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Transcript of Fms 2009.01 En
Forms Management Systems
Contact: Frank Bracq / [email protected]
© Forms Management Systems - 2006 - [ 3 ] © Forms Management Systems - 2006 - [ 2 ]
INTRODUCTION
© Forms Management Systems - 2006 - [ 3 ] © Forms Management Systems - 2006 - [ 3 ]
The Context
Ι In the digital era, paper forms are still a preferred tool
for collecting information
Easy implementation and use
Entrenchment in work habits
Reliability of the pen/paper combination
Compliance with legal or regulatory framework
Ι Except for interactive data entry, electronic input
devices are costlier and less user friendly than the pen
& paper combination
© Forms Management Systems - 2006 - [ 3 ] © Forms Management Systems - 2006 - [ 4 ]
Paper automation is a major challenge
Ι Unlocking business critical content from paper forms efficiently is a
key step towards improving business process productivity and
quality Reduction of the costs and timelines associated with the transfer of
handwritten data within the IS
Minimization of the error rate
Compliance with work habits and practices
ValidationDataentry
Integrationwithinthe IS
Fax
Receptionpreparation
Data keying
Scan OCR
© Forms Management Systems - 2006 - [ 3 ] © Forms Management Systems - 2006 - [ 5 ]
Dataenrtry
ValidationIntegration
withinthe IS
Mailsent
Faxsent
Receptionpreparation
Datakeying
Scan OCR
PC/ServerSync.
ICR
The Answer
Ι Anoto’s digital pen and paper technology has emerged as the
reliable, operational answer to bridge paper and digital worlds
The paper form/pen combination becomes a peripheral device used for
data entry, in the same way as the keyboard, the mouse, or the bar code
scanner
Handwritten data is instantaneously available for further processing in
backend application
© Forms Management Systems - 2006 - [ 6 ]
Forms Management Systems
Ι A pioneer in the implementation of the digital pen & paper
technology
Team involved with the technology since 2002 / Company founded
in 2004
Independent entity backed by a leading printing company
- Pierre Bourquin Communications (Reims - France)
- Among the top operators in the business forms sector
Ι Network of value added resellers addressing vertical markets
Systems integrators, software editors, forms printing companies…
Healthcare, cosmetics, defense, real estate, maintenance, police,
local government…
Forms Management Systems
Ι In-house competencies that span every aspect of producing forms
with Anoto pattern
Application development
- Ready-to-use applications based on FMS’s expertise in Anoto paper SDK and
Postscript language
Printing services
- Form design
- Printing and finishing
Ι A proven track record in implementing Anoto digital pen & paper
technology
Development of application based on Anoto SDK started in 2002
Large and complex projects involving unique pattern already carried out
© Forms Management Systems - 2006 - [ 7 ]
© Forms Management Systems - 2006 - [ 8 ]
Reference case Vichy / L’Oréal
Ι Sun safety and skin cancer awareness tour 2 trailers calling at 9 major cities in France – April to June 2006 Each visitor fills out a 20 pages questionnaire using a digital pen
- “Skin diagnosis passport”
A large and complex production job- 10,000 copies = 200,000 pages in unique pattern
- Each copy = 20 A5 pages, imposed on 5 A4 paper sheets
- Advanced production process:
- Offset press for the texts and graphics
- Digital printer for unique pattern and finishing (folding and stapling)
Ι More than 20 countries in 2007 Europe, Asia, South America 190,000 booklets 3 production sites (France, Germany and China)
Reference case Breast Cancer Detection Program
Ι Implementation of a DP&P solution at the screening
agencies level Up to 200 mammograms checked
every day by an expert radiologist
1 mammogram = 1 report form
in unique pattern
- Pattern addresses linked to women’s ID
via barcode reading
- Combination of offset and digital printing
to meet strict cost target
2006: 200,000 copies
2007: 750,000 copies
© Forms Management Systems - 2006 - [ 9 ]
Reference case Leading aerospace and defense group
Ι On-demand printing of quality control report forms 60,000 unique forms per year
- 5 A4 pages per form
- Pattern addresses uniquely allocated to missile parts ID
- Variable data (pre filling)
- Part ID
- Type of controls
FMS solution emerged from a one year
selection process - Ease of use
- Reliability
- Cost efficiency
Integration within a complex environment- 15 operators involved in form design and production
- Interaction with SAP
© Forms Management Systems - 2006 - [ 10 ]
Reference cases
© Forms Management Systems - 2006 - [ 11 ]
FMS products and services
Ι A comprehensive set of products and services that encompasses
every step required to build, deploy and run an Anoto-enabled form
application
FMS Application Suite
Form design and printing
Digital pens
Support
© Forms Management Systems - 2006 - [ 12 ]
© Forms Management Systems - 2006 - [ 13 ]
FMS Application Suite
ACTIONS TO BE CARRIED OUT
Form printing Activation of handwriting recognition rules
and output formats Form definition publishing
Processing of handwritten data (ASH)
Validation of the results of the handwriting recognition process
Data integration
Users’ equipment
FMS
FormMakeror
FMS Form Services
FormProcessor
FormViewerFormProcessor API
Digital pens
1)
4)
5)
2)
Routing of handwritten data to the processing platform FormRouter3)
© Forms Management Systems - 2006 - [ 14 ]
FormProcessor
1) Form modeling and printing withFMS FormMaker
FormMaker
PDFAnoto Pattern
InformationSystem
ABC..…XYZ
Variable Data
Printing
Postscript
Digital
Offset
Handwriting Reco.Configuration
Form Definition
© Forms Management Systems - 2006 - [ 15 ]
2) Running Form Application With FMS FormProcessor
InformationSystemFormProcessor
PC / Web Server
1) Filling in the form with the digital pen
1
3) Converting handwritten data in XML, PDF and image (PNG or JPEG) formats
XMLPNGPDF
3
4) Managing data using your application
Your application
4
Router
2) Routing data from the pen to the processing platform using a USB cradleor a Bluetooth / GPRS mobile device
2
IP
© Forms Management Systems - 2006 - [ 16 ]
3) Integrating Data With FMS API
Ι Using the functions of FMS API, you can quickly develop new
capabilities for your application
Extraction of XML, PDF and PNG data
Validation of the results from the handwriting recognition process
Integration of data into the information system
InformationSystemFormProcessor
PC / Web Server
XMLPNGPDF
>>> FMS API >> Extraction > Validation > Integration >>>
Your application
© Forms Management Systems - 2006 - [ 17 ]
FMS Application Suite
Ι Compliance with the market’s standards for facilitated integration
into existing application processes
Ι Windows Platform
Server 2003 or XP editions.
Forms: Input: PDF / Output: Postscript
Database: Any SQL DBMS (Oracle, PostgreSQL, MySQL, etc.)
Retrieval format: XML, PNG, PDF
Connectivity: PC: COM or DLLInternet: HTTP, HTTPS, FTPWeb Services: SOAP, WSDL
FMS Application SuiteFormMaker
Ι Anoto-enable any PDF form in a few clicks
Input:
- PDF files or Acrobat forms- Multipage forms (up to 256 pages)- Format: up to A2- Orientation: portrait and/or landscape
Output:- Postscript files -> Offset or digital press- Form definition file-> FormProcessor
Ι Activate the handwriting recognition rules Definition and data characterization of the entry
fields
© Forms Management Systems - 2006 - [ 18 ]
© Forms Management Systems - 2006 - [ 19 ]
FMS Application SuiteFormMaker PRO
Ι Why FormMaker PRO?
Large print runs - Up to several hundreds of thousands of copies
Booklet printing - Page imposition
Full access to input and finishing capabilities of digital printer- Advanced paper tray selections (e.g. multipart forms on NCR paper)
- Duplexing
- Collating (section divider, cover)
- Folding, stapling
Variable data printing- text, image or barcode
Combination of offset and digital printing modes - Lowest production cost for print job > 3,000 copies
© Forms Management Systems - 2006 - [ 20 ]
FMS Application SuiteFormMaker PRO
FMS Application SuiteFormMaker PRO
© Forms Management Systems - 2006 - [ 21 ]
FMS FormMaker Pro
Ι Advanced form modeling feature makes it easy to activate
handwriting recognition rules
© Forms Management Systems - 2006 - [ 24 ]
© Forms Management Systems - 2006 - [ 25 ]
FMS Application Suite FormRouter
Ι Transfer raw data from digital pens to the processing platform USB or Bluetooth pen connection
No action needed from the pen user
Multiple form application support
Ι A software client residing on an end user’s device Large array of devices
- PC (windows 2000 or later / USB or Bluetooth) or Macintosh (Bluetooth)
- GPRS/3G mobile devices: phone, PDA, Blackberry (Symbian, Java, Windows mobile /
Bluetooth)
Remotely administered from FMS FormProcessor
Ι Prerequisites Device compatibility check
- www.covelus.com
GPRS/3G or Internet access
© Forms Management Systems - 2006 - [ 26 ]
FMS Application Suite FormProcessor
Ι Application component available in 2 versions
COM object for PC running Windows (2000 or XP)
WebService for Web Server (IIS or Apache)
Ι Capabilities
Collection and processing of handwritten data
Handwriting recognition
Retrieval in image, XML, and PDF formats
Pen and user management
Ι Integration interfaces
A full range of APIs to facilitate the integration of flows from any digital
pen into any existing application (PC or server)
Identical messages in both versions
© Forms Management Systems - 2006 - [ 27 ]
Handwriting Recognition
Ι Convert handwritten information into digital data
Ι All handwriting types and formats Types: Cursive handwriting, block letters characters, capital letters
Formats: Address, telephone number, e-mail, last name, etc.
Ι Multilingual
Ι Business thesaurus
FormProcessor WebService/local PC
Recognized text
© Forms Management Systems - 2006 - [ 29 ]
FMS Application SuiteFormProcessor - Server Edition
Ι Why? Deployment of a large number of pens
Centralized management
Mobile users (remote connections using GPRS/3G)
Integration into your server solution (web)
Ι System requirements Server: Windows Server 2003
Processor > 1Ghz
RAM > 2 Go
Hard disk space > 500 Mo
Ι Data storage in a SQL DBMS (MySQL, PostgreSQL, Oracle)
Ι Pen connection using USB port or Bluetooth/GPRS link
Ι Integration interfaces (WebService) SOAP 1.1, HTTP, WSDL
© Forms Management Systems - 2006 - [ 30 ]
FMS API
Ι All functions so that the handwritten data can be used directly in
your applications
InstallDoc: install (= list) a form
ListDocuments: list installed forms
ExtractDocumentAreas: list form fields
ExtractDocumentAreasOsType: obtain the form field type
ChangeDocumentAreasOsType: change the form field type
ListPages: list handwritten pages
ExtractPagedata: extract field content from a handwritten page
DeletePage: delete the processed pages
© Forms Management Systems - 2006 - [ 31 ]
FMS Form Services
Ι Prepress and configuration Design and configuration Forms Complex documents
Ι Printing All type of volumes (OffSet or Laser)
© Forms Management Systems - 2006 - [ 32 ]
Digital Pen
Ι Distributor of Logitech and Nokia pens
Standard:
- Unique identifier
- Automatic time/date stamping
- Data encryption
- USB
Available options:
- Bar code scanning
- Bluetooth
© Forms Management Systems - 2006 - [ 35 ]
Appendix
Ι Anoto Technology
Operating principle
The digital forms
The digital pen
IT application
© Forms Management Systems - 2006 - [ 36 ]
Anoto Functionality:Operating Principle
Ι The solution’s ingenuity lies in the combined use of a pattern of micro dots printed
on a piece of standard paper, and a digital pen capable of
faithfully recording its movements along this pattern.
Ι The time/date-stamped coordinates [X,Y] of the points that characterizethe pen’s path along the sheet of paper are sent to the processing platform (PC or server) via USB or Bluetooth link.
Ι Implementing a handwriting recognition engine, the processing application retrieves the handwritten data as images and XML data.
© Forms Management Systems - 2006 - [ 37 ]
Anoto Technology
Ι Implements 3 components:
Digital forms
Digital pen
Images +XML data
Processing application
© Forms Management Systems - 2006 - [ 38 ]
The Digital Forms (1/2)1
.8 m
m
1.8 mm
Ι Each point is positioned precisely on a virtual grid.
Ι The 36 points contained within a 1.8mm x 1.8mm square constitute a unique patterns inside a surface area amounting to 60 million km2.
Ι Almost invisible to the naked eye, the pattern of dots is printed in offset or digitally on standard quality paper.
© Forms Management Systems - 2006 - [ 39 ]
The Digital Forms (2/2)
Ι The presence of the Anoto pattern thus allows for:
1. the definite identification of every page of every copy of a form
2. the structuring of information collected through the exact knowledge of the pen’s position on the page
2
1
1.8
mm
1.8 mm
© Forms Management Systems - 2006 - [ 40 ]
Digital Pen
Ι Scarcely thicker than an ordinary pen, it combines a ball point pen with electronics
Ι Integrated bar code scanner
Ι Data are sent to the processing platform (PC or server) via a USB or Bluetooth link
© Forms Management Systems - 2006 - [ 41 ]
Pen
A FULL WORKDAY
Ι Autonomy: 8 hours of continuous use (normal profile) 3 hours of continuous writing 20 hours in sleep mode (cap open)
Ι Memory capacity: 200 A4 forms
Ι Easy to use
Ι Ideal for external use (difficult working conditions)
© Forms Management Systems - 2006 - [ 42 ]
IT Application
Ι There is an IT processing approach for every form
Ι Main functionalities
Acquisition and processing of handwritten data from
the pen
Handwriting recognition
Retrieval of handwritten information as structured
digital data using an XML format combined with
images