FORUM SESSON MATERIALS - aSa Rebar · aSa SOFT WARE FORUM 2013 Rebar Financials FORUM SESSON...
Transcript of FORUM SESSON MATERIALS - aSa Rebar · aSa SOFT WARE FORUM 2013 Rebar Financials FORUM SESSON...
aSa SOFT WARE FORUM 2013
Rebar Financials FORUM SESSON MATERIALS
Why You Need Rebar
Financials
Monday, March 18, 1:15 p.m.
Wednesday, March 20, 1:15 p.m.
What’s New in Rebar
Financials
Monday, March 18 2:30 p.m.
Rebar Financials Tips and
Tricks
Tuesday, March 19 8:00 a.m.
Sage Intelligence
Tuesday, March 19 9:15 a.m.
Job Pricing Copy and
Maintenance
Tuesday, March 19 1:15 p.m.
Business Explorers and
Analyzers
Tuesday, March 19 2:30 p.m.
Next Generation Rebar
Financials
Wednesday, March 20 9:15 a.m.
Q&A Rebar Financials
Wednesday, March 20 10:45 a.m.
Rebar Financials
Contact Us
aSa World Headquarters
5270 Logan Ferry Road
Murrysville, PA 15668 USA
1.800.CALL.ASA
+1.724.733.8700
www.asarebar.com
aSa Australia
+61.429.227.891
aSa India
+91.9870284190
Copyright © 2013 Applied Systems Associates, Inc. All rights reserved.
aSa is a registered trademark and service mark of Applied Systems Associates, Inc. All other product names
and company names are the property and/or trademarks of their respective owners.
This document contains proprietary and confidential information of Applied Systems Associates, Inc. (aSa). It
is provided in conjunction with the aSa Software Forum 2013 and is intended only for companies licensed for
aSa products and enrolled in the aSa Software Subscription Service. Distribution to or use by any other parties
is strictly prohibited. This document and the software it depicts are protected by copyright law.
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Wi-Fi Passcode: APPLIED3
Why You Need
Rebar Financials
What is Rebar Financials?
Integration with aSa ex Modules
Inventory Controls
Profitability Reporting
Contract Management Features
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Why You Need Rebar FinancialsKristina Compton
You will learn
• What is Rebar Financials?• Integration with aSa eX Modules• Inventory Controls• Profitability Reporting• Contract Management Features
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What is Rebar Financials?
• Customized specifically for Rebar Fabricators
• Built into Sage MAS 500 ERP Accounting System
• Full Accounting Software Package(including Accounts Payable, Cash Management and General Ledger)
Integration with aSa eX ModulesEstimates are pushed directly into Rebar Financials
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Integration with aSa eX ModulesMiscellaneous Products are shared with Estimating and Bar List
Integration with aSa eX ModulesJobs are automatically available in CAD
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Integration with aSa eX ModulesControl Codes can be pulled or entered onto Sales Orders
Integration with aSa eX ModulesRebar items can also be listed directly on Sales Orders
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Integration with aSa eX ModulesBar Lists & Tags can be printed directly from the Sales Orders
Integration with aSa eX ModulesSales Orders can show in Scheduling based on Projected Fab Dates
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Integration with aSa eX ModulesCustom Reports can be made pulling data from all modules
Inventory Controls
• Maintain sufficient quantity to meet production needs• Orders• Receipts• Adjustments
• Track the cost of products
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Inventory Orders
Inventory Receipts
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Inventory Adjustments• Adjustments
• Used to adjust quantities up or down
• Receipt Cost Adjustments• Used to adjust the cost used on a
receipt• Book to Physical
• Used to adjust book quantities to actual on hand quantities
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Profitability Reporting
• Sales Order – Totals Tab• Sales By Product Report• Sales Activity Report
Sales Order – Totals Tab
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Sales By Product Report
Sales Activity Report
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Contract Management Features
• Job Warnings• Job Tabulation• Job Status• Job Backlog• Rebar Backlog
Contract Management Features• Define Job
Warnings to better manage your contracts
• Define CreditLimits
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Contract Management FeaturesJob Tabulation Report – Cover Page
• Provides a detailed listing by job of estimated dollar amounts and quantities, actual shipments to date, and remaining balances
Contract Management FeaturesJob Tabulation Report – Estimate vs Actual
• Shows estimated values, shipped quantities and dollars
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Contract Management FeaturesJob Tabulation Report – Change Orders
• Lists Change Orders entered in Job Pricing and their affect on the original estimate.
Contract Management FeaturesJob Tabulation Report – BOL / Invoice
• Lists all shipments and invoices for the job
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Contract Management FeaturesJob Tabulation Report – Cash Receipts
• Shows all Cash Receipts for the job as well as which invoices they were applied to
Contract Management FeaturesJob Tabulation Report – Correspondence Notes
• Displays free form text notes that can be displayed here or any place in the system where there is a Memo button.
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Contract Management FeaturesJob Status Report – Summary
Contract Management FeaturesJob Status Report – Detail
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Contract Management FeaturesJob Backlog
Contract Management FeaturesRebar Backlog
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What you learned
• What is Rebar Financials?• Integration with eX Module • Inventory Controls• Profitability Reporting• Contract Management Features
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Wi-Fi Passcode: APPLIED3
What’s New in
Rebar Financials
Global Enhancements
New Menu
Job Pricing Copy/Maintenance
Escalation
Field Placing
Customer Refunds
ACH and Positive Pay
E-Mail PDF Documents
Business Form Customization
Delete Job
Sage Intelligence
SQL 2008 and Windows Server 2008 Compatibility
Base Version Enhancements
Print Purchase Orders
Purchases Clearing Report
Inventory Transaction Report
Item Display Defaults
Pricing Sheet Improvements
Inventory Management Version Enhancements
Negative Lines on IM Sales Order
Cascading Sales Order Line Updates
Print/Preview Bill of Lading in Process Order and Edit
Shipments
Landed Costs in Purchase Order
Book to Physical Enhancements
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What’s New in RebarFinancials Version 13.1
Linda Bendel
What’s New in Version 13.1
• Part I: Global Enhancements• Part II: Improvements
applicable to– Base Rebar Financials only– IM Rebar Financials only
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Part I: Global Enhancements• New Menu
• Job Pricing Copy/Maintenance
• Escalation
• Field Placing
• Customer Refunds
• ACH and Positive Pay
• E-Mail PDF Documents
• Business Form Customization
• Delete Job
• Sage Intelligence
• SQL 2008 and Windows Server 2008 Compatibility
New Menu
• Display menus one module at a time
• New “Recently Accessed Tasks” List
• Customizable “My Tasks” List
• Customizable “My Toolbar”
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Version 13.1 New Menu
Task Groups
Task List (for the Task Group selected)
Personalize “My Tasks” Menu
New “Recently Accessed Tasks” List
Job Pricing Copy/Maintenance
• Estimate Groups (new)
• Copy Types• Effect of Changes• New “Delete”
feature
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Job Pricing Copy/Maintenance
• View Job Pricing scenarios
• View pricing scenarios “won” and “lost”
• Add reason codes and comments
• Copy/Delete Job Pricing scenarios
Escalation
Use Maintain Escalation to build automatic price increases into your rebar contracts to account for inflation, rising material costs, and other factors.
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Escalation
• Applicable only to jobs with Job Pricing
• Must define Escalation items
• Define escalation periods and methods
• Apply at Item Class or Item level
• Automatically adds escalation billing lines to an invoice
Escalation
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Escalation
Field Placing
• Track the amount of material installed at a project site
• Track the hours worked to install the material
• Generate reports to show your progress
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Field Placing
1. Set up Placing Rates
Field Placing
2. Record Percent Placed Information
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Field Placing
3. Allocate Work Hours
Field Placing
Reporting
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Customer Refunds• Create and track customer overpayments
• Issue customer refunds directly from Cash Receipts
Customer Refunds• Select “Allow
Invoice Overpayments” in Set Up AR Options
• Select “Allow Refunds” option in Maintain Customer Class
• Defaults to Maintain Customer
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Customer Refunds• New Payment Type in Cash Receipts
• New Option on Cash Receipts Batch screen
ACH and Positive Pay• ACH allows you to use electronic funds transfer as an alternative payment method
• ACH supports both U. S. and Canadian formats
• Positive Pay generates a file for your bank to verify check information prior to payment
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ACH and Positive Pay
ACH and Positive Pay
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ACH and Positive Pay
ACH and Positive Pay
A positive pay file will generate and save to the directory set. Currently, there is no industry standard for positive pay files. The file may need to be customized based on your banks’ requirements.
The positive pay file is a fixed length file. Layout formats are located in the help files.
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PDF Document Transmittal
PDF Document Transmittal
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Business Form Customizations
• Enhancement to the business forms customization feature
• Allows you to preview what your form will look like
• Can easily move logos and addresses up, down, left and right on the form
Business Form Customizations
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Delete Job
• Checks for open items in Rebar Financials and in aSa Reinforcing– Open invoices, BOL’s, Sales Orders, etc.– Open control codes, production sessions, etc.
• Determines if job is eligible for deletion or not
• If eligible, all job transactions are deleted• You can no longer run reports on the job
Sage Intelligence
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What is Sage Intelligence?
• Excel Based Reporting Tool• Includes Predefined Standard Reports• Embedded into Sage 500 Desktop• Requires Excel 2003 or 2007* and
MAS500 v7.4 (aSa v13.1)• 4 User Licenses Provided
* Excel 2007 Required for Report Designer
Sage Intelligence
• Access Standard Reports• Customize Standard Reports• Create New Reports
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Sage Intelligence
Customer Sales
SQL 2008 and Windows Server 2008 Compatibility
• Full SQL Server 2008 and 2005 support for Sage MAS500 databases.
• Windows Server 2008 and 2003 Support• Internet Explorer 7.0 and 6.0• Microsoft Office XP, Office 2003, and Office 2007• SQL Server 2000 and Windows 2000 Server will no
longer be supported.
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What we’ve seen so far:• New Menu
• Job Pricing Copy/Maintenance
• Escalation
• Field Placing
• Customer Refunds
• ACH and Positive Pay
• E-Mail PDF Documents
• Business Form Customization
• Delete Job
• Sage Intelligence
• SQL 2008 and Windows Server 2008 Compatibility
Part II: Base Rebar Financials Enhancements
• Print Purchase Orders
• Purchases Clearing Report
• Inventory Transaction Report
• Item Display Defaults
• Pricing Sheet Improvements
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Print Purchase Orders
• The ability to print a Purchase Order document
• Flag an entire order as “direct ship”
• Include stock, non-stock, and expense items on the order
Print Purchase Orders
• A customizable PO form has been provided
• Must have a valid vendor
• AP Vendor
• aSa Quick Vendor
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Print Purchase Orders
Print Purchase Orders
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Purchases Clearing Report
• A report to help you reconcile your Purchases Clearing account
• Based on inventory “Receipt Number”
• Matches AP vouchers and Inventory Receipts
Purchases Clearing Report
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Purchases Clearing Report
Inventory Transactions Report
• Displays all transactions that affect inventory
• Run by
• Location
• Item
• Item Class
• Post Date or Fiscal Period/Year
• Transaction Type
• GL Account Number
• Run in Summary or Detail format
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Inventory Transactions Report
Item Display Defaults
• Set up items to have the same display defaults regardless of the defaults set at the job or customer level
• Carry comments throughout the system (i.e., print on all sales documents)
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Item Display Defaults
Item Display Defaults
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Item Display Defaults
Pricing Sheet Improvements
• Pricing Sheet allows you to define up to 4 levels of pricing for each product
• Pricing has a direct relation to cost
• The Current Average Unit Cost is now part of the Pricing Sheet screen
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Pricing Sheet Improvements
Part II: What we’ve seen so far
• Print Purchase Orders
• Purchases Clearing Report
• Inventory Transaction Report
• Item Display Defaults
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Part II: IM Rebar Financials Enhancements
• Negative Lines on IM Sales Order
• Cascading Sales Order Line Updates
• Print/Preview Bill of Lading in Process Order and Edit Shipments
• Landed Costs in Purchase Order
• Book to Physical Enhancements
Negative Lines on IM Sales Order
• Use to apply non-standard discounts, coupons, or credits
• Add a negative quantity for a non-inventory item to a Sales Order
• Reduces overall order amount
• Eliminates the need to create inventory items with no physical stock
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Negative Lines on IM Sales Order
Cascading Sales Order Line Updates
• Updates made in the order header cascade down to all open SO lines
• Changes to the following details are supported:
• Ship To (FOB, Ship Via, Sales Tax)
• Ship Via (from line defaults)
• Delivery Method (FOB, Ship Via, Freight Amount, Preferred Vendor, Sales Tax)
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Cascading Sales Order Line Updates
Print/Preview BOL in Process Order and Edit ShipmentYou will now be able to preview the BOL on the screen before printing it.
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Print/Preview BOL in Process Order and Edit Shipment
Landed Costs – Purchase Order• Landed Cost is the total cost of a product including the original cost of the
item, all brokerage and logistics fees, complete shipping costs, customs duties, tariffs, taxes, insurance, currency conversion, crating costs, and handling fees.
• You can now define how the cost will be allocated in Set Up Landed Costs.
• Apply, change or generate landed costs in Enter Receipt of Goods.
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Landed Costs – Purchase Order
Physical Count Enhancements
Expanded selection criteria
Expanded column display
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Physical Count Enhancements
Include counted or uncounted items
Filter list of count items
Set all uncounted items to zero
Enter counts directly into grid Edit and
navigate batch
Conclusion• Global enhancements in version
13.1• Version 13.1 enhancements
applicable to– Base Rebar Financials– IM Rebar Financials
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Rebar Financials Tips and
Tricks
Navigation Tips
My Tasks
Custom Menus
Keyboard Controls
User Preferences
Search Windows
Report Tips
Adding Lines to Filters
Saving Filters
Exporting to PDF or Excel
Searching a Report Preview
Exporting Explorer Reports to Excel
Exporting Screen Grids to Excel
Processing Tips
Splitting Invoice Batches
Credit/Debit Memos for Sales Tax
Updating Your Fiscal / Inventory Calendar
Active Job Customer Reassignment
Setting up Electronic Invoices
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Rebar FinancialsTips and Tricks
Colleen Pesi
You will learn• Navigation Tips
• My Tasks• Custom Menus• Keyboard Controls• User Preferences• Look Up Windows
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You will learn• Report Tips
– Adding Lines to Filters– Saving Filters– Exporting to PDF or Excel– Searching a Report Preview– Exporting Explorer Reports to Excel
You will learn• Processing Tips
– Splitting Invoice Batches– Credit/Debit Memos for Sales Tax– Updating Your Fiscal Calendar– Active Job Customer Reassignment– Setting up Electronic Invoices
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What you learned• Navigation Tips
– My Tasks– Custom Menus– Keyboard Controls– User Preferences– Search Windows
• Report Tips– Adding Lines to Filters– Saving Filters– Exporting to PDF or Excel– Searching a Report Preview– Exporting Explorer Reports to Excel– Exporting Screen Grids to Excel
• Processing Tips– Splitting Invoice Batches– Credit/Debit Memos for Sales Tax– Updating Your Fiscal / Inventory Calendar– Active Job Customer Reassignment– Setting up Electronic Invoices
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Sage Intelligence
The Purpose of Sage Intelligence
How to Access Standard Reports
How to Customize Standard Reports
How to Create New Reports
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Sage IntelligenceKim Ley
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You will learn
• The Purpose of Sage Intelligence• How to Access Standard Reports• How to Customize Standard Reports• How to Create New Reports
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What is Sage Intelligence?
• Excel Based Reporting Tool• Includes Predefined Standard Reports• Embedded into Sage 500 Desktop• Requires Excel 2003, 2007*, or 2010*,
and MAS500 v7.4 (aSa v13.1)• 4 User Licenses Provided
* Excel 2007 or 2010 Required for Report Designer
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Accessing Standard Reports
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Accessing Standard Reports
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Accessing Standard Reports
Dashboard Analysis
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Accessing Standard Reports
Vendor Purchases
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Accessing Standard Reports
Customer Sales
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Customizing Standard Reports
• Customizations Can ONLY be Made to Copies of Standard Reports
• Valid Customizations Include:• Cosmetic Changes• Removing Data• Adding Data
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Customizing Standard ReportsMake a Copy of the Standard Report
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Customizing Standard ReportsMake a Copy of the Standard Report
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Customizing Standard ReportsMake a Copy of the Standard Report
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Customizing Standard ReportsMake a Copy of the Standard Report
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Customizing Standard ReportsRun the New Report
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Customizing Standard Reports
Change the Logo
Modify ColorsEdit Filters
Add or Delete Columns
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Job Pricing Copy/Maintenance
Job Pricing Copy Function
Estimate Groups (new)
Copy Types
Effect of Changes
New “Delete” feature
Job Pricing Maintenance Screen
View Job Pricing scenarios
View pricing scenarios “won” and “lost”
Add reason codes and comments
Copy/Delete Job Pricing scenarios
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Job Pricing Copy/Maintenance
Linda Bendel
What we will learn:
• Job Pricing Copy Function– Estimate Groups (new)– Copy Types– Effect of Changes– New “Delete” feature
• Job Pricing Maintenance Screen– View Job Pricing scenarios– View pricing scenarios “won” and “lost”– Add reason codes and comments– Copy/Delete Job Pricing scenarios
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• New level in Job Pricing• Allow for structural and
quantity changes• Allow for multiple pricing
scenarios
Estimate Groups
Estimate Groups
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• Est. Group– creates a new Estimate Group (structure)
• Price ID – creates a new pricing scenario (dollars)
• Est. Group & Price ID– creates a new Estimate Group and pricing scenario (structure and price)
Copy Types
Job Pricing Copy
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• Structural changes to an Estimate affect only Base Estimate Group
• Structural changes to any pricing scenario affect all pricing scenarios in that Estimate Group
• Structural changes include changes to quantities or the addition/deletion of items
Effects of Changes
• Delete button now available in Job Pricing
• Delete option also available in Job Pricing Maintenance screen
• Cannot delete a “winning” pricing scenario (Estimate > Job)
Delete Job Pricing Scenarios
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Job Pricing Maintenance
Job Pricing Maintenance• View all Estimate Groups and Pricing
Scenarios from a single estimate on one screen
• View the status of pricing scenarios to track “won” and “lost” bids
• Add comments to estimate groups and pricing scenarios
• Delete Estimate Groups and pricing scenarios.
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Let’s Take a Look
What we’ve learned• Job Pricing Copy
– Estimate Groups (new)– Copy Types– Effect of Changes– New “Delete” feature
• Job Pricing Maintenance– View Job Pricing scenarios– View Job Pricing scenarios “won” or “lost”– Add reason codes and comments– Copy/Delete Job Pricing scenarios
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aSa SOFTWARE FORUM 2013
Business Explorers and Analyzers
How to use Business Insights Explorer
How to use Business Insights Analyzer
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Business Insights Explorers and Analyzers
Colleen Pesi
You will learn
• How to use Business Insights Explorer• How to use Business Insights Analyzer
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• BIE is new in aSa v7.2.
• BIE replaces Inquiries used in previous MAS500 versions.
BIE allows you to:
• Navigate through data
• Drill into related data
• Customize data view settings
Business Insights Explorer (BIE)
Business Insights Explorer Can Be Accessed Via:
The MAS500 Main Business Insights Folder A Module’s Business
Insights Folder
Right click on Key Fields within MAS500 / RF Screens
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B – Data View Grid• View data records. Click on a row to view detailed
information in the Preview grid.C – Preview Grid
• View detailed information for the record you select in the Data View grid.
Business Insights Explorer Screen Overview
A – Navigation Pane
• PreviewSelect the data to display in the Preview grid.
• Drill IntoAccess other associated Explorer tasks.
• AnalyzeAccess associated Analyzer tasks.
• ManageAccess associated Maintenance and Activity tasks.
A
B
C
Business Insights Explorer Toolbar
Refresh
Show / Hide Filter
Export Options
Options
Exit
Edit Columns
Enable / Disable Sum
Enable / Disable Grouping
Enable / Disable Splitter
View / Hide Preview Pane
Find
Save Setting As
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Business Insights Explorer Demonstration
Let’s Take a Look……
• BIA is included in all Rebar Financials versions currently available.
• BIA allows you to identify, analyze, and display different types of data such as sales and purchase activities.
• BIA offers three displays:• Data View• Pivot Table• Chart
Business Insights Analyzer
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Business Insights Analyzer Can Be Accessed Via:
The MAS500 Main Business Insights Folder
A Module’s Business Insights Folder
A Right Click on Key Fields within MAS500 / RF Screens
Business Insights Explorer
Business Insights Analyzer Screen Overview
Use the Data View tab to view data in grid format. The data view grid allows for grouping and summarization of any column by sum, average, count, minimum, or maximum.
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Business Insights Analyzer Screen Overview
Use the Pivot Table to dynamically display and organize data. Various data pieces can be placed into the Table via drag and drop.
Business Insights Analyzer Screen Overview
Use the Chart tab to create pie, graph, line, or bar charts for various data sets.
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Business Insights Analyzer Demonstration
Let’s Take a Look……
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aSa SOFT WARE FORUM 2013
Paperless handouts: View online
or download to your device
asarebar.com/forum/fin
Wi-Fi Passcode: APPLIED3
Next Generation
Rebar Financials
What is Next Generation?
Preliminary Design
Next Generation New Modules
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Next Generation Rebar Financials
Kim Ley
You will learn
• What is Next Generation?
• Preliminary Design
• Next Generation New Modules
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About Next Generation RF• Will be Built Outside of MAS500
MAS500 will be Retired ~2017• Will Integrate w/ Multiple Accounting
Packages• Will Utilize Microsoft SQL Server• Will Utilize ActiveReports• Will be Released in Phases• Initial Phase will be Available ~2015
Next Gen. Preliminary PlansHierarchy Structure
Enterprise(Not Required)
Company
Region(Not Required)
Location
Warehouse
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Next Gen. Preliminary PlansSecurity
• System Level Security– (Screen Permissions/Restrictions)
• Data Level Security– (Data Permissions/Restrictions)
• User Level Security– (Private Owner Restrictions)
Next Gen. Preliminary PlansGlobal Sharing
• Customers• Vendors• Employees• Jobs• Items
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Next Generation New Modules
• Job Costing Module
• Field Placing Labor Billing
• Bundle Inventory / Rebar Financials Inventory Integration
What do you think?
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aSa SOFTWARE FORUM 2013
Business Explorers and Analyzers
How to use Business Insights Explorer
How to use Business Insights Analyzer
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You learned
• What is Next Generation?
• Preliminary Design
• Next Generation New Modules
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