1. FOI A tool for managing end to end Freedom of Information requests.1 www.dataprotectionofficer.com ||| info@dataprotectionofficer.com

2. Overview Key AccountsFOI formFOI dashboard Reports Freedom of Linked with your Real time capture No. of FOIInformation internet &of all requests receivedOfficer intranet(Zero day No. of responses FOI Linked with all detection) No. of breachesAdministrationBusiness units Automatically No. of rejectionsteam Linked with all alerts FOI team ofand groundsyour business the requests via No. of requestspartnersemailper month Captures admin No. of request perchecksBusiness Unit Allocates anofficer to eachrequest Allows officer tolog response tothe request Automaticallycounts down thedays left for eachrequest. Alerts FOI team &Officer onpotentialbreaches2 3. Key accounts Freedom ofInformationOfficerFreedom of InformationAdministrationTeam 3 4. Getting started 4 5. FOI formLinked to Intranet Linked to Internet Linked to all Business units Linked to allBusiness partners Aimed to captureall the ingresspoints of FOIrequests5 6. A completed FOI form & Acknowledgement6 7. Automatic Acknowledgement to subject7 8. FOI Dashboard 8 9. FOI ID is automatically generated for the request and registered on the dashboard in real time. Once the request is registered, the 20 day timer begins automatically.The subject name isattached to the requestfor reference.An officer can beallocated to the request.He or she is alerted.The admin check includesoption to reject query orpass the request. The response from the officer can be captured electronically or if hard copy noted on the dashboardThe status of the requestis maintained allthroughout the lifecycleof the request.FOI administration via the dashboard 9 10. The completed request from the dashboardClick here to see the form10 11. Dashboard: Admin checkOptions to pass orreject request 11 12. FOI dashboard: Example of Rejection 12 13. Allocation of an officer from the org chartOrg chart13 14. Response to FOI requests Officer clicks onResponse The response window allows the officer to select the response has been sent as well as a message to the subject. 14 Option to add the response document 15. Response to FOI requests: completing the response form15 16. FOI Dashboard: Completed responses16 17. Implementation & Contact details Implementation takes about 3 months to Go live. Solution can be custom built and deployed within yournetwork(intranet) or hosted on our secure server(extranet). Cost vary depending on number of licenses and scale ofimplementation For more information please contact: Mateo Isabella London Knowledge Innovation Centre South Bank Technopark 90 London Road SE1 6LN 0207 592 9747 17