(Formerly Orissa Forest Development Corporation Limited) (A Government of Odisha Undertaking) CIN-U02005OR1962SGC000446Regd.Off:Plot No.A/84 Kharavel Nagar,Unit-III,Bhubaneswar,Odisha,PIN-751001

Telephone:-0674-2534086,2534269 Fax:0674-2535934[website: www.odishafdc.com E-mail ID:general@odishafdc.com]

Tender Notice No 14651/O/741/2017-18, Dt: 19.08.2017

TENDER NOTICE FOR SUPPLY, INSTALLATION, COMMISSIONING,CONFIGURATION AND OPERATION OF CCTV SURVEILLANCE SYSTEMIN “CORPORATE OFFICE OF OFDC” BHUBANESWAR

Sealed tenders are invited from the registered and reputed manufactures/

authorized dealers of Bhubaneswar area only in two bid systems for Supply,

Installation / Commissioning, Execution & Testing of CCTV surveillance at Corporate

Office of Odisha Forest Development Corporation Ltd, Bhubaneswar. The interested

firms may submit their offers in sealed covers addressed to Managing Director,

Odisha Forest Development Corporation Ltd., A/84, Kharvel Nagar,

Bhubaneswar-751001 either by registered post/speed post/courier/ dropping in

tender box in person by 3.00 p.m of 31.08.2017. The tender paper should be

accompanied with E.M.D of Rs.25,000/- (Rupees twenty five thousand ) only in shape of

Bank draft drawn on any nationalized Bank in favour of Odisha Forest Development

Corporation Ltd, payable at Bhubaneswar. The EMD of unsuccessful bidder will be

refunded after finalization of the tender and in case of successful bidder. The EMD will

be adjusted towards Security Deposit. The interested firms may obtain the tender

documents including terms & conditions, specifications, tender schedule etc. from

Corporate Office of OFDC Ltd at Bhubaneswar from 21.08.2017 onwards at a cost of

nonrefundable amount of Rs.1,000/- (Rupees one thousand) only plus taxes on any

working day during office hours. The cost of the tender document may be paid in

shape of cash/bank draft.

Sd/- Managing

Director

TERMS AND CONDITIONS1} The interested bidders are advised to visit the Corporate Office buildingcampus before submission of bid, to identify the locations for installation of CCTV andstudy the tender document carefully.

2} The sealed tender should be dropped into the Tender BOX kept at Ground floorof Corporate Office of OFDC Ltd located at A/84, Kharvelnagar, Bhubaneswar or thesame will be received through Registered Post/ Speed Post up to 3.00 p.m of31.08.2017. The bids sent through Fax / E-mail shall not be acceptable. The bids willnot be accepted beyond the scheduled date and time.

3} The quoted price shall remain valid for a period of one year from the date ofsubmission of bid.

4} The authorized representative (only one person per bidder) will be permitted toremain present at the venue of opening of Bids.

5} The installed items should be new and free of defects, and cover warrantyperiod of minimum one year.

6} All bids submitted can be rejected by the competent authority withoutassigning any reason thereof. No claim, whatsoever, shall be admissible for the allegedloss/damage suffered by the bidder on account of such rejection.

7} The OFDC may cancel or modify the tender document by issuing ancorrigendum/addendum before due date of opening of tender.

8} The supplier shall make every effort to resolve the dispute amicably. For anydispute, the decision of the Managing Director will be final and binding.

9} The tender papers are required to be submitted in two bid systems i.e Cover – I“Technical Bid” and Cover-II “Financial Bid” and both the bids should be put into asealed cover superscribed as,“ TENDER FOR SUPPLY AND INSTALLATION,COMMISSIONING, CONFIGURATION AND OPERATION OF CCTVSURVEILLANCE SYSTEM IN “OFDC LTD CORPORATE OFFICE”BHUBANESWAR”.

If the technical offer contains any price information the offer will be summarily rejected.

10} The Tender Call Notice along with the clauses mentioned herein shall form apart of the contract and agreement.

11} The Bid documents will be opened by the Evaluation Committee at 4.00 p.mon 31.08.2017 in the presence of the bidders or their authorized representativeswho wish to attend.

12} The authority reserves the right to reject any or all bids without assigning anyreason thereof.

13} The OFDC & the Tenderer shall make all efforts to resolve amicably by directinformal negotiation on any disagreement or dispute arising between them underor in connection with this contract. All disputes arising out of the contract shall bereferred to courts under the jurisdiction of the Bhubaneswar court only.

Sd/- Managing Director

CHECK LIST TO BE ENSURED BY THE BIDDER

Sl. ParticularsWhetherFurnished Remarks

No. Yes No.

01 Cost of tender paper Rs.1,000/- + VAT

02 EMD for Rs. 25,000/-

03 Copy of valid GST Registration Certificate04 Copy of PAN Card

05Copy of update VAT Clearancecertificate.

06 Works Experience : List of Projects underexecution / executed that are similar innature to the work (Schedule-A)

07 Warranty/Guaranty & AMC08 Technical Bid (Annexure-I)

09Technical Specification(Annexure-II)

10 Bill of Material (Annexure-III)

11Manufacturer’s authorizationform (Annexure-IV)

12 Financial Bid (Annexure-V)13 Price for AMC (Annex-VI)

14Postal Address, E-mail ID &Contact No.

Instruction to Bidders (TWO-BID Systems)

1. NOTICE INVITING BID AND OBTAINING BID DOCUMENTS:

1.1. The successful bidder shall complete the works by the intended completiondate specified.

1.2. Contractor exempted from payment of EMD will be able to participate in thetender directly by submission of documentary evidences in technical bidtowards his eligibility for such exemption (Proof copy of documents should beattached)

2. ELIGIBLE BIDDERS:

2.1. The bidder should be a Manufacturer/Authorized Dealer of CCTV ofmentioned company in the Invitation for Bids.

2.2. The OEM should have executed installations of the similar nature work of notless than Rupees 30 lakhs in Govt. of Odisha in a single order within Last fiveyears (Similar nature of work means: Execution of CCTV Surveillance worksshall be treated as similar work). Proofs of the same like PO copies /installation report etc., should be submitted with the bid. In absence ofsupporting documents, the bid is liable to be rejected.

2.3. The bidder has not been blacklisted by any Central/State GovernmentInstitution and there has been no pending litigation with any Governmentdepartment on account of similar services.(To be furnished under Notarized Affidavit made at Bhubaneswar)

3. QUALIFICATION CRITERIA:

3.1. The bid shall include following information and documents.

(a) Copy of valid Company registration certificate, PAN card, GST certificateshould accompany the technical bid.

(b) Copies of documents defining the constitution or legal status, place ofregistration, and principal place of business; written power of attorneyof the signatory.

3.2 The Bidders are subject to be disqualified if they have indulged in unlawful & corrupt means in obtaining bids and blacklisted if by competent authority.

4. ONE BID PER BIDDER:

Each bidder shall submit only one bid for one package. 5. Performance Security:- The successful bidder has to submit Performance Security Deposit of 10% of thecontract value in shape of Bank Guarantee/ Bank draft valid up to the period of 90 daysof expiry of the warrantee / guarantee period. The EMD of the successful bidder will beconverted to Performance Security Deposit and the bidder is required to deposit theSecurity for the balance amount

6. Payment Terms:

The Following percentage of contract rates for the various item included in thecontract shall be payable against the stage of work shown herein.

i) 90% of the work order value will be paid successfully installation.

ii] Balance 10% amount will be paid after one month successful functioning of thesystem.

7. Warranty:

a) All the equipments and accessories supplied under this service shall haveOne (01) year on site comprehensive warranty from the date of completionof installation and bidders are requested to quote the AMC price for 2nd,3rd & 4th year respectively. If the bidder not quoted the offer of AMC thetender will be rejected.

b) The bidder must undertake to provide the installation and warranty servicesupport at OFDC premises. The repairing / rectification, if any of the itemsunder warranty must be done at site only. The bidder should submit alongwith the technical bid, the detailed plan for providing installation andwarranty services at site. Prompt and efficient after sales service must beprovided within the warranty period.

8. Delivery:

i) The supply, installation & commissioning period is 1 (one) month from thedate of issue of purchase order. The supplier shall deliver the materials atOFDC premises at his own cost. The supplier shall undertake freereplacement of materials due to damage or loss in transit .In case anydefects noticed during inspection, and is intimated by the consignee within15 days of receipt of material, the vendor shall be required to replace /repair the defective items as per the technical specification in the purchaseorder.

ii) If the supplier fails to deliver of the goods on or before the stipulated date,then late delivery charges at the rate of 0.5% per week of the total ordervalue shall be levied subject to maximum of 5% of the total order value

iii) If the tenderer is other than the OEM then he must submit the tenderspecific authorization certificate obtaining from the Original EquipmentManufacturer of CCTV surveillance system as per “Annexure-IV” format.

iv) The rate should be including all taxes, Transportation erection etc. Trere isno extra condition will be acceptable.

v) The name of items with specification and make/brands of the items, with name of manufacturer & address must be enclosed.

vi) Literature and catalogues in support of items quoted must be enclosed.

vii) The quantity mentioned is tentative. Quantity may increase ordecrease as per requirement.

vii) The order will be awarded to the bidder in overall price excluding AMC.No individual / part order will be awarded.

ANNEXURE-I

TECHNICAL BID

Supply and Installation of CCTV surveillance System forOFDC. Bhubaneswar

Sl. Description To be filled in byNo. Party01. Name of the vendor:- Dealer/ Manufacturer.02. Address with Phone No. /FAX/E-mail

03. Contact person (S) Phone No./ Mobile No.and Email.

04. Name of the Brand & Model to be supplied05 Literature and catalogues in support of

items quoted must be enclosed.

06Certificate with reference to authorizedDealer/manufacturer.

07. Warranty period from the date ofinstallation

08. Delivery schedule: Within 30 days onReleasing the work order.

09. Validity of quotes: Should be valid for periodof “120 days from the last date ofsubmission” The price should be quoted inINR with all taxes.

10. Undertaking by manufacturer of equipmentfor servicing the equipment & supply ofspare parts whenever required at least for twoyears after completion of warranty /Guaranty.

11 Status of the Firm(Company/Firm/Proprietary) enclose thesupporting document

12 Specify the maximum value of single workexecuted in last 05 years within the State.(Copy of the Purchase order / installationcertificates to be enclosed).

13 Whether registered with the registrar ofcompanies/registrar of firms. If so attachthe copy of certificate.

ANNEXURE-II

Note: The Camera & NVR should be of same OEM/Make

Technical Specifications of Different Components / Equipment of CCTV surveillance system

1. 4MP VF BULLET/DOME IP CAMERA:

Make: (Pelco / Sony/Hikvision/ Bosch / Honeywell)Image Sensor 1/3’’ Progressive Scan CMOS

Min. Illumination 0.01Lux @(F1.2 AGC ON), 0.014 Lux @(F1.4,AGC ON), 0 Lux with IR

Lens 2.8-12mm , VF motorized lens

Day & Night IR cut filter with auto switch

WDR 120dB

Max. Resolution 2688 x 1520

Image Enhancement - BLC/3D DNR/ROI YESSupport Compression H.264+Dual Stream SUPPORT

Protocols TCP/IP, UDP, ICMP, HTTP, HTTPS, FTP, DHCP,DNS, DDNS, RTP, RTSP, RTCP,PPPoE, NTP,UPnP, SMTP, SNMP, IGMP, 802.1X, QoS, IPv6,Bonjour

Audio 1-ch 3.5 mm audio in(Mic in/Line in)/out interface

ON-board storage Built-in Micro SD/SDHC/SDXC slot, up to 128GB32GB including

Standard ONVIF (PROFILE S, PROFILE G), PSIA, CGI, ISAPIProtection Level IP66, IK10

IR Distance 30M IR

Operating Conditions -30 °C – 60 °C (-22 °F – 140 °F), Humidity 95%or less (non-condensing)

Power Supply 12V DC , PoE (802.3af)Certification CE, FCC, UL, ISO Certification

2. 2 MP IR PTZ CameraMake: (Pelco / Sony/Hikvision/Bosch/ Honeywell)

Image Sensor 1/1.9’’ Progressive Scan CMOS

Min. Illumination F1.5, 50 IRE,AGC On: Color: 0.002 lux, B/W :0.0002 lux, 0 lux with IR

Max.Image Resolution 1920×1080Focal Length 5.9 – 135.7 mm, 23xOptical Zoom 23x Digital Zoom 16x

WDR 120db S/N Ratio ≥ 55Db3D DNR, EIS, Defog, HLC/BLC, Support

Privacy Mask 24 privacy masks programmable

Ir distance 200m Day &Night IR Cut Filter

Patrol 8 patrols, up to 32 presets per patrol

Smart detection Face detection, Intrusion detection, Linecrossing detection, Audio exception detection,Region entrance detection, Region exitingdetection

Triple stream SupportProtocols IPv4/IPv6, HTTP, HTTPS, 802.1X, QoS, FTP,

SMTP, UPnP, SNMP, DNS, DDNS, NTP, RTSP,RTP, TCP, UDP, IGMP, ICMP, DHCP, PPPoE

Web Browser IE 7+, Chrome 18 +, Firefox 5.0 +, Safari 5.02 +,support multi-language

RS-485 Protocols Pelco-P, Pelco-D, self-adaptive

Defog YesON-board storage Built-in Micro SD/SDHC/SDXC slot, 32GB

includedPower High-PoE&24 VAC, Max.60W

Working Temperature -40°C ~ 65°C (-40°F ~ 149°F)

Humidity 90% or less

Protection Level IP66, IK10, TVS 6,000V lightning protection,surge protection and voltage transientprotection

Certification FCC, CE, UL, RoHS

3. 32-channel NVR Make: Pelco / Sony/Hikvision/ Bosch / Honeywell

Sr.No IP video input 32ch

01 Incoming bandwidth 256Mbps

02 Outgoing bandwidth 256Mbps

03 Recording resolution 12MP/8MP/6MP/5MP/3MP/1080P/UXGA/720P/VGA/4CIF/DCIF/2CIF/CIF/QCIF

04 HDMI/VGA output 1- CH, resolution: 1920 X 1080P / 60HZ, 1600 X 1200 / 60HZ, 1280 X 1024 / 60HZ,1280 X 720 / 60HZ, 1024 X 768 / 60HZ

05 VGA2/HDMI2 output HDMI2: 1920 × 1080/60Hz, 1280 × 1024/60Hz, 1280 × 720/60Hz,1024x768/60Hz VGA2: 1920 × 1080/60Hz, 1280 × 1024/60Hz,1280Resolution × 720/60Hz, 1024 ×768/60Hz

06 Audio output 1-ch

07 Decode format H.265/H.264/MPEG4

08 Synchronous Playback 16Ch

09 SATA 8 SATA Interface

10 E SATA 1 Esata Interface

11 Capacity 500GB/1TB/2TB/3TB/4TB/5TB/6TB

12 Two Way Audio 1-ch

13 USB interface 2 × USB 2.0 and 1 × USB 3.0

14 Alarm in/out 16/4

15 Power supply 12V DC

16 Certifications FCC, CE, UL

Note: The Camera & NVR should be of same OEM/Make.

4. 24 Port 10/100/1000 Unmanaged PoE Switch Specification

Make: cisco/HP

Particulars Specification

I/O ports and slots 24 RJ-45 auto-negotiating 10/100/1000PoE+ ports (IEEE 802.3 Type10BASE-T,IEEE 802.3u Type 100BASE-TX,IEEE 802.3ab Type 1000BASE-T,IEEE 802.3af PoE, IEEE 802.3at)4 SFP 100/1000 Mbps slots (IEEE802.3uType 100BASE-FX, IEEE 802.3zType 1000BASE-XSupports amaximum of 24autosensing 10/100/1000 ports plus 4 SFP 100/1000slots

Additional Port and Slots 1 RJ-45 console port to access limited CLI port

1G SFP LC-LX SM Tran receiver Quantity: 2Nos.

Physical characteristics 17.32(w) x 10.24(d) x 1.73(h) in

Dimensions (44 x 26 x 4.4 cm) (1U height)

Weight 7.5 lb (3.4 kg)

Memory and processor MIPS @ 500 MHz, 32 MB flash, 128 MB

SDRAM; packet buffer size: 512 KB

Mounting and enclosure Mounts in an EIA standard 19-inch rack

or equipment cabinet (hardware included)

Performance

100 Mb Latency < 5 μs

1000 Mb Latency < 5 μs

Throughput up to 41.7 Mpps (64-byte packets)

Routing/Switching capacity 56 Gbps

Routing table size 32 entries (Ipv4), 32 entries (Ipv6)

MAC address table size 8192 entries

Reliability MTBF (years) 65.78

Environment

Operating temperature 32°F to 104°F (0°C to 40°C)

Operating relative humidity 10% to 90%, non condensing

Non operating/Storage -40°F to 158°F (-40°C to 70°C)temperature

10% to 95%, non condensingNon operating/Storagerelative humidity up to 16,404 ft (5 km)

Altitude Low-speed fan: 44.9 dB, High-speed fan:

Acoustic 53.3 dB; ISO 7779

Electrical characteristics

Frequency 50/60 Hz

AC voltage 100 – 240 VAC

Maximum power rating 474 W

POE power 370 W PoE+

Hard Disk 24x7 recording 6TB ( Make: Seagate,Western Digital or reputed Brand)

Cat 6 UTP Cable Make – D Link/Finolex or reputed Brand.

Annexure-III

Bill of Materials

The approximate quantities of requirements are as follows:

Sr.No Description Qty. Make/Model9U Rack with accessoriesMake: APW/NET Rack/VALRACK

2

CAT-6 UTP cableMake:D-link/AMP(Tyco)/Systemax)

Approx.2000 Mtrs

SM 6 Core SM fiber optic armoured cable withInstallation. Make: D-link/AMP(Tyco)/Systemax)

Approx.1000 Mtrs

24- port Un Managed POE 10/100/1000 Switch Make: CISCO/HP

2

IP Camera (Dome/Bullet)Make:(Pelco/Sony/Hikvision/Bosch/Honeywell)

(14+7) = 21

IR PTZ Camera with mount Bracket.Make:(Pelco/Sony/Hikvision/Bosch/Honeywell/)

2

Internal Hard Disk 6TBMake: Seagate, Western Digital or reputed Brand

4

32 channel NVRMake:(Pelco/Sony/Hikvision/Bosch/Honeywell)

1

14ft GI pole with Electrification.Make:Any Make

2

PVC weatherproof junction box.Make: Any Make

4

Conducting Pipe / Cashing & cabling withInstallation charges per Mtr.

Approx. 2000 Mtrs

HDP Pipe 25 mmMake: Any Make

1000Mtrs

Digging of Hard soil Approx.800 Mtrs

Laying OFC Cable per Mtr. Approx.1000 Mtrs

Single-Mode Media Converter ( 0>5k.m).Make:Dlink/TPlink/Netgear

4

OFC SM SC pigtail (simplex) 1 meterMake: Dlink/AMP(Tyco)/Systemax)

8

OFC SM LC- SC patch cord (Duplex) 3 MeterMake: Dlink/AMP(Tyco)/Systemax)

8

24v /2 amp single port adapterMake:Any Make

2

SCHEUDLE – A

WORK EXPERIENCE

LIST OF SIMILAR NATURE OF PROJECTS EXECUTED BY THE OEM OR BY THEIR AUTHORIZED PARTNER

Name of theEmployer

Name of location and Name of work

Contract price asPer agreement

Stipulated daysfor Completion ofwork

Actual days taken tocomplete the work.

Reason of delay ifany

Signature of the Tenderer

Date.

ANNEXURE-IV

MANUFACTURER’S AUTHORIZATION FORM (MAF)

To,

The Managing DirectorOFDC., Ltd, Bhubaneswar.

Ref : Tender No: ----------------- of O.F.D.C Ltd., Dated:____________________

Dear Sir,

We, M/s. _________________________________________ who are established andreputed manufacturers of ______________________________ having factories / Depot as at

___________________________________________ and ________________________ dohereby authorize M/s. _________________________________________________ (Name andaddress of bidder) to offer their quotation and conclude the contract with you against the aboveinvitation for the Bid, as one of our Authorized Dealers.

We hereby confirm that the CCTV System including all components delivered to theOdisha Forest Development Corporation Ltd, will be brand new. We also guarantee that all thesoftware / components supplied by the supplier is licensed and legally obtained.

We, hereby, extend our full guarantee and comprehensive warranty as per terms andconditions of the Tender for our products offered against this invitation for Bid by the abovefirm.

We, hereby confirm that the spares for the product offered should be available for aftersales service for at least 05 years.

Dated at ___________ this _______________ day of ______________ 20 _____.

Authorized Signatory

Signature :

Name : Designation :

Name & Address of the company :

(To be submitted on Company (OEM)’s letter head duly signed by the authorized signatoryof Company along with technical specification of products.)

ANNEXURE-V 32 Channel CCTV SystemSl no. Description Quantity

Nos./MeterUnit Basic

Price GST Unit Price

Including GSTTotal price

1 32 Channel NVR excluding the cost of hard Discincluding P/F 8 channel power supply suitable forthe system.(Pelco /Sony/ Bosch /Hikvision/ Honeywell)

2 4 MP VF IR IP Dome camera as per Specification.(Pelco / Sony/ Bosch /Hikvision/ Honeywell)

3 4 MP VF IR IP Bullet camera as per Specification.(Pelco / Sony/Hikvision/Bosch / Honeywell)

4 2 MP IR PTZ Dome camera as perSpecification.(Pelco / Sony/Hikvision/Bosch /Honeywell)

5 6 TB Internal Hard Disc Drive( Make: Seagate, Western Digital or reputed Brand)

6 DC Power Adapter -12 volt (2 amp)7 24 Port 10/100/1000 Unmanaged PoE Switch

Make: cisco/HP8 9U Server rack with all accessories

Make: APW/NET Rack/VALRACK9 24v /2 amp single port adapter

Make:Any Make10 14ft GI pole with Electrification.

Make:Any Make Total Price (A)

Sl no. Description Quantity(Meter)

Unit BasicPrice

GST Unit PriceIncluding GST

Total price

1 Supply and Laying of CAT6 cable for aboveSystem in suitable size of Medium class PVC pipeto be used indoors & outdoor including CCTVinstallation charges.

Total Price (B)

ANNEXURE-VI

32 Channel CCTV System(Including all the items as described in price BID (C)

01 AMC for 2nd Year LS

02 AMC for 3rd Year LS

03 AMC for 4th Year LS

TOTAL PRICE

Comprehensive AMC for above article for three Years after completion ofWarranty period of 01 Year

Note: Price bid evaluation will be done excluding the quote forAMC