Florida International UniversityHR Liaisons Meeting

July 16, 2009

Agenda

Virgin HealthMiles Program

PantherTemp Services Update

Payroll Update• Panther IDs• Timesaver Sign-off• HR Submission Deadlines• Direct Deposit

PEP Update

Announcements

Virgin HealthMiles Program

VHM Rewards Pilot Program

Enhances fitness & overall wellness• Get active!• Get rewards!• Get a pedometer! • Get results! Shed pounds, lower blood pressure, stress relief• Healthier = better moral, more energy and overall feeling of

well being

Earn up to $300/year: Achieve 38,000 healthmiles*/year

Employee Cost: $5/month: you pay $60/yr and earn $300/yr

* By tracking your daily activity, taking your measurements, completing a fitness assessment and more, you’ll earn reward points, or "HealthMiles"

VHM Rewards Experience

Other VHM employers results

30% inactive to active participants

21% hyper or hypertensive lowered their blood pressure

14 % high body fat went into healthy range

9% overweight/obese dropped into healthier BMI category

90% use their pedometer daily

HealthMiles tracker

A bit lazy

th is

w eekend… I

need to

step it up!

A bit lazy this

weekend… I need to

step it up!

VHM Program

VHM Activity Tracking

HealthMiles

tracker

VHM Rewards

$pend!

VHM

QUESTIONS?

Benefits Announcements

“Understanding Your Benefits” Workshops• BBC 8/11• MMC 8/10 – 8/14

New Faculty Orientation: 8/19 • Benefits Enrollment Labs 8/20 & 8/21

Benefits “Open Enrollment”: 9/14 – 10/9

Benefits Fairs: • MMC10/1 • BBC 10/2

PantherTemp Services Updates

Federal Work Study (FWS) 2009-2010 Program

Upcoming Training Sessions

Student FICA Exemption

IRS “12/20 RULE”

Student Sign-On Packet (Packet must include copy of current class schedule)

Student Online Orientation (Available on HR website under

Temporary Employment)

PantherTemp Services Update

Payroll Updates

Panther IDs

Panther ID Creation Process Update

New employees entered into EV4 will have a Panther ID generated prior to their effective date of employment

This process will allow departments to request email accounts and systems access for the new employee prior to their start date

TimeSaver Sign-off

03/0

5/09

03/1

9/09

04/0

2/09

04/1

6/09

04/3

0/09

05/1

4/09

05/2

8/09

06/1

1/09

06/2

5/09

07/0

7/09

0

200

400

600

800

1000

1200

669

540

248352

481421 392

587

967

597

Timecards Not Signed-Off

TC Count

HR Submission Deadlines

2009 Deadlines

PAY PERIOD DATES PP

NEW HIRE/ CHANGE FORM/SIGN-ON

SUBMISSION DEADLINE by 5:00pm

EMPLOYEE TIME/LEAVE ENTRY DEADLINE BY

5:00PM

TIME APPROVER SIGN-OFF DEADLINE BY

2:00PMPAY DAY

07/10/09 07/23/09 2 07/15/09 07/22/09 07/23/09 07/31/09‡

07/24/09 08/06/09 3 07/30/09 08/06/09 08/07/09 08/14/09

08/07/09 08/20/09 4 08/13/09 08/20/09 08/21/09 08/28/09

08/21/09 09/03/09 5 08/26/09^ 09/02/09^ 09/03/09^ 09/11/09

09/04/09 09/17/09 6 09/10/09 09/17/09 09/18/09 09/25/09

09/18/09 10/01/09 7 09/24/09 10/01/09 10/02/09 10/09/09

10/02/09 10/15/09 8 10/08/09 10/15/09 10/16/09 10/23/09

10/16/09 10/29/09 9 10/22/09 10/29/09 10/30/09 11/06/09

10/30/09 11/12/09 10 11/05/09 11/12/09 11/13/09 11/20/09

11/13/09 11/26/09 11 11/17/09** 11/24/09** 11/25/09** 12/04/09

11/27/09 12/10/09 12 12/03/09 12/10/09 12/11/09 12/18/09

12/11/09 12/24/09 13 12/11/09 ∆ 12/17/09 ∆ 12/18/09 ∆ 12/31/09 ∆

12/25/09 01/07/10 14 12/23/09 01/07/10 01/08/10 01/15/10

^ Deadlines revised due to Labor Day Holiday.

** Deadlines revised due to Thanksgiving Holiday.

∆ Deadlines and Pay Day revised due to Christmas and New Year's Day Holiday.

‡ Physical Paychecks will be distributed after 2:00 pm on Thursday.

Deadlines revised to accommodate 4/10 Summer Schedule.

Direct Deposit

0

20

40

60

80

100

120

140

160

180

63

123

147

166

129 133

90

52

73 77

100108

96

110

124

Physical Checks

Physical Checks

No Pay in 3 Months20

08-0

620

08-0

820

08-1

020

09-0

220

09-0

320

09-0

60

50100150200250300

Number of EE's

Number of EE's

Temp Student Assist

CWS0

400

800

1,200

1,600

Number of EE's

Number of EE's

Performance Excellence Process(PEP)

Performance Excellence Process

Updates Training Sessions – New Dates

July 22nd

9:00am-10:15am (Manager)11:00am-12:15pm(Employee)2:00pm-3:15pm (Manager)

 July 28th9:00am-10:15am (Employee)11:00am-12:15pm(Manager)2:00pm-3:15pm (Employee)

Employee Distribution List

PEP Required Field

Announcements

Announcements

Shirlyon McWhorter - Director, Equal Opportunity Programs

Kate Kominars - Director, Office of Employee Assistance

August HR Liaison Meeting rescheduled to Friday, August 14th

QUESTIONS?