Formatting cell contents

Formatting cell contentsSelect the cells you want to

formatClick home tabClick font down arrowClick font you wantClick font size down arrowClick font size you want

Change text appearanceSelect cells you want to formatClick home tabUse the tools in the font,

alignment, and number groups to change your text’s appearance

Format part of cell’s contentsClick the cell with data you want

to formatSelect the contents of cell you

want formatted on the formula bar

If necessary, click the home tabUse the controls in font group on

ribbon to apply the changes you want

Formatting cells containing numbersNumerical data plays a central

role in excel workbooks

Display numerical values as currency & percentage◦Select cells you want to format◦Click home tab

Conti…◦Using tools in the number group,

follow any of these steps: Click the accounting number format

button to apply currency style with two decimal places

Click the percent style button to add a percent sign with no decimal places

Click comma style button to add a comma format with two decimal places

Set the number of decimal placesSelect the cells you want to

formatClick home tabFollow either of these steps:

◦Click the increase decimal button in the number group on the ribbon

◦Click the decrease decimal button in the number group on the ribbon

Set a date formatSelect the cells you want to

format as a dateClick the home tabIn the Number group, click the

dialog box launcherClick the number tabClick dateClick the date format you wantClick ok

Add background colorSelect the cell you want to

changeClick the home tabIn the font group, click the fill

color down arrowSelect the background color you

want

Change background shadingSelect the cells you want to

changeRight-click the selection and click

format cells from the shortcut menu

Click the fill tabClick the pattern color down

arrow & then select the color you want

Click the pattern style down arrow & then select the pattern you want

Click ok

Formatting Cell Borders

Draw bordersSelect the cells around which you

want to draw a borderClick home tabClick the border button’s down

arrowClick the type of border you want

to apply

Format Cell BordersClick the cell you want to formatClick the home tabClick the font group’s dialogClick the border tabSelect the line styleClick the color down arrow Click the color you want to use for

bordersSelect the borders you want to useClick ok

Defining cell styles

Apply a styleSelect the cells you want to

changeClick home tabIn style group, click cell stylesClick a style

Create a styleClick home tabIn the styles group on the ribbon, click

cell stylesClick new cell styleType a new style nameClick formatSpecify the formatting you want this

style to containClick okClick ok

Modify a styleClick the home tabIn the styles group on the ribbon,

click cell stylesRight-click the style you want to

modifyClick modifyClick formatSpecify the formatting you wantClick ok twice

Delete styleClick home tabIn the styles group on the ribbon,

click cell stylesRight-click the style you want to

deleteClick delete

Aligning & orienting cell contents

Change text alignmentSelect the cells you want to alignClick the home tabUsing the controls in the

alignment group on the ribbon, follow one of these steps:◦Click the Align left button to align the

text with the left edge of the cell◦Click the Center button to center the

text within the cell◦Click the Align Right button to align

the text with the right edge of the cell

Set text orientation and wrappingSelect the cells you want to

orientClick the Home tabUsing the controls in the

alignment group on the ribbon, follow either or both of these steps:◦Click the orientation button & select

the desired orientation of your cell text

◦Click the wrap text button to wrap the text to fit inside the column width

Formatting cell based on condition

Change the format of a cell based on its valueSelect the cells you want to

changeClick the home tabIn the style group on the ribbon,

click conditional formattingClick new ruleClick format only cells that

containClick the comparison phrase

down arrowClick the comparison phrase you

want

Conti…Type the constant values or

formulas you want evaluatedClick formatSpecify the formatting you want

& click okClick ok

Edit conditional formatting ruleSelect the cells that contain the rule

you want to editClick the home tabIn the styles group, click conditional

formattingClick manage rulesClick the rule you want to changeClick Edit ruleUse controls to make your changesClick ok twice to save your changes

Delete conditional formatting ruleSelect the cells that contain the

rule you want to editClick the home tabIn the styles group, click

conditional formattingClick manage rulesClick the rule you want to deleteClick delete ruleClick ok

Changing how conditional formatting rules are applied

Stop when a Condition is metSelect cells that contain the rule

you want to editClick the home tabIn the styles group, click

conditional formattingClick manage rulesClick the rule you want to changeSelect the stop if true boxClick ok

Change the order of conditionsSelect the cells that contain the

rules you want to editClick home tabIn the styles group, click

conditional formattingClick manage rulesClick the rule you want to changeFollow either of these steps:

Conti…◦Click move up button to move rule

one place higher in the order◦Click move down button to move the

rule one place lower in the order

Click ok

Display data barsSelect the cells that contain your

dataClick home tabIn the styles group on the ribbon,

click conditional formattingPoint to data barsClick the data bar option you

want to apply

Display icon setsSelect the cells that contain your

dataClick home tabIn the styles group on the ribbon,

click conditional formattingPoint to icon setsClick the icon set you want to

apply

Display color scalesSelect the cells that contain your

dataClick the home tabIn the styles group on the ribbon,

click conditional formattingPoint to color scaleClick the color scale pattern you

want to apply

Copy styles with format painterSelect the cells with the

formatting you want to copyClick the home tabIn the clipboard group, click the

format painter buttonSelect the cells where you want

the formatting applied

Merge several cells into oneSelect the cells you want to mergeClick the home tabIn the alignment group, click the

merge and center button

Applying workbook themesClick page layout tabIn the themes group on the

ribbon, click themesClick theme you want to apply

Change colors within a themeClick page layout tabIn the themes group on the

ribbon, click colorsClick color scheme you want to

apply

Change fonts within themeClick page layout tabIn the themes group on the

ribbon, click fontsClick the font scheme you want

to apply

Change effects within themeClick page layout tabIn the themes group on the

ribbon, click effectsClick effects scheme you want to

apply

Create new workbook themeFormat your worksheet using the

colors, fonts, and effects you want to include in your theme

Click the page layout tabIn the themes group on the

ribbon, click themesClick save current themeType name for your themeClick save

Change the color of gridlinesClick Microsoft office buttonClick Excel optionsClick advancedClick the display options for this

worksheet down arrowSelect the worksheet, or

worksheets, to which you want to apply the change

Conti…Click gridline color buttonSelect the grid color you want to

use for the gridlinesClick ok

Show or hide cell gridlinesClick the page layout tab

Using the controls in the sheet options group on the ribbon, follow either or both of these steps using the check boxes in the gridlines section of the group:◦ Select the view checkbox to show gridlines

as you work in excel or clear the view check box to hide the gridlines as you work

◦ Select the print checkbox to show gridlines when you print the worksheet or clear the print check box to hide the gridlines when you print

Outlining to hide and show rows and columns

Group rows and columnsSelect the rows or columns you

want to groupClick data tabIn the outline group on the

ribbon, click groupIn the dialog box that appears,

verify that the rows or columns option button is selected, and then click ok

Ungroup rows or columnsSelect the rows and columns you

want to ungroupClick the data tabIn the outline group on the

ribbon, click ungroup

Show grouped rows or columnsClick expand button next to the

group you want to show

Hide grouped rows or columns

Click the collapse button next to the group you want to hide

Protecting worksheets from changesClick review tabClick protect sheetSelect the protection options you

wantClick ok

Locking cells to prevent changesSelect cells you want to lockRight-click the selection and click

format cells on the shortcut menuClick the protection tabSelect the locked check boxClick ok