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The school is a part of LDBS Academies Trust, a charitable company limited by guarantee registered in England and Wales (Number 08182235).

MINUTES OF THE LOCAL ACADEMY COMMITTEE MEETING OF MILLBROOK PARK CHURCH OF

ENGLAND PRIMARY SCHOOL HELD ON 22 NOVEMBER 2018 AT 6:00PM AT MILLBROOK PARK CE PRIMARY SCHOOL, SCHOOL HOUSE LANE, MILL HILL NW7 1JF

PRESENT:Name Category of Governor Additional Information Term of Office

Jennifer Crane (JC) Appointed by the LDBS Academies Trust

Chair of Local Academy Committee (LAC)

Link Governor for Safeguarding, & LAT

1/06/18 to 31/05/22

Michael Roberts (MR)

Appointed by the LDBS Academies Trust

Vice Chair of the Local Academy Committee (LAC)

Link Governor for Health and Safety & the School Website

1/06/18 to 31/05/22

Helen Foster (HF) Appointed by the LDBS Academies Trust

Link Governor Data Analysis, and Pupil Premium

14/06/16 to13/06/20

Nicola Dudley (ND) Head Teacher N/A

Rachel Kane (RK) Co-opted Governor Link Governor - RE 14/06/18 to 13/06/19

Ashish Saggar (AS) Parent Governor Link Governor Maths and Finance

11/01/17 to 10/01/21

Nicola Ward (NW) EYFS Lead N/A

Piers Winrow (PW) LAT Finance Manager Piers Winrow (PW)

Sola Odusina (SO) Clerk to Local Academy Committee N/A

38. The meeting opened with a prayer led by the COG.

39. WELCOME 39.1 The COG welcomed everybody that was present to the meeting including Nicola Ward (EYFS

Lead) and Piers Winrow (LAT Finance Manager).

40. APOLOGIES FOR ABSENCE40.1 Apologies for absence were received and accepted from Rev Joanne James, Pauline Warden

Louise Watters and Rachel Tilley

41. DECLARATIONS OF INTERESTS / PECUNIARY INTEREST

41.1 There were no declarations of interest.

42. DECLARATIONS OF ANY OTHER BUSINESS

42.1 There were declarations of other business which would be dealt with later on the agenda.

43. EYFS ATTAINMENT AND PROGRESS EXPECTATIONS

43.1 Nicola Ward provided governors with a progress report on attainment of the Nursery and

Reception Classes at the School. As previously indicated children were carefully base-lined in the

first half term and continued to be assessed each half term. Over the whole year children were

required to make at least 6 steps of progress. The expected progress at each assessment point

was 1.2 steps and for those children exceeding progress would be 1.4 and above at each

assessment point. This meant that the target for the whole year was expected progress 6 steps

and progress exceeded would be 7 steps and above.

43.2 Nursery

Governors were informed that in the Nursery on entry all areas were significantly lower than

previous year cohorts. There were significant behaviour issues. 3 children were in receipt of

Early Years Pupil Premium (EYPP), 4 children were SEND and a further 6 children were raising

concerns.

43.3 More children were on track in aspects of Technology (42.1%), Health and Self-care (36.8%),

Exploring Media and Resources (34.2%) and Understanding (36.9%). The weakest aspects were

Moving & handling (13.2%), Listening and Understanding (18.4%), Speaking (23.7%) and

Minutes of Millbrook Park CE Primary School LAC meeting held on 22/11/18 2

Managing Feelings and Behaviour (23.7%). There were 18 children that attended the morning

session, 2 children in the afternoon and 20 children attended all day every day(of these 10 were

accessing 30 hours funding, 3 children were accessing top up sessions during the week . In

Nursery there was no significant difference in numbers between boys and girls.

43.4 In response to a governors’ question about numbers, it was noted that there were 24 boys and

18 girls in the Nursery, 25% of children in the Nursery had SEN

43.5 Ashish Saggar joined the meeting at 18.10pm.

43.6 Governors were informed that this Nursery cohort had been a very challenging cohort and there

was no guarantee that every nursery child would move up to the Reception class at the school.

43.7 Reception

In terms of progress-

The reception cohort came in quite a bit lower than last year’s cohort. This years’ cohort PSE

skills had gone up, there were interventions in place and it was likely that the next set of data

would have gone up.

This cohort’s strongest aspects were Technology, Managing Feelings & Behaviour and Health &

Self Care. Their weakest aspects were Moving and Handling, Understanding and Listening &

Attention. There were 58 children in reception, comprising 30 boys and 28 girls. 24 of the

children were new to MBP while 34 moved up from MBP nursery.

43.8 Governors were informed that the children that moved up from MBP Nursery to reception came

in higher than those children that entered reception from other nurseries and this had lowered

the attainment of children in nursery overall. In response to governors’ questions about whether

there was anyway of better preparing children in the nursery, it was noted that there were

systems in place with the school Rainbow Group. It was also noted that the nursery provided a

lot of money for the school and MBP was the one school that was consistently hitting targets

with respect to filling up the nursery. It appeared that word had spread that the school offered

the full spectrum of provision. This would bring more funding for the school. The Finance

Manager posed a question for the school and LAC to consider, whether it was worth investing in


a professional that could help the school with the process of applying for EHCP, particularly as

the process took a lot of time. This could be a person that would assist only when needed rather

than employing a person full time. The profit received from the nursery could cover the cost of

any extra body. This could be something for the school to consider.

Action Who Deadline43 a. To provide an update to the LAC on EYFS Attainment and Progress

Expectations.NW Mar ‘19

b. To consider employing an additional resource to assist the school with the EHCP process.

ND/SK/Gov’s

Mar ‘19

The LAC thanked Nicola Ward for her presentation and for attending the meeting.

43.9 Nicola Ward left the meeting at 18.30pm

44. FINANCE REPORT44.1 In response to a request from governors at the last LAC meeting in October 2018 the LAT

Finance Manager provided a financial analysis of the cost of SEN to the school for the 2018/19 financial year.

44.2 Governors were informed that the current position was based on staff in post and the funding coming through to the school. Also the information from the SENDCO appeared to show a lot more children in the school with SEN than Barnet had on their records. Once Barnet had this information or updated their records, funding to the school should be backdated.

44.3 For the 18/19 financial year MBP were currently receiving additional Top up Funding for 4 children with an EHCP. 3 were funded at Band C which provided £8,137 per child per year, and 1 funded at Band D providing the school with £10,990 of funding for the year. The school was also receiving Exceptional Funding of £3,390 for another child. So from Barnet the school was due to receive Top up Funding of £38,791 for 18/19. Through the schools GAG funding the school receives £142,282 Notional SEN Funding.

The school had 5 members of staff providing support to the children at an annual cost to the school of £79,287.

On top of this the school were using an agency to provide a further 3 staff at a cost of £130 per day, with the projected cost for the year being £56,420

So projected annual cost for 18/19 was estimated to be £135,707With LA Funding for EHCP’s being currently £38,791

The net cost to the school was looking at being £96,616


The notional funding in the GAG could cover some of this, but this funding was there to also provide support for pupils that were on the SEN register but not with an EHCP.

44.4 Governors raised concerns and queried whether the funding for SEN in the school would be sustainable particularly, as there were also a lot of children in the school that had SEN and were on the SEN register but did not have EHCP funding. It was noted that with EHCP funding there was a statutory obligation to put in a lot of statutory support. There was also the issue of the Barnet proposals which had not been taken into account. Barnet had proposed to take a percentage of the school’s budget for 2019-2020 in order to be able to continue to fund some of their services to schools.

44.5 The HT informed governors that Barnet had a new Assistant Director for SEND and Inclusion (Helen Phelan). Helen had indicated that she would analyse the school data and meet with MBP. The LAC asked the COG to send a letter to Helen Phelan asking for the analysis and inviting her to an MBP LAC meeting in a future month. i

Action Who Deadline44 a. COG to send a letter asking for analysis and inviting Barnet Assistant

Director for SEND and Inclusion to a future LAC meeting.JC Dec ‘18

44.6 The VCOG informed the LAC that he had attended an extraordinary meeting for Chairs and Vice Chairs of School Governing Bodies arranged by the London Borough of Barnet to consult on Barnet School Budget proposals.

There were 3 proposals of which the only 1 that applied to MBP was a proposal to transfer 0.5% of the Schools Block to the SEND High Needs Block. Over 100 people attended the meeting and the general consensus was that the proposals were unlikely to be accepted. MBP had decided not to agree with the proposal as the SEND High Needs Block had a lot more than the Schools Block and MBP would have a lot more to lose than gain. The decisions from all the schools would be presented at the Schools Forum on Tuesday 27th November. In relation to the SEND High Needs Block proposal, Barnet must accept the final outcome of the Barnet School’s response but were likely to reduce SEND funding to schools if the proposal were rejected.

44.7 The LAT Finance Manager was thanked for attending the meeting and it was AGREED that the Quarter Return Finance report would be presented to the January 2019 LAC meeting.

Action Who Deadline44 b. Finance Manager to attend MBP LAC meeting in January to present

Quarter Return Finance report.PW Jan ‘19

44.8 Piers Winrow left the meeting at 19.00pm


45. MINUTES OF THE MEETING HELD ON 18TH OCTOBER 2018 FOR ACCURACY

45.1 The minutes of the meeting held on 18th October were AGREED as a true and accurate record

of the meeting subject to amending, action 23c to read Christian Distinctiveness Working Party

rather than SIAMS and removing Rev. Joanna James as part of this Working Party, amending 29.1

Risk Register to read, ‘as the year ended with a surplus an idea would be to move some of the

surplus to the capital budget. The minutes were SIGNED by the Vice Chair of the LAC.

Action Who Deadline45 a. File minutes of the meeting SO/

NDNov ‘18

46. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 18TH OCTOBER 2018 NOT ON THE AGENDA FOR TODAY’S MEETING

46.1 Minute 21a – LAT Finance Manager to provide the notional SEN figure for the school for the 2018/19 school year.

This had been done.

46.2 Minute 23a Governors and school to check whether they had any documentary information which had been used at previous LAC meetings and which could be uploaded on to Governorhub

The Clerk informed governors that he had retrieved most of the information from his records and had uploaded that on to Governorhub.

46.3 Minute 23b To discuss with School Leads and the HT how specific areas of the SEIP would be monitored

This was due in December.

Action Who Deadline46 a. To discuss with School Leads and the HT how specific areas of the SEIP

would be monitored.All gov’s

Dec ‘18

46.4 Minute 23c Christian Distinctiveness Working Party meeting to discuss/consider structural aids for Christian Distinctiveness, how this was going to be progressed and funded.

The CD Working party had met today to discuss CD.

46.5 Minute 23d Governors were reminded to read Keeping Children Safe in Education Part 1


All governors present at the meeting had confirmed they had read the document.

46.6 Minute 23e To consider GDPR issues

The GDPR Working Party had met to consider GDPR issues. Governors were informed that Robert Bullitt from the LAT will attend the school to carry out a GDPR check The VCOG advised that a GDPR check had been carried out at St Paul’s CE Primary School and the check had included a list of what should be on the school website and the notices around the school. The VCOG would send the list to the HT.

Action Who Deadline46 b. VCOG to send list of what would be required on school website and

around the school for GDPR to HT.VCOG Dec ‘18

46.7 Minute 26a To carry out monitoring visit at school to observe RE lesson

This was due in December.

Action Who Deadline46 c. To carry out monitoring visit at school to observe RE lesson. RK Dec ‘18

46.8 Minute 33a – To provide pen portraits for the Governors Section of the School website

There were two governor portraits outstanding. Once all had provided their portraits the school website could be updated.

Action Who Deadline46 d. To provide pen portraits for the Governors Section of the School

website.PW/JJ Dec ‘18

Actions outstanding from October’s Meeting noted as being carried forwardAction Who Deadline

43 a. To provide an update to the LAC on EYFS Attainment and Progress Expectations.

NW Mar ‘19

b. To consider employing an additional resource to assist the school with the EHCP process.

ND/SK/Gov’s Mar ‘19

44 a. COG to send a letter asking for analysis and inviting Barnet Assistant Director for SEND and Inclusion to a future LAC meeting.

JC Dec ‘18

b. Finance Manager to attend MBP LAC meeting in January to present Quarter Return Finance report.

PW Jan ‘19

45 a. File minutes of the meeting SO/ND Nov ‘1846 a. To discuss with School Leads and the HT how specific All gov’s Dec ‘18


areas of the SEIP would be monitored.

b. VCOG to send list of what would be required on school website and around the school for GDPR to HT.

VCOG Dec ‘18

c. To carry out monitoring visit at school to observe RE lesson.

RK Dec ‘18

d. To provide pen portraits for the Governors Section of the School website.

PW/JJ Dec ‘18

Actions outstanding from November’s Meeting noted as being carried forwardAction Who Deadline

48 a To discuss with the LAT the issue concerning pork in the new catering arrangements and what autonomy the school has over its catering arrangements.

ND Feb ‘19

b To look into the use of port loos in the short term for the outside sports use.

ND Mar ‘19

50 a Governors to look at policies and determine whether the school follows the policy.

RK/MR/AS Mar ‘19

53 a. Draft and circulate agenda for December’s LAC meeting to Chair and Head teacher.

SO ASAP

47. LOCAL ACADEMY COMMITTEE GOVERNORS UPDATE AND LINK GOVERNOR APPOINTMENTS

47.1 No further update to report.

48. LEADERSHIP REPORT

48.1 Attendance Attendance had continued to rise since the last meeting. It had risen by 0.3% to 97%.

48.2 Staffing Governors were informed that the school identified and sourced a range of training for various

staff members to enable them get started confidently in their new roles. The school mainly used Grow Partners through LDBS or independently sourced trainers rather than Barnet as the costs of training for non-members was quite prohibitive. There was a range of training available for staff which was ongoing.

48.3 Caterlink Governors were informed that the LAT had confirmed that the contract with Caterlink would

end on 31st March with alternative arrangements being put in place.

A governor informed the LAC that a number of parents had queried that if the school was a pork free school why had beef included in the school menu. He believed that the LAC should be looking at healthy options and encouraging the school to move towards an environmentally friendly, meat free, lamb free, pork free diet, particularly as research had indicated that


consumption of red meat led to increased risk of serious ill health. There followed a discussion about the religious sensitivity background and as a CofE school to be non-discriminatory pork should be included as well as beef and that where it came to issues of health and food this was a minefield. If there were options provided at the school parents should be able to choose for their children.

The LAC REQUESTED that the HT discuss with the LAT the position concerning the issue of pork

in the new catering arrangements and what autonomy the school had over its catering arrangements.

Action Who Deadline48 a. To discuss with the LAT the issue concerning pork in the new catering

arrangements and what autonomy the school has over its catering arrangements.

ND Feb ‘19

48.4 Toilet Block AS (parent governor) advised the LAC that Barnet had not yet been contacted about planning

permission for the Toilet Block because costs were still being looked at. Planning permission was definitely required; information was also needed on the number of children that would use the facility. The more pupils using the facility the greater the cost. There would also need to be a drainage survey, and as it was intended to be a pre- fab facility, access issues for the pre-fab facility would need to be sorted out. This was because the pitch had already been developed. In response to a governor’s question about funding from the Football Association, it was noted that there was no funding available from the FA.

In the meantime it was DECIDED to look into the use of portaloos in the short term.

Action Who Deadline48 b. To look into the use of port loos in the short term for the outside sports

use.ND Mar ‘19

48.5 Helen Foster left the meeting at 19.56

49. SAFEGUARDING49.1 The COG had carried out a Single Central Records check on 1st November 2018.

49.2 The LAC was advised that Mike Connolly (Barnet Head of SEN) would be leaving Barnet at the

end of November.

49.3 In part 2 confidential minutes.

50. POLICIES

50.1 The following policies were adopted by the LAC


First Aid Policy Medicines and Supporting People at School with Medicines Policy Non-Teaching Staff Pay Policy Safeguarding

50.2 Following Safer Recruitment Training undertaken by the COG and VCOG, it was recommended

that Governors review how policies were implemented in school in particular those policies with

safeguarding aspects. The MBP Policy review document on Governorhub highlighted the

statutory policies that fell into this category. Governors were tasked with reading the policies

and checking to see if practices in the school matched the policies. The following policies were

allocated to the following governors:

Children missing from education – RK Health and Safety – MR Equality Objectives – AS

Governors were REQUESTED to look at the safeguarding parts of the policy and determine

whether the school does what the policy says.

Action Who Deadline50 a. Governors to look at policies and determine whether the school

follows the policy.RK/MR/AS Mar ‘19

51. CORRESPONDENCE (IF ANY)51.1 The school had received correspondence from Barnet, the ESFA the LDBS Bulletin and

Newsletter.

52. ANY OTHER BUSINESS

52.1 Dates of Nativity

The dates for the school nativity play were 11th and 12th KS1 at 2.00pm. 13th and 14th December for the Nursery and Reception.

53. AGENDA FOR THE NEXT LOCAL ACADEMY COMMITTEE MEETING

53.1 The following items would be on the agenda for the next LAC meeting:

Leadership Report – Finance Report –

Action Who Deadline53 a. Draft and circulate agenda for December’s LAC meeting to Chair and SO ASAP


Head teacher.

54. DATE OF NEXT LOCAL ACADEMY COMMITTEE MEETING

54.1 The next LAC meeting will take place on 13th December 2018 at 6.00pm.

This part of the meeting ended at 20.20

Date: 13th December 2018Chair’s signature


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