services not outlined in the attached tariff will be quoted on an individual basis.

Terms and conditions All orders are accepted exclusively on the basis of the local & German forwarders terms and conditions (ADSp).

We wish you a successful experience!

HERMES-MERKUR

HANDLING RATES – EUROPE 2016

Inbound / out bound

1. Air Freight

From free arrival Frankfurt airport up to free delivered booth including:

• Transfer from airport to the warehouse

• Transfer from warehouse to the show site

• Delivery to the booth

Minimum per shipment € 325.00

Up to 250 kg € 2.05 / Kg

Up to 500 kg € 1.55 / Kg

Up to 1000 kg € 1.40 / kg

Above 1000 kg each additional kg € 1.35 / Kg

Airport taxes, storage, fees etc. will be calculated as per outlay € 125.00 Min

Outlay fees + 10% for pre payment

2. Handling via Germany Warehouse

From free arrival warehouse up to free delivered booth including:

Intermediate storage

Shipment up to 25 kg € 125.00

Shipment up to 50 kg € 145.00

Shipment over 50 kg € 85.00 / CBM / Min 3 CBM

3. Direct Delivery to Venue –

From free arrival venue up to free delivered stand, first time spotted:

Shipment up to 25 kg € 95.00

Shipment up to 50 kg € 105.00

Shipment over 50 Kg € 75.00 / CBM/Min 3 CBM

Truck 7.5t € 850.00

Truck 13.6 M € 1,550.00

4. Customs Formalities

Carnet ATA

Temporary importation under ATA Carnet € 190.00

Temporary Importation

Temporary importation and/or re-exportation

With commercial invoice € 190.00

Customs bond fee 1.5% CIF Value Min € 150.00

Permanent Importation

Per shipment / per document / per exhibitor € 190.00

Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax

+ 10% for pre payment

Customs inspection € 65.00

Special Clearances

Food, beverages, pharmaceuticals etc. Available upon request

5. Other Charges

• Handling of empties (including storage) € 75.00 / CBM (Min 2 CBM)

• Forwarding commission - per order / shipment € 75.00

• On-site representative for service / support € 55.00

Outbound Handling Charges

The same rates will apply for outbound services.

Insurance

It is the shipper / exhibitor responsibility to have comprehensive insurance coverage whilst in transit storage and

onsite for the duration of the exhibition and return

We will not accept any responsibility for loss or damage of the exhibitor's equipment

Please Note:

� 1 CBM= 300 KG , 1 LDM =4 CBM

� The above rates do not include local VAT that will be charged where applicable.

� The above rates are for services provided from Mon – Fri, 08:00 – 17:00

� Overtime surcharge (17:00 – 22:00) – additional 35% on total move in/out charges.

� Overtime surcharge (20:00 – 08:00) – additional 50% on total move in/out charges.

� Saturday Sunday & Holidays – additional 100 % on total move in/out charges

DATE:____________

Dear Exhibitor / Stand Builder / PR Company,

Please return the below form fully filled in to HERMES

E-mail: zehavitak@hermes-exhibitions.com

Pre advise - Material handling form

Congress name

Exhibitor name

Stand #

Shipment information

Service requestedDirect to VenueGermany Advance

Warehouse

Door to Door

Shipper's name

E mail address

Tel #

Purchase order #

Truck size

Courier tracking #

Airway bill number (AWB #)

Number of pieces

Weight in Kg

CBM

Payment details

This is to confirm that the payment for handling the above cargo will be

Covered by our company.

Company details ______________________________ VAT No. ________________

Email ____________________________________ Phone _____________________

Address _______________________________________________________________

Card type VISA ___ DINERS ___ MASTER CARD ___ AMEX ___

Credit card #

Expiry date ____________CVC ( Last 3 digits on back of credit card) ________________

Card holder's name ___________________ card Holder's Signature _______________

Please enclose a copy of both front and back side of your credit card

Payments by credit card additional 3.00 % service fee will be added

for AMEX 3.5%.

We cannot guarantee services for any cargo arrival without a pre-advise and

payment confirmation!

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

CCIB - Centre Convencions Internacional de Barcelona Plaça de Willy Brandt 11-14

08019 Barcelona, SpainFor: ESID 2016 - Barcelona, Spain

EXHIBITION GOODSFor the Exhibitor's Stand Only

Direct to Venue

Box No. _______ of _______

Exhibitor or Company Name

Stand/Booth No.

Contact Person

Mobile Phone

Merkur Expo Logistics GmbHC/O Schmitt PeterslahrA U F DE M HÖHCHEN 2 56587 Oberhonnefeld, GermanyDirk Dewald: +49 2634 / 95 44 50For ESID 2016 - Barcelona, Spain

EXHIBITION GOODS Via Germany Warehouse

Domestic Cargo / Courier Shipments

Box No. _______ of _______

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Merkur Expo Logistics GmbH65760 Eschborn – GermanyTel: +49 6173 966 95 11Att: Mr. Bernd Blum For ESID 2016 - Barcelona, Spain

EXHIBITION GOODSFor the Exhibitor's Stand Only

Air Freight Shipments

Box No. _______ of _______

21

Section 7: Order Forms

The following orders below are to be filled and submitted through the Kenes Exhibitors’ Portal: https://exhibitorportal.kenes.com

Deadline: Thursday, September 1, 2016

• Company Profile• Badges• Fascia for Shell Scheme only exhibitors• Stand design for space only exhibitors• K-Lead- Lead Retrieval Wireless Barcode Reader and or Mini Scanner order

The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details.

If you require any additional services which do not appear in this manual, please contact: Ms. Elianne Baran Ganot Tel: +41 22 908 0488 ext. 921 Fax: +41 22 732 2850 E-mail: eganach@kenes.com

The following order forms are to be returned by August 30, 2016:

Email: stands@ccib.es Tel: + 34 93230000 Fax: +34 93 230 10 01 Order forms: http://www.ccib.es/esid-2016-european-society-of-immunodeficiencies

• Rigging Order Form• Rigging Manual• Rigging Floor Plan

• 0. Procedures and Conditions • 0.1. Fiscal Details

• 2. Electricity • 6. Internet and Telephone • 7. Audiovisual and Computers • 8. Hostesses • 9. Security Guards • 10. Flooring, Water, Compressed Air and Cleaning • 11. Plants

• 12-17 Catering 1-2-3-4-5-6 • 18. Stand Layout Drawing • 19. Order summary • 20. Credit Card order form

22

Section 8: CCIB - General Regulations

CCIB Stands • All the items offered are on hire and must be returned in their original state. The exhibitor shall be chargedany item not found on the stand upon collection. • The plants are hired material.• The modular stands and/or the materials hired by the CCIB may not be damaged, soiled or in any waychanged (e.g. by drilling of holes, use of nails or screws, etc.). • The hiring of any staff service (hostesses, security guards, cleaners, porters, etc.) entails timetables, foodexpenses and transport. • The Organiser or exhibitor must calculate the positioning of the material on the stand, as well as the technicalrequirements (increased power supply, electrical leads, sockets, telephone line, Internet access, audiovisual items, etc.). • The hiring of a CCIB shell scheme implies that there will be no changes in the description of the items. Therefusal of any of the products does not imply a refund. • Once the requested items have been provided, there will not be any refunds should the exhibitor or Organiserwish to return them. • The exhibitor is responsible for confirming that the exhibition material is within the assigned space limits,stand measurements (height), as well as the services required for their running. • The CCIB declines all responsibility for the items displayed and for any personal property on the stands.• The CCIB is not responsible for any hired material that may be stolen, once it has been served and checked bythe CCIB. • Cleaning services offered on the order form will be done during the night.

Requests for Services • Only the order forms sent by the CCIB, duly filled out, signed and stamped, shall be accepted as requests forservices. The CCIB is not responsible for orders that are not made along the stipulated format. • Requests may be sent by fax, post or e-mail (previously scanned).• The petitioner must provide all the necessary details to raise an invoice.• The requested services shall not be considered as definitive if the payment conditions are not fulfilled in time.• Any incident regarding the services ordered will have to be declared at the Exhibitor service Desk in order tobe solved. Complains will not be accepted at the exhibition’s end or after the event.

Service Cancellations • Cancellations will only be accepted in writing and within the hiring period.• Two weeks before the event, cancellations or changes will no longer be accepted and 100% of the cost will becharged.

Payment Conditions • 100% of the services must be paid at least 20 days before set-up.• All the services requested must enclose copy of the payment in order to go ahead with the correspondingrequest. • The exhibitor must fill the requests with all the details required in order to invoice the services (company,address and fiscal identification code). • The CCIB reserves the right to cancel all the services that have not been paid within the stipulated period.• 21% VAT is applied to all the services. *• For Catering services 10% VAT is applied. ** VAT is applied only depending on the country. For more information please see the explanation on theexhibitor order form. Method of Payment • Visa, Mastercard or American Express Credit Card, by filling out the financial details sheet• Payment through bank transfer will be accepted. Bank details must be requested to the CCIB.• All furniture and services ordered onsite will have a 20% extra charge and must be paid in cash or bycredit card at the moment they are ordered.

23

Closing Dates • The reception of orders will be closed 20 days before the beginning of set-up (Deadline specified on theConditions & procedures from the Exhibitor order form). • No special quotes will be made 20 days before the beginning of set-up (Deadline specified on theConditions & procedures from the Exhibitor order form). • After the closing date for receiving orders, the price of the services will increase a 20%, provided that theservice can be supplied. • In the case of accepting new orders for services during set-up, a delivery before the event inaugurationmay not be confirmed. • Requests for technical services (water, increased power supply, Internet cable, etc.) are not acceptedonce the set up start.

1

GENERAL REGULATIONS OF EXHIBITION IN THE CCIB 2016

CONTENTS

Acceptance of CCIB General Regulations

1 General Regulations _____ 1.1 Set-up 1.2 Breakdown 1.2 Rules & Regulations 1.4 Vehicle entrance 1.5 Staff labour risk prevention during setup and breakdown 1.6 Entry passes 1.7 Security 1.8 Logistics 1.9 Maximum weights capacity 1.10Exhibition Floor Plan 1.11 Construction and materials

2 Service Regulations 2.1 Electricity 2.2 Water 2.3 Internet and Telephone 2.4 Platforms 2.5 Smoke 2.6 Manual

3 Exhibitors Regulations 3.1 CCIB stands 3.2 Requests for services 3.3 Service cancellations 3.4 Payment conditions 3.5 Methods of payment 3.6 Orders Deadline 3.7 Reception of goods 3.8 Cleaning 3.9 Food & Beverage 3.10 Exclusivities

2

Acceptance of CCIB General Rules

I ____________________________________________________________________________ Name

representing___________________________________________________________________ Booth name

By my signature below certify that: • I have completely read the CCIB Exhibitor Manual.

• I understand all rules and regulations as outlined in the CCIB Exhibitor Manual and onbehalf of my company agree to abide by them.

• I understand that it is my responsibility to inform all subcontractors of the rules andregulations outlined in CCIB Exhibitor Manual.

• I am authorized to sign this document on behalf of my company.

Exhibitor: Stand Builder (if applicable):

Name Name _________________________________ _______________________________

Signed Signed _______________________________ _________________________________

Date Date ________________________________ _________________________________

Booth Number Booth Number

________________________________ ________________________________

Send this sheet to stands@ccib.es

3

1. GENERAL REGULATIONS

1.1 SPECIFIC RULES

1) It is the responsibility of the organizer topublish the general exposure rules of CCIB with all information related to the showroom.

2) Any modification on the CCIB Rules &Regulations has to be verified and confirmed by the CCIB before publication.

3) The organizer is responsible to set his ownrules and regulations on:

a) The height of the stands and hangingceiling elements: see Section 2.2.10 ofthese regulations

b) Allowance or not the rigging items at theexhibition zone (When the exhibition isheld on the Polivalente area)

c) If it is compulsory that each booth hasto build their own walls or not

d) The visual aspect of the rear side of theback wall of non-shell scheme stands(This is to avoid image problems)

e) Information that can be printed orpainted on the booth’s rear side wall,when this wall is higher than the boothnext to it, as well as for the signage thatcan be hanging from the ceiling.

f) Stand layouts approval (floor plans,renders, 3D …). The CCIB is notresponsible for the approval of any boothlayouts.

4) The organizer is responsible for verifyingthe application of the specific rules set andtake action if necessary

5) The CCIB is responsible for verifying theapplication of the general rules ofexposure CCIB and take action ifnecessary.

6) Bikes, skates…and any personal transportby wheels are not permitted inside thebuilding.

1.2 SET-UP

1) Exhibitions require a previous set-up periodthat should be foreseen by the Organizer inthe Exhibition area booking.

2) The organizer is responsible for the floormarking of stand spaces.

3) The beginning of the set-up of the exhibitionwill be on the day and time that the roomrental starts.

4) CCIB reserves the right to make internal set-up in previous dates at the set up time bythe client hired dates.

5) The floor marking of stand spaces will beincluded only if the CCIB build up the 50% ofthe booths m2 with its shell schemematerial.

6) Prior to the entrance to the venue fromexhibitors or stand builder, the CCIB requiresa time to do the basic services.

This period is necessary in order to set up all the main services (hanging points, electricity) that have to be available when external suppliers arrive.

7) The organizer must establish an exclusiveshell scheme booth assembly period for theCCIB during the set-up period and before theentry of the exhibitors.

8) The official opening hours are from 8.00 amto 20.00 pm. Any extension of this scheduleshall be agreed with the Sales Departmentand reflected in an addendum of thecontract.

9) If an exhibitor wishes to build up before orextend the official set-up schedule, it is theorganizer responsibility to allow it and bookthe corresponding space & services neededto the CCIB.

10) Any extension in time of set-up orbreakdown required by the organizer orexhibitor must involve the hiring andpayment of services compulsory for suchactivity (safety, logistics, cleaning, etc…).

11) All the people inside the venue during the setup/ event or dismantling period has to beregistered. For this reason the organizer willhave to provide to the stand builders avisible identification/badge.

12) In case that the organizer do not providethis visible identification for the stand builders, then they will have to provide to the CCIB a list with the names/ passport number/ stand builder company , in order that the CCIB do it.

13) If the CCIB has to do this task the time tomake the identification can be longer than ifthe stand builder bring it when they arrive.

14) The Organizer is responsible for coordinatingthe entry of vehicles and goods into thebuilding during set-up by the accesses andwithin the hours agreed with the CCIB.

4

15) The organizer and / or exhibitor must provide the CCIB with prior identification of vehicles for entering the CCIB during set up

16) The CCIB shall not be liable for any discordant information received about a booth handled by various companies (e.g. builders, designer and exhibitor). A sole person/company is required to control all orders placed with the CCIB.

17) Minors are not allowed to access during the set up period.

18) If hanging points from the ceiling are allowed by the Organizer, an extra day before the set-up has to be booked for security reason to prepare all the hanging points before the stand builders arrive. It is not allowed working at height if people are working on the floor.

19) At all times we must consider the staff's logistics CCIB indications.

20) When the CCIB has to lay the aisle carpet, it will be done the night before the opening. This is why the aisles will have to be free of any material. Before laying the carpet, the corridors will have to be cleaned.

21) Even if the exhibition opening is going to be held during the day, and exhibitors are allowed to be working on their booth, the carpet will be laid the night before, as well as the main cleaning.

22) Carpet covering plastic will be remove before opening.

1.3 BREAKDOWN

1) Exhibitions require a certain breakdown period that shall be foreseen by the Organiser in the Exhibition area reservation.

2) The Organiser is responsible for coordinating the removal of material from the building during breakdown, by the accesses and within the hours agreed upon with the CCIB.

3) The used spaces must be returned to the CCIB completely clear of all items and the Exhibition areas restored to their original state. Therefore external companies will be not allowed to leave any kind of material in the venue.

4) In case that external companies wish to leave any kind of waste material during the dismantling, they should order a waste container during the set up period.

5) Once the event & dismantling are over, the CCIB shall not be held responsible for the safekeeping and/or storage of any items left in the building. If the CCIB takes care of the

removal of these items, it will be charged to the organizer/exhibitor.

6) CCIB reserves the right to destroy and / or remove any material remaining after the end of an event and charge the cost for this service to the exhibitor/organizer

7) The organizer or exhibitor is responsible for the removal of the goods at the time of breakdown. You should contact with the official logistic company of the event for removal and custody of packaged material. Otherwise, the customer accepts the cost of removal and / or destruction of the goods deposited outside the established period.

8) Minors are not allowed to access the premises during the breakdown period.

9) At all times we must consider the staff's logistics CCIB indications.

10) Any extension in time of set-up or breakdown required by the organizer or exhibitor must involve the hiring and payment of services staple (safety, logistics, cleaning, etc..), For such activity.

11) Any damage detected in space once finished the breakdown will be made known to the organizer and the appropriate measures will be taken for settlement under the organizer

1.4 VEHICLE ACCESS

1) The CCIB reserves the right to regulate the access of vehicles and their length of stay in the premises during set-up and breakdown, in accordance with the current regulations.

2) The organizer and / or exhibitor must provide the CCIB with prior identification of vehicles and personnel for entering the CCIB during breakdown.

3) All vehicles must remain with the engine off within the premises of the CCIB.

4) The use of loading and unloading areas is exclusively for this purpose. It is forbidden to remain parked in these spaces.

1.5 STAFF LABOR RISK DURING SET-UP AND

BREAKDOWN

1) The stand builder companies are responsible for observing the health & safety regulations during set-up and breakdown, as well as having their staff registered with the National Health Service.

2) Always keep all evacuation routes and emergency exits free of materials. Don’t block them.

3) Do not block any emergency equipment (fire extinguishers…)

5

4) Smoking, consumption of alcoholicbeverages and other psychoactivesubstances is prohibited in all CCIBfacilities.

5) Children under 18 years old are notallowed during set up and break down.

6) The use of protective footwear ismandatory at all times on all the workingareas

7) It is mandatory the use of requiredequipment for works at certain height, ,helmets, gloves, glasses, ear protectorsand/or masks during the constructionworks, especially when there is a risk offalling, fire, cuts, noise,…

8) Is obligatory use such personal protectiveequipment in various stages of assemblywhen there is a fall hazard to anotherlevel, hitting, cutting, noise, flyingparticles, etc..

9) All your tools must be in good shape andwith all required protections. Pleasedisconnect your electric tools when youare not using them.

10) All ladders, scaffolds and similarequipment must be in good shape, haveall their components, and have the rightsize to reach the operation point withsecurity.

11) All trolleys, forklifts, and similar equipment will be used for the transportation of goods, not people.

12) The set up and breakdown of boothscannot interfere with other people presentin the neighboring area.

13) Booths and structures can never bedismantled using “collapsing techniques”.Everything must be dismantled, and neverthrown or broken.

14) Breaking any security rules will mean thestop of all dangerous works, andrepeating those actions will mean theejection of the venue.

15) Please always ask our H&S technician forany doubts you may have in this matter.

1.6 ENTRY PASSES

1) All the people inside the venue during the setup/ event or dismantling period has to beregistered. For this reason the organizer will

have to provide to the stand builders a visible identification/badge.

2) In case that the organizer do not providethis visible identification for the stand builders, then they will have to provide to the CCIB a list with the names/ passport number/ stand builder company , in order that the CCIB do it.

3) If the CCIB has to do this task the time tomake the identification can be longer than ifthe stand builder bring it when they arrive.

4) The Organizer/exhibitor must register allstaff who work at the booth or organizationeven though they have been hired by theCCIB, hostesses for example.

1.7 SECURITY

1) All external doors that may be openedduring the set-up, event and breakdownmust have at least one security guard hiredby the Organizer.

2) The event organizer shall decide if moresecurity is required than the indicated inthe previous point there is always aminimum set by the CCIB.

3) Exhibitors requiring a security service fortheir stand may consult our servicescatalogue.

4) The exhibitor is responsible for the itemson the stand during the whole exhibitiondays (including set-up & breakdown)

5) The CCIB is not liable for any possible theftoccurred during the rental period, andrecommends all exhibitors and clients notto leave unattended or view any type ofproduct, material or small size equipmentduring and after the closing of theexhibition.

1.8 LOGISTICS

1) Logistics staff is responsible for supervising clients / exhibitors in the tasks of loading / unloading equipment, access control, use of common areas, control flows of people (fitters and customers) through the building.

2) The lifting platforms can only be used with alogistic personnel at each end.

6

1.9 MAXIMUM WEIGHT CAPACITY

1) In case the client/stand builder brings large machinery, any kind of heavy weight element or structure up to 2.500 kg/sqm inside the exhibition area (Areas 1 to 8), it is mandatory that the Ccib will be provided with a detailed project describing the unload procedure inside the exhibition area:

• Exhibition access used

• Transportation used to bring the element inside the venue and weight

• Plan for weight distribution (number of platforms, dimensions and weight resistance)

• Forklifts, cranes or any other machinery used for the unloading / uploading of the element. How the element is going to be unloaded and how is going to be brought inside the exhibition area.

Once the CCIB has the complete information, the unloading of the element will be approved or disregarded.

1.10 EXHIBITION FLOOR PLAN

1) The general floor plans for stand construction must satisfy the building’s safety regulations, observing the obligatory aisles, emergency doors, fire protection equipment and any other aspect related to health & safety regulations.

2) Before publication, the exhibition floor plans must be submitted to the CCIB for safety and layout approval. The floor plans must include measures (measurements of stands, aisles, etc.).

3) The Organizer is responsible for the location of the stands in the exhibition area according to the exhibitor’s needs & technical resources availability and responsible for sending to the exhibitors the technical floor plans which indicate the location of the boxes of services in the exhibitor stands

4) The CCIB will make the first and the last floor plans. All other changes will be assumed by the Organizer.

1.11 BUILDING AND MATERIALS

1) The stand construction, the signs and the material displayed must be sufficiently stable to ensure safety. The CCIB is entitled to request the pertinent homologation documents to authorize the opening of the stand and otherwise demand the removal of the structure.

2) The textiles used in the stand construction must be fireproof, according to the current regulations.

3) The use of paint, liquids, gas or other inflammable substances is forbidden.

4) Access to the extinguishers must not be restricted, neither must their respective signs or the emergency doors be covered.

5) If the booth builder decides to setup a platform on the booth, he must keep the electricity distribution points accessible.

6) The organizer and the exhibitor are aware of the necessity of placing power lines and connections across stand spaces & corridors to supply those services to other booths.

7) It is left to the organization the obligation or not to build the stand by exhibitors as well as the heights finishing back of the stands.

8) The back walls of the stands built by the CCIB cannot be used by other exhibitors.

9) Boring, screwing, nailing, or the use of paint, glue or anything that can damage the structural elements of the building are not allowed (floor, walls, ceiling ...). In case of damage of the facilities, the cost of repair or replacement will be charged to the organizer responsible for your event.

10) The maximum building height shall be designated by the organizer with the approval of the CCIB, with the following restrictions, based on the blanks:

a) Polivalente Room areas 1, 2 and 3: you will never build above 10 m.

ROOMS

MAXI MUM

WEIGHT PER SQ.

METRE

Exhibition Hall ( areas 1 to 8)

2.500 kg/m²

Main Hall 1,250 kg/m²

M1 Floor - VIP Room 500 kg/m²

P1 Floor - From Room 111 to Room 134

500 kg/m²

M2 Floor - From Room M211 to Room M221

500 kg/m²

P2 Floor - Rooms 211+212 and Banquet Hall

500 kg/m²

Terraces Extra weight is not allowed on the

terraces

7

b) Polivalente Room areas 4, 5, 6, 7 and 8: You will never build above 4,5m

c) Hall: You will never build above 2,5m

d) M1, M2, P1 and P2 Foyers: Height to verify depending on the area.

e) Rooms 111 to 117 at Level P1: You will never build above 4,5m.

f) Rooms 211-212 and Banquet Hall of Level P2: You will never build above 4,5m.

g) Rooms 118 to 134 and M211 to M221: You will never build above 2,5m.

h) Auditorium Foyer and connection Rambla: You will never build above 2,20m. Consulting Areas.

11) It is necessary to forewarn the CCIB of the set-up day and time of all stands with platforms, as the services requested from the CCIB must be installed previously (electricity, IT,…)

12) The height of the elements that hang from the ceiling has to be specified by the Organizer. Only available on Polivalente area

13) In the case of two-floor stand construction, this is only available in the Polivalente areas 1,2 and 3.

14) The CCIB reserves the right to access inside the booth in order to check the compliance with the CCIB regulations.

1.12 DOUBLE DECK

1) Double deck only can be built on areas 1, 2 and 3 of the Polivalente area. CCIB requests an “Asume” of the College of Architects. Its purpose is to confirm that the structure has been built according to the specification (description, drawings ....) or certificate of approval provided by the stand builder at least 1 month before the set up

2) The architect must be present during the assembly of the structure to verify that has been built as indicated in the report or certificate of approval.

3) Although the structure has been approved the assembly has to be checked, so the Architects Association assumes necessary.

4) If the builder has his own architect stand during assembly must inform the CCIB in advance and get in touch with the Health & Safety CCIB Manger during the set up.).

5) If the stand builder does not have the possibility to contact an architect to do the technical project, CCIB will provide this service to be billed to the stand-builder.

6) If the stand builder does not have the technical report or certificate from the double deck structure, CCIB can provide this service. In this case you will need 3 weeks before the event and the service will be billeted to the assembler of the structure.

7) In case of stairs or raised areas over 50 cm (from the floor) in which people have to be stand up, then a technical construction project will be requested as well as on the previous points. All costs of submitting visas and certificates shall be borne by the Exhibitor.

2 Service Regulations

2.1 ELECTRICITY

1) Only the CCIB is authorised to provide the electrical switchboards for the power points. Every client has to order an electrical switchboard from the CCIB. The CCIB will check that the official CCIB electrical switchboard are not removed from the booth.

2) CCIB staff are authorized to unplug the whole booth electrical installation if we detected that it is not properly done, with a possible danger.

3) On the P0 exhibition area the power of the boxes on the floor is 20kw. This power sometimes has to be split up between

different exhibitors. In this case CCIB has the authority to cross other stands, corridors or structures to deliver technical service to other stands or other areas that do not have boxes in your chest.

4) More than 20 Kw electric power entails project.

5) The availability of electric power, and the installation of the electrical switchboard, is included in the price of electrical panel.

6) The exhibitor is responsible for calculating

the power necessary for the elements to be connected, together with the request for the necessary voltage (220V or 380V).

8

7) The Electric power service of the CCIB boxes is 32A. 380V. If more power need the cost of extending will be charge to the organizer or to the exhibitor.

8) The Organizer is responsible for informing the exhibitors about the different power outputs always on the floor.

9) The differential relay of the power and lighting primary circuits is 30mA and they are not super immunised.

10) It is organizer / exhibitor / fitter / electrician responsibility to advise how to connect your box provided by the CCIB (CETAC, ...).

11) If the builder brings his own switchboard it

is compulsory to connect it to the CCIB

electrical switchboard ordered by the

exhibitor and provided by the CCIB, and

inform the venue about how they will

connect both switchboards. Further

technical information about the connection

must be requested to the CCIB.

12) The CCIB can provide electricity only from the floor. No ceiling power points are available on the venue.

13) It is mandatory to use floor cable trunking when wiring cables are in common areas and the cost will be invoice to the organizer. After the set up the previous floor cable trunking quoted will be update

14) If exhibitors want the cabling cover must request floor cable trunking that will be billed to the exhibitor.

2.1.1 24H ELECTRICITY

1) At the end of the day all the booth lights must be disconnected for security and ecologic reasons by every exhibitor

2) The CCIB provides electric service in the Exhibition area during the official exhibition times.

3) In case that you need 24h electrical connection for some devices (no booth general light),a second electrical switchboard will have to be ordered The booth manager will have to make sure the general lights are turned off.

4) If the booth manager has not switched off the booth lights, then the CCIB will do it. The CCIB won’t be liable for any damages caused from this action.

5) In case that the stand builder bring their own electrical switchboard,(which has to be connected to to the CCIB switchboard) it is mandatory to indicate which power line goes to the booth lights, in order that

the booth manager knows which switch/button has to be turned off at the end of the day

2.2 WATER

1) Water can only be supplied at the Polivalente Area, level PO.

2) CCIB can only supply water to the stands that have a water tramp available on their own booth The costs of any additional platform or material to hide this installation will be assumed by the exhibitor

3) The CCIB shall be informed when the stand has a platform, as well as the scheduled set-up (day and time). Without this information the CCIB is not liable for providing the requested service and the prepayment will not be refunded.

4) It is the obligation of the installer to verify that the installation of water drainage is in place before you need to put and cover the platform. It is mandatory to leave access to the water tramp

5) The water supply system includes only the water pipe and drain not the connection to another element.

6) It is the responsibility of the organizer / exhibitor / stand builder to ask the CCIB for the technical connections details.

2.3 INTERNET AND PHONE

1) The Organizer is responsible for requesting to CCIB the specific Internet connections for exhibitors and visitors, as well as providing a free access area (cybercafé).

2) The internet cable is exclusive to each request individually stands.

3) It is the responsibility of the organizer / exhibitor / stand builder to ask the CCIB for the technical connection details.

4) Private wifi networks installations for the booth must be authorized by the organizer. The CCIB is not responsible for possible interferences that these networks can generate.

2.4 PLATFORMS

1) Before placing the platform, the stand builder/exhibitor has to confirm that services provide by the CCIB (electricity, water, telephone cables, Internet, etc) are on the right place. No complains will be accepted in case that the stand builder do not check it.

2) Access to the service points / water tramp/ electricity tramp are compulsory when a platform is installed.

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3) Once the platform is installed, no new services that need to go under it will be accepted.

4) If ordered services are not checked by the stand builder/exhibitor before the platform is installed, the CCIB will not accept any cancellation or refund

2.5 SMOKE

1) It is not permitted the operation of any machine in the exhibition that emanate fumes, gases or steam, or any item or device that generates or contains flame.

2.6 MANUAL

1) The CCIB should verify all information relating to the venue before the organizer published.

2) If the information publish by the organizer has not been approved by the CCIB and there are something wrong, the CCIB can request to the organizer to make the necessary changes.

This include the Exhibitor manual order form

3) The CCIB is not responsible for the published information not previously approved

4) It is the responsibility of the organizer to inform all exhibitors about the venue rules, as in case of default/ misunderstanding we will check CCIB General Rules to enforce them.

5) Also is the exhibitor's responsibility to inform all their staff and providers about venue regulation

6) It is the responsibility of the organizer to set certain rules, which are explained at the paragraph 1.1 of this regulation.

7) The CCIB does not accept any claim on any item specified in the rules of the CCIB mounting exhibitions. Exhibitors and stand builders can contact the CCIB in doubt.

8) Must be sent to the CCIB the acceptance of conditions signed

3 Exhibitors Regulations

3.1 CCIB STANDS

1) The stands are built inside the assigned space,

so the inside dimensions of the stand space

should be smaller than the assigned space

2) The shell squeme stands may not be damaged,

spoiled or in any way changed (e.g. by drilling

of holes, use of nails or screws, etc.).

3) The CCIB reserves the right to invoice to the

exhibitor any damage that is detected during

the break down of the exhibition. This includes

the cost of the cleaning and removal of stickers,

velcro, posters, vinyl ... placed by the exhibitor

on the CCIB’s structures.

4) Hiring a shell squeme stand implies that no

items exchanges will be accepted. Any

exchange will be billed separately.

5) Shell-squeme built by the CCIB includes

protective plastic carpet. Exhibitor has to order

pre-opening cleaning if they want the carpet

plastic removed the night before the opening, if

it is not included on the booth description

6) Electrical cables, internet cables will be lay over

the carpet. If the exhibitor wants to hide the

cables a cable floor trunking has to be order.

3.1.2 RENTAL EQUIPMENT

1) All material that is offered is for rent and has to

be returned in the same condition as it was

delivered. The CCIB will bill the organizer /

exhibitors items that are not in the stand at

the end of the dismantling the time of their

collection.

2) Plants are rental equipment.

3) Hiring any service of personal (hostesses,

watchmen, cleaning, waiters,) implies a time

conditions, lunch break and transfers.

4) Printed materials that have to be stuck are

for a single-use (not reusable as can be

broken during dismantling).

5) Exhibitors are responsible for the keys

delivered to doors and store cupboards.

Losing or forgetting the key involves time to

get a new one.

6) The organizer or exhibitor must calculate the

location of the material in their space and

technical requirements needed (power

booster, power extension cord, plugs,

telephone line, Internet access, audiovisual

...).

7) No money refund or exchanges will be done

if the exhibitor rejects a delivered item.

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8) It is responsibility of the exhibitor to confirm

that measures of exhibits are within the

limits of the allocated space, the stand

measures (height) and services required for

their operation.

9) The CCIB is not responsible for the rented

that once served and verified by the CCIB is

stolen material.

3.1.3 MATERIAL EXHIBITOR

1) The CCIB takes no responsibility for items

inside the booth, brought by the exhibitor or

stand builder as well as displayed material or

private objects of the booth staff.

2) The exhibitor is in charge to pick up their

material and take out of the venue before

leaving at the end of the dismantling

3.2 REQUESTS FOR SERVICES

1) Only the order forms sent by the CCIB, duly

filled out, signed and stamped, shall be

accepted as requests for services. The CCIB

is not responsible for orders that are not

made along the stipulated format.

2) Requests may be sent by fax, post or e-mail

(previously scanned).

3) The petitioner must provide all the necessary

details to raise an invoice.

4) Exhibitors/ stand builders must make sure

that the orders are held sufficiently in

advance in regards of their own company

payment policies.

5) The order form must contain the credit card

details even if the payment is going to be

done by bank transfer, as guarantee of

payments

6) The requested services shall not be

considered as definitive if the payment. Has

not been done.

7) Exhibitor complains will have to be declared at

the Exhibitor service Desk (no emails or

phone calls) in order to be solved. Complains

will not be accepted at the exhibition’s end or

after the event.

8) The deadline for contracting services is 20

work days before the set up. The CCIB will

reserve the option to increase the rate 20% of

the price stated in the manual to the services

requested after this date.

9) 7 working days before the setup, no more

order will be accepted

3.3 SERVICE CANCELLATIONS

1) Cancellations will only be accepted in writing

and before the set up for standard material

on the exhibitor manual

2) Special requests like graphics, design

furniture, F&B customized service….. will not

accept cancellations if the service is already

done/produce.

3) Two weeks before the event, cancellations or

changes will no longer be accepted and 100%

of the cost will be charged.

3.4 PAYMENT CONDITIONS

1) 100% of the services must be paid when you

order them.

2) All the services requested must enclose copy

of the payment in order to go ahead with the

corresponding request, in case payment is

made by bank transfer.

3) The exhibitor must fill the requests with all the

details required in order to invoice the services

(company, address, fiscal identification code,

credit card details).

4) The CCIB reserves the right to cancel all the

services that have not been paid on time

5) 21% VAT applies to all the services except for

the F&B services that will be 10% VAT, as per

regulation.

6) The CCIB verifies the NIF number to confirm

whether to charge VAT or not.

7) Credit card as guarantee (see section 3.2-5)

8) If your company has a policy that requires

payments for a specific period of time has to

ensure ordering in sufficient time to receive,

manage and send the bill to fall within its

payment policy.

9) New orders during set up or event will be held

in the Exhibitor Service desk and paid by credit

card.

3.5 METHOD OF PAYMENT

1) Visa, Mastercard or American Express Credit

Card, by filling out the credit card authorisation

form provided by the CCIB.

2) Payment through bank transfer will be

accepted. Bank details must be requested to the

CCIB.

3) All furniture and services ordered on-site will

have a 20% extra charge and must be paid in

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cash or by credit card at the moment they are

ordered.

3.6 ORDERS DEADLINE

1) See Order SERVICES 3.2-9

2) 20 days before the set up no special budget

shall be made

3) New service requests after the deadline will not

ensure the availability/stock ant time delivery.

4) Technical services will not be accepted during

the set up. (water, electric extensions, Cable

Internet ...)

3.7 RECEPTION, STORAGE AND COLLECTION

OF GOODS

1) The CCIB does not handle or keep goods. RESA

LOGISTIC is the official supplier for this service.

2) The Organizer is responsible for the reception of

goods, or to provide a supplier to do it.

3) No goods are accepted before the set-up

period. RESA LOGISTIC can provide the

storage service prior to set-up.

4) During the dismantling, all the material has to

be removed. No material can be left to be

picked up after the end of the event.

5) The organizer or exhibitor is responsible for

reserving a space in the venue if they want to

store empty crates during the event. CCIB is

the official supplier for this service

3.8 CLEANING

1) Pre-opening service is to clean the exhibition

area corridors before the opening.

This service do not include the removal of

materials used to build booths. Leftovers have

to be removed by the stand builder company

(crates, glasses, aluminium profiles, chip

wooden boards,…)

2) When the cleaning is not included in the hiring

spaces rate, the Organizer has to order it to the

CCIB. The CCIB reserves itself the right to clean

the areas considered in bad condition and that

could negatively affect the image of the CCIB.

The cost of this cleaning will be charged to the

Organizer

3) Main pre-opening cleaning is always done the

night before the opening, and corridors have to

be free of goods. The pre-opening cleaning

always is going to be done during the night

once the area is empty although the official

opening time is going to be late on the next

day.

Even if the exhibition opening is going to be

held during the day, and exhibitors are allowed

to be working on their booth, the main cleaning

service will be done the night before, and an

extra cleaning service will have to be ordered if

a re-clean is required.

4) The pre-opening cleaning inside the booths is

not included in the rental space. Booth cleaning

can be ordered through the exhibitor manual

order form

5) Special cleaning requirements are quoted under

request, including containers needed for the

dismantling

3.9 FOOD & BEVERAGE

1) Food & Beverages service is an exclusivity of

the CCIB. It is not allowed to enter any kind of

Food & Beverages including coffee machines

from outside the venue.

2) This exclusivity also includes to all types of

catering equipment such as coffee makers,

juicers, popcorn machines, ...

3) The CCIB reserves itself the right to add a

charge for the entry of any F&B products not

supplied by the venue.

4) For especial catering services including waiter

service please contact with stands@ccib.es for

more information.

5) The exhibitor must consider the space available

on the booth to store and display the requested

deliveries.

6) In case to have any other doubt about F&B

please contact to stands@ccib.es, in order to

avoid misunderstandings once the event stared

3.10 SERVICES ON EXCLUSIVE BASIS

The CCIB provides the following services on an

exclusive basis:

1) Catering (food and beverages, Coffee

machine included).

2) Rigging

3) Cleaning.

4) Security.

5) Electricity

6) Any other request not described in this manual,

will have to be confirmed with the CCIB with

enough time (2 months before the start of

event) by the organizer/exhibitor.

RIGGING

CONDITIONS AND PROCEDURES

1. ESTIMATE BUDGET PROCEDURES

1.1 Rigging Order

● The exhibitor should fill in the form “Quotation Order Form” (enclosed in the next

section) in order to elaborate the suitable rigging quote. Without this specific form it will

not be possible to quote the rigging structure.

1.2 Requirement Conditions

● The exhibitor must send the stand floorplan and specify the rigging needs at least 22

working days before the first set up day.

● The exhibitor must send the rigging quote signed at least 10 working days before the

first day of set up.

1.3 Cancellation and Changes

● Once the exhibitor has signed and accepted the budget, CCIB will not accept any other

changes or amends on the rigging structure. GL Events CCIB reserves the right to accept

or not the changes when convenient.

1.4 Budget

● The budget will be sent together with the according floorplan. Once the quote is

accepted it will imply that the floorplan has been approved too.

2. CONDITIONS

2.1 General Rules

● The possibility to do a truss structure depends on the organization and always on the

technical conditions of the space.

● The event organizer is responsible to put in contact the rigging department with the

exhibitors that needs rigging.

● Depending on the stand’s location, it could happen that two rigging structures would be

coinciding with some rigging points and therefore, the two structures could be shared.

2.2 Rising Elements

● The crane or rising elements mentioned on the budget are to be used in exclusivity by

CCIB staff when set up and dismantling the rigging.

● If the set up takes extra time for reasons external to the CCIB, the technical staff and

rising material will have an extra cost.

● Once that the rigging structure is placed, if the exhibitor needs to accede to it, their

own technical support will need be provided.

● The CCIB has available machinery for the exhibitor’s set up. Should the exhibitor

require any machinery, this would need to be requested to the CCIB with the previous

time mentioned (see Set up rules in CCIB, sheet 3). If the request is out of the deadline

mentioned on the “Exhibitors Manual”, the CCIB can rent the request machine upon

availability.

● If the exhibitor does not order the machinary with driver, the person in charge of

driving has to be certified with the right documentation which authorises this person to

use this specific machines.

NOTE

● Lighting: GL Events CCIB can also provide lighting material for design stands. If there

was any lighting request, please, do not hesitate to contact the Exhibition Manager.

In this case, the exhibitor must provide the stand floorplan, and send all needs at least

22 working days prior to the event. The acceptation and signature of the quote is

required 10 days prior to the first set up day.

● We recommend to adapt our rigging to the real needs of the exhibitor in order to avoid

making the structure twice.

● Our technical department is available for the exhibitor to enable the adaptation of the

exhibitor’s design with the CCIB’s rigging structures.

● Find attached some pictures from previous set ups in our building. The exhibitor will be

able to see examples where the rigging is done to create rigging points.

3. RULES TO BUILD-UP

3.1. Legal Procedures - Duties

● The exhibitor and builders must follow the Health and Safety Regulations during the set

up and dismantling work. The builders must have the adequate individual and specific

protection to do the specific job. (Real Decret 773/1997, May 30th, about healthy and

safety rules related to the individual protection material that must be useby the

builders).

It is understood that individual protection includes:

- Set up and dismantling works:

o Safe footwear

o helmet

Extra:

- Higher works

o Harness

- Noising works

o Ears protection

- Work with sharp objects

o Special gloves

- Chemical products

Breath protection

Gloves

- Electrical tension Works

Glasses and facial protection

Gloves

- Work with particles or other expulsion-risk materials

Eyes and facial protection

3.2. Order to Build-up

● First of all, the rigging structure will be built up before any other stand setting.

● Once the rigging is finished, this will be left at the working level to allow the exhibitor

to finish the structure hanging.

● If the exhibitor does not meet the agreed time to hang the banner, the rigging

structure will be risen at the agreed height requested in the accepted budget. In this

case, the exhibitor needs to hang the banner on his own from the rigging height. To

make this work, the exhibitor needs to bring his own material or to rent material to CCIB.

GL EVENTS CCIB, S.L

RESPONSIBILITY TERM FOR USE OF ELEVATION AND

MANTENEMENT RIGGING MACHINES

According to the law 31/1995 of 8th November, about Health and Safety regulations, the

R. D. 1215/1997 about use of the working material, the R.D. 485/1997 about safety

signage and healthy at work – VI Attachment: specific rules to manipulate elevation

machines, the company_________________________ expresses that the person in

charge of manipulating the working materials (who is part of the company staff)

_____________________________________________________

with the ID/Passport _________________ , and he/she fulfils the next items:

1) The person was assigned by the company for the role.

2) The person is not under 18 years old. 3) The person has training and certification of the abilities to use these machines as

well as knowledge of prevention measures and work safety.

4) The person has made a medical revision previous the assigned job.

5) The person has proven to the company the total control of these machines.

6) Has the role duties knowledge. 7) Has the responsabilites knowledge to obey and respect these duties.

To make prove of what is mentioned in this document, the AUTHORISATION FOR THE

MANIPULATION AOF THE RISING ELEMENTS AND MAINTENANCE is signed:

Date …………………………….………………………………

Signature: ___________________

ID:

The worker.

Signature: ___________________

ID:

Company Representative.

QUOTATION ORDER FORM/ SOLICITUD DE PRESUPUESTO

Information required for the quotation/ Información necesaria para el presupuesto.

Stand layout with /Plano del stand indicando:

1. Situation on the exhibition area . / Situación en la zona de exposición 2. Rigging points distance from point 0 /Distancia de los puntos de rigging desde punto 0. 3. Frontal layout for heights / Plano de alzado con alturas. 4. Weight that each point has to bear/ Peso que ha de soportar cada punto. 5. What is going to be hung from the prerigging , features of the structure & the type of motor to be used/Que se va a colgar del prerigging ,características de la estructura y tipo de motor que se va ha utilizar. 6. Date builder is going set up the rigging /Fecha prevista por el montador para trabajar en el rigging. 7. Date builder is going to dismantle the rigging /Fecha prevista por el montador para trabajar en el rigging.

This information has to be provided to the CCIB by the exhibitor or the Stand

Builder/Contractor. All this information is essential for the quotation.. Esta información

ha de ser suministrada al CCIB por el expositor o la empresa constructora del stand.

Esta información es imprescindible para realizar el presupuesto.

Telf: 932301000 Fax:932301001 E-mail: stands@ccib.es

EXHIBITOR ORDER FORM / FORMULARIO DEL EXPOSITOR

0.1.Financial Details

VAT Nº / NIF

Zipcode / CP

Country / País

e-mail

Telephone / Teléfono

Fax

Event / Evento

Postcode / CP

City / Ciudad

Country / País

e-mail

Telephone / Teléfono

Fax

It is absolutely mandatory completing the Finance Details. In case Sales Details are different from Finance Details, the first ones must be also completed.All the information appearing next to the green boxes must be completed. Any order not containing the requested information marked in the green boxes will not be processed.

Es imperativo rellenar los Datos Fiscales. En caso de que los Datos Comerciales difieran de los Fiscales, también deberán cumplimentarse.La orden será rechazada en caso de que falte cualquier información requerida en las casillas verdes.

Stand Number / Nombre Stand

CCIB: Tel: (00 34) 93 230 10 00 Fax: (00 34) 93 230 10 01 E-mail: stands@ccib.es

Stand nº / Número stand

SALES DETAILS / DATOS COMERCIALES

Event contact / Contacto feria

Adress / Dirección Empresa

Company Name / Nombre Empresa

FINANCIAL DETAILS / DATOS FISCALES

Company Name / Razón Social

City / Ciudad

Adress / Dirección Empresa

FORM TO BE MANDATORILY FILLED

ESTA HOJA ES DE OBLIGADO CUMPLIMIENTO

FINANCIAL & SALES DETAILS / DATOS FISCALES Y COMERCIALES

Administration contact / Contacto administración

CCIB - 0.1.Financial Details