9400 N. CENTRAL EXPRESSWAY DALLAS, TEXAS 75231

BOARD OF TRUSTEES AGENDA ITEM

FOR USE BY BOARD SERVICES OFFICE

BOARD FILE #: AMENDED DATE: (See Minutes)

Meeting Type: Meeting Date:

Policy Reference:

Justification:

Bid/RFP Statistics andInformation:

Received: M/WBEs: Bid/RFP #: Opening Date:Compliant: M/WBEs:

M/WBE Information: In accordance with the District’s M/WBE Program requirements, this contract’s M/WBE goal is set at % of the contract amount.

No subcontracting opportunities M/WBE vendor Committed to achieving % Multiple M/WBE vendors #

Recommended Vendor(s): Contract Type: Contract Term: Lowest Responsive Bidder(s): Sole Source Vendor: Funding Information:

Budget Approval NA (Budget Department Approval Required)

Request #: PO #: Project Order #:

Contact Information:

Name: Title:

Department: Phone #:

Additional Information Sheet(s) attached: Yes No

DETAILED INFORMATION SHEET Meeting Date: January 25, 2018 Title: CONSIDER AND TAKE POSSIBLE ACTION TO AUTHORIZE, NEGOTIATE AND ENTER

INTO TERM AGREEMENTS WITH VARIOUS VENDORS FOR THE PURCHASE OF CLOTHING APPAREL FOR DISTRICTWIDE USE (NOT TO EXCEED $5,000,000 OVER THREE YEARS/GENERAL OPERATING/BOND/SPECIAL REVENUE FUNDS)

Recommended Vendors: 4imprint, Inc. *A Turtle Loves Me Adventures in Advertising Logoworks *Advertising Matters LLC *Affordable Uniforms, LLC *Aktis Enterprise Inc. *Already Gear, Inc. *AMC Promotional Products America Team Sports *Anchorage Medical Equipment & Supplies, LLC *Aztec Promotional Group BSN Sports Bull Market Promotions Carey's Sporting Goods Chef Works, Inc. Crown Trophy Hurst Custom Sportswear, Inc. Dallas East Sports Director's Assistant Educational Products, Inc. *EM Enterprises dba InkIt Printing *Gabino Advertising Gandy Ink Gopher Sport *Joy Promotions *Levines Department Store *M. Benjamin Designs *Metzger Awards *Mr. Formal Tuxedo National FFA Organization Neff Motivation, Inc. Okiedeutsch Inc. dba Big Frog Custom T-Shirts & More of Central Dallas Pepwear, LLC *Promotional Designs Inc. *Reklaw Design Sandys Dancewear School Tee Factory Spirit Supply Store *Sugafoots, LLC *Teamleader *Texas Motion Sports *The Costume Closet *The Little House Design Company *The Vanity Room Inc. Tribarson Enterprises Inc. d/b/a Action Trophies & Awards *T-Shirts Etc. *Versa Printing, Inc. *Vestige International *World of Promotions

*Denotes M/WBE vendor Historical Information: On October 29, 2015, per board file #8.08-102916 the Board of Trustees authorized the District to negotiate and enter into agreements with various vendors for Clothing Apparel for districtwide use in an amount not to exceed $3,000,000 over 3 years. *Advertising Matters LLC $365,585.02 *A Turtle Loves Me $4,522.36 Blue Moose Apparel/Tees $74,469.71 *Gabino Advertising $139,536.31 Gandy Ink $112,355.35 *Joy Promotions, Inc. $42,628.88 *T-Shirts by Bernard $14,633.35 *M. Benjamin Designs $25,793.77 *Promotional Designs, Inc. $3,896.79 *Versa Printing, Inc. $351,590.62 *Vestige International $458,812.88 *Denotes M/WBE vendor To date the District has spent: Total: $1,593,825.04

1 of 2

Dallas Independent School D

istrictR

FP BG

-205156 Clothing A

pparelTabulation/Evaluation

Total Num

ber of Evaluators: 4A

BC

DE

FG

HI

JK

LM

NO

PQ

RS

TU

VW

XY

ZAA

Maximum Available Points per Category

4imprint, Inc.

A Turtle Loves Me

Adventures in Advertising Logoworks

Advertising Matters LLC

Affordable Uniforms, LLC

Aktis Enterprise Inc.

Already Gear, Inc.

AMC Promotional Products

America Team Sports

Anchorage Medical Equipment & Supplies, LLC

Aztec Promotional Group

BSN Sports

Bull Market Promotions

Carey's Sporting Goods

Chef Works, Inc.

Crown Trophy Hurst

Custom Sportswear, Inc.

Dallas East Sports

Director's Assistant

Educational Products, Inc.

EM Enterprises dba InkIt Printing

Gabino Advertising

Gandy Ink

Gopher Sport

Joy Promotions

Levines Department Store

M. Benjamin Designs

Criteria

Purchase Price - Detailed description of rate of services.

109.85

9.959.83

9.959.90

0.009.90

9.929.85

9.859.90

9.889.85

9.9010.00

9.830.00

9.900.00

0.009.85

9.909.83

0.009.88

9.850.00

The impact on the ability of the district to com

ply with law

s and rules relating to historically underutilized businesses;

200.00

0.500.75

0.500.50

0.500.50

0.500.50

0.502.50

1.000.00

0.000.00

0.000.50

0.000.50

0.000.50

3.000.50

4.002.50

2.000.50

2

The Quality of the Vendor's G

oods or Services - Description

of Methodology/Approach to Providing Services. R

elevant Technical and Field Support Experience w

ith Examples of

Success

2017.50

16.2519.00

18.2518.25

17.5017.75

17.2519.00

16.2517.00

18.5015.00

18.0017.50

17.5015.75

15.7516.75

17.0017.00

18.7519.00

18.0017.50

18.2514.25

3R

eputation of the Vendor and the Vendor's Goods or

Services. Relevant R

efererences with D

emographics and

Size Cited

108.25

7.759.00

9.009.00

8.258.50

8.759.25

7.758.50

8.257.50

8.756.00

8.259.00

7.008.75

9.258.75

9.509.75

8.759.00

9.507.50

4The Extent to W

hich the Goods or Services M

eet the D

istrict's Needs

1514.50

12.7513.25

14.0013.25

13.2513.50

13.2514.00

12.7512.50

13.0012.25

12.2512.50

11.2512.25

13.0014.00

12.0012.25

14.5014.25

14.0014.00

13.2510.75

5Vendor's Past R

elationship with the D

istrict5

4.753.00

3.754.25

4.504.25

4.253.00

3.503.50

4.003.00

2.753.00

2.752.50

3.004.00

3.003.50

2.754.75

3.254.25

4.754.25

3.25

7Long-term

cost to the District to acquire the vendor’s goods

and services.5

4.003.50

4.754.75

4.754.25

4.254.25

4.754.00

4.754.25

4.004.25

4.254.25

4.754.50

4.254.00

4.254.75

4.754.25

4.754.00

3.75

9Any other relevant factor specifically listed in the R

equest for Proposal, to be defined as:

1511.75

12.7513.25

14.5014.50

13.2512.75

13.5014.75

13.2513.50

13.7511.25

13.7514.25

12.0014.25

13.7513.00

14.5012.00

12.7514.00

13.7514.00

12.7511.50

10070.60

66.4573.58

75.2074.65

61.2571.40

70.4275.60

67.8572.65

71.6362.60

69.9067.25

65.5859.50

67.9060.25

60.2567.35

77.9075.33

67.0076.38

73.8551.50

1829

1310

1136

1720

823

1415

3521

2632

3922

3737

243

927

512

45

Notes:

Total Scores (Out of 100 Posible Points)

Rank Average Score for All Evaluators

16

Criteria #

2 of 2

Dallas Independent School D

istrictR

FP BG

-205156 Clothing A

pparelTabulation/Evaluation

Total Num

ber of Evaluators: 4

Maximum Available Points per Category

Criteria

Purchase Price - Detailed description of rate of services.

10

The impact on the ability of the district to com

ply with law

s and rules relating to historically underutilized businesses;

20

2

The Quality of the Vendor's G

oods or Services - Description

of Methodology/Approach to Providing Services. R

elevant Technical and Field Support Experience w

ith Examples of

Success

20

3R

eputation of the Vendor and the Vendor's Goods or

Services. Relevant R

efererences with D

emographics and

Size Cited

10

4The Extent to W

hich the Goods or Services M

eet the D

istrict's Needs

15

5Vendor's Past R

elationship with the D

istrict5

7Long-term

cost to the District to acquire the vendor’s goods

and services.5

9Any other relevant factor specifically listed in the R

equest for Proposal, to be defined as:

15

100

Notes:

Total Scores (Out of 100 Posible Points)

Rank Average Score for All Evaluators

16

Criteria #

ABAC

ADAE

AFAG

AHAI

AJAK

ALAM

ANAO

APAQ

ARAS

ATAU

AVAW

Metzger Awards

Mr. Formal Tuxedo

National FFA Organization

Neff Motivation, Inc.

Okiedeutsch Inc. dba Big Frog Custom T-Shirts & More of Central Dallas

Pepwear, LLC

Promotional Designs Inc.

Reklaw Design

Sandys Dancewear

School Tee Factory

Spirit Supply Store

Sugafoots, LLC

Teamleader

Texas Motion Sports

The Costume Closet

The Little House Design Company

The Vanity Room Inc.

Tribarson Enterprises Inc. d/b/a Action Trophies &

Awards

T-Shirts Etc.

Versa Printing, Inc.

Vestige International

World of Promotions

9.859.90

0.009.85

10.009.81

9.910.00

0.000.00

0.000.00

9.830.00

0.000.00

0.000.00

0.009.85

9.909.88

0.500.50

0.000.00

0.500.00

0.500.50

0.500.50

0.000.50

0.000.50

0.500.50

0.500.50

1.005.00

0.500.50

16.7517.00

12.5019.50

17.0019.75

18.2518.75

17.2516.50

13.7515.50

16.0016.00

18.5018.25

15.5013.75

16.2519.75

19.0017.00

9.008.50

5.509.00

7.259.75

9.009.25

9.258.00

6.757.50

8.257.25

9.257.75

8.256.25

8.259.25

9.508.50

13.2511.50

9.0014.25

13.0014.75

14.5014.50

14.0011.75

10.759.25

12.7511.75

14.5012.00

10.507.75

12.0013.50

13.5014.25

4.004.25

2.254.75

3.004.75

4.504.75

3.502.25

2.752.50

3.253.25

4.253.50

2.502.75

4.504.25

4.754.75

4.253.25

2.254.75

3.254.75

4.504.75

4.754.25

4.003.25

4.003.75

4.002.75

2.753.25

4.254.75

4.754.50

13.0010.75

9.5014.75

12.2514.75

14.5014.75

14.2511.25

12.0011.50

12.7512.75

14.2513.00

12.7512.00

12.5014.75

13.7512.25

70.6065.65

41.0076.85

66.2578.31

75.6667.25

63.5054.50

50.0050.00

66.8355.25

65.2557.75

52.7546.25

58.7581.10

75.6571.63

1831

494

302

625

3443

4646

2842

3341

4448

401

715

RFP BG

-205156 Clothing Apparel

Evaluation Com

mittee M

ember:

A B

C D

E F G H

I J K L M

N O

P Q R

S T U V W

X Y Z

Category Value

4imprint, Inc.

A Turtle Loves Me

Adventures in Advertising Logoworks

Advertising Matters LLC

Affordable Uniforms, LLC

Aktis Enterprise Inc.

Already Gear, Inc.

AMC Promotional Products

America Team Sports

Anchorage Medical Equipment & Supplies, LLC

Aztec Promotional Group

BSN Sports

Bull Market Promotions

Carey's Sporting Goods

Chef Works, Inc.

Crown Trophy Hurst

Custom Sportswear, Inc.

Dallas East Sports

Director's Assistant

Educational Products, Inc.

EM Enterprises dba InkIt Printing

Gabino Advertising

Gandy Ink

Gopher Sport

Joy Promotions

Levines Department Store

M. Benjamin Designs

Metzger Awards

Mr. Formal Tuxedo

National FFA Organization

Neff Motivation, Inc. Okiedeutsch Inc. dba Big Frog Custom T-Shirts & More of Central Dallas

Pepwear, LLC

Promotional Designs Inc.

Reklaw Design

Sandys Dancewear

School Tee Factory

Spirit Supply Store

Sugafoots, LLC

Teamleader

Texas Motion Sports

The Costume Closet

The Little House Design Company

The Vanity Room Inc.

Tribarson Enterprises Inc. d/b/a Action Trophies & Awards

T-Shirts Etc.

Versa Printing, Inc.

Vestige International

World of Promotions

Criminal History ReportY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Felony Conviction AffidavitY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Conflict of Interest FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Family Relationship Disclosure FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Federal and State debarment FormsY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Non-Collusion Compliance FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Minority and Women Business Enterprise Compliance Guideline Forms

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Y

Required Forms included - To Be Determ

ined by Procurement Departm

ent - Y = Yes; N = No