Food and Fund Drive Kit(3)

8/8/2019 Food and Fund Drive Kit(3)

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Contents:

1.Frequently Asked Questions (FAQs)2.Food and Fund Drives: Where to Start!3.Food and Fund Drive Checklist4.Add Energy to Your Food and Fund Drives5.Fun Ideas to Raise Food and Funds6.Most-Wanted Foods List

For more information or to answer your questions please call:269-488-2617

Why Both Food and Funds Matter

Food drives can help provide some of the healthiest and highestquality food we receive.

Food donations also provide a direct connection between donorsand people who are hungry. Food drives are a great way for your team towork together to help raise food for those that need it most.

Cash donations allow us to keep our freezers running and ourtrucks running. They also support innovative programs. But mostimportantly, cash donations allows us to take advantage of amazingpurchasing power (pennies on the pound) through our connection withthe Food Bank of South Central Michigan.

Every dollar we spend equals about $10.00 that youwould spend on the same food items Through ourGrocery Pantry Program, $4 can feed one person for4 days.

Food and Fund Drive Kit


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Frequently Asked Questions

Where do I drop off donated food?Drop off food at the Kalamazoo Loaves and Fishes (KLF) warehouse:913 E. Alcott, Kalamazoo. Directions are available by calling 488-2617 or bydownloading a map from the Web. For a current list of other drop off sites,check www.kzoolf.org.

Do you have containers to collect the food?KLF can provide large (55-gallon, 3-feet high and 2-feet wide) barrels. Eachbarrel holds 125 to 150 pounds of food.. To make it cost-effective for KLF todeliver and pick up food-collection receptacles, your food-drive goal should beat least 300 pounds. This amount of food will cover the costs of running ourtrucks. A barrel will fit on the backseat of a car.

For really large drives, we can provide bins (4x4x4) which will be deliveredand picked up. Realize, we will need to use a non-motorized pallet-jack, whichneeds a hard, snow and ice free surface to maneuver the bin in and out of yourfacility.

We also supply cardboard boxes in 3 different sizes for food drives that will beless than 300 lbs.

Do you have promotional materials I can use?Visit the Kalamazoo Loaves & Fishes Web site by going to www.kzoolf.org.Under How Can I Help?/Hold a Food Drive, you may download a generic pdf

version of our food collection flyer and other information to be used for yourfood drive.

If you are unable to download flyers from the site, you may pick up genericflyers at our warehouse.

Where do I send contributions?Please make checks out to: Kalamazoo Loaves and Fishes, and send to:913 E. Alcott Kalamazoo, MI 49001

Do I need to let KLF know that I am having a food drive?Use theFood and Fund Drive Barrel Request Formto let us know what youneed. Otherwise, you may fill out a receipt when you drop off the food youcollect.

How does the food collected reach those in need?Kalamazoo Loaves & Fishes distributes food collected through food drives to anetwork of 27 Grocery Pantry Partners throughout Kalamazoo County, threeseasonal mobile pantry sites, plus Ministry with Community and the YWCADomestic Assault Program.
http://www.kzoolf.org/http://www.kzoolf.org/http://www.oregonfoodbank.org/events_and_food_drives/food_drives/barrel_request.htmlhttp://www.oregonfoodbank.org/events_and_food_drives/food_drives/barrel_request.htmlhttp://www.oregonfoodbank.org/events_and_food_drives/food_drives/barrel_request.htmlhttp://www.oregonfoodbank.org/events_and_food_drives/food_drives/barrel_request.htmlhttp://www.kzoolf.org/http://www.kzoolf.org/


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Can I find out how much food my group collected?Kalamazoo Loaves & Fishes will send you a formal receipt stating the weight ofthe food your group collected. Be sure to give us the name of your organizationor group, a contact name, and address so that this receipt is received in atimely manner.

Will I receive a receipt for monetary donations?Anyone making a monetary donation will receive a thank-you receipt with theamount of the donation. If you want a receipt for cash donations, please put thecash in an envelope with the donors name, address and amount of donation onthe outside of the envelope.

Food and Fund Drives

Thank you for coordinating a food and fund drive to fight hunger in ourcommunity. Here are the steps to a successful drive:

First, the basics Decide who can help you organize the drive. Decide if you will raise food, money or both. Decide what type of drive you want to stage such as a party or a

competition. Then, set a goal.o How many potential contributors do you have?o How much can you reasonably expect to collect from each donor?o Will you collect food, cash or both?o For KLF to deliver and pick up food collection barrels, the goal ofthe food drive needs to be at least 300 pounds. This amount of

food will cover the costs associated with running our trucks.

Important Note: KLF needs and encourages food drives of ALLSIZES. For food drives generating fewer than 300 pounds, werequest that you use boxes to collect the food (more informationbelow) and that you deliver your donations to KLF between 9amand 3pm Monday through Friday. KLF will do the best we can tomeet your requested delivery and pick up needs.

Agree on the drive length. Will it be for one day? One week? Werecommend two to three weeks. Choose the drives location. Will it occur at one place or at several

locations? Decide on a collection method - boxes or barrels it really depends on

your goal.

When to use boxes: We encourage the use of boxes for any drivegenerating fewer than 300 pounds of food. Copy paper boxes (orsmaller) work well for food drives. They aren't too heavy when full and


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you can decorate with wrapping or a Kalamazoo Loaves & Fishes flyer.Kalamazoo Loaves & Fishes can also supply boxes for you to use.

When to use KLF barrels:KLF can provide large (55 gallon, 3 feet high and 2 feet wide) barrels andhold 125-150 pounds of food.

Tip:Barrels hold more food if you remove food from grocery bags beforeplacing the food in the barrel.KLF can deliver the barrels (2 or more) to your food drive site and pickthem up at the end of the event. To schedule food collection barreldelivery or pickup, call Marvin King at 269-343-1616.

If your group can pick up empty barrels from our warehouse at the startof your drive, thats even better. Saving KLF the delivery trip is equivalentto making an additional donation. Please call in advance if you plan topick up a barrel. Let us know as early as possible (at least two weeks inadvance) if you will need food picked up. Please note that during the

Christmas holiday season, our pickup schedule fills quickly.

Food and Fund Drive Checklist

Next, get everything readyIf not customizing your own flyers for this drive, download KLF Flyersfrom the KLF Web site OR pick them up at the warehouse.Send out memos, phone messages, newsletters and emails to promotethe drive

Plan special theme days such as Meal Monday, Tuna Tuesday, etc.Sponsor competitions between teams, classes or departments or plan aspecial event to encourage giving.Consider arranging a Hunger Awareness Day or picking a theme at thestart of or during your drive. If you would like to schedule a speaker tocome speak to your organization or group, please call JenniferJohnson, 488-2617 ext. 213.Encourage participants to look at the KLF website, www.kzoolf.org.Acquire and decorate barrels or boxes for food collection.Place the barrels or boxes in convenient and visible areas. Arrange tostore them during the drive.

Then, during the driveUpdate participants on the amount of food and funds youve collectedthrough a sign in a high traffic area, announcements in meetings andnewsletters, or email.Send out creative messages to keep people excited about reaching thegoal.


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Finally, when the drive is overDeliver your food to the KLF receiving dock, located on the south side ofthe building between 9 a.m. and 3 p.m. on weekdays. Or makearrangements by calling Marvin at 269-343-1616 for additional options.

When you deliver the food, please fill out a receipt and indicate that youcollected the food through a food drive.Share and celebrate the food drive results with all participants.KLF will send you a letter listing the total amount of food and fundsraised during your event.Write down your good ideas for your next drive!

Most-Wanted Foods

KLF needs these nutritious foods:Protein (7 grams or higher) canned meats, dry beans, heartysoups, mac and cheese, beef stew, etc.Fruitscanned, preferably w/o sugar or corn syrup added100% Fruit Juice canned or plasticVegetables cannedGrainspasta, rice, oatmealPerishablesplease call Marvin (269-343-1616) in advance to discusscurrent needs

Please Note

To ensure recipients safety, KLF is unable to use:

Rusty, badly dented or unlabeled cansGlass containersPerishable items other than fruits or vegetablesHomemade itemsNoncommercial canned or packaged itemsAlcoholic beverages, mixes or sodaOpen or used items

If you have any questions please call 269-488-2617.

Best of luck with your drive and thanks again for helping KLF meet itsmission:To expand the availability of emergency food resources and promote theability of hungry people to feed themselves

Food and Fund Drive Kit(3)

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