FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command...
-
Upload
leonardo-bardsley -
Category
Documents
-
view
267 -
download
0
Transcript of FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command...
![Page 1: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/1.jpg)
FMSD DISBURSING AGENT TRAINING
Updated 2 April 2014
United States Army Financial Management Command(USAFMCOM)
Operational Support Team
![Page 2: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/2.jpg)
AGENDA
Action, Condition, Standard
Module 1 – Transfer of Accountability (TOA)
Module 2 – DDS Transactions Advance A Cashier Update Warm/Hot List from ECC AKO page Add a Line of Accounting Upload an APC file Edit a Default Line of Accounting Voucher Series Setup Clear A Non-Sufficient Funds Check Cash Received from Bank
2
![Page 3: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/3.jpg)
Module 3 – Limited Depositary Account (LDA) Add an LDA Add Funds to an LDA Cash Withdraw from an LDA Post a Payment to an LDA Post Interest/Service Charges to an LDA Reconcile an LDA
Module 4 – Close Business Day Approve a Batch in OTCnet Acknowledge a Batch in OTCnet (Offline) Confirm Cashier’s 1081 Create Deposit Ticket for Sales Retrieve OTCnet Deposit Ticket for checks
3
AGENDA
![Page 4: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/4.jpg)
4
AGENDA
Download Voucher Report in CIR Create Deposit Ticket in DDS for Checks Create Debit Voucher for Loads Print Voucher Control Log Create DA 1081/Finalize DA 2665 Create MILPAY Interface File Create/Retrieve RFT Create an Export Close of Day Sequence/Checklist
![Page 5: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/5.jpg)
Module 5 – Create an FMST Site
Module 6 – System Access Request
Module 7 – OTCnet System Administration
Module 8 – Physical Security/ECC Forms
Module 9 – Contact Information
5
AGENDA
![Page 6: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/6.jpg)
6
ACTION: Perform Disbursing Agent operations utilizing the functional financial systems within disbursing.
CONDITION: You have a requirement to perform disbursing operations with a computer loaded with the Deployable Disbursing System (DDS) software, EagleCash (EC) software, and Over The Counter Channel Application (OTCnet) software. The user will have access to the DoDFMR Volume 5, DDS Manual, EC Manual, OTCnet Manual, local standard operating procedures, standard office supplies, and equipment.
STANDARD: The students will have successfully conducted Disbursing Agent functions within DDS, EC, and OTCnet, and receive a GO on the following actions:
1. Properly open daily business.2. Set-up user IDs and Profiles in DDS, EC/SVC3. Properly advance/clear agent funds.4. Properly close daily business in DDS, EC/SVC, and OTCnet.5. Properly complete end of day reports.
ACTION, CONDITIONS, STANDARD
![Page 7: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/7.jpg)
7
MODULE 1 – TRANSFER OF ACCOUNTABILITY
![Page 8: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/8.jpg)
8
Verify funds with subagents Verify batch list for checks on hand that have not been
deposited Verify loss of funds (DDS Balance vs. DD2667) and
supporting documentation Verify Non Sufficient Funds (NSF) checks and supporting
documentation Both DA’s verify funds Create new DA and vault code Conduct vault-to-vault transfer New DA confirms vault transfer DA closes DD Form 2665 DA does a “blank” RFT to the DDO
STEPS TO TAKE DURING A TOA
![Page 9: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/9.jpg)
9
Ensure a good left seat/right seat ride is conducted. Vault combinations, access codes, keys and access rosters
MUST be changed the same day the vault to vault is conducted.
Inactivate all outgoing unit’s users in DDS Ensure all passwords/User IDs are granted prior to outgoing
unit’s departure (OTCnet, DDS, Corps2 Server, ITS.gov, FRB email).
Update and sign DA Form 3161 for FRB equipment and forward to USAFMCOM/ FRB.
Obtain all current SOP’s, Policy Letters, and Internal Control Inspection Checklists.
STEPS TO TAKE DURING A TOA
![Page 10: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/10.jpg)
10
• After a business day is closed, DDS will prompt the DA to set the current business day after logging in the next time.
• Ensure both the calendar date and current business date are the same.
• If a DA needs to open another day for the same business date, use the drop down to select the appropriate letter.
CHANGING THE BUSINESS DAY
![Page 11: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/11.jpg)
11
Accommodation rate is used to calculate FC amounts on accountability reports, vouchers or outgoing exchange transactions.
Prevailing (a.k.a reconversion) rate is used to calculate FC purchases (e.g., when a cashier receives foreign currency in exchange for US currency).
Official rate is used to calculate the U.S. dollar value of Limited Depositary Accounts (LDAs) and checks written from LDAs.
Average rate is used when the disbursing office uses the same exchange rate for all foreign currency transactions.
Rate utilized for foreign currency ITS.gov payments. Usually not the same rate as any of the previous rates.
Daily rates must be input and saved for all Currency codes (if applicable)
Enter the day’s FC exchange rates here and they will appear in the grid below
This is the 3 or 5 day rate obtained from ITS.gov (FTF operations)
Note: click print button to generate “exchange rate sheet” (see next slide)
EXCHANGE RATE SETUP
The downloaded rate file form ITS.gov can now be uploaded
![Page 12: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/12.jpg)
12
![Page 13: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/13.jpg)
13
• Vault Info or Vault Ledger – Allows users with “Maintains Vault” or “System Admin” privileges to view the denominational breakdown of U.S. and Foreign Currency (FC) in the vault.
• After selecting vault code, click print to print the complete vault ledger, US, FC, LD, etc.
VAULT INFO
![Page 14: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/14.jpg)
14
• Agent Info – Lists all agents with funds • outstanding and their balances as of the
last • DD Form 1081.
AGENT INFO
![Page 15: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/15.jpg)
15
• Admin User
ADD USERS TO DDS - ADMINISTRATOR
![Page 16: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/16.jpg)
16
ADD USERS TO DDS - DISBURSING AGENT
• Disbursing Agent User
![Page 17: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/17.jpg)
17
• Certifier User
ADD USERS TO DDS - CERTIFIER
![Page 18: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/18.jpg)
18
• Cashier User
• Must pay special attention to the interface user IDs for OTCnet and EC.
ADD USERS TO DDS - CASHIER
![Page 19: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/19.jpg)
19
(1 of 4)• Once the DA user is created in DDS there are 3
additional steps to complete the V2V.• 1. Establish a new vault (inactive).• 2. Print vault ledger, then transfer (V2V) funds to new
user. The new user will verify amount against the DD Form 1081.
• 3. The new user will accept funds via vault to vault in DDS.
• Select the User Id created for the new DA• The “Vault Code” will be new DA initials (first/last
name).• Check the “Inactive Vault” box. Only one vault can be
active at a time at a remote site.• Enter a description of the new DAs vault.• Select save.
VAULT-TO-VAULT(V2V) TRANSFER
![Page 20: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/20.jpg)
After vault setup, outgoing DA will transfer funds to new DA.
VAULT-TO-VAULT(V2V) TRANSFER
20
(2 of 4)
• Select receiving user ID, Issuer vault code, and “Full” for type of advance.
• All funds and documents outstanding under outgoing DA will transfer over to new DA.
• Select save.• A window with the V2V 1081 will
appear. DA will print form.
![Page 21: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/21.jpg)
VAULT-TO-VAULT(V2V) TRANSFER
21
(3 of 4)
• The old and new DA will verify the funds in the vault against the ledger and the V2V 1081.
• Once vault has been verified, the new DA will log in and accept the funds.
• The vault will automatically switch from the out-going to the incoming DA (switch the activation between DAs)
• The new DA will select the correct vault code under the “Receiver Vlt Code” and then “confirm.”
![Page 22: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/22.jpg)
VAULT-TO-VAULT(V2V) TRANSFER
22
(4 of 4)
• The new DA will denominate the funds received according to the bills on-hand (on ledger or V2V 1081).
![Page 23: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/23.jpg)
23
FINALIZE THE DD 2665
![Page 24: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/24.jpg)
24
• The DA must change the office name once their unit has taken over, or the location of the Finance Office changes.
OFFICE SETUP
![Page 25: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/25.jpg)
25
• When the FMSU Disbursing Officer goes through a Transfer of Accountability the DA will have to update their database with the new information.
• DO NOT MAKE THIS CHANGE UNLESS INSTRUCTED TO DO SO BY THE DDO
CHANGE DISBURSING OFFICER
![Page 26: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/26.jpg)
26
1 of 3
• Once “New” is selected, a window will appear with two tabs.
• DDS defaults to the “Create Data Disk for Transfer.”
• Select the appropriate “Site Id” that DDS should be transferring to.
• Select “OK” to generate the RFT file.
REMOTE FILE TRANSFER (RFT) – “BLANK”
![Page 27: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/27.jpg)
27
(2 of 3)
REMOTE FILE TRANSFER (RFT) – “BLANK”
• Once generated, the remarks window will state that the file has been created, and the “Transfer to storage” button will become enabled.
• Select the “Transfer to storage” button, and place in the folder where the RFT files will be maintained.
![Page 28: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/28.jpg)
28
(3 of 3)
REMOTE FILE TRANSFER (RFT) – “BLANK”
Take note of the RFT number as this will be needed later
![Page 29: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/29.jpg)
29
MODULE 2 – DDS TRANSACTIONS
![Page 30: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/30.jpg)
ADVANCE A CASHIER
30
(1 of 4)
Ensure agent has been created in DDS.
Select the cashier to be advanced.
![Page 31: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/31.jpg)
Once the user ID has been selected, their name and advance will automatically populate.
• Select the currency to advance, (block 2 – US/ block 3 – FC).
• Once selected, another window will appear.• Click the vault icon to denominate from the
DA’s vault.
31
(2 of 4)
ADVANCE A CASHIER
![Page 32: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/32.jpg)
32
(3 of 4)
• The DA will denominate the currency advanced.• Once denomination is
complete, select “ok.”
• Once selected, a window will appear stating the amount pulled from the DAs vault.
• Select “ok.”
ADVANCE A CASHIER
![Page 33: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/33.jpg)
33
(4 of 4)• Advance amount will now populate the
DD Form 1081.• Click block 12 to update the total
accountability for the cashier.• Print 2 copies of the 1081, DA and
Cashier sign both and each keep a copy.
ADVANCE A CASHIER
![Page 34: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/34.jpg)
34
**If the DA receives an LOA that is not in DDS the LOA must verified with the RM that issued the LOA that it is a valid LOA, if valid, the DA must add it.
• Select the “add” record button.• Once selected, a blank line will appear. The
DA will need to complete the LOA with a min. of “FY”, “APC”, and “FSN.”
• If the DA has more information, then it should be added at that time.
• Once all of the information has been entered, the DA will select the “save” key.
ADD A LINE OF ACCOUNTING
![Page 35: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/35.jpg)
35
(1 of 2)
35
• Once the APC file has been received from DFAS-Rome, the new APCs will have to be uploaded into DDS.
• The new APCs should be received at the beginning of the FY.
• Click upload• Click cancel when the warning
about the purge pops up.• Select your DPI code for your
site.
UPLOAD AN APC FILE
![Page 36: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/36.jpg)
36
(2 of 2)• Select “begin upload.”• A window will appear stating to update
the Stock Fund assignments, select “ok.”• Once complete, the “done” key will
become enabled.• Select “done” and the APC window will
refresh with the new list of APCs.• Click “OK” to update stock funds
UPLOAD AN APC FILE
• Once the APC window appears, select the folder where the file is stored.
• Select the file, and open.• Select “yes” to overwrite the old records.
![Page 37: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/37.jpg)
37
• Each Component of each branch, enlisted and officer have their own LOA for military payments.
• These need to be updated at the beginning of each FY
• DA will select the “edit” key and change the FY.
• Click “save” after each line is updated.
EDIT A DEFAULT LOA
![Page 38: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/38.jpg)
38
• The DA will reset their voucher numbers at the beginning of each FY once confirmation has been received from the DDO.
• The “Reset Series” button will clear out the vouchers for a specific set.
• The “Reset All” button will clear all the vouchers in the system. (BE CAREFUL)
VOUCHER SERIES SETUP
![Page 39: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/39.jpg)
STEP 2a
STEP 2STEP 1
STEP 3
39
Clear NSF Check Advanced From The DDO To DA (1 of 3)
NON-SUFFICIENTFUNDS (NSF) CHECK
![Page 40: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/40.jpg)
40
Clear NSF Check Advanced From The DDO To DA (2 of 3)
Ensure the “receipt requested” box is checked. This receipt is important in case the NSF is later collected from their pay.
NON-SUFFICIENTFUNDS (NSF) CHECK
![Page 41: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/41.jpg)
41
Clear NSF Check Advanced From The DDO To DA (3 of 3)
NON-SUFFICIENTFUNDS (NSF) CHECK
![Page 42: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/42.jpg)
42
(1 of 2)
Cash Received from Bank – Allows users toprocess cash received from bank into the accountability based on a previously prepared check, EFT or cash (exchange for a different currency) (AAFES/Postal Change).
Amount/denominations you are giving out i.e. AAFES requests 100 $1 bills
CASH RECEIVED FROM BANK
![Page 43: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/43.jpg)
43
(2 of 2)
Amount/denominations you are receiving i.e. AAFES requests 100 $1 bills and gives you 1 $100 bill.
CASH RECEIVED FROM BANK
![Page 44: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/44.jpg)
61
MODULE 4 – CLOSE BUSINESS DAY
![Page 45: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/45.jpg)
62
Have the supervisor/certifier review all paperwork to ensure that it is filled out correctly
Verify cashier’s OTCnet batch list against their DD 2664, CCV’s and trial DD 2665, once verified have the supervisor approve/upload the cashier’s batch
Ensure cashier returns all checks to the DA on the DD 1081 Verify the load report and sales receipts match the DD 2664 and trial DD 2665 Verify the DD 117 and DD 1351-6 for all local pays to ensure amounts match
the DD 1081 and DD 2665 Count the cashier’s money and verify that the amount on hand or turned in
matches the DD 1081 and DD 2665 Ensure the cashier places their TR file for all ECC transactions in the shared
folder IF ANY AMOUNT DIFFERS DO NOT ACCEPT THE CASHIER’S DD
1081 OR CLOSE THEIR DD 2665!
STEPS TO TAKE WHEN CLEARING A CASHIER
![Page 46: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/46.jpg)
63
CCS (Disbursing Agent or Certifier Use Only) (1 of 4)
OTCNET APPROVE A BATCH
![Page 47: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/47.jpg)
64
From the View Checks page, click the Item ID of each scanned check to verify details
CCS (Disbursing Agent or Certifier Use Only) (2 of 4)
OTCNET APPROVE A BATCH
![Page 48: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/48.jpg)
65
CCS (Disbursing Agent or Certifier Use Only) (3 of 4)
OTCNET APPROVE A BATCH
![Page 49: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/49.jpg)
66
• Confirm that the batch list has been printed.
• The batch list will serve as negotiable instruments until cleared with a Deposit Ticket from OTCnet.
CCS (Disbursing Agent or Certifier Use Only) (4 of 4)
OTCNET APPROVE A BATCH
![Page 50: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/50.jpg)
67
CCS (Disbursing Agent or Certifier Use Only) (1 of 2)
Uploading a batch can only occur when a batch is in “Approved” status.
OTCNET UPLOAD A BATCH OFFLINE
![Page 51: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/51.jpg)
OTCNET UPLOAD A BATCH OFFLINE
68
CCS (Disbursing Agent or Certifier Use Only) (2 of 2)
As this process communicates with the OTCnet server, the Offline application will prompt the CCS to enter his/her Online password
![Page 52: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/52.jpg)
OTCNET ACKNOWLEDGE A BATCH OFFLINE
69
CCS (Disbursing Agent or Certifier Use Only) (1 of 2)
![Page 53: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/53.jpg)
70
CCS (Disbursing Agent or Certifier Use Only) (2 of 2)
The Acknowledge Batch Confirmation page appears with the batch details of which batches successfully / failed to upload. Click “Return Home”
As this process communicates with the OTCnet server, the Offline application will prompt the CCS to enter his/her Online password
OTCNET ACKNOWLEDGE A BATCH OFFLINE
![Page 54: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/54.jpg)
71
(1 of 3)
STEP 1
STEP 2
CONFIRM CASHIER’S DD 1081
![Page 55: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/55.jpg)
STEP 3bSTEP 3a
72
(2 of 3)
STEP 3c
STEP 3e
STEP 3d
CONFIRM CASHIER’S DD 1081
![Page 56: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/56.jpg)
STEP 4
73
(3 of 3)
• Verify that all negotiable instruments for the day are showing against the batch list.
• Click on “OK.”
CONFIRM CASHIER’S DD 1081
![Page 57: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/57.jpg)
74
• The cashier should NEVER finalize.
• The DA should always finalize for the cashier (just before the DA finalizes their DD 2665).
FINALIZE CASHIER’S DD 2665
• The DA will print and replace the cashier’s trial DD Form 2665.
• The DA will always choose “Ignore.”
![Page 58: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/58.jpg)
75
• Deposit will be processed once all cashiers have closed for the day.
• Deposit ticket number comes from your excel spreadsheet
Always print and then generate to XML in DDS** The .XML will be submitted to FRBB**
CREATING THE SF 215 DEPOSIT TICKET FOR SALES
![Page 59: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/59.jpg)
76
The CCS must have MVD Viewer or Reports Viewer in order to access the “Reports” tab in OTCnet.
SF 215 (1 of 2)
RETRIEVE THE OTCNET DEPOSIT TICKET
![Page 60: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/60.jpg)
77
Deposit Tickets in OTCnet are only accessible for 45 days.
SF 215 (2 of 2)
RETRIEVE THE OTCNET DEPOSIT TICKET
![Page 61: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/61.jpg)
78
The Collection Information Repository (CIR) is an FMS-wide transaction broker, data warehouse, and reporting
solution that provides Trading Partners and the Financial Management Service (FMS) with a single touch point to exchange all financial transaction information across all
collection systems. Transactions reported by financial institutions and FRB’s are available in CIR within 1 or 2 days after reporting by the depositary Use of CIR as a tool for reconciliation is mandatory for all
disbursing offices within the Department of Defense CIR will report all Debit Vouchers and Deposit Tickets for all OTCnet (NSF checks and transmitted batches) and ECC transactions
(Loads and Sales)
COLLECTION INFORMATION REPOSITORY (CIR)
![Page 63: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/63.jpg)
80
(1 of 7)
Select Reports
DOWLOAD A VOUCHER REPORT IN CIR
![Page 64: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/64.jpg)
81
(2 of 7)
Select Document List
DOWLOAD A VOUCHER REPORT IN CIR
Click Public Folders
![Page 65: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/65.jpg)
82
(3 of 7)
Double-click Agency Reports
DOWLOAD A VOUCHER REPORT IN CIR
Click the forward arrow to go to page 2
![Page 66: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/66.jpg)
83
(4 of 7)
Double-click Voucher Report
DOWLOAD A VOUCHER REPORT IN CIR
Window will default to “Previous Business Day” Click Refresh Values to change, you can then select the timeframe to search.
Use arrow buttons to add and remove
![Page 67: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/67.jpg)
84
(5 of 7)
• Select “One or More ALC’s…” Only your ALC (DSSN preceded by 0000) should be available
• Highlight your ALC then click the arrow to move it to the next box.
• Follow the same steps as above for “Select an ALC Group…” and ensure “Individual ALCs shows”
• Click Run Query
DOWLOAD A VOUCHER REPORT IN CIR
![Page 68: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/68.jpg)
85
(6 of 7)
• Click on the debit voucher or deposit ticket you want to review
DOWLOAD A VOUCHER REPORT IN CIR
![Page 69: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/69.jpg)
86
(7 of 7)
Transaction type: Debit Voucher or Deposit Ticket
Transaction Amount “red” denotes a negative amount
Agency Location Code (ALC)
Debit Voucher or Deposit Ticket Number Date of Deposit
FRB Reporting Transaction
DOWLOAD A VOUCHER REPORT IN CIR
![Page 70: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/70.jpg)
• A deposit ticket for checks will ONLY be done after a deposit ticket for that batch is posted in OTCnet and CIR.
• Use the deposit ticket number and date from the deposit ticket posted in OTCnet.
Select “attach checks” and select the appropriate checks for that deposit ticket
CREATING THE DEPOSIT TICKET FOR CHECKS
87
![Page 71: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/71.jpg)
88
CREATING THE SF 5515 DEBIT VOUCHER FOR LOADS
• Debit voucher will be created once all cashiers have closed for the day.
• Debit voucher number comes from your excel spreadsheet
**Always print and then generate to XML in DDS** The .XML will be submitted to FRBB**
![Page 72: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/72.jpg)
89
The Voucher Control Log is used to list ALL vouchers in voucher number order for the entire site ID. FMST users must print their own DD Form 2659.
VOUCHER CONTROL LOG (DD 2659)
![Page 73: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/73.jpg)
90
• All agent’s outstanding 1081’s must be confirmed before the DA can create their 1081.
• The DA must count their vault and balance against the DDS vault ledger.
• The DA should NEVER return all of their US or FC unless the site is being closed down for good.
DA’S RETURN DD 1081
![Page 74: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/74.jpg)
91
FINALIZE THE DD 2665
• The DA must finalize all agent’s 2665’s prior to finalizing theirs.
• It should only be finalized after completing the DD Form 1081.
• If it is finalized prior to, the DA will not be able to forward the day’s business to the DDO without first opening a new business day.
![Page 75: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/75.jpg)
92
This process can only be performed by the DA after the business date is closed, but before opening the next business date, otherwise the “Milpay Interface” tab will be disabled.
Input Source code and Cycle number come from Pay Support.
For FMST missions, the cashier must create the file once the business day has been closed.
CREATE THE MILPAY INTERFACE FILE
![Page 76: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/76.jpg)
93
(1 of 2)
• DDS defaults to the “Create Data Disk for Transfer.”
• Select the appropriate “Site Id” that DDS should be transferring to.
• Select “OK” to generate the RFT file.
• Select “Yes” to transfer to another site.
REMOTE FILE TRANSFER (RFT)
![Page 77: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/77.jpg)
94
(2 of 2)• Once generated, the remarks
window will state that the file has been created, and the “Transfer to storage” button will become enabled.
• Select the “Transfer to storage” button, and place in the folder where the RFT files will be maintained.
REMOTE FILE TRANSFER (RFT)
• Message will appear if no 1081 was done
![Page 78: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/78.jpg)
95
(1 of 2)
• Click the “Retrieve Data From Disk” tab.
• Click “Transfer in File” to bring the file in.
• Select the location of the RFT.
RETRIEVE AN RFT
![Page 79: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/79.jpg)
• Once the file has been brought in, select “Ok” to upload the file into DDS.
• Once uploaded, the DA will be able to accept the DD Form 1081. **The RFT may have only admin data, and no DD Form 1081.**
96
(2 of 2)
RETRIEVE AN RFT
![Page 80: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/80.jpg)
97
(1 of 2)
• The password is “TEST01” and all other information should already be prefilled.
CREATE AN EXPORT
![Page 81: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/81.jpg)
98
(2 of 2)• Browse to the location you
would like to save the export.
• An export should be done at least DAILY
CREATE A EXPORT
![Page 82: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/82.jpg)
CLOSE OF DAY SEQUENCE FROM DA TO DDO - EXAMPLE
99
(1 of 2)
DD Form 1081 (with RFT # in upper right hand corner)
DD Form 2665
Deposit Ticket for OTCnet DDS Deposit Ticket DDS Check Listing OTCnet Deposit Ticket Batch-List
Deposit Ticket for EagleCash DDS Deposit Ticket DDS Sales Listing Sales Reports
![Page 83: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/83.jpg)
100
(2 of 2)
CLOSE OF DAY SEQUENCE FROM DA TO DDO - EXAMPLE
Debit Voucher for EagleCash DDS Debit Voucher DDS Load Listing Load Reports
DD Form 2659 (Collections) All DD Forms 1131’s in voucher number order
DD Form 2659 (Disbursements) All Disbursements in voucher number order DD Form 117 with DD Forms 1351-6 DD Forms 1034
OF 1017-G (if any on hand)
![Page 84: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/84.jpg)
101
(1 of 2)
END OF DAY CHECKLIST - EXAMPLE
Ensure Batch-Lists have been verified, uploaded and acknowledged for each cashier.
Clear cashier’s daily business. Ensure all documents are signed, and all dollar amounts are accurate. Confirm DD Form 1081 and finalize DD Form 2665.
Ensure all TR files have been created and posted to EC-AKO (cashier and kiosk).
Ensure Deposit Ticket from OTCnet has been printed and processed within DDS.
Ensure deposit ticket for ECC sales was created in DDS and the next available number from the FRBB deposit ticket log was utilized.
Ensure debit voucher for ECC loads was created in DDS and the next available number from the FRBB debit voucher log was utilized.
Process Military Payment Interface file and forward to Military Pay on a TL along with copies of the DD Forms 117 with supporting DD Form 1351-6.
![Page 85: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/85.jpg)
102
(2 of 2)
END OF DAY CHECKLIST - EXAMPLE
Print DD Form 2659.
Print vault ledger and verify funds currently on hand.
Create, save and print DD Form 1081 to turn-in DA daily business to the DDO.
Finalize and print DD Form 2665.
Create a Remote File Transfer (RFT).
Conduct a DDS back-up daily.
Put daily business in order according to the DDO. Ensure all documents are complete and signed. Write RFT # in upper right corner on DD Form 1081.
Scan daily business and forward to DDO clearing cell.
Turn in original documents weekly or as directed by the DDO.
![Page 86: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/86.jpg)
103
MODULE 5 – CREATE AN FMST SITE
![Page 87: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/87.jpg)
104
(1 of 12)
Ensure to uninstall and reinstall DDS on the FMST laptop
CREATE AN FMST SITE – CREATE NEW SITE
![Page 88: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/88.jpg)
105
(2 of 12)
CREATE AN FMST SITE – ADD USERS TO NEW SITE
Example of a cashier
Example of a certifier
Example of admin
![Page 89: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/89.jpg)
CREATE AN FMST SITE – VOUCHER SERIES SETUP
106
(3 of 12)
The DA must identify how many vouchers of each “Voucher Series” that will be given to the FMST site.
![Page 90: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/90.jpg)
CREATE AN FMST SITE – CREATE EXPORT FILE
107
(4 of 12)
The DA must be completely out of DDS in order to create an EXPDAT file.
![Page 91: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/91.jpg)
CREATE AN FMST SITE – CREATE EXPORT FILE
108
(5 of 12)
Use the DA’s user code and password
The DA must select the main site. Do not select the site that has not been created yet.
![Page 92: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/92.jpg)
109
(6 of 12)
CREATE AN FMST SITE – CREATE EXPORT FILE
![Page 93: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/93.jpg)
CREATE AN FMST SITE – CREATE EXPORT FILE
110
(7 of 12)
![Page 94: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/94.jpg)
111
(8 of 12)
The DA will take the file created, “EXPDAT.DDZ” and place it on the desktop of the FMST computer.
CREATE AN FMST SITE – LOAD EXPORT FILE ON FMST
![Page 95: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/95.jpg)
112
(9 of 12)
CREATE AN FMST SITE – LOAD EXPORT FILE ON FMST
User Code is “DDS” Password is “??????”
![Page 96: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/96.jpg)
The DA must choose option 2, “office set-up,” then select edit, and save. This will open a business day.
113
(10 of 12)
CREATE AN FMST SITE – LOAD EXPORT FILE ON FMST
![Page 97: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/97.jpg)
114
(11 of 12)
• If a window appears stating that the business day must be opened first, then the user did not select edit and save.
• A window will appear to open the business day. Once entered, the user will enter the current exchange rate.
CREATE AN FMST SITE – LOAD EXPORT FILE ON FMST
![Page 98: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/98.jpg)
115
(12 of 12)
• Click the “data load” button
• Click “DD2665 Report.” button
This will finalize the FMST site’s daily business and require the user to open a new business day.
CREATE AN FMST SITE – LOAD EXPORT FILE ON FMST
![Page 99: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/99.jpg)
116
MODULE 6 – SYSTEM ACCESS REQUEST
![Page 100: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/100.jpg)
117
• Form must be submitted through the deployed FMSU (DDO/DO) to the FMSC (LSA).
• The FMSC (LSA) will create the user in ITIM.
• The FMSC (LSA) will forward access to Soldier.
• Most common access requests:• CCA – Check Capture Administrator (unit
IMO/TASO).• CCO – Check Capture Operator (Cashier).• CCS – Check Capture Supervisor (DA/DM).
Should have additional roles of MVD Viewer.
OTCNETDD Form 2875 Access Request Form
![Page 101: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/101.jpg)
118
DD Form 2875 Access Request Form
Disbursing Office needs access in order to pull DDS updates, and post back-ups for audit.
DDS HELPDESK CORP2 ACCESS REQUEST
![Page 102: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/102.jpg)
119
EAGLECASH POC REQUEST FORM - ROLES
![Page 103: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/103.jpg)
120
EAGLECASH POC REQUEST FORM
SVC-417 EagleCash AKO Access Request Form (1 of 2)
Latest forms can be found on the Eaglecash AKO homepage
![Page 104: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/104.jpg)
121
SVC-417 EagleCash AKO Access Request Form (2 of 2)
EAGLECASH POC REQUEST FORM
![Page 105: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/105.jpg)
122
MODULE 7 – OTCNET SYSTEM ADMINISTRATION
![Page 106: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/106.jpg)
123
Check Capture Administrator (CCA)
User MUST be created prior to accessing OTCnet.
SYSTEM ADMINISTRATION – OTCNET
![Page 107: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/107.jpg)
124
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (1 of 8)
![Page 108: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/108.jpg)
SYSTEM ADMINISTRATION – OTCNET
125
Initial Setup (2 of 8)
125
![Page 109: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/109.jpg)
126
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (3 of 8)
![Page 110: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/110.jpg)
127
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (4 of 8)
![Page 111: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/111.jpg)
128
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (5 of 8)
![Page 112: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/112.jpg)
129
Terminal IDs are pre-assigned by the OTCnet fiscal agent. Contact the OTC Support Center to obtain the terminal ID (DSN: 510-428-6824 (options 1, 2, 4)). Once the Terminal ID has been
entered, it cannot be changed
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (6 of 8)
![Page 113: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/113.jpg)
130
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (7 of 8)
![Page 114: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/114.jpg)
131
SYSTEM ADMINISTRATION – OTCNET
Initial Setup (8 of 8)
![Page 115: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/115.jpg)
132
MODULE 8 – PHYSICAL SECURITY/ECC FORMS
![Page 116: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/116.jpg)
• SF 700 should be placed inside the security container.• An additional copy of the form with either the combination or an extra key should be placed in an
envelope and kept at the BN/BDE S-2 or Mayors cell for safekeeping. The envelope should be sealed, signed across the sealed opening, and clear tape placed over the signature to ensure that the envelope is not compromised.
• A memo should be generated to maintain on hand that identifies where the extra set of keys/combination is located. The memo will be located out of view of the public.
133
SECURITY FORMS – SF 700
![Page 117: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/117.jpg)
134
• SF 701 should be placed on the inside of the secured area’s door.
• The form should be initialed on the appropriate day’s block prior to leaving for the day.
SECURITY FORMS – SF 701
![Page 118: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/118.jpg)
135
• SF 702 should be placed on the outside side of the secured container’s door.
• The form should be initialed each time the container is opened or closed.
SECURITY FORMS – SF 702
![Page 119: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/119.jpg)
136
• After completing section 1, the DA will submit the form to FRBB via EC-AKO. The form will be maintained at all times on the EC-AKO site.
• The DA will annotate the IR on their internal log.
• The DA will verify the next business day that the IR submitted has been posted to the FRBB IR log.
(1 of 2)
EAGLECASH INCIDENTREPORT FORM – SVC 414
![Page 120: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/120.jpg)
• After 4 business days, FRBB will perform a credit to the customer’s bank account on record (DD Form 2887).
• The IR will be reflected on the tab “Resolved Incident Reports” which will indicate the balance credited to the customer’s account.
137
For cardholders without a US bank account, the FM unit will need to complete section III and resubmit the IR to FRB via EC-AKO.
(2 of 2)
EAGLECASH INCIDENTREPORT FORM – SVC 414
![Page 121: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/121.jpg)
138
The IR log is located on the EC-AKO site under “Incident Reports.”
EAGLECASH INCIDENTREPORT LOG – AKO
![Page 122: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/122.jpg)
139
Process for Supplies and replacement hardware.
(1 of 2)
EAGLECASH REQUEST FORMS - SVC FORM 411
![Page 123: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/123.jpg)
140
(2 of 2)
EAGLECASH REQUEST FORMS – SVC FORM 411
![Page 124: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/124.jpg)
141
EAGLECASH REQUESTFORM – SVC FORM 412
Process for new hardware requests.
![Page 125: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/125.jpg)
142
MODULE 9 – CONTACT INFORMATION
![Page 126: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/126.jpg)
143
Phone Number: Commercial: (317) 212-1490DSN: (318) 699-1490Blackberry: (317) 209-6328
Email address: [email protected]
• DDS helpdesk mission is to support the deployed environment by providing assistance for DDS related issues.
• If the DA encounters a problem the DDO should always be contacted first. If the DDO is unable to assist, they will direct the DA to call the DDS helpdesk.
DDSHELP DESK INFORMATION
![Page 127: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/127.jpg)
OTCnet Treasury Support Center: Comm: 1-866-945-7920 Calling From DSN: (First Dial 809-463-3376) DSN: 510-428-6824 OTCnet Mailbox: [email protected] OTCnet Website: http://www.otcnet.fms.treas.gov
Policy and Hardware Requests Mr. Russ Hacecky
[email protected] (317) 212-3640 (DSN: 699)
144
OTCNET SUPPORT CENTER INFORMATION
![Page 128: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/128.jpg)
145
ECC Customer Service CenterHours of Operation0100 – 1900 hours ETMonday – Friday (excluding Federal Holidays)
DSN: (312) 955 – 3555US Toll Free: 1 - 877 – 973 – 8982Fax: (617) 973 – 3898
(for the latest SOP, Quick Reference Guides, Bulletins, and Newsletters, etc.)https://www.us.army.mil/suite/page/387344
Point of ContactMr. Charles (Tony) [email protected](317) 212-5378 (DSN: 699)
EAGLECASH HELP DESK INFORMATION
![Page 129: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/129.jpg)
146
http://asafm.army.mil/offices/FO/OpSupport.aspx?OfficeCode=1500#mission
USAFMCOM OSTWEBSITE INFORMATION
![Page 130: FMSD DISBURSING AGENT TRAINING Updated 2 April 2014 United States Army Financial Management Command (USAFMCOM) Operational Support Team.](https://reader033.fdocuments.us/reader033/viewer/2022061419/551a1e8b550346cb358b4a14/html5/thumbnails/130.jpg)
147