Forster 30 SMS V1.0 July 15 -...

SAFETY MANAGEMENT SYSTEM (SMS)

MARINE RESCUE FORSTER TUNCURRY

VESSEL CALL SIGN: FO30 VESSEL SURVEY NUMBER: 24494

OPERATING LIMITS (SRB AMSA RMS) 15NM – MR COXSWAIN REQUIRED 30NM – MR MASTER REQUIRED

Vessel SMS MRNSW V.1. November 2014 of 26

Amendments Date Section Page Authorised Person 25/11/14 Version 1.0 All Ray Mazurek 02/08/15 Masters & Crew 1.6 9 Ray Mazurek

Abbreviations used in this SMS MRNSW Marine Rescue New South Wales MR Marine Rescue MRU Marine Rescue Unit MRB Marine Radio Base SARCC Search and Rescue Coordination Centre RC Regional Controller RTM Regional Training Manager UC Unit Commander DUC Deputy Unit Commander TSO Training Systems Officer TO Training Officer SMS Safety Management System SOP Standard Operating Procedure LOP Local Operating Procedure MRM Marine Rescue Master MRC Marine Rescue Coxswain MRLC Marine Rescue Leading Crew MRC Marine Rescue Crew SAR Search and Rescue DP Designated Person


NOTICE TO VESSEL MASTERS AND CREW Unless otherwise stated within this document, all vessel and crew related risk management reporting and documentation procedures are to follow current MRNSW SOP, State Rescue Board SOP AMSA and MAC SOP, where applicable. Distribution Marine Rescue Forster Tuncurry: Unit Commander Deputy Unit Commander Masters, Coxswains, Leading Crew and Crew Workplace Health & Safety Officer Master SMS/SOP document Unit file Unit SARCC/MRB radio room Training Systems Officer Marine Rescue NSW HQ Fleet Department Regional Controller Regional Training Manager Signed Unit Commander Regional Controller MNC Marine Rescue Forster Tuncurry Marine Rescue NSW Date Date


INDEX

Section Content 1 GENERAL 1.1 Owner’s details 1.2 Company Head Office address 1.3 Unit Administration and Operations address 1.4 Home port and primary functions 1.5 Management details 1.6 Approved Masters 1.7 Designated person ashore 1.8 Vessel Details 2 RESPONSIBILITY AND SAFETY POLICIES 2.1 Responsibilities of the Unit Commander 2.2 Master Responsibility and Authority 2.3 Crew Responsibilities 2.4 Workplace Health and Safety Policy 2.5 Drugs and Alcohol Policy 2.6 Prescribed Medication 2.7 Smoking 2.8 Electro-‐magnetic Radiation 2.9 Privacy Policy 3 COMPANY ORGANISATION FLOWCHART

4 RESOURCES AND PERSONNEL CREWING SAFETY POLICIES COMPETENCY ASSESSMENT AND BRIEFINGS

4.1 New crew safety, operational briefings and demonstrations 4.2 Candidate master competency assessment 4.3 Passenger briefing by crew 4.4 Specific vessel safety policies 4.5 Vessel minimum crew policy 4.6 Emergency drill training currency period 4.7 Mandatory Crew PPE 5 OPERATING PROCEDURES 5.1 Vessel Activation 5.2 Operational Procedures 5.3 Crew Briefing 5.4 Passenger Briefing 5.5 On-‐board Vessel Operations Plan 6 ENVIRONMENTAL PROCEDURES 6.1 Sewerage 6.2 Disposal of garbage 6.3 Disposal of waste oil 6.4 Pumping bilges 6.5 Refuelling 7 EMERGENCY PROCEEDURES 7.1 Prepare to abandon ship 7.2 Abandon ship


7.3 Flooding 7.4 Emergency steering 7.5 Persons injured 7.6 Fire (other than engine space) 7.7 Engine space fire 7.8 Collision grounding 7.9 Persons overboard 7.10 Severe weather management and policy 7.11 Fuel spillage procedures 8 PLANNED MAINTENANCE AND REPAIRS 8.1 Maintenance checks (weekly) 8.2 Specific maintenance by vessel servicing and repair contractor 8.3 Specific maintenance and repairs 8.4 Maintenance and Repair documentation 9 VESSEL SMS AUDITS AND MANAGEMENT 10 ANNEXURES 10.1 Appendix 1 – Related documents chart


SECTION 1 GENERAL

1.1 Owner’s details

Corporate summary, mission statement and goals

Strategic Plan

Aim

The aim of Marine Rescue NSW is to work in partnership with Government, the boating industry, the emergency services and the boating community to make boating on New South Wales waters safer.

Purpose

Marine Rescue NSW saves lives and assists the boating community in coastal and inland waters. We are a professionally trained, volunteer-‐based organisation, working closely with other water-‐based services to provide:

• Rapid rescue and assistance

• A 24/7 marine radio safety service

• Boating safety education, training and information to the boating public

• Opportunities for young people to learn about safe boating and marine safety

We are committed to

The safety of our volunteers and the community as our number one priority

• Community service and volunteerism

• Professionalism in our training and service

• Unity, mateship and teamwork

Our key objectives are to

• Have a large number of diverse, well resourced, professionally trained and motivated volunteers

• Have well-‐maintained facilities, fleet and communication equipment and systems

• Provide effective co-‐ordination and support from a professionally staffed Headquarters


• Secure ongoing funds from Government and to raise additional revenue, including from corporate sponsorship.

• Build on our partnerships with the NSW Government and other emergency service and safety agencies.

• Marine Rescue NSW operates a fleet of marine rescue vessels and on shore facilities providing State Rescue Board accredited volunteer marine rescue services, including the operation of rescue vessels, a marine radio safety network and boating safety education.

1.2 Head Office Address

Head Office: Building 1/202 Nicholson Parade CRONULLA NSW 2230

Postal Address: PO Box 579 CRONULLA NSW 2230

Telephone: (02) 8071 4848 Fax: (02) 9544 0491

E-‐mail: [email protected] Website: www.marinerescuensw.com.au

1.3 Unit Administration and Operations Address

Marine Rescue Unit: Southern Breakwall, Dolphin Parade Forster NSW 2428 Postal Address: Po Box 169 Tuncurry NSW 2428

1.4 Home Port and Primary Functions

The vessel is berthed at Forster Marina Its primary function is SAR Its secondary functions are the support and assistance of emergency and marine management authorities as required

1.5 Management Details The vessel is operated, maintained and administered by Marine Rescue Forster Tuncurry Southern Breakwall, Dolphin Parade, Forster NSW 2428


Personnel that are involved in supporting the safe operation of the vessel A. MRU Committee

Position Name Telephone Mobile Unit Commander Michael Thomas 02 6555 7639 0400 316 587 Deputy Unit Commander Ray Mazurek 02 6557 6851 0419 993 958 Administration Officer Frances Breen 02 6555 2304 0408 722 304 Treasurer Jutta Chant 02 6557 5720 0437 892 475 Training Systems Officer Michael O’Halloran 02 6557 2014 0403 809 387 Dedicated Person Ray Mazurek 02 6557 6851 0419 993 958 Training Officer Barry Edmunds 02 6557 5849 0419 233 136 B. Training Personnel

Position Name Telephone Mobile Unit TSO Michael O’Halloran 02 6557 2014 0403 809 387 Unit TO Barry Edmunds 02 6557 5849 0419 233 136


1.6 Approved Masters, Coxswains and Crew Members The following listed certified personnel have been approved to command and crew the vessel FO30 by MRNSW Name Qualification/s Maritime NSW and/or MRNSW

Certificate Number/s MASTERS Ray Mazurek MR Master CERT00946 Don Wright MR Master CERT00316 COXSWAINS Wayne Booker MR Coxswain MR1529 Tony Breen MR Coxswain MR1576 Peter Nash MR Coxswain MR 1571 LEADING CREW Michael Thomas Marine Rescue Leading Crew CERT00997 Grant Maxwell Marine Rescue Leading Crew CERT04931 Bruce Findlay RVCP Skipper I PT071 Gary Dickson RVCP Skipper I PT070 Gerard Crowe RVCP Skipper I PT069 Paul Miller RVCP Skipper I PT072 CREW Keith Herdon Marine Rescue Crew MR1569 David Quinlivan Marine Rescue Crew MR1570 Rod Baker Marine Rescue Crew Cert 04918 Sam Harris Marine Rescue Crew MR2344 Marissa Holand Marine Rescue Crew MR1927 John Imrie Marine Rescue Crew MR1743 Greame Rudd Marine Rescue Crew MR2343 The statutory crewing requirement for the Master of the vessel is Marine Rescue Master or Coxswain Grade 1 or 2 as established in the agreement between the NSW State Rescue Board, Marine Rescue NSW and AMSA. Only certified personnel are permitted to crew the vessel.


1.7 Designated Person (DP)

The Designated Person is

Ray Mazurek

Contact details

0419 993 958 The Designated Person reports to the Unit Commander or to the Marine Rescue NSW Regional Controller, Deputy Commissioner or Commissioner.

The Designated Person is responsible for:

• ensuring that the SMS is current and reporting to the Unit Commander if remedial action or changes to the system are needed

• ensuring that the vessel and crew are operating safely and not polluting the environment

• ensuring that the vessel and crew have what they need to run safely and efficiently

• ensuring there is a regular review of the SMS • ensuring that any changes to the SMS from AMSA or RMS are adhered to


1.8 Vessel details Vessel Honorific Name FO30 MRNSW Vessel Call Sign Forster 30 RMS AMSA Vessel Survey Number 24494 HIN No Type of Vessel Monohull NSW Maritime Survey Class 2C Manufacturer Steber Year of Manufacture 2014 Vessel Model Steber 36 Primary Construction Material GRP Length Overall 11 metres Length Measured Beam Light Displacement Engine/s 2 x Diesel Brand Yanmar Propulsion Twin Screw Engine Number (Port) Engine Number (Stbd) VHF Sailor Radar Raymarine MFD’s Raymarine AIS Furuno RDF Taiyo 27Mhz GME DCN Tait MF/HF Icom801E NB: If any of the above items are Not Applicable please note N/A in the column.


SECTION 2 RESPONSIBILITIES AND SAFETY POLICIES

2.1 Responsibilities of the Unit Commander

1. The approval of all vessel use and operations.

2. To ensure that all crew who command and crew the vessel are appropriately qualified and experienced for the vessel category, watches, conditions and area of operation.

3. To ensure that all crew operate the vessel in accordance with established MRNSW

SOP and this SMS.

4. To facilitate the programming of vessel cleaning, maintenance and repairs that meets the safe minimum mechanical, structural and seaworthy standards required by this SMS and the following legislation:

• Navigation Act, 1901 • Commercial vessels Act, 1979 • Water Traffic Regulations, 2000 • Passenger Transport Act, 1990 • Marine Safety Act, 1998 • WH&S Act, • Passenger Transport (Drug and Alcohol Testing) Regulation 2004 • All MRNSW SOP • NSW State Rescue Board SOP • Unit LOP

2.2 Master’s responsibilities and authority

The Master is defined as the commander of FO30 who holds a current MRNSW Master/Coxswain certification and rating refer to Fleet SOP.

The Master has complete authority over the vessel and all persons embarked. The Master holds all responsibility for taking all necessary actions in the interests of safety, pollution prevention and the efficient operation the vessel.

The Master may deviate from documented procedures if the vessel, human life, property or the environment is at risk.

In all matters, which affect the safety of life, property and the environment, the master shall report directly to the UC.


The Master is responsible for:

• Ensuring that all crew is qualified and trained in the emergency procedures and drills described in this SMS and on board flipchart.

• Ensuring that training and drill currency for their crewmembers occurs and is documented in the AMSA log book.

• Ensuring all crew comply with this SMS, MRNSW SOP, SRB SOP and local LOP. • Issuing orders in a clear and concise manner. • Ensuring that matters relating to safe operations and pollution prevention risk

are carried out as required. • Reporting accidents and near misses according to MRNSW SOP and AMSA. • Assigning SMS related duties to all crew. • Evaluating the SMS and Unit SOP and reporting any deficiencies to the UC. • Cleaning and maintenance of the vessel. • Undertaking and logging repairs and servicing. • The overall command, control, conduct and management of the vessel. • Communicates with the UC, other Masters and crew members via regular

meetings.

Note: Training and drills are to be conducted on-‐board the vessel as part of normal operations using the SMS as the training content.

2.3 Crew responsibilities

• To crew the vessel according to this SMS, MRNSW SOP policies and all relevant maritime, environmental and State legislation.

• To follow the directions of the Master. • To ensure they remain current in terms of their qualification/s, training and drill

currency. • To ensure their training and drill currency is entered into the AMSA log book. • To remain familiar with the contents of this SMS, especially the emergency

procedures flipchart. • To report and document any hazards to masters and to ensure the controls for

those hazards are applied according to MR policies. • To communicate with the UC and masters during day to day operations and at

regular meetings regarding the operation and risk management of all vessel functions.


2.4 Workplace Health and Safety Policy

The Workplace Health and Safety of all members of the Unit and those visiting the Unit are of the utmost importance. A program of Operational and Emergency procedures has been set up in this manual and will be continually updated and effectively carried out. The program addresses the requirement of The Workplace Health and Safety Act (2012):

• WHS Training and education • Standard work methods • Emergency procedures and drills • Provision of WHS equipment, services and facilities • Workplace inspections and evaluation • Reporting and recording of incidents, accidents, injuries and illnesses, and • Provision of information to employees, contractors and sub-‐contractors.

Refer to WHS Policy in Marine Rescue NSW Workplace Health and Safety Manual.

2.5 Drug & Alcohol Policy

It is the policy of MRNSW that it is not acceptable for any duty member to be under the influence of alcohol, or non-‐medication drugs during any working shift day or night.

Any duty member found under the influence of either alcohol or non-‐medication drugs would not be fit or permitted to work and will be placed on a warning by the Unit Commander. If a second warning has to be placed counselling would be offered. If this behaviour continues the Unit Commander has the right under the Constitution to take necessary action to stop any endangerment to the public or other members.

Refer to Marine Rescue NSW Workplace Health and Safety Manual

2.6 Prescribed Medication

Any medication that is prescribed by a doctor is acceptable, but if the medication states that it causes drowsiness or do not drive, it is required that the employee has time off from transport safety work (as described by the act) whilst on the medication. Refer to Unit Prescribed Medication Policy in Marine Rescue NSW Workplace Health and Safety Manual

2.7 Smoking

The following areas are deemed a work place and as such are subject to a no smoking policy: 1. The vessel 2. Boat Storage/Berthing Facilities 3. Marine Radio Base/SARCC 4. Unit Training/Meeting Room, or any other facility used for training/meetings As such smoking is not permitted whilst on operational/non-‐operational /training duties in any of the above areas.


2.8 Electro-‐magnetic Radiation

Radio antennas which emit electro-‐magnetic radiation have been positioned at the Marine Radio Base and on the Rescue Vessel to minimise any potential harmful effects. Although potential harmful effects are minimal due to the relatively low operating powers used (maximum 25w) and the intermittent transmission characteristics typically used, radio operators and crew must not handle antennas when the equipment is switched on and should maintain a safe working distance to avoid prolonged exposure.

2.9 Privacy Policy

Marine Rescue NSW is committed to protecting the privacy of personal information and to handling personal information in a responsible manner in accordance with the Privacy Act. The Act outlines the Privacy Principles, which set the minimum standards for how private sector companies should handle personal information. The Unit is committed to complying with those Privacy Principles.

Refer to Marine Rescue NSW Privacy Policy


SECTION 3 COMPANY ORGANISATION

3.1 Chain of command -‐ Operations

Deputy Commissioner

Regional Controller

Regional Training Manager

MRNSW Vessel Masters/ Coxswains

Commissioner

Assistant Director Training and Education

Unit Commander

Deputy Unit Commander

MRNSW Leading Crew, Crew

Unit TSO/TO

Administration Fleet Officer Finance


SECTION 4 RESOURCES AND PERSONNEL CREWING, SAFETY POLICIES, COMPETENCY ASSESSMENT AND BRIEFINGS

4.1 New or trainee crew safety briefings and demonstrations shall include

• The entire contents of this SMS • General vessel construction, design, access and layout • Operation of all safety appliances and equipment • Location of vessel emergency flipchart • Basic vessel servicing and maintenance • Pre-‐sea engine start and shutdown procedures • Watch keeping • Berthing • Un-‐berthing • Survivor/passenger management and briefing information • Emergency training and drills • Night operation • Survey conditions • Location of AMSA log book • MRNSW vessel induction

4.2. Candidate Master/Coxswain competency assessment shall include

• The entire contents of this SMS • Candidate’s current and valid certificate/s and log books to the UC • All safety and operational briefings • Completion of the attached candidate Master/Coxswain assessment sheet • A demonstrated sound knowledge of the vessel’s survey conditions • MRNSW vessel induction

4.3 Survivor/passenger briefing by crew shall include

• Crew introduction • Lifejacket donning instructions and wearing policy • Conditions to be expected at sea • Vessel access and no-‐go areas • Seating positions and grab-‐holds around the vessel • Emergency muster area • Position on board vessel of first aid, emergency grab bag, EPIRB, fire extinguishers,

deck hose, radios, on-‐board water and emergency rations


4. 4 Safety policies specific to FO30

All generic LOP information and the AMSA emergency procedures flip chart 4.5 Vessel minimum crewing

Operational area and function

Minimum qualified crew number

Sheltered waters operation. Master/Coxswain plus 1 crew Towing Master/Coxswain plus 2 crew SAR Master/Coxswain plus 2 crew Coastal operations beyond limits

Master/Coxswain plus 2 crew

Note 1: It is emphasised the above are minimums Masters must evaluate what crew numbers and qualifications will be needed as the circumstances require ensuring “adequate” crew are on-‐board to safely perform the intended vessel function/s and manage fatigue.

Note 2: State Rescue Board minimum crewing is Master/Coxswain + one (1) crew)

4.6 Emergency drill training

Currency for participation in the following drills by all vessel crewmembers is six months. Masters will ensure they and their crew members participate in and document involvement in the following practical drills and record the drills in the AMSA log book. (Refer to flipchart for current AMSA drills)

• FIRE • SMOKE NO FIRE • COLLISION OR GROUNDING • PERSON OVERBOARD • FLOOD • ABANDON SHIP • POLLUTION • PASSENGER CREW INJURY • INCIDENT REPORTING

4.7 Mandatory Crew PPE

All Masters and Crew must comply with current MRNSW SOP relating to the wearing of an Australian Standard Approved Type 1 PFD whilst engaged in training and operations.

A “grab” kit bag should be kept by members and should include the following items.

• MRNSW wet weather gear • MRNSW fleece liner • Change of clothes


• Drinking water • Snack food • Sunscreen • Sunglasses • Medication (e.g. prescription/seasickness tablets) • Correct footwear • MRNSW hat


SECTION 5 OPERATING PROCEDURES

5.5. ddd1 Pre-‐sea checks RRR 5.1 Vessel Activation Refer to MRNSW SOP11 incident response. 5.2 Operational Procedures

For general vessel operation, the Master is required to follow the operational procedures outlined in MRNSW SOPs and unit LOP’s.

5.3 Crew Briefing Before an operation the Master will brief the crew to give details of the voyage and conduct a risk assessment. S/he will check that all crew are familiar with the operation of the vessel, understand their role, have completed an emergency drill within the last 6 months and are not under the influence of drugs or alcohol.

5.4 Passenger Briefing If passengers are on board they must receive a briefing. This will cover the introduction of crew members, location of safety equipment, what to do in an emergency, where to sit and how to move around the vessel safely.

5.5 Unit Vessel LOP Each MRNSW Unit has developed their own LOP’s for key operations on board the vessel in their region. These LOP’s take into consideration the competence of the Masters and crew, the route and operation of the vessel, the vessel’s machinery and equipment and the vessel type.

The LOP’s include but are not limited to,

• Anchoring • Towing • Bar Crossing • Fatigue • Survivor/Passenger Management • Refuelling • Maintenance Checks • Vessel Berthing/Un-‐berthing • Vessel Start up/Shut down procedures


SECTION 6 ENVIRONMENTAL PROCEDURES

6.1 Sewerage disposal

Sewerage is to be disposed of in accordance with current Maritime regulations. 6.2 Disposal of garbage

All on board garbage is to be disposed of in any approved receptacle on shore. 6.3 Disposal of waste oil

Waste oil is to be stored in an approved container and then disposed of at an approved waste oil disposal outlet.

6.4 Pumping bilges

Pumping of bilges is to be in accordance with current Maritime regulations. 6.5 Refuelling

Refuelling may occur from any shore based fuel provider, approved road tanker or an approved Fuel Container. See unit LOP’s for refuelling information.


SECTION 7 EMERGENCY PROCEDURES

7.1 FIRE

Refer to vessel flipchart 7.2 SMOKE NO FIRE

Refer to vessel flipchart 7.3 COLLISSION OR GROUNDING

Refer to vessel flipchart 7.4 PERSON OVERBOARD

Refer to vessel flipchart 7.5 FLOOD

Refer to vessel flipchart

7.6 ABANDON SHIP

Refer to vessel flipchart 7.7 POLLUTION

Refer to vessel flipchart 7.8 PASSENGER/CREW INJURY

Refer to vessel flipchart 7. 9 INCIDENT REPORTING

Refer to vessel flipchart


7.10 Severe Weather Management and Policy

MRNSW has a State Policy

• Weather monitoring

It will be the master’s responsibility to obtain the latest coastal weather forecast as soon as possible after proceeding to sea for any operation.

• Heavy weather preparations

Shall include: Crew briefing, lashing/securing of all cargo and loose items, all survivors/passengers briefed and seated, windows, doors and hatches closed and secure, communication with shore station/s to commence as per heavy weather notification below.

• Heavy weather notification

If heavy weather is encountered masters are to establish a regular 30 minute radio schedule with their nearest MR SARCC or MRB. Calls are to include the vessel position, course and speed.


SECTION 8 PLANNED MAINTENANCE AND REPAIRS

8.1 Specific maintenance checks

As per Fleet SOP or LOP 8.2 Cyclic hourly maintenance (by vessel servicing and repair contractor)

Servicing conducted by Barclay Marine Forster, as per schedule 8.3 Non-‐cyclic maintenance and repairs

Entered into AMSA vessel log book or as per LOP’s. 8.4 Maintenance and repair documentation.

• All maintenance to be recorded in the fleet SOP PMI form • All major repairs and costs are to be recorded by the nominated master and notified

to the Fleet Department HQ MRNSW


SECTION 9 VESSEL AUDITS AND MANAGEMENT

All masters and crew will be required to attend a formal, mandatory Vessel/SMS induction and training conducted by the Regional Comptroller and the Regional Training Manager. This induction will include a detailed SMS briefing and participation in all emergency drills listed in this SOP/SMS.

No master or crew will be considered “vessel-‐accredited” by the Regional Controller, Regional Training Manager or the Unit Commander until they have conducted SMS/Vessel induction training. Masters will be responsible for their respective crewmembers six monthly training and drill currency, including their own currency. The original SMS document and all supporting data will be housed at the corresponding unit. The AMSA flip chart will be required on-‐board the vessel along with the AMSA log book at all times. A current copy of this SMS will be kept at HQ MRNSW Fleet Department and any changes to this document at the unit level need to be reported to the Regional Controller who will then notify Fleet. The Regional Controller along with the Unit Commander will be responsible for conducting an annual review of this SMS in consultation with the, masters and crew.


Documents applicable to this SMS RMS Certificate of survey Certificate of Survey AMSA/RMS/NSCV Vessel operation limit Information Certificate of Survey All Vessel Information Customer Service Book Vessel Operation/Activation Record AMSA Log Book Record of Training and Drills Undertaken by Crew AMSA Log Book Vessel Crew Induction Form Fleet SOP Vessel Visitor Induction Form Fleet SOP Vessel Maintenance PMI’s Fleet SOP

SECTION 10 ANNEXURES

Forster 30 SMS V1.0 July 15 -...

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