Florida State University Facilities Fall FLO Meeting October 29, 2015.

Florida State University Florida State University FacilitiesFacilities

Fall FLO MeetingFall FLO MeetingOctober 29, 2015October 29, 2015

AGENDA Welcome – Dennis Bailey Arena District Update College of Engineering University Vehicle Maintenance & Operation Enterprise Car Rental Sightlines Survey

Construction Update – Larry Rubin

Construction Project Online Request – Bill Lamb & Biff Quarles

Hydration Stations – Elizabeth Swiman

New AiM Modules – Donna Trumbower & Carlos Murphy

Questions & Drawing for Door Prizes

Design & Construction Project Update

October 29, , 2015

EOAS (Earth, Ocean & Atmospheric Sciences)

University Housing Replacement

University Housing Replacement Phase 1

Dorm Demolition: Dorman, Deviney, and Kellum Halls

University Housing Replacement Phase 2

University Housing Replacement-Food Services Phase 2

Doak Campbell Stadium Improvements


Level 3

Level 4

Level 6

Interdisciplinary Research & Commercialization Building (IRCB)

Ringling Campus –Asian Art Study Center

Asian Art Study Center

Ringling Campus –Glass Pavilion

Ringling Campus – Paul Rudolph Walker House Exhibit

FSU Sustainable DesignLEED Certifications

Mike Long Track Facility (silver) College of Education (silver) Life Science Teaching & Research (certified) Materials Research Building (certified) Student Success – Phase II (gold) Conference Center (silver) Ruby Diamond Auditorium (gold) Johnston Renovation (gold) FSU Law/Advocacy Center (silver) Tibbals Learning Center Phase 2 (silver) Traditions Hall (certified) AME (Aeropropulsion Mechatronics & Energy Building) (in progress) Wellness Center (in progress) Johnston Annex/HSF House (in progress) University Housing Replacement Phase 1 (buildings 1 & 2) and Phase 2 (buildings 3 & 4)

(in progress) Earth Ocean Atmospheric Sciences Building (EOAS) (in progress) Interdisciplinary Research and Commercialization Building (IRCB) (in progress)

Dirac - Dittmer Plaza

Music School Courtyard

Sand Volleyball Locker Room

Soccer/Softball Locker Room

Softball Field Improvements

UCD – Football Lockers/Meeting Rooms, Lounge & Smoothie Bar

Reynolds Hall HVAC and Corridor

Reynolds Hall Shower Replacement

Longmire Stairwell

Alumni Village Demolition

Civic Center

Civic Center - Marquee

Civic Center – Basketball Locker Rooms

Panama City Campus Shoreline Protection

Mag Lab Roof

https://www.youtube.com/watch?v=dg8jGYigMIg

“I wanted to thank everyone who was involved in the Maglab roof replacement job. It was a significant investment, and was not an easy job to accomplish. Below is a link to a video of the new roof one of our engineers took with a quadcopter.”

John G. KynochHead of FacilitiesNational High Magnetic Field Laboratory1800 E Paul Dirac Dr.Tallahassee, FL 32303https://nationalmaglab.org/V 850-644-8965F 850-644-3596

https://www.youtube.com/watch?v=dg8jGYigMIg

https://nationalmaglab.org/

Major and Minor Project List Update

https://www.facilities.fsu.edu/depts/designConstr/showProjectInfo.php

•Click on the link “Summary Sheet” for Major Projects or “Minor Projects" on the Right under Project Information

•Updated bi-monthly; Minor Project list is published every Monday



FACILITIESDesign & Construction

Construction Project Online Request

Form

Construction Project Online Request Form

Since 2013 alone, Facilities has successfully delivered more than 180 projects with a total budget of

$81million dollars so as you can imagine keeping everyone in the loop is imperative. We believe that this

centralized process will introduce some great checks and balances from the very beginning and ensure that

all necessary parties are kept in the loop.

This form will serve as a mechanism for our customers to request new construction, renovations, and/or

estimates and also provides Facilities with all the necessary information up front to setup the project.

FORM IS SUBMITTED

email confirmation

Customer contacted by

Minor Projects

< 2 business days.

Leasing is notified

Space is notified

Keyplans updates

AiM Space updates

Construction Project Online Request form

The form is located on the main www.facilities.fsu.edu webpage as a link at the top of the page.

http://www.facilities.fsu.edu/

Hydration StationsFunded by the Green Fund

Around campus

Since 2011

FSU 1st school to install

3 million+ water bottles saved

45 installed

VERY popular – most requested Green Fund project from departments

Great waste reduction strategy

Tallahassee has clean/best tasting water in the state

Green Fund

$ for sustainability projects

Funded through donations (Siemens, Great Give)

Supporting funds from VPFA

Intent to apply & proposals submitted to Sustainable Campus

Review ideas, make sure projects have a long-term home

So far…

Hydration stations in libraries

Compost pilot

Waste reduction C. of Engineering

Shower timers/door hangers in residence halls

NEW hydration station process

Separating from other Green Fund submissions

$10,000 set aside for hydration station requests

50-50 split between GF & department

Already have a waiting list for installation requests

Needs to be spent this FY

The players

Elizabeth Swiman – approve requests, enter Work Orders

Patti Burns – manage financials

Ken Revell – manage maintenance

** PLEASE DO NOT do anything without speaking to us first **

The specs

Retrofit existing unit ($1000) Elkay EZWSRK

Full unit installation ($3400) Elkay EZS8WSSK

** VERY IMPORTANT – THESE UNITS DO NOT HAVE FILTERS **

Questions?Elizabeth Swiman

[email protected]

645-0395

mailto:[email protected]

AiM Capital Project Planning Module(CPPM)

Construction and planning departments have traditionally relied on

inefficient mechanisms—manual processes, spreadsheets and niche

solutions—to meet the daily demands of their trades. These approaches

are notoriously inefficient and error-prone, and they diminish

transparency across the organization by creating islands of technical

specialization. As construction costs grow and capital budgets shrink,

organizations must be able to rely on timely, accurate and more

accessible data derived from a single source.

•A customizable and robust system that would accommodate our reporting

needs

•An application that would help us manage the increasing complexity of new

construction projects and capital improvements to existing facilities

•Visibility into the complete pipeline of capital projects from start to finish. It

is virtually impossible to make informed business decisions that serve the

best interests of your organization without it!

•To eliminate spreadsheets !

What we needed from the new solution?

AiM Capital Planning and Project Management (CPPM)AiM CPPM is an owner-focused solution that helps organizations reduce

cost and manage risk by providing a comprehensive, feature-rich

capital planning and project management application

All data is managed in a single database

Internet-based solution accessible from any Web

browser virtually anywhere

Readily integrates with legacy technology and ERP

systems

Building Information Modeling (BIM) support

COBie2 data format compliant

Seamless Facility Condition Assessment (FCA)

integration

Key performance indicators (KPIs)

What can we do with CPPM ?

AiM CPPM manages the complete project lifecycle from project inception to

building decommissioning. You can confidently manage capital requests,

budget requests, and capital projects (bid/contract/execution) up until the

day you’re ready to turn responsibility for the building over to operations

and maintenance staff.

Key capabilities of AiM CPPM include:

Capital Project Management

Strategic Planning and Analysis

Bid Management

Funding Source and Allocation Management

Contract and Change Order Administration

Cash Flow Management

Content Management and Process Workflow

Objective of program

The goal is to track all FSU vehicles and to ensure they are kept in a safe,

operable condition.

Vehicle recalls are addressed and recorded

Vehicles have scheduled services, inspections and repairs were needed

We also want to ensure that drivers are properly licensed and trained to

operate the vehicles.

Do drivers have the necessary certifications for certain vehicle types?

Have they received the appropriate training ?

Do they have a valid drivers license ?

FSU Vehicle Maintenance program

How are we going to do this ?

We are going to leverage the existing functionality of Assetworks AiM to

accommodate this campus wide need.

We will setup preventative maintenance schedules for all vehicles

Implement processes to ensure vehicle recalls are addressed and

recorded

Automate service notifications and reminders

Generate analysis reports for departments regarding vehicle

conditions, dollars spent on maintenance of the vehicles

FSU Vehicle Maintenance program continued…

Dennis BaileyDennis BaileySr. Associate Vice President for FacilitiesSr. Associate Vice President for Facilities

Questions?Drawing for door

prizes

Florida State University Facilities Fall FLO Meeting October 29, 2015.

Documents

Transcript of Florida State University Facilities Fall FLO Meeting October 29, 2015.