FORMS, CONTROLS and REPORTS

In Microsoft ACCESS

Dan Ricky OngLecturer

WHAT ARE FORMS?

Forms created in Access is similar to an ordinary paper form which you fill out with a pen or pencil.

Forms provide an easy way to enter and view data in a table. As you encode data, the corresponding table is automatically updated.

• Easier to View and Use:

Instead of scrolling back and forth in a table's data sheet, a Form lets you focus on one record at a time.

• See Data Any Way You Want:

You can design Forms to present information any way you like.

WHAT WE WILL LEARN

a. Creating a Form with AutoForma.1. Automatica.2. Selective

b. Creating a Form using a Form Wizard

WORKING WITH FORMS

a.1. Creating a Form with AutoForm

a.1. Creating a Form with AutoForm

b. Creating a Form with Form Wizard

1 2

3 4

b. Creating a Form with Form Wizard

5

b. Creating a Form with Form Wizard

MODIFYING FORMS

After you create a Form, you may decide to modify it to add additional features or make it easier to use.

For example, you might want to add or delete a field or change the location of a field on the form.

You can modify a Form in Design view, which you can get to in two ways.

CONTROL BUTTONS- are objects on forms that enable you to access data or manage the form.

Examples of Control Buttons

Text Boxes

Combo Boxes

Check Boxes

Command (push) Buttons

Modifying Forms

Modifying Forms

Modifying Forms

Control Toolbox

WHAT WE WILL LEARN

a. Choosing One/Multiple Controlsb. Moving and Sizingc. Adding and Deleting Controlsd. Changing Appearances

To select and move a single Control

1

To select and move a group of Controls

1. Click and drag from top left corner to bottom right corner of the group

2. Release the mouse3. Move to desired location

Adding FieldsAdd a field to a form by clicking and dragging it from the Field List

Adding buttons to the Form

2

1

To view the changes to the Form

To redesign the Form

From a form window

To add your company logo to the Form

1

2

To add your company logo to the Form

To add your company logo to the Form

PRACTICE MAKES PERFECT!!!

Create a NEW, DELETE, SAVE, and FIND BUTTON.

Include a company logo if necessary

WHAT ARE REPORTS?

Reports present information from tables in a format ideal when printed.

Reports can also help summarize and analyze the information in your database.

WHAT WE WILL LEARN

Creating ReportsAltering the Wizards OutputDesigning your reports

CREATING REPORTS

Practice Makes Perfect!

Dan Ricky OngLecturer