Fort Gordon Civilian Personnel Advisory Center
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Transcript of Fort Gordon Civilian Personnel Advisory Center
Fort Gordon Civilian PersonnelFort Gordon Civilian PersonnelAdvisory CenterAdvisory Center
Managing Leave and Attendance
““Stay alert. You Stay alert. You can observe acan observe a lot by watching.”lot by watching.”
- Yogi Berra- Yogi Berra
Managing Leave & Dealing with Attendance ProblemsManaging Leave & Dealing with Attendance ProblemsManaging Leave & Dealing with Attendance ProblemsManaging Leave & Dealing with Attendance Problems
AnnualAnnual SickSick Leave Without Pay Leave Without Pay
(LWOP)(LWOP) Absence Without Absence Without
Leave (AWOL)Leave (AWOL) AdvancedAdvanced Voluntary Leave Voluntary Leave
Transfer ProgramTransfer Program
Use or LoseUse or Lose RestoredRestored Family FriendlyFamily Friendly Family & MedicalFamily & Medical Excused AbsenceExcused Absence Court Court HomeHome MilitaryMilitary
Types / Categories of LeaveTypes / Categories of Leave
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Annual Leave Annual Leave
– Accrued: 4, 6, or 8 hrs/PP (LOS)Accrued: 4, 6, or 8 hrs/PP (LOS)– MayMay be advanced be advanced
» maximum: expected Leave Year earningsmaximum: expected Leave Year earnings
– Employee “Right to Use” - entitlementEmployee “Right to Use” - entitlement– Management “Right to Determine” -Management “Right to Determine” -
legitimate business needslegitimate business needs» when when » how muchhow much
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Sick LeaveSick Leave
– Accrued: 4 hrs PPAccrued: 4 hrs PP– MayMay be advanced be advanced
» maximum: 240 hoursmaximum: 240 hours
– Incapacitated by illness / injuryIncapacitated by illness / injury– Medical, dental, optical examinationMedical, dental, optical examination– Medical, dental, optical treatmentMedical, dental, optical treatment
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Sick Leave - Family FriendlySick Leave - Family Friendly
– Same reasons as for “self”Same reasons as for “self”
– Limited: portion of employee’s SLLimited: portion of employee’s SL» accrued, advanced, or donatedaccrued, advanced, or donated» 40 hours per Leave Year40 hours per Leave Year» 64 additional 64 additional IFIF leave balance of 80+ leave balance of 80+
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Leave ProceduresLeave Procedures– 5 CFR 630, Absence & Leave5 CFR 630, Absence & Leave– USASC & FG Reg 690-21USASC & FG Reg 690-21
Supervisors MustSupervisors Must– KnowKnow– UnderstandUnderstand– CommunicateCommunicate– ApplyApply– EnforceEnforce
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
– Communicate proceduresCommunicate procedures
– Ensure proper useEnsure proper use
– Avoid conflicts with workloadAvoid conflicts with workload
– Approve & Approve & DisapproveDisapprove requests requests
– Avoid leave forfeitureAvoid leave forfeiture
– Deal with misuse / abuseDeal with misuse / abuse
Supervisory ResponsibilitiesSupervisory Responsibilities
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Supervisory ResponsibilitiesSupervisory Responsibilities
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
This is This is managingmanaging leave leave
– Communicate proceduresCommunicate procedures
– Ensure proper useEnsure proper use
– Avoid conflicts with workloadAvoid conflicts with workload
– Approve & Approve & DisapproveDisapprove requests requests
– Avoid leave forfeitureAvoid leave forfeiture
– Deal with misuse / abuseDeal with misuse / abuse
Employee ResponsibilitiesEmployee Responsibilities
– Understand proceduresUnderstand procedures– Follow proceduresFollow procedures– Plan & request leave Plan & request leave
in advance in advance– Promptly report sick & Promptly report sick &
emergency absences emergency absences
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Employee Responsibilities Employee Responsibilities - continued- continued
Don’t“disappear”withoutsupervisoryapproval
Managing LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance ProblemsManaging LeaveManaging Leave & Dealing with Attendance Problems & Dealing with Attendance Problems
Late ArrivalsLate Arrivals Early DeparturesEarly Departures Disappearing ActsDisappearing Acts Monday - Friday - Monday - Friday -
Before & After Before & After HolidaysHolidays
““Burn-as-Earn”Burn-as-Earn” Unsupported Sick Unsupported Sick
AbsencesAbsences
Leave & Attendance ProblemsLeave & Attendance Problems
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
Late ArrivalsLate Arrivals Early DeparturesEarly Departures Disappearing ActsDisappearing Acts Monday - Friday - Monday - Friday -
Before & After Before & After HolidaysHolidays
““Burn-as-Earn”Burn-as-Earn” Unsupported Sick Unsupported Sick
AbsencesAbsences
Leave & Attendance ProblemsLeave & Attendance Problems
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
Last Minute Last Minute RequestsRequests
Failure to Call-inFailure to Call-in Others Call-inOthers Call-in Calls to Non-SupvsCalls to Non-Supvs Frequent BreaksFrequent Breaks Frequent Extended Frequent Extended
Lunch PeriodsLunch Periods Assignments DueAssignments Due
How do you How do you deal withdeal withsuch problems ?such problems ?
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
Accommodation(s)Accommodation(s) Counseling - WarningCounseling - Warning Leave RestrictionsLeave Restrictions
– AWOLAWOL– In-Out CertificationIn-Out Certification– Medical CertificationMedical Certification
Disciplinary ActionDisciplinary Action
Dealing with Attendance ProblemsDealing with Attendance Problems
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
AWOLAWOL
– Unapproved Unapproved absenceabsence
– No pay - choice of No pay - choice of managementmanagement
– Basis for disciplineBasis for discipline– Sends strong Sends strong
signal: intolerablesignal: intolerable
LWOPLWOP
– Approved absenceApproved absence– No pay - choice of No pay - choice of
employeeemployee– Seldom a basis for Seldom a basis for
disciplinediscipline– Sends mixed / weakSends mixed / weak
signal: tolerablesignal: tolerable
AWOL vs LWOPAWOL vs LWOP
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
Probationary EmployeesProbationary Employeeswith leave or attendance problemswith leave or attendance problems
Counsel / Notice of Warning - MaybeCounsel / Notice of Warning - Maybe If no improvement,If no improvement,
TERMINATETERMINATE appointment appointment Complete action Complete action prior to prior to the endthe end
of the Probationary Periodof the Probationary Period– Competitive Service = 1 yearCompetitive Service = 1 year– Excepted Service = 2 yearsExcepted Service = 2 years
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems
Deal with Problems - Don’t AvoidDeal with Problems - Don’t Avoid
Early InterventionEarly Intervention Discuss with Employee RelationsDiscuss with Employee Relations Don’t Diagnose - Refer to EAPDon’t Diagnose - Refer to EAP
DOCUMENTDOCUMENT DOCUMENTDOCUMENT DOCUMENTDOCUMENT
Managing Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance ProblemsManaging Leave & Managing Leave & Dealing with Attendance ProblemsDealing with Attendance Problems