Food Service – Cash Food Service – Cash HandlingHandling

Is all your money going where you want it to go?

Charles E. Linderman, PRSBACharles E. Linderman, PRSBA

• Director of Business Affairs• Great Valley School District

– 47 Church Road– Malvern, PA 19355

– (610) 889 – 2125 Ext. 2123– Clinderman@gvsd.org

Protecting your cashProtecting your cash

• Establish Internal Controls

• Look for warning signs of embezzlement or theft

• Perform periodic audits of operation

• Implement backup plan

Internal ControlsInternal Controls

• Screen Cash handlers before hiring

• Use the 2 person system

• Require documentation of receipts

• Install effective inventory controls

Internal ControlsInternal Controls

• Lockable money bags

• Multi-part deposit tickets

• Reconcile cash register to the deposit

• Inventory personnel different than cash handlers

Look for Warning SignsLook for Warning Signsof Embezzlement/Theftof Embezzlement/Theft

• Decrease in Sales• Inventory Shortages• Decline in Bottom-

line• Jumpy Personnel• If you suspect it …

then it is probably happening

Back-up PlansBack-up Plans

ConclusionsConclusions

• Establish Effective Internal Controls

• Be aware of theft or embezzlement

• Perform periodic audits

• Establish a back-up plan

Periodic AuditsPeriodic Audits

• Revenue trends• Do not pre-schedule

audit• Inventory audit• Rotate job functions